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Home My WebLink About2022-06-14; Community Development Commission; Resolution 553RESOLUTION NO. 553 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE FINAL OPERATING BUDGET OF THE CARLSBAD HOUSING AUTHORITY FOR FISCAL YEAR 2022-23 AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS FOR BUDGET FUNDS EXHIBIT 6 WHEREAS, the Community Development Commission of the City of Carlsbad, California (Commission) has reviewed the Operating Budget for the Carlsbad Housing Authority for fiscal year (FY) 2022-23; and WHEREAS, public hearings have been held as necessary prior to the adoption of the final operating budgets. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct. 2.That certain documents now on file in the Office of the City Clerk of the City of Carlsbad, entitled "Fiscal Year 2022-23 Preliminary Operating Budget," presented at the Joint Special Meeting on May 24, 2022 as Exhibit 1 to Item No. 8, as amended, if necessary, in accordance with Attachments A-A3 and C of Exhibit 4 to Item No. 7 presented at this Joint Special Meeting on June 14, 2022, are adopted as the final Operating Budget for the Carlsbad Housing Authority for FY 2022-23, along with any program options and/or adjustments, if any, determined by the Commission as set forth in the minutes of this Joint Special Meeting on June 14, 2022, and that all funding for planning and administrative expenses have been determined to be necessary and appropriate for implementation of the Carlsbad Housing Authority's activities in FY 2022-23. 3.That the amounts reflected as estimated revenues for FY 2022-23 are adopted as the budgeted revenues for FY 2022-23. 4.That the amount designated as FY 2022-23 Budget request in Attachment A to this Exhibit 6 is appropriated to the fund for which it is designated, and such appropriation shall not be increased except as provided in this resolution. 5.That the following controls are placed on the use and transfer of budget funds: June 14, 2022 Item #7 Page 178 of 454 A.No expenditure of funds shall be authorized unless sufficient funds have been appropriated by the Commission or Executive Director as described below. i.The Executive Director may authorize all transfers of funds from account to account within the same fund. ii.The Executive Director may delegate the Carlsbad Housing Authority to make budget transfers and adjustments. iii.The Executive Director may authorize budget adjustments involving offsetting revenues and expenditures; the Executive Director is authorized to increase an appropriation for a specific purpose where said appropriation is offset by unbudgeted revenue which is designated for said specific purpose. B.The Commission must authorize any increase in the number of authorized permanent personnel positions above the level identified in the final budget. The Executive Director may authorize the hiring of temporary or part time staff as necessary within the limits imposed by the controls listed above. 6.That a·II appropriations for any state or federal grant funds in the Operating Budget remaining unexpended at June 30, 2022, are appropriated to FY 2022-23. 7.That all outstanding encumbrances as of June 30, 2022, are continued into FY 2022-23 for such contracts and obligations. June 14, 2022 Item #7 Page 179 of 454 PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the City Council of the City of Carlsbad, the Board of Directors of the Carlsbad Municipal Water District, the Board of Directors of the Carlsbad Public Financing Authority, the City of Carlsbad Community Development Commission, and the City Council of the City of Carlsbad as Successor Agency to the Carlsbad Redevelopment Agency held on the 14th day of June, 2022, by the following vote, to wit: AYES: NAYS: ABSENT: Blackburn, Bhat-Patel, Acosta, Norby. None. Hall. (SEAL) June 14, 2022 Item #7 Page 190 of 454 Attachment A COMMUNITY SERVICES | HOUSING & HOMELESS SERVICES: FEDERALLY FUNDED COMMUNITY ASSISTANCE PROGRAMS Account: 190 391 Fund: Special Revenue – Section 8 Housing Special Revenue – Community Development Block Grant ABOUT The city receives federal grants that benefit the community and low-income households. The federally funded Section 8 rental assistance program provides monthly rental subsidies to very low- income households and processes new participants into the program as additional funds are available. The Community Development Block Grant program represents federal funds provided to the city to develop viable urban communities through the provision of decent housing, a suitable living environment and expanded economic opportunities for lower-income persons. This program is focused on providing specific benefits to low-income residents, with serving the city’s homeless population and providing affordable housing as the two highest priorities. SERVICES •Provide monthly rental subsidies to very low-income households and process new participants as for the federally funded Section 8 rental assistance program •Assist low-income households with access to safe and sanitary rental housing •Ensure the Section 8 tenant-based rental assistance program is being administered in compliance with federal regulations and guidelines, the Carlsbad Administrative Plan, and the Public Housing Agency Plan •Achieve and maintain a lease rate that fully utilizes Section 8 program funding allocation 2019-20 Actual 2020-21 Actual 2021-22 Budget 2022-23 Budget Personnel Services Salaries & Wages 284,497$ 362,144$ 384,224$ 456,301$ Retirement Benefits 82,533 89,509 92,514 99,103 Health Insurance 27,107 39,219 66,814 87,160 Other Personnel Expenses 23,347 10,790 17,253 20,800 Personnel Services Subtotal 417,484 501,662 560,805 663,364 Operating Expenses Professional & Contract Services 93,164 37,214 73,000 111,000 Supplies & Materials 10,892 12,084 14,165 14,165 Repair & Maintenance 115 9 300 300 Interdepartmental Charges 118,593 116,631 201,672 257,528 Other Operating Expenses 7,516,158 9,294,069 7,686,800 9,997,460 Capital Outlay - - - 2,000 Operating Expenses Subtotal 7,738,922 9,460,007 7,975,937 10,382,453 TOTAL EXPENDITURES 8,156,406$ 9,961,669$ 8,536,742$ 11,045,817$ Full Time Positions 4.00 4.00 5.40 6.03 Hourly/FTE Positions 0.00 0.00 0.00 0.93 June 14, 2022 Item #7 Page 181 of 454 • Enable unemployed, under-employed, or under-educated low-income families to achieve economic independence from welfare • Administer the CDBG program representing federal funds provided to the city • Prepare and implement a five-year consolidated plan and Annual Action Plan for submittal to U.S. Department of Housing and Urban Development • Provide staff support to the CDBG Funding Advisory Committee and the City Council in the selection process for activities to be included in the CDBG Program • Ensure that documentation is maintained to meet compliance with HUD established guidelines for continued CDBG funding • Monitor activities of grant sub-recipients to ensure proper use of funds • Prepare the Consolidated Annual Performance and Evaluation Report for public review and comment and final submission to HUD • Partner with a non-profit legal advisor to provide fair housing and tenant-landlord dispute counseling and education program RECENT ACCOMPLISHMENTS • Provided monthly rental assistance to 550 very low and extremely low-income households • Received and allocated additional funding assistance of $1.2 million in CDBG funding to sub- recipients to be used to prevent, prepare for and respond to COVID-19 • Completed land acquisition and loan for construction of Windsor Pointe, a 50-unit affordable apartment community with permanent supportive services to homeless and lower-income veteran families and people experiencing homelessness with mental health service needs • Provided funding assistance to five non-profit organizations to provide services to low- income households with a focus on affordable housing, supportive services to low-income and special needs populations, and assistance in the prevention of homelessness and reduction of the homeless population GOALS • Continue to operate the Section 8 program effectively, and seek additional funding to serve more clients as opportunities arise • Complete processing of rental assistance vouchers for 25 non-elderly, disabled participants • Successful completion and submission of the fiscal year 2021-22 Consolidated Annual Plan Evaluation Report • Create expenditure plan for CDBG funds to provide additional affordable housing opportunities for low-income households, focusing on those experiencing homelessness • Maintain high level of grant funding for community organizations SIGNIFICANT CHANGES IN THIS YEAR’S BUDGET • Added one Housing Assistant position to support expansion of the federally funded Section 8 rental assistance program to provide more housing vouchers to lower-income families Performance Measure FY 2021 Actual FY 2022 Estimated FY 2023 Projected Clients receiving Rental Assistance 550 568 590 Dollar value of grants awarded to community organizations $565,819 $536,522 $527,154 June 14, 2022 Item #7 Page 182 of 454