HomeMy WebLinkAbout2022-09-13; City Council; ; Authorization of an Agreement with Fehr & Peers for Transportation Planning and Engineering Design Services for Various Transportation Initiatives and request to carry $2CA Review _RMC_
Meeting Date: Sept. 13, 2022
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Nathan Schmidt, Transportation Planning and Mobility Manager
nathan.schmidt@carlsbadca.gov, 442-339-2734
Subject: Authorization of an Agreement with Fehr & Peers for Transportation
Planning and Engineering Design Services for Various Transportation
Initiatives and request to carry $276,399 in funding forward from Fiscal
Year 2021-22 to FY 2022-23
Districts: All
Recommended Action
Adopt a resolution authorizing execution of a professional services agreement with Fehr &
Peers, a California corporation, to provide engineering and environmental services for the
Sustainable Mobility Plan Implementation Plan, Multimodal Transportation Impact Fee Study
and Vehicle Miles Traveled Mitigation Program for an amount not to exceed $383,315.
The resolution also includes a request to carry $276,399 forward from the Transportation
Department’s FY 2021-22 operating budget to its FY 2022-23 operating budget to fund a
portion of the agreement.
Executive Summary
The City Council is being asked to authorize staff to execute a professional services agreement
with a consultant to create the implementation plan for three interconnected initiatives needed
to re-evaluate and identify the funding for future transportation improvements in the city:
•The Sustainable Mobility Plan, intended to support all forms of transportation around
the city while meeting the city’s climate action goals
•A study of a multimodal transportation impact fee, a possible replacement to the city’s
current traffic impact fee program
•A vehicle miles traveled mitigation program
Staff have selected the engineering consultants Fehr & Peers as the most qualified of the
companies that bid on the project. The proposed agreement with Fehr & Peers is for $383,315.
The agreement requires the City Council’s approval under Carlsbad Municipal Code Section
3.28.060(D)(5) because the value of the proposed agreement exceeds $100,000 per year.
To fund a portion of the work to be done under this agreement, the portion focused on the
Sustainable Mobility Plan and the vehicle miles traveled study, staff are proposing to carry
$276,399 that was unspent in the fiscal year 2021-22 Transportation Department’s operating
budget in the General Fund forward to its FY 2022-23 budget. That request requires the City
Sept. 13, 2022 Item #6 Page 1 of 42
Council’s approval under City Council Policy No. 87 because the amount of the unspent General
Fund money to be carried forward is greater than $100,000.
Discussion
Sustainable Mobility Plan
The City Council adopted the Sustainable Mobility Plan in January 2021. The plan provides
broad recommendations for reducing vehicle miles traveled in the city, mitigating the impacts
of growth and development, and shifting how residents get around the city away from single-
occupied private automobiles toward transportation modes that are more livable, cleaner and
healthier. The plan builds upon important prior planning work in the city, including:
• The General Plan’s Mobility Element
• Bicycle and pedestrian master plans
• Village & Barrio Master Plan
• Carlsbad Active Transportation Strategy
• Climate Action Plan
• Establishing the Transportation Demand Ordinance
Traffic impact fee
The city’s current traffic impact fee is assessed on developers based on the impact their
projects will have on city streets. It was designed to fund needed circulation improvements
within the city. The genesis of the program was the city’s General Plan, which requires that the
city ensure the provision of adequate circulation infrastructure to serve its projected
population. One of the objectives listed in General Plan Mobility Element Policy 3-P.5 states the
city should, “[r]equire developers to construct or pay their fair share toward improvements for
all travel modes consistent with this Mobility Element, the Growth Management Plan, and
specific impact associated with their development.”
Implementation plan for Sustainable Mobility Plan
The first task in this process is to develop a strategic implementation plan for the Sustainable
Mobility Plan. This implementation plan will focus on devising realistic funding strategies for the
design and construction of recommended mobility projects. It will build upon the project
prioritization process established in the original Sustainable Mobility Plan and serve as a
blueprint for a phased implementation of the multimodal improvement projects identified in
the plan. (Multimodal refers to efforts to make it easier for people to get around by all forms of
travel, not just cars.)
This detailed plan will include an engineering feasibility analysis of top-priority projects and
programs, covering the preliminary cost estimates, conceptual improvement plans, roadway
cross sections and identification of funding sources. One program to be considered for funding
is an all-electric flexible fleet on-demand rideshare program.
Multimodal transportation impact fee
The next task would be to develop a multimodal transportation impact fee program which
would replace the city’s current traffic impact fee program. This study would provide a
mechanism to modernize the city’s current fee program to collect funds for the construction of
the improvements identified and prioritized in the Sustainable Mobility Plan and Capital
Improvement Program.
Sept. 13, 2022 Item #6 Page 2 of 42
This first program concept to be studied is a traditional impact fee program in compliance with
the Mitigation Fee Act, which authorizes a city to impose fees on specific development projects
to defray the cost of new or additional public facilities needed to serve those developments.
Developers would pay a fee based on the impact their projects would have on the city’s
transportation infrastructure. The proceeds would be used for projects intended to reduce
vehicle miles traveled.
The methodology used to determine the amount individual fees and the efforts to reduce
vehicle miles traveled would be consistent with Senate Bill 743, which took effect in 2020, that
changed the way local governments analyze transportation impacts from development projects
and how they identify mitigation measures to reduce those impacts.1
That methodology will also need to align with the requirements in the county’s TransNet
Extension Ordinance, which generates funding for regional transportation projects, for the city
to remain eligible to receive its share of TransNet’s sales tax revenue.
Vehicle miles traveled mitigation program
The third task is to develop a mitigation program the city could use to reduce significant vehicle
miles traveled impacts from new development projects to what is known as a less-than-
significant impact.
The city developed its Vehicle Miles Traveled Analysis Guidelines in 2020 to help in the analysis
of the transportation impacts caused by development projects. This was consistent with the
Governor’s Office of Planning and Research advisories and California Environmental Quality Act
Guidelines Section 15064.3 - Determining the Significance of Transportation Impacts. The city’s
guidelines were last revised in September 2020.
To provide additional options to help mitigate for project-related vehicle miles traveled
impacts, the city is now planning to develop a mitigation fee program and/or an in-lieu fee
program in which the developers of new projects would pay a fee based on the vehicle miles
traveled their projects would generate. The proceeds of this fee program would be used to help
alleviate or mitigate significant impacts from development projects.
This mitigation fee program is anticipated to pay for relevant transportation demand
management and vehicle miles traveled-reducing projects within the city. Future developments
that trigger potentially significant vehicle miles traveled impacts under state environmental
guidelines would fund these projects. Potential measures may include providing active
transportation network improvements identified in the Sustainable Mobility Plan
Implementation Plan and other city-run programs to incentivize the use of alternative travel
modes.
1 The previous practice of evaluating traffic transportation impacts used road congestion and delay or level of
service. SB 743 requires the amount of driving and length of trips – as measured by vehicle miles traveled or VMT –
to be used to assess transportation impacts on the environment when projects are reviewed for compliance with
the California Environmental Quality Act.
Sept. 13, 2022 Item #6 Page 3 of 42
Bidding, proposed agreement
Staff posted a request for proposals for the project on June 13, 2022. On July 7, the city
received three proposals. A selection panel of city staff evaluated and ranked the proposals
based on best-value criteria, in keeping with Carlsbad Municipal Code sections 3.28.050(D)(2) –
Procurement of goods, and 3.28.060 – Procurement of Professional Services
The selection panel ranked Fehr & Peers as the most qualified and negotiated a scope of work
with an associated fee not to exceed $383,315. The agreement will be in effect for two years
from the effective date. The City Manager may amend the agreement to extend the term for up
to two additional one-year periods.
Budget carryforward request
Staff are asking the City Council to approve a request to carry $276,399 in unspent funds in the
Transportation Department’s FY 2021-22 operating budget in the General Fund to its FY 2022-
23 operating budget to pay for the studies on the Sustainable Mobility Plan’s implementation
plan and the vehicle miles traveled fee.
According to Council Policy No. 87, General Fund Surplus Policy, the city manager is authorized
to approve the carrying forward of any unspent and unencumbered budget for a particular item
equal to or less than $100,000, after certain requirements are met. Since this carryforward
exceeds $100,000, City Council authorization is therefore required. Based on preliminary
unaudited financial information, staff anticipate meeting these requirements, making the
Transportation Department’s available balance at 2021-22 fiscal year end available for this
purpose. (The remaining carryforward requests citywide will be brought to the City Council for
consideration and approval at a future date.)
Traffic and Mobility Commission Input
Staff provided a presentation to the Traffic and Mobility Commission and sought input on the
proposed scope of work for the request for proposals on Dec. 6, 2021. No vote was taken at this
meeting, which was intended only to gather the commissioner’s feedback. The commissioners
said they supported undertaking these studies to identify priorities and funding for multimodal
transportation projects in the city. (Exhibit 2 are the approved minutes of this meeting.)
Options
Staff provide the following options for the City Council’s consideration:
1. Adopt a resolution authorizing execution of a professional services agreement with Fehr
& Peers to provide engineering and environmental services for the Sustainable Mobility
Plan Implementation Plan, Multimodal Transportation Impact Fee Study, and Vehicle
Miles Traveled Mitigation Program, for an amount not to exceed $383,315 and
approving the request to carry $276,399 forward into the current fiscal year’s budget to
help pay for this agreement
Pros
• Staff determined that the Fehr & Peers’ proposal provides the best value to the
city
• Sufficient funding is available for the agreement, including the grant funding from
the Capital Improvement Program and General Fund. The project can be started
and completed at the earliest opportunity
Sept. 13, 2022 Item #6 Page 4 of 42
Cons
• None identified
2. Do not adopt a resolution authorizing execution of an agreement with Fehr & Peers for
the above-described services and do not approve the above-described carryforward.
Pros
• None identified
Cons
• Rejection of all proposals will delay the project
• Future solicitation efforts would consume additional staff time and expenditures
• Delay in starting the Sustainable Mobility Plan Implementation Plan and
Multimodal Transportation Impact Fee will result in delays to implement projects
identified in the Sustainable Mobility Plan
• The city will miss out on collecting some future traffic impact fee funds from
private development projects
Staff recommend Option 1.
Fiscal Analysis
Partial funding for the Multimodal Transportation Impact Fee portion of this project has been
appropriated from Capital Improvement Program Project No. 6040, Traffic Impact Fee Study
Update. The Transportation Department had sufficient available budget at the end of the 2021-
22 fiscal year to fund the studies.
Staff are requesting the City Council approve carrying $276,399 forward into the current fiscal
year’s budget to complete the funding for this work.
The agreement, provided as Attachment A to Exhibit 1, includes an option to extend the
agreement term for a maximum of two additional one-year periods. If the city elects to extend
the agreement, the amount shall not exceed $200,000 per agreement year. If the term is
extended for a third year, the maximum contract amount will be $583,315. If extended for a
fourth year, the maximum contract amount will be $783,315.
These additional funds for the potential term extensions of years three and four of the
agreement have been identified to cover additional work that may be required to satisfy the
California Environmental Quality Act (CEQA) Assessment in Task 9. Staff may determine,
through the project development process, that a more robust environmental analysis is
required than currently anticipated. If this occurs, the consultant indicated the increased costs
to perform the in-depth CEQA Assessment task would amount to approximately $150,000 -
$200,000 per agreement year and would extend the schedule by approximately 12-18 months.
If staff determine that these additional funds beyond the initial two-year not-to-exceed fee of
$383,315 are required, staff will return to city council to request appropriation of these funds.
Sept. 13, 2022 Item #6 Page 5 of 42
The available funds and estimated costs for the project are summarized below:
Sustainable Mobility Plan Implementation Plan, Multimodal Transportation Impact Fee
Study and Vehicle Miles Traveled Mitigation Program Funding Summary
Capital Improvement Program Project No. 6040 –Traffic Impact Fee
Total appropriation to date $270,000
Total expenditures and encumbrances to date $11,217
Total available funding $258,783
Additional costs for Multimodal Transportation Impact Fee Study
Professional services agreement $123,117
Staff engineering, administrative costs $13,800
Total estimated costs $136,917
Remaining balance – CIP Project No. 6040 $121,866
Additional costs for Sustainable Mobility Plan implementation plan and
Vehicle Miles Traveled Mitigation Program studies
Professional services agreement $260,199
Staff engineering and administrative $16,200
Total estimated costs $276,399
Additional appropriation needed - Carryforward request $276,399
TOTAL ESTIMATED COSTS FOR ALL STUDIES $413,316
Next Steps
Once the agreement is approved by the City Council and is fully executed, staff will issue a
purchase order and a notice to Fehr & Peers to proceed with the engineering design and
environmental services of the project. Staff anticipate the project will begin in September 2022
and be finished in the first quarter of 2024.
Environmental Evaluation
This action does not constitute a project within the meaning of the California Environmental
Quality Act under Public Resources Code section 21065 in that it has no potential to cause
either a direct physical change in the environment or a reasonably foreseeable indirect physical
change in the environment and therefore does not require environmental review.
Public Notification
This item was noticed in keeping with the state’s Ralph M. Brown Act and it was available for
public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
1.City Council resolution
2.Minutes of the December 6, 2021, Traffic and Mobility Commission meeting
Sept. 13, 2022 Item #6 Page 6 of 42
RESOLUTION NO. 2022-220
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT WITH FEHR & PEERS, A CALIFORNIA CORPORATION, TO
PROVIDE ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE
SUSTAINABLE MOBILITY PLAN IMPLEMENTATION PLAN, MULTIMODAL
TRANSPORTATION IMPACT FEE STUDY, AND VEHICLE MILES TRAVELED
MITIGATION PROGRAM AND APPROVAL OF A CARRYFORWARD REQUEST
TO FUND A PORTION OF THE AGREEMENT
WHEREAS, the City Council has determined it necessary, desirable and in the public interest to
prepare the Sustainable Mobility Plan, or SMP, Implementation Plan, update the city's Traffic Impact
Fee program with a Multimodal Transportation Impact Fee study, and develop a new Vehicle Miles
Traveled, or VMT, mitigation program, Capital Improvement Program, or CIP, Project No. 6040, or
Project, which would include the city undertaking transportation planning, engineering design and
environmental assessment; and
WHEREAS, on July 7, 2022, staff received three proposals from consultants to provide services
for the Project; and
WHEREAS, subsequent to a review of the proposals based on best-value criteria consistent with
Carlsbad Municipal Code Sections 3.28.050(0){2) and 3.28.060, staff ranked Fehr & Peers, a California
corporation, as the most qualified consultant for the Project; and
WHEREAS, staff and Fehr & Peers negotiated the scope of work and associated fee in an amount
not to exceed $383,315 to provide professional transportation planning, engineering design and
environmental assessment services for the Project over an initial two-year term, with two additional
one-year extensions as authorized by the City Manager; and
WHEREAS, the Project is financed by the CIP and General Fund; and
WHEREAS, per Council Policy No. 87, General Fund Surplus Policy, the City Council must
authorize the carryforward of any unspent and unencumbered budget for a particular item in an
amount greater than $100,000, after certain requirements are met; and
WHEREAS, based on preliminary unaudited financial information, staff anticipate meeting these
requirements, making Transportation Department's available balance at 2021-22 fiscal year end
available for this purpose; and
Exhibit 1
Sept. 13, 2022 Item #6 Page 7 of 42
WHEREAS, staff request the City Council approve a carryforward request from fiscal year 2021-
22 for Transportation Department unspent operating funds within the General Fund to support the
SMP and VMT studies in the amount of $276,399; and
WHEREAS, the City Planner has determined that in accordance with Public Resources Code
Section 21065, the action to award a professional services agreement for engineering design services
does not constitute a "project" within the meaning of the California Environmental Quality Act in that
it has no potential to cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment and therefore does not require environmental
review.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council approves a carryforward request from fiscal year 2021-22
Transportation Department unspent operating funds within the General Fund to
support the SMP and VMT studies in CIP Project No. 6040 in the amount of $276,399.
3.That the Mayor is authorized and directed to execute the professional services
agreement with Fehr & Peers, a California corporation, in an amount not to exceed
$383,315 for the Sustainable Mobility Plan Implementation Plan, Multimodal
Transportation Impact Fee Study and Vehicle Miles Traveled Mitigation Program, CIP
Project No. 6040, which is attached hereto as Attachment A.
4.That the City Manager is hereby authorized to amend the Agreement to extend the term
for two (2) additional one (1) year periods or parts thereof.
Sept. 13, 2022 Item #6 Page 8 of 42
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 13th day of September, 2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Norby.
None.
Hall.
MATT HALL, Mayor
FAVIOLA MEDINA, City Clerk Services Manager
(SEAL)
Sept. 13, 2022 Item #6 Page 9 of 42
DocuSign Envelope ID: B848F6E6-2E85-4A7E-AE19-E0B05097173F
Attachment A
PSA23-1900TRAN
AGREEMENT FOR SUSTAINABLE MOBILITY IMPLEMENTATION PLAN, MULTIMODAL
TRANSPORTATION IMPACT FEE STUDY, AND VEHICLE MILES TRAVELED MITIGATION
PROGRAM SERVICES
FEHR &PEERS
THIS AGREEMENT is made and entered into as of the _\.:....3_"'""' ____ day of��\9<-c , 2022, by and between the City of Carlsbad, a municipal
corporation, ("City"), and Fehr & Peers, a California corporation, ("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced intransportation planning and engineering. B.Contractor has the necessary experience in providing professional services and
advice related to transportation planning and engineering.
C.Contractor has submitted a proposal to City under Request for Proposals No.
RFP22-1865TRAN and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the"Services") that are defined in attached Exhibit "A", which is incorporated by this reference inaccordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area and will use reasonable diligence and best judgment whileexercising its professional skill and expertise.
3.TERM
The term of this Agreement will be effective for a period of two (2) years from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5.COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed three hundred eighty-three thousand three hundred fifteen dollars ($383,315). No othercompensation for the Services will be allowed except for items covered by subsequentamendments to this Agreement. If the City elects to extend the Agreement, the amount shall notexceed two hundred thousand dollars ($200,000) per Agreement year. The City reserves the right
to withhold a ten percent (10%) retention until City has accepted the work and/or Services
specified in Exhibit "A".
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PSA23-1900TRAN
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2
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City’s election, City may deduct the indemnification amount from any balance
owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys’
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney’s fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City’s self-administered workers’
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor’s
agents, representatives, employees or subcontractors. The insurance will be obtained from an
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insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California’s List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best’s Key Rating Guide of at least “A:X”; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
“occurrence” basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor’s
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
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10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor’s records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City For Contractor
Name Nathan Schmidt Name Jason Pack
Title
Transportation Planning and
Mobility Manager Title Project Manager
Department Public Works Address 101 Pacifica, Suite 300
City of Carlsbad Irvine, CA 92618
Address 1635 Faraday Ave Phone No. 949-308-6300
Carlsbad, CA 92008 Email j.pack@fehrandpeers.com
Phone No. 442-339-2734
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Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes ☒ No ☐
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
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PSA23-1900TRAN
City Attorney Approved Version 6/12/18
6
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
FEHR & PEERS, a California corporation
By:
By:
(sign here)
Christopher Mitchell, President
(print name/title)
(sign here)
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of Ca · :ornia
By:
MA TT HALL, Mayor
ATTEST:
for
for FAVIOLA MEDINA,
City Clerk Services Manager
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A
Chairman,
President, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY:---~~_.__ __ _
Assistant City Attorney
City Attorney Approved Version 6/12/18
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PSA23-1900TRAN
City Attorney Approved Version 6/12/18
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EXHIBIT “A”
SCOPE OF SERVICES
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Project Approach
Scope of Services
The Fehr & Peers team has reviewed and refined components of the scope of work outlined in the RFP. This
refinement is described in the scope of work below, but key modifications are summarized in Table 1.
: Innovation
: Value Added
TABLE 1 – SUMMARY OF SCOPE
SCOPE TASK (RFP)PROPOSED REFINEMENTS
Task 1 - Project
Management
Merged with Task 2 and moved the Public Outreach Plan to Task 3.
Value Added: For Bi-weekly meetings, a shared agenda will be kept updated
with the agenda, meeting summary, and actions.
Task 2 – Kick-Off Meeting Merged with Task 1
Task 3 – Public and
Stakeholder Outreach
Changed to Task 2. Added details regarding potential stakeholders along with key
touchpoints and themes for each round of outreach.
Task 4 – Existing
Conditions Review
Changed to Task 3. This task will set the foundation for prioritization and for
determining if any proposed improvements would be mitigating an existing
deficiency. Data analysis and GIS mapping subtasks were added in order to
provide a more complete picture of existing conditions.
Innovation: Incorporate origin/destination and safety data (Streetlight/Wejo)
from cellphones and connected vehicles.
Task 5 – Sustainable
Mobility Plan
Implementation Plan
Changed to Task 4. Added detail on prioritization process, including the use of
innovative data sources and a post-prioritization phasing strategy. Disclosed key
assumptions.
Value Added: Added more detailed (~30%) design concepts for complex
elements of near-term projects.
Innovation: Calibrate prioritization methodology with “criteria weighting”
session.
Task 6 - White Paper on
Best Practice Research
on Transportation Impact
Fees and VMT Mitigation
Programs
Changed to Task 5. We will explore options for SB 743 programmatic mitigation
(fees, exchanges, and banks), CEQA considerations for providing streamlining,
and a summary of how agencies throughout California are tackling programmatic
VMT mitigation and fee program updates.
Innovation: Added a Fee Burden Comparison Memo to help decision makers
understand fee levels in Carlsbad compares to other cities.
Task 7 - Vehicle Miles
Traveled (VMT) Mitigation
Program
Changed to Task 6. We will provide the total citywide VMT mitigation associated
with the fee program projects and the amount of VMT reduced per dollar paid as
part of the fee program.
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TABLE 1 – SUMMARY OF SCOPE
Task 8 – Nexus Study
Changed to Task 7. We have added detail describing key nexus items that will be
considered, including a VMT-based nexus, MMLOS nexus, or any other type of
nexus to establish a reasonable relationship between the fee and
associated program consistent with AB 1600 requirements.
Task 9 - Transportation
Impact Fee and VMT
Mitigation Fee Program,
Ordinance and Fee
Calculation Tool
Changed to Task 8. Added detail related to what type of tool would be developed
and how we can leverage existing tools that the City currently utilizes.
Task 10 - Environmental
Analysis (Draft and Final)
Changed to Task 9. Our scope includes a simple and straightforward approach
to CEQA review for the fee program. It meets the requirements to allow the fee
program to be used for mitigation and is a cost and time sensitive approach.
Value Added: Fehr & Peers is currently working with Carlsbad on the Housing
Element Update EIR and will identify synergies and considerations related to
CEQA evaluations for the two efforts.
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f!1
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TASK 1: PROJECT MANAGEMENT
The primary project management tasks, aside from
staffing, subconsultant management, and invoicing,
will be the kick-off meeting and a series of bi-weekly
check-in meetings.
TASK 1.1: KICK-OFF MEETING
The Fehr & Peers team will review appropriate
background information, including the current
TIF program, CIP project list, and other relevant
information to assess the status of the current
TIF program. We also plan to attend one hybrid
kick-off meeting with Fehr & Peers staff attending
in-person and our subconsultants attending
virtually. We anticipate the kick-off meeting to
cover key components of the project, and will
include discussions with the City’s Communications
Department to discuss key stakeholders and the
outreach process. This task will inform the Public
Outreach Plan (delivered in Task 2) and establish
communications protocols between the Fehr &
Peers team, the City, and the key stakeholders.
TASK 1.2 BI-WEEKLY VIRTUAL MEETINGS
Based on our proposed schedule we anticipate
scheduling a series of approximately 34 bi-
weekly (30 min) check-ins with the City. These
meetings can be cancelled or lengthened as
needed to adequately address the requirements
of the project at any given time.
A shared running agenda (using Teams or
SharePoint) will be kept updated and used as
a tool to add check-in agenda items, notes,
and action items. Our team has utilized this
approach on other projects in the region to
keep everyone organized and up-to-speed.
TASK 1 DELIVERABLES:
• Meeting agendas, minutes, and materials
TASK 2: PUBLIC AND
STAKEHOLDER OUTREACH
TASK 2.1: PUBLIC OUTREACH PLAN
The Fehr & Peers team, with input provided by
the City’s Project Manager and Communications
Department during the kick-off meeting
(Task 1), will develop a Public Outreach Plan
for review and approval by the City.
A key element of the outreach plan will be the
stakeholder list that will identify when input from
different stakeholder groups will be most critical
and provide the greatest value. We anticipate that
some stakeholders (such as advocacy groups)
will be most concerned about the project list and
prioritization; other stakeholders (like the BIA/
developers) will be most concerned about the
fee program and should be engaged once the
fee program and nexus study are underway so
that concerns related to the level of fees can be
identified and discussed. Once the outreach plan
and general stakeholder list have been approved,
we will work with City staff to identify and reach out
to the specific individuals and organizations that
will comprise the targeted stakeholder groups.
TASK 2.2: MEETINGS WITH STAKEHOLDERS,
COMMISSIONS, AND COUNCIL
We anticipate the following touchpoints
for our outreach to stakeholders,
commissions, and City Council:
Touchpoints for Stakeholders,
Commissions and Council
Stake-
holders TMC PC CC
Overall Process and Goals (Outreach Plan, Stakeholder List)X X X
Preliminary Project List, Fee Program White Paper X X X
Refined Project List with Preliminary Cost Estimates and Fees X X X
Final Draft Fee Study and Implementation Plan (Adoption) - Final Fees, Concept Designs, Phasing Plan, and Cost Estimates
X X X X
TASK 2.3: OUTREACH SUMMARY MEMO
All outreach materials and notes will be
compiled into a detailed memorandum
documenting the process and input received.
This will be an important element in building
support for adoption of the fee ordinance.
TASK 2 DELIVERABLES:
• Public Outreach Plan, Stakeholder List,
Outreach Events, Meeting Materials,
Outreach Summary Memo
TASK 3: EXISTING CONDITIONS REVIEW
Our familiarity with city infrastructure plans and
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policies allows us to complete this task efficiently
and offer additional analysis and innovations to
support this and other tasks.
TASK 3.1: DOCUMENT AND DATA REVIEW
We will review the city programs, policies,
documents, and studies listed in the RFP as well as
the following additional resources relevant to the TIF
program:
• Carlsbad Active Transportation Strategy
(developed by Fehr & Peers staff)
• MMLOS Tool for the City (developed
by Fehr & Peers staff)
• Local Roadway Safety Plan (if available)
• Pavement Management Program
The goal of this effort will be to establish existing
deficiencies on the system and to assist in refining
the final project list that should be carried forward
in the fee program update. It is critical to
understand existing deficiencies to help establish
the fee program. The fee program must only
include projects/portions of projects that are
needed to support growth and not to address
existing deficiencies. This effort will also establish
a baseline of potential factors to consider in the SMP
re-prioritization process (Task 4.2).
In addition to the plans/programs noted above,
Fehr & Peers will work with the City to identify any
available data that can be utilized in this effort. This
could include recent traffic studies, collision analysis
in the city, or any other relevant information. We
also proposed to utilize origin and destination and
vehicle-based traffic safety data from Streetlight
and Wejo to supplement our understanding of
existing conditions and for potential use in the SMP
re-prioritization process (Task 4.2).
TASK 3.2: GIS MAPPING
We will compile available GIS data from the
documents and sources listed above to create
a series of maps that help us understand the
relationship between existing conditions, mobility
and safety trends, and adopted future plans.
TASK 3.3: SLIDESHOW SUMMARY
A slideshow summary of key findings will serve as the
final product for this analysis and will be presented
to City staff as part of a strategic discussion on how
the findings will inform our next steps.
TASK 3 DELIVERABLES:
• Streetlight and Wejo Safety Data and Analysis,
GIS Maps, Slideshow Summary
TASK 4: SUSTAINABLE MOBILITY PLAN
(SMP) IMPLEMENTATION PLAN
The key to this task is to create an actionable
strategy for implementing the Sustainable
Mobility Plan (SMP). Specifically, we will finalize
a vetted project list to be incorporated into
the fee program, paired with concept plans
for the top-ranked projects that provide
a clear blueprint for implementation.
TASK 4.1: REVIEW OF PREVIOUSLY
IDENTIFIED PROJECTS AND PROGRAMS
As an extension of Task 3, the Fehr & Peers
team will compare the current SMP project
list to other relevant project lists, such as the
CIP and current TIF, to identify synergies and
opportunities for project coordination. This
project comparison will be the first step in a
project phasing plan, developed in detail in
Task 4.4, by analyzing how elements of the
SMP projects could overlap with the timelines
of previously planned and ongoing projects.
TASK 4.2: PRIORITIZE SUSTAINABLE
MOBILITY PLAN (SMP) RECOMMENDATIONS
Project prioritization is an important first step in
guiding the implementation of SMP projects. The
assigned priority will reflect the project’s potential
value to the community, independent of cost,
which will be considered in the phasing plan along
with other factors that influence the timing of the
project. We will work with staff and stakeholders
to develop a method for re-prioritizing of the
SMP project list. This process may include some
of the same factors used in the previous SMP
prioritization process, but will add new criteria
and weighting that emphasizes the importance of
closing major gaps in the complete streets network
(e.g., east-west routes) and overcoming major
barriers such as I-5 and the LOSSAN corridor. We
will also consider potential for synergies between
SMP projects and other planned projects and
programs (reviewed in Task 4.1), including the
City’s pavement management plan, in order to
maximize the return on infrastructure investments.
Once the team has agreed on the new prioritization
criteria, we will run the results on the full set of
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22
SMP projects. (Note: Some projects may need
to be excluded from the MTIF project list based
on the outcome of the Nexus Study since the
MTIF will specifically include project or portions
of projects that support land use growth.)
WHERE HAVE WE BEEN Carlsbad CATS
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OCEANSIDE
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13"#" refers to disparate projects and does notcorrelate with any type of ranking
#Prioritized Corridor
Major Activity Attractors
16
FIGURE 1. PRIORITIZED CORRIDORS FOR LIVABLE STREETS PROJECTS
4 CITY OF CARLSBAD Active Transportation StrategyPrioritized Corridors from the Carlsbad Active Transportation Strategy, created by Fehr & Peers
Criteria Weighting Working Session
To finalize the prioritization methodology,
we recommend holding a “criteria weighting”
working session with the internal project team.
This session will serve as an exercise with City
staff to adjust the weights of the chosen criteria
and to “ground truth” our methodology. During
the workshop, Fehr & Peers staff would lead an
interactive exercise during which we adjust the
weights of the new criteria in real time to review
the impact on the final project rankings. The goal
would be to use the local understanding of City
staff, the knowledge of political support, and
other criteria that is difficult to quantify, to help
calibrate the results of the methodology and help
ensure the final list resonates with local leaders.
Prioritization is only the first step in determining
how and when projects will be implemented,
and it is rarely practical to implement projects
one-by-one in order of priority. A phasing plan
will be included in the Implementation and
Funding Strategy developed as part of Task
4.4 and will apply practical considerations
to determine the timing of the prioritized
projects, based on cost, funding availability,
and synergies with other planned projects.
TASK 4.3: PREPARE PLANNING LEVEL
CONCEPTUAL PLANS AND COST ESTIMATES
A key part of what will make the Implementation
Plan actionable will be the project development
as part of this task. The first step will be to
develop Opinions of Probable Construction Costs
(OPCC) for all the projects identified in Task
4.2, based on relevant project descriptions in
the Sustainable Mobility Plan, that can be used
within the nexus program. We will work with City
staff to develop a contingency and potential
escalation for use in the OPCC, anticipating the
long-term schedule for implementation of many
projects. We will develop conceptual level plans
(15%) for up to 12 top-ranked projects that will
further refine project design and cost estimates
for positioning for near-term funding pursuits.
The OPCC estimates will include quantities on a
per mile or per intersection basis. For example,
costs per mile may include such items as striping,
new curb and gutter, new or widened sidewalk,
repaving, bike lane enhancements such as raised
or striped buffers, Class I bikeways, street lighting,
retaining walls, storm water enhancements, and
other relevant engineering items for inclusion in the
cost estimates. Intersection level costs may include
signal modifications, bridge structures, or safety
enhancements such as protected intersections.
Example of a 30% concept plan, created by Fehr &
Peers
The Fehr & Peers team will work with the city to
identify a subset of the top-ranked projects from
Task 4.2 that will move forward for conceptual
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design plans. Based on the budget available, we
anticipate this including up to 12 projects, depending
on the complexity and extent of each project. Our
approach for the concept plans could include a
combination of sketch-level 15% design concepts as
well as more detailed 20%-30% design concepts.
For example, for projects that are low complexity,
with mostly corridor-level improvements such as
striped bike lanes, or that otherwise would require
more project development outside of the scope of
this project such as extensive public outreach, 15%
design concepts would be appropriate. We have
assumed a 15%-level concept would be no longer
than two miles in length, include cross-sections
with a plan view sketch (i.e., plan lines on an aerial),
and include annotations that denote intersection
treatment assumptions. For top-ranked projects
that are higher complexity, more detailed (~30%)
design concepts could be developed to help the
city and the public better understand what the
project will look like. We have assumed that these
more detailed design concepts would include a
focused area, such as a single intersection or a
typical block, and would be laid out in CAD for ease
of moving forward into subsequent design stages.
We will work with the city to review the results
of the project prioritization and to finalize the | Colma El Camino Real Bicycle and Pedestrian Improvement Plan Town of Colma |
51 | Local Vision | 52
WOODLAWNMEMORIAL PARK
GREENLAWNMEMORIAL PARK
GREEK ORTHODOX
CONCEPTUAL - NOT FOR CONSTRUCTION. ADDITIONALDETAILED ANALYSIS AND ENGINEERING DESIGN REQUIRED.
EL CAMINO REALC STEL CAMINO REALALBERT M. TEGLIABLVDF STCOLMA BLVD
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DRIVEWAY TOWOODLAWNMEMORIAL PARKEl Camino Real Bicycle and Pedestrian Improvement Plan
Figure 1
See Inset for Bus Boarding Island with In-lane Stop Option
Bus Boarding Island withIn-lane Stop Option
LEGEND
Sidewalk
Landscape
Existing Signal
ProposedNew SignalProposed PedestrianHybrid Beacon (PHB)Existing Stop SignRemoved Bus Stop
Proposed Bus Stop Existing Bus Stop to RemainOpportunity Area(e.g. GreenInfrastructure)
Painted Truck Apron
WOODLAWNMEMORIAL PARK
GREENLAWNMEMORIAL PARK
GREEK ORTHODOX
CONCEPTUAL - NOT FOR CONSTRUCTION. ADDITIONALDETAILED ANALYSIS AND ENGINEERING DESIGN REQUIRED.
EL CAMINO REALC STEL CAMINO REALALBERT M. TEGLIABLVDF STCOLMA BLVD
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DRIVEWAY TOWOODLAWNMEMORIAL PARKEl Camino Real Bicycle and Pedestrian Improvement PlanFigure 1
See Inset for Bus Boarding Island with In-lane Stop Option
Bus Boarding Island withIn-lane Stop Option
LEGEND
Sidewalk
Landscape
Existing Signal
ProposedNew SignalProposed PedestrianHybrid Beacon (PHB)Existing Stop SignRemoved Bus Stop
Proposed Bus Stop Existing Bus Stop to RemainOpportunity Area(e.g. GreenInfrastructure)
Painted Truck Apron
WOODLAWNMEMORIAL PARK
GREENLAWNMEMORIAL PARK
GREEK ORTHODOX
CONCEPTUAL - NOT FOR CONSTRUCTION. ADDITIONALDETAILED ANALYSIS AND ENGINEERING DESIGN REQUIRED.
EL CAMINO REALC STEL CAMINO REALALBERT M. TEGLIABLVDF STCOLMA BLVD
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DRIVEWAY TOWOODLAWNMEMORIAL PARKEl Camino Real Bicycle and Pedestrian Improvement PlanFigure 1
See Inset for Bus Boarding Island with In-lane Stop Option
Bus Boarding Island withIn-lane Stop Option
LEGEND
Sidewalk
Landscape
Existing Signal
ProposedNew SignalProposed PedestrianHybrid Beacon (PHB)Existing Stop SignRemoved Bus Stop
Proposed Bus Stop Existing Bus Stop to RemainOpportunity Area(e.g. GreenInfrastructure)
Painted Truck Apron
Coordination with the San Mateo County’s Public Works Department about the improvements on El Camino Real is required during the PS&E phase
HIGH-VISIBILITY CROSSWALK
High-visibility crosswalks are designed with lon-gitudinal marking and use high-visibility material instead of regular paint . They are more visible to approaching drivers than standard crosswalks, improving safety for pedestrians crossing the street .
NO RIGHT TURN ON RED
No right turn on red prohibits drivers from making
a right turn when they have a red light . This helps
reduce conflicts between right-turning vehicles and bicyclists or pedestrians moving through the intersection . No right turn on red is recommended from side streets onto El Camino Real at every signalized intersection throughout the corridor .
SEPARATE BICYCLE SIGNAL PHASE
Separate bicycle phases at a signalized
intersection give people biking a green light while
right-turning vehicles have a red arrow signal . By removing the conflict with right-turning vehicles, especially at locations with a high volume of right-turning vehicles, they make it safer for people to bicycle through an intersection .
CURB EXTENSION
Curb extensions widen the sidewalk or extend the landscaping at an intersection or mid-block crossing . They increase pedestrian safety by shortening the distance for pedestrians to cross the roadway, make pedestrians more visible to drivers, and reduce the speed of turning vehicles .
BUS BOARDING ISLAND
Bus boarding islands are platforms where pedestrians wait for
and board the bus . They allow for the bikeway to be separate
from the bus path of travel requiring buses to stop in the travel lane to pick up and drop off passengers . Bus-boarding islands eliminate potential conflicts between bicycles and buses at stops and maintain the continuity of a separated bikeway . They can improve transit service reliability and increase vehicle delay .
SEPARATED BIKEWAY
Separated bikeways physically separate
bicyclists from vehicle traffic using grade
separation, landscaping, physical barriers or flexible posts . They provide a safer and more comfortable bicycling experience .
CONTINUOUS SIDEWALK
Continuous sidewalks fill the gaps between
existing sidewalks, increasing access and
connectivity for people walking throughout the corridor .
"Yes, please use the bus
island design where ever
possible! Seems like this
would be better than mixing
buses and people biking .""I love the idea of bus boarding
islands! they're really needed
all along the ECR and I think it
would be great if Colma set the
bar for the rest of the county"
"Boarding islands are an
extremely good idea! Please be
sure to provide signs warning
cyclists about potential mixing
with pedestrians in these
areas ."
CORRIDOR CONCEPT DESIGN
A full corridor design for Segment A and Segment B was developed and refined based on the preferences shared by the stakeholders and community,
including through the third and final phase of outreach . Call-out boxes help describe the key design elements .
Example of a 30% concept plan design, focused on a block or intersection, created by Fehr & Peers
Arcadia AveE Vista WayE Vista Way
E Taylor St
E Bobier Dr
Monte Mar Rd
Palomar Pl
Warmlands Ave
RECOMMENDATIONSE Vista Way North
RECOMMENDATIONS
E Vista Way South
Add leading pedestrian intervals at WarmlandsAvenue. Stripe high visibility crosswalks and install sidewalk with curb ramps for pedestrian access.
Improve lighting north of Warmlands Ave
Consider exclusive pedestrian phase for east-west direction and add new high-visibility crosswalk on north leg.
Advanced intersection warning signage for stopped trac ahead. Consider raised median to install signage.
Installed 2018: Exclusive pedestrian phase
Installed 2020: New sginal
Corridor-level considerations:Extend bike lanes from south of Taylor
Corridor-level considerations:More frequent bicycle lane legends so as not to be confused with a parking lane.Consider separated bike lanes
Raised Median for access controland turn restrictions
NORTHBOUND APPROACHING BOBIER
Note: Conceptual, not for construction. Additional detailed analysis and engineering design required.
Vista Local Road Safety Plan
Example of a 15% concept plan, created by Fehr & Peers
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approach for the number of concepts and level of
detail. Concept plans will be presented and refined
based on public engagement as described in Task
2. The revised top-ranked project concepts and
related cost estimates, and final list of prioritized
projects, will move forward into the nexus study.
TASK 4.4 - DEVELOP DETAILED
IMPLEMENTATION AND FUNDING STRATEGY
The Fehr & Peers team will develop a detailed
implementation strategy that will assist the
City in delivering these SMP projects and
will include two main elements: a funding
strategy and a final phasing plan.
Funding Strategy
To ensure that there are appropriate financial
resources available to complete the identified
projects, we will analyze the City’s funding capacity
and funding gaps. Specifically, we will review the
total cost of the SMP projects, the maximum allowed
fee that can be attributable to new development,
and coordination with key stakeholders and the
City to identify the likely fee amount that will be
moved forward. We will also work with the City’s
CIP group to get the highest priority projects
programed within the City’s CIP efforts. For the
gap between the City’s potential funding and
the total cost of the recommended projects,
the Fehr & Peers team will provide a strategy to
assist with delivering the un-funded portions.
The funding strategy for each SMP project will
consider a variety of factors including estimated
cost, improvement types, competitiveness for
outside grant funding, and synergies with other
projects and funding sources. For example,
a lower cost project along a high-collision
corridor with appropriate countermeasures may
be a good candidate for the Highway Safety
Improvement Program (HSIP) grant funding.
For such a project, the strategy could be to use
both the Fee Program and HSIP funding, with the
Fee Program serving as the local contribution
or to cover non-safety-related elements.
Phasing Plan
The phasing plan will be developed based on the
prioritization, project cost, funding opportunities,
design and construction complexity, and the timing
of synergistic projects. The phasing plan will
generally organize projects into near-, mid-, and
long-term phases. For high-priority projects, we
will look for opportunities for the City to deliver
on low-cost elements of the project in the near-
term, while the City procures funding for future
phases of the project. For example, if a high-priority
project that includes a combination of restriping
(bike lanes, marked crosswalks) and civil-related
improvements (curb extensions) coincides with a
near-term resurfacing project, the project could
be split into two phases. The first phase will be
coordinated with the pavement management
project, while the remaining elements could be split
into a later phase and packaged into an ATP grant
application using MTIF funding and the restriping
portion of the resurfacing project as local match.
This could also include executing a high-priority
project as a “pilot project”, or installing the majority
of a project using temporary, low-cost materials to
evaluate and identify potential design modifications
before proceeding with a future phase that includes
a higher cost, more permanent, final design.
TASK 4 DELIVERABLES:
• Programing Matrix for Project delivery,
Re-prioritized SMP Project List, Concept Plans/
Design/OPCC Estimates for Top Ranked Projects,
and Implementation Funding Strategy Memo
Example of a 30% concept plan, created by Fehr & Peers
Carlsbad Capital Improvement Project ProcessCarlsbad Capital Improvement Project Process
Transp ortation DivisionBrainstormsCIPProjects
Uses PrioritizationWorkbook to Guide Project List
InterviewsDepartmentsabout Their Proposed CIPProjects
Submits RecommendedList to CIPTeam
SubmitsProject List toCIP Team
Checks in withOther Public Works Divisions about Their Proposed Project List
Reviews OtherProposed Projects & Identifies Livable Street ImprovementsThat Can Be EasilyImplemented withinProject Confines
Public Works Depar
tmentSubmitsProject List to CIP Committee C IP Committee
IdentifiesDuplicate/ConflictingProject F ina nce Departm
entReviewsProject List toEnsure Adequate Funding Renews &Approves CIPProjects for Adoption byCity Council C ity Manager
Legend Existing Process Informal Steps Currently Being Performed by Transportation Division Proposed Additions to Process/Formalize
CAPITAL IMPROVEMENT PROJECT PROCESS ROADMAP TO LIVABLE STREETS Carlsbad CATS0328 CITY OF CARLSBAD Active Transportat
ion Strategy
The Carlsbad Active Transportation Strategy looked at the process for adopting a project into the CIP list,
which we will leverage to implement the highest priority
projects from the SMP
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TASK 5: WHITE PAPER ON TIF AND
VMT MITIGATION PROGRAMS
TASK 5.1: WHITE PAPER AND
FEE BURDEN MEMO
The initial part of this task will be to develop the
white paper on best practices that will discuss
some basic considerations that other agencies
have implemented, including testing whether
the fee program is VMT increasing, neutral, or
reducing; whether the program should consider a
VMT-based nexus; whether the program should be
based on a MMLOS nexus; or whether the program
should be some type of a blended approach
when establishing the nexus. Furthermore, the
paper will explore potential options related to
mandatory impact fees vs. optional impact fees.
The white paper will also explore how the MTIF or a
supplementary programmatic mitigation program
may offer an option for project level mitigation.
The programmatic mitigation options
that will be explored are:
• Fee Program: mandatory versus
in-lieu or optional fees
• VMT Exchange
• VMT Bank
As with all VMT mitigation, these programs
require substantial evidence to demonstrate
that the projects included in the programs
would achieve the expected VMT reductions.
Although implementation of these programs
would require an upfront cost, they have several
advantages over project site TDM strategies.
• CEQA streamlining – These programs provide
a funding mechanism for project mitigation,
especially under cumulative conditions.
• Greater VMT reduction potential – Since these
programs coordinate citywide land use and
transportation projects, they have the potential
to result in greater VMT reduction potential
than site-level TDM strategies applied on a
project-by-project basis. Additionally, these
programs expand the amount of feasible
mitigation for reducing VMT impacts.
• Legal defensibility – The VMT reduction
programs can help build a case for a
nexus between a VMT impact and funding
for capital improvement programs.
The white paper will describe VMT reduction
options including capital/infrastructure projects
and programmatic options that could be
included in the various programmatic mitigation
approaches. For each measure, an overview of
the measure, expected citywide VMT reduction
percentage, and other considerations will be
provided. The Handbook for Analyzing Greenhouse
Gas Emissions Reductions, Assessing Climate
Vulnerabilities, and Advancing Health and Equity
(CAPCOA 2021) (GHG Handbook) will be used to
estimate the VMT reduction for each measure
that is sensitive to the Carlsbad context.
The white paper will also provide a summary
of programs that have been implemented
or are in process within the State.
Another important consideration that will be
covered in the white paper is the regulatory
approach/CEQA process for creating the fee/
mitigation program. There are various examples
of how fee programs are used to provide mitigation
for individual land use projects and, as noted in the
RFP, for the program to qualify as CEQA mitigation,
the discretionary action to adopt the program
requires CEQA review. Note that if a fee program
is mandatory, it should be considered as part of
the project analysis, it is not technically mitigation
because payment of the fees is required as part
of the project action. The following provides a
summary of regulatory approaches that the City
may want to consider as part of this project (these
will be covered thoroughly in the white paper):
1. Simple Environmental Approach (included in this
scope)
• Addendum to General Plan EIR: Demonstrate
that the Fee Program is an implementation
tool for the GP goals/policies.
• Usefulness In Streamlining for Land
Development Projects: Tiering from the
General Plan EIR for VMT impact disclosure
is NOT possible with this approach. However,
if the fee program is fully funded, the VMT
reduction associated with the fee payment
(which can be provided as a VMT reduced
per dollar paid) can be used in the land
development project’s cumulative analysis to
reduce the project’s VMT. If the fee program
is not fully funded, the reduction associated
with the program can’t be used to reduce a
project’s VMT. Alternatively, the program can
include funded and unfunded projects and only
the VMT reduction associated with the funded
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projects would be applied. The project would
need to disclose it’s own impact findings.
• Usefulness in Streamlining for the Roadway
Projects Contained in the Fee Program: The
total VMT induced by the fee program projects
can be offset by the VMT reduced by the
fee program projects. The remaining VMT
reduction can then be used for mitigation
toward land development projects. Note
that this simple approach does not provide
environmental coverage for the roadway
projects in the program itself. However,
OPR specifically exempts certain roadway
improvement projects from VMT analysis
if they are not vehicle capacity enhancing.
Likewise there are usually CEQA exemptions
that would likely apply to many of the
traditional bike and pedestrian improvements.
2) Moderate Environmental Approach
• Addendum to the General Plan EIR that
includes a programmatic environmental
evaluation for the Fee Program Projects:
Complete the “simple environmental
approach” and project programmatic
environmental documentation for the fee
program projects themselves. We expect
that some of the components of the fee
program projects already have coverage
(for example through a different planning
document) or the types of infrastructure
identified would be categorically exempt.
• Usefulness In Streamlining for Land
Development Projects: Same as
“simple environmental approach”.
• Usefulness in Streamlining for the
Roadway Projects Contained in the Fee
Program: Same as “simple environmental
approach” but with programmatic
coverage for the fee program projects.
3) Robust Environmental Approach
• Supplemental (or Focused) General Plan EIR:
Do a general plan amendment to include
policies associated with VMT and the roadway
projects identified through the fee program
analysis. Evaluate citywide VMT associated
with future growth in the City and determine
if there is a significant transportation based
VMT impact. There is an option to either
include the fee program projects in the
General Plan or utilize the fee program as a
mitigation measure to address citywide VMT
impacts. If necessary, determine if the fee
program (and other mitigation to the extent
feasible) reduces the impact. Either way,
disclose a significant and unavoidable impact
that recognizes that the exact timing of the
fee program projects is unknown. Note that
only the fully funded component of the fee
program can be used in the VMT analysis).
• Usefulness In Streamlining for Land
Development Projects: Tiering for VMT
impacts would be available. If a project
is consistent with the General Plan and
paying the fee (and incorporating other
VMT mitigation as identified in the
General Plan Supplemental EIR), then the
project can rely on the findings of the
Supplemental EIR. No additional VMT analysis
would be necessary for the project.
• Usefulness in Streamlining for the Roadway
Projects Contained in the Fee Program:
The General Plan Supplemental EIR would
evaluate the VMT induced and reduced
by the fee program roadway projects.
Additional VMT analysis would not be
needed for the projects in the fee program
(note that other environmental resource
areas may need to be covered as part of
the individual project assessment).
The CEQA approaches described for a
mandatory fee program are generally
applicable to a voluntary program as well.
We also propose to develop a Fee Burden
Comparison Memo that will review the total
fee burden on development in Carlsbad and
compare it back to available fee burden placed
on developments in other areas of Southern
California (to assist in defining how competitive
Carlsbad is for fee burden compared to other
areas). This white paper will be discussed with the
stakeholders and City staff to develop an initial
approach to establishing the project nexus.
TASK 5 DELIVERABLES:
• Best Practices White Paper, Fee
Burden Comparison Memo
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TASK 6: VMT MITIGATION PROGRAM
TASK 6.1: IDENTIFICATION OF VMT
REDUCING STRATEGIES
Fehr & Peers will identify the SMP projects that
are VMT reducing. Since the SMP projects are
primarily complete streets projects that incorporate
bicycle and pedestrian facilities, we expect that
the majority of the projects will result in VMT
reduction citywide. Since this scope focuses on
using the fee program for mitigation, VMT reducing
programs and non-capital projects are not legally
eligible for inclusion in the program. The types of
projects that reduce VMT include low stress bicycle
facilities (Class I, II and Class IV), transit station
improvements, new roadway connections that
will lead to a shorter path of travel, allocation of
transit exclusive right-of-way, improved first/last
mile connections, road diets/complete streets, and
other roadway improvements that provide options
for travel other than the personal automobile.
TASK 6.2: VMT REDUCTION COST ANALYSIS
The total VMT reduction associated with each
SMP project will be calculated using the GHG
Handbook and expanding the analysis presented
in the white paper. In addition, any induced VMT
created by capacity increasing SMP projects will
be calculated. The VMT reduction will be used to
offset any VMT increases by the SMP projects. The
resulting VMT reduction will then be converted to a
VMT reduction per dollar spent as part of the MTIF
using the cost estimates prepared during Task 4.
We will provide VMT per dollar spent for the MTIF
fully funded projects and the whole program
(funded and unfunded projects). The VMT reduction
associated with the fully funded component of
the MTIF can be used as VMT mitigation (or more
accurately as part of a land development project’s
VMT analysis) to reduce that project’s VMT.
TASK 6 DELIVERABLES:
• Total VMT reduction (or induced
increase) for each SMP project.
• Combined Total VMT reduction for
the fully funded SMP projects
• Combined Total VMT for all SMP projects
• VMT reduction per dollar spent
as part of the MTIF
TASK 7: NEXUS STUDY
The Fehr & Peers team will then move on to the
nexus study, which will establish a reasonable
relationship between the fee, the project list, and
proposed development. We will zwork with the City
to determine the complete list of projects and define
the development that should be assumed in the
assessment (e.g., RTP/SCS land use assumptions,
General Plan Buildout, Housing Element Buildout,
or some hybrid land use assumption). We will also
complete a deficiency assessment to meet the
requirements of AB 1600 (e.g., new development
cannot pay to fix existing deficiencies). We
will also address the requirements included in
Section 9 of the TransNet Extension Ordinance,
also known as the Regional Transportation
Congestion Improvements Plan (RTCIP).
The nexus study will generally follow the following
key considerations that we will work with the
stakeholders and City staff to develop:
In addition to establishing the nexus, we will work
with staff to evaluate the benefits/detriments to
establishing a citywide fee vs. a district-based
fee. (Please note, this is largely dependent
on where the needs are (and whether they
correspond with future development), how much
flexibility the city wants in applying the funds,
and the cost to administer a more complicated
fee program. Also, most agencies, as they
mature, tend to adopt a citywide fee to provide
greater flexibility in delivering projects.)
The final nexus study will also provide a summary
of the fee burden comparison and a staff report
for consideration/adoption. We will develop a fee
schedule that will allocate fees by land use type
for City use and will also evaluate some methods/
approaches to transfer fee burden between
land uses (such as reducing retail fee burden by
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TASK 8: TIF/VMT MITIGATION ORDINANCE
AND FEE CALCULATION TOOL
The Fehr & Peers team will provide a sample
ordinance for consideration by the City that can be
used for project adoption. Also, we will document
the results of Tasks 1-7 in a technical document to
memorialize how the TIF was developed. The final
document will provide the following key components:
• Future facilities eligible for TIF fund-
ing per the nexus study
• Methodology for the fee and fee schedule (in-
cluding identification of the appropriate nexus)
• Updated administrative, monitor-
ing, and reporting requirements
• Ordinance language for the TIF
• Two rounds of staff review of the deliverables
We will develop a spreadsheet-based TIF calculation
tool and will work with the City to identify the
best place to develop it (e.g., a stand-alone tool
or one integrated with other City tools, like the
MMLOS tool and/or a VMT calculator if one is
available). The RFP discusses the tool’s capability
to estimate fees based on VMT, but that will only
be necessary if the nexus is VMT-based. We will
work with the City to develop the appropriate
tool based on the nature of the fee program.
TASK 8 DELIVERABLES:
• Final Report, Interactive Tool, Ordinance
To support our work on the VMT reduction ordinance for the City of San Diego, Fehr & Peers identified VMT reduction strategies based on a project’s location and
the associated citywide VMT reduction potential.
TASK 9: CEQA ASSESSMENT
The Fehr & Peers team includes Mark Teague from
PlaceWorks who will lead the CEQA assessment.
Our scope of work assumes that we will be
providing environmental coverage consistent
with the “simple approach” described under
the white paper task. This approach will allow
a project to apply VMT reduction associated
with payment of the MTIF (based on the amount
of VMT reduced per dollar paid developed
in Task 7) as part of their VMT analysis.
Although we will work with City staff to define
the most appropriate way to document potential
impacts associated with the TIF update, it is
likely that doing an addendum to the General
applying pass-by reductions if it is a trip-based
nexus/fee schedule and/or transferring some of
that demand over to residential if appropriate).
Finally, the Fehr & Peers team will work with the
City to recalibrate the existing fees and standards
to accommodate the TIF program and provide the
staff report for the City’s use and verify compliance
with the SANDAG Transnet Extension Ordinance.
TASK 7 DELIVERABLES:
• Draft and Final Project Lists and Nexus Study
Finalize the project list
and develop high-level
cost estimates
Establish the maximum
allowable fee (e.g.,
account for existing
deficiencies)
Finalize the nexus for
the project (MMLOS,
VMT, etc.)
Work with the City
on fee adoption (fee
schedule, will the City
adopt a lower fee, etc.)
Identify funding gaps
and programs/grants to
fill those funding gaps
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Mobility Zone 4 is VMT inefficient; the average number of vehicle miles traveled per capita or per
employee is greater than 85% of the region.
Full details of the regulations are available on the Complete Communities website.
Mobility Zones 1, 2, and 3 have greater VMT-reducing potential. Mobility Zone 4 has less VMT-
reducing potential.
Mobility Zones developed for the City of San Diego’s
VMT In lieu fee.
Plan EIR (SCH#2011011004) would be the most
efficient. Our scope assumes that we will complete
an addendum to the General Plan EIR which
includes discussion with staff, an administrative
draft, and a public draft of the addendum. This
brief document does not require circulation
or response to public comment, but must be
part of the decision process and any hearing(s)
conducted to adopt the project. PlaceWorks will
prepare the addendum and provide a discussion
for the staff report supporting the environmental
determination. Based on our experience in other
jurisdictions, our approach balances schedule
and budget and provides a program that delivers
multimodal projects and provides VMT mitigation
while avoiding a lengthy CEQA process.
We recognize that the RFP indicates that a
subsequent or supplemental EIR be prepared
with the goal of “allowing for full mitigation
for projects consistent with a General Plan for
which the MTIF, VMT exchange, and/or VMT
program was designed to mitigate a VMT impact
in the General Plan EIR.” Also, the RFP indicates
that the impact analysis includes the identified
projects that are part of the fee program.
This approach aligns with the “robust” option
described in Task 5 for the white paper. This
approach requires an amendment to the General
Plan to include a VMT policy and then evaluates
the General Plan land uses and the SMP projects
to assess VMT impacts (and potentially other
CEQA resource area impacts). The projects
in the fee program would be included in the
citywide VMT analysis and could either be part
of the mitigation for the citywide VMT impact or
incorporated as implementation of the goals and
polices in the General Plan (in which case the VMT
reductions would be part of the impact analysis,
not the mitigation) In general, we would expect a
significant and unavoidable impact with statement
of overriding considerations for VMT. There are
considerations that affect the schedule and cost
of this approach such as the need to revisit GHG,
air quality, or other environmental findings in the
General Plan EIR. The robust approach is expected
to increase the cost of Task 9 by approximately
$150,000-$200,000 and would extend the
schedule by approximately 12-18 months.
We recommend that the regulatory/CEQA options
are explored as part of the Task 5 white paper to
fully vet the most appropriate path for using the
MTIF to reduce land development VMT impacts.
As an additional insight, Fehr & Peers is currently
working with the City (as a sub-consultant to the
environmental team) on the Housing Element EIR.
As part of that process, we anticipate providing
EIR tiering opportunities for streamlining housing
projects in the City. As part of that separate
project, our team will be evaluating VMT associated
with all housing in the City and performing impact
analysis. It is likely that the conclusions will identify
a significant VMT impact with a statement of
overriding consideration. This will allow housing
projects that are consistent with the General
Plan Housing Element that incorporate any
VMT related mitigation identified in the Housing
Element EIR to tier off the VMT impact analysis
and significant impact disclosure without the need
to perform additional VMT analysis. Our team
will offer synergies between the two projects
and explore opportunities for collaboration
and efficiency between the two efforts.
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2022 2023
TASKS AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL
1 PROJECT MANAGEMENT 1 PROJECT MANAGEMENT
1.1 Kick-off Meeting 1.1
1.2 Bi-Weekly Virtual Meetings 1.2
2 PUBLIC AND STAKEHOLDER OUTREACH 2 PUBLIC AND STAKEHOLDER OUTREACH
2.1 Public Outreach Plan 2.1
2.2 Traffic & Mobility Commission Meetings (4)2.3
2.3 Planning Commission Meetings (2)2.4
2.4 City Council Meetings (3)2.5
2.5 Stakeholder Outreach Events (4)2.6
2.6 Outreach Summary Memo 2.7
3 REVIEW OF EXISTING PLANS AND POLICES 3 REVIEW OF EXISTING PLANS AND POLICES
3.1a Document Review 3.1a
3.1b Data Review (Streetlight, Wejo, Collision) 3.1b
3.2 GIS Mapping 3.2
3.3 Slideshow Summary 3.3
4 SUSTAINABLE MOBILITY PLAN (SMP) IMPLEMENTATION PLAN 4 SUSTAINABLE MOBILITY IMPLEMENTATION PLAN
4.1 Review of Projects and Programs (Maps/Matrix) 4.1
4.2 Prioritize SMP Recommendations 4.2
4.3 Conceptual Plans and Cost Estimates 4.3
4.4 Implementation and Funding Strategy 4.4
5 WHITE PAPER ON TIF/VMT 5 WHITE PAPER AND NEXUS STUDY
5.1a White Paper: TIF and VMT Best Practices 5.1a
5.1b Fee Burden Comparison Memo 5.1b
6 VMT MITIGATION PROGRAM 6 VMT MITIGATION PROGRAM
6.1 Identify VMT Reducing Strategies 6.1
6.2 VMT Reduction Cost Analysis 6.2
7 NEXUS STUDY 7 NEXUS STUDY
7.1a Draft and Final Project List 7.1a
7.1b Nexus Study Documentation 7.1b
8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL 8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL
8.1 Interactive Fee Calculation Tool 8.1
8.2 Final Transportation Impact Fee Ordinance 8.2
9 ENVIRONMENTAL ANALYSIS (DRAFT AND FINAL)9 ENVIRONMENTAL ANALYSIS (DRAFT AND FINAL)
9.1 Interactive Fee Calculation Tool 9.1
9.2 Final Transportation Impact Fee Ordinance 9.2
Outreach Plan, Stakeholder List Prelim. Project List, White Paper
Final Project List, Cost Estimates & Fees Final Fee Study & Implementation Plan
2023 2024
VALUE ADDED INNOVATION
Schedule
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2022 2023
TASKSAUGSEPTOCTNOVDECJANFEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL
1 PROJECT MANAGEMENT 1 PROJECT MANAGEMENT
1.1Kick-off Meeting 1.1
1.2 Bi-Weekly Virtual Meetings 1.2
2 PUBLIC AND STAKEHOLDER OUTREACH 2 PUBLIC AND STAKEHOLDER OUTREACH
2.1Public Outreach Plan 2.1
2.2 Traffic & Mobility Commission Meetings (4)2.3
2.3 Planning Commission Meetings (2)2.4
2.4City Council Meetings (3)2.5
2.5 Stakeholder Outreach Events (4)2.6
2.6 Outreach Summary Memo 2.7
3 REVIEW OF EXISTING PLANS AND POLICES 3 REVIEW OF EXISTING PLANS AND POLICES
3.1aDocument Review 3.1a
3.1bData Review (Streetlight, Wejo, Collision) 3.1b
3.2GIS Mapping 3.2
3.3Slideshow Summary 3.3
4 SUSTAINABLE MOBILITY PLAN (SMP) IMPLEMENTATION PLAN 4 SUSTAINABLE MOBILITY IMPLEMENTATION PLAN
4.1Review of Projects and Programs (Maps/Matrix) 4.1
4.2Prioritize SMP Recommendations 4.2
4.3Conceptual Plans and Cost Estimates 4.3
4.4Implementation and Funding Strategy 4.4
5 WHITE PAPER ON TIF/VMT 5 WHITE PAPER AND NEXUS STUDY
5.1aWhite Paper: TIF and VMT Best Practices 5.1a
5.1bFee Burden Comparison Memo 5.1b
6 VMT MITIGATION PROGRAM 6 VMT MITIGATION PROGRAM
6.1Identify VMT Reducing Strategies 6.1
6.2VMT Reduction Cost Analysis 6.2
7 NEXUS STUDY 7 NEXUS STUDY
7.1aDraft and Final Project List 7.1a
7.1bNexus Study Documentation 7.1b
8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL 8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL
8.1Interactive Fee Calculation Tool 8.1
8.2 Final Transportation Impact Fee Ordinance 8.2
9 ENVIRONMENTAL ANALYSIS (DRAFT AND FINAL)9 ENVIRONMENTAL ANALYSIS (DRAFT AND FINAL)
9.1Interactive Fee Calculation Tool 9.1
9.2Final Transportation Impact Fee Ordinance 9.2
Outreach Plan, Stakeholder ListPrelim. Project List, White Paper
Final Project List, Cost Estimates & Fees Final Fee Study & Implementation Plan
2023 2024
VALUE ADDED INNOVATION
Schedule
31
DocuSign Envelope ID: B848F6E6-2E85-4A7E-AE19-E0B05097173F
Sept. 13, 2022 Item #6 Page 31 of 42
32
Jason Pack, PE PrincipalMatt Benjamin, AICP, RSP1 PrincipalKendra Rowley, PE AssociateRon Milam, AICP, PTP PrincipalKaty Cole, PE PrincipalAndrew Scher, EIT Engineer/Planner IIIShane Russell, EIT Engineer/Planner IIIAngelica Rocha Engineer/Planner IIIHeather McGuffin Administrator III Maddie Hasani Engineer/Planner IIISaima Musharrat Senior Engineer/Planner IAdministratorJason Moody PrincipalJulie Cooper Vice PresidentAssociatePaul Martin, PE, TE, LCI Grant WritingAaron Silva, PE Project ManagerJoshua Iniguez, Design Engineer IISam Sharvini PlannerJuan Zermeno Design EngineerMark Teague, AICP PrincipalJasmine A. Osman AssociateDirect CostsTotal HoursTotal CostsTASKS $305 $305 $220 $350 $265 $160 $160 $150 $140 $180 TASKS $155 $140 $300 $240 $185 $270 $270 $147 $130 $121 $250 $150
1 PROJECT MANAGEMENT 1 PROJECT MANAGEMENT 55 $14,765
1.1 Kick-off Meeting 1 2 1 1.1 1 1 1 $330 7 $2,145
1.2 Bi-Weekly Virtual Meetings 8 16 12 1.2 4 3 5 $0 48 $12,620
2 PUBLIC AND STAKEHOLDER OUTREACH 2 PUBLIC AND STAKEHOLDER OUTREACH 265 $58,830
2.1 Public Outreach Plan 4 6 2 12 16 2.1 6 $0 46 $8,460
2.2 Traffic & Mobility Commission Meetings (4)8 8 4 2.3 16 5 4 6 $1,000 51 $12,580
2.3 Planning Commission Meetings (2)4 4 2.4 8 2 4 4 $500 26 $6,620
2.4 City Council Meetings (3)6 6 2.5 12 4 4 6 $500 38 $9,220
2.5 Stakeholder Outreach Events (4)4 4 8 16 16 2.6 6 6 12 $2,400 72 $16,670
2.6 Outreach Summary Technical Memo 1 1 2 16 4 2.7 4 4 $0 32 $5,190
3 REVIEW OF EXISTING PLANS AND POLICIES 3 REVIEW OF EXISTING PLANS AND POLICES 134 $32,790
3.1a Document Review 4 4 8 16 3.1a 4 $0 36 $7,160
3.1b Data Review (Streetlight, Wejo, Collision) 4 4 8 4 16 3.1b $6,000 36 $13,680
3.2 GIS Mapping 2 4 4 8 24 3.2 4 $0 46 $8,790
3.3 Slideshow Summary 2 2 2 4 3.3 4 2 $0 16 $3,160
4 SUSTAINABLE MOBILITY PLAN (SMP) IMPLEMENTATION PLAN 4 SUSTAINABLE MOBILITY IMPLEMENTATION PLAN 802 $141,700
4.1 Review of Projects and Programs (Maps/Matrix) 4 8 12 4.1 2 $0 26 $5,060
4.2 Prioritize SMP Recommendations 8 12 32 16 4.2 4 $0 72 $13,320
4.3 Conceptual Plans and Cost Estimates 16 120 160 4.3 24 8 8 32 100 140 $1,200 608 $105,360
4.4 Implementation and Funding Strategy 12 16 24 4 4.4 4 4 8 24 $0 96 $17,960
5 WHITE PAPER ON TIF/VMT 5 WHITE PAPER ON TIF/VMT 202 $46,870
5.1a White Paper: Transportation Mitigation Fees 4 2 4 24 5.1a 2 36 60 36 $1,590 168 $40,550
5.1b Fee Burden Comparison Memo 4 2 24 5.1b 4 $0 34 $6,320
6 VMT MITIGATION PROGRAM 6 VMT MITIGATION PROGRAM 64 $12,510
6.1 Identify VMT Reducing Strategies 2 2 2 16 6.1 2 $0 24 $4,680
6.2 VMT Reduction Cost Analysis 2 2 8 24 6.2 4 $0 40 $7,830
7 NEXUS STUDY 7 NEXUS STUDY 160 $39,250
7.1a Draft and Final Project List 8 4 24 7.1a 4 $0 40 $8,240
7.1b Nexus Study Documentation 8 4 8 7.1b 2 28 50 20 $1,510 120 $31,010
8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL 7 NEXUS STUDY 70 $13,340
8.1 Interactive Fee Calculation Tool 4 4 40 7.1a 6 $0 54 $9,860
8.2 Final Transportation Impact Fee Ordinance 4 2 8 7.1b 2 $0 16 $3,480
9 ENVIRONMENTAL ANALYSIS 9 ENVIRONMENTAL ANALYSIS 117 $23,260
9.1 Draft Environmental Analysis 4 2 7.1 2 18 50 $600 76 $14,630
9.2 Final Environmental Analysis 2 2 7.2 1 16 20 $350 41 $8,630
TOTAL LABOR FOR ALL TASKS 90 101 205 22 20 168 160 144 36 60 72 89 86 144 56 16 32 100 24 140 34 70 $15,980 3,738 $383,315
Fehr & Peers EPS Mark Thomas PlaceWorks VALUE ADDED INNOVATION
Cost EstimateDocuSign Envelope ID: B848F6E6-2E85-4A7E-AE19-E0B05097173F
Sept. 13, 2022 Item #6 Page 32 of 42
Jason Pack, PE PrincipalMatt Benjamin, AICP, RSP1 PrincipalKendra Rowley, PE AssociateRon Milam, AICP, PTP PrincipalKaty Cole, PE PrincipalAndrew Scher, EIT Engineer/Planner IIIShane Russell, EIT Engineer/Planner IIIAngelica Rocha Engineer/Planner IIIHeather McGuffin Administrator III Maddie Hasani Engineer/Planner IIISaima Musharrat Senior Engineer/Planner IAdministratorJason Moody PrincipalJulie Cooper Vice PresidentAssociatePaul Martin, PE, TE, LCI Grant WritingAaron Silva, PE Project ManagerJoshua Iniguez, Design Engineer IISam Sharvini PlannerJuan Zermeno Design EngineerMark Teague, AICP PrincipalJasmine A. Osman AssociateDirect CostsTotal HoursTotal CostsTASKS$305 $305$220$350$265$160 $160 $150 $140 $180 TASKS $155 $140 $300 $240 $185 $270 $270 $147 $130 $121 $250 $150
1 PROJECT MANAGEMENT 1 PROJECT MANAGEMENT 55 $14,765
1.1Kick-off Meeting1 2 1 1.1 1 1 1 $330 7 $2,145
1.2 Bi-Weekly Virtual Meetings8 16 12 1.2 4 3 5 $0 48 $12,620
2 PUBLIC AND STAKEHOLDER OUTREACH 2 PUBLIC AND STAKEHOLDER OUTREACH 265 $58,830
2.1Public Outreach Plan4 6 212 16 2.1 6 $0 46 $8,460
2.2 Traffic & Mobility Commission Meetings (4)8 8 4 2.3 16 5 4 6 $1,000 51 $12,580
2.3 Planning Commission Meetings (2)4 4 2.4 8 2 4 4 $500 26 $6,620
2.4City Council Meetings (3)6 6 2.5 12 4 4 6 $500 38 $9,220
2.5 Stakeholder Outreach Events (4)4 4 816 16 2.6 6 6 12 $2,400 72 $16,670
2.6 Outreach Summary Technical Memo1 1 216 4 2.7 4 4 $0 32 $5,190
3 REVIEW OF EXISTING PLANS AND POLICIES 3 REVIEW OF EXISTING PLANS AND POLICES 134 $32,790
3.1aDocument Review 4 4 816 3.1a 4 $0 36 $7,160
3.1bData Review (Streetlight, Wejo, Collision) 4 4 8416 3.1b $6,000 36 $13,680
3.2GIS Mapping2 4 4824 3.2 4 $0 46 $8,790
3.3Slideshow Summary2 2 24 3.3 4 2 $0 16 $3,160
4 SUSTAINABLE MOBILITY PLAN (SMP) IMPLEMENTATION PLAN 4 SUSTAINABLE MOBILITY IMPLEMENTATION PLAN 802 $141,700
4.1Review of Projects and Programs (Maps/Matrix) 4 812 4.1 2 $0 26 $5,060
4.2Prioritize SMP Recommendations8 123216 4.2 4 $0 72 $13,320
4.3Conceptual Plans and Cost Estimates16120160 4.3 24 8 8 32 100 140 $1,200 608 $105,360
4.4Implementation and Funding Strategy12 16244 4.4 4 4 8 24 $0 96 $17,960
5 WHITE PAPER ON TIF/VMT 5 WHITE PAPER ON TIF/VMT 202 $46,870
5.1aWhite Paper: Transportation Mitigation Fees4 2 424 5.1a 2 36 60 36 $1,590 168 $40,550
5.1bFee Burden Comparison Memo4 224 5.1b 4 $0 34 $6,320
6 VMT MITIGATION PROGRAM 6 VMT MITIGATION PROGRAM 64 $12,510
6.1Identify VMT Reducing Strategies2 2 2 16 6.1 2 $0 24 $4,680
6.2VMT Reduction Cost Analysis2 2 824 6.2 4 $0 40 $7,830
7 NEXUS STUDY 7 NEXUS STUDY 160 $39,250
7.1aDraft and Final Project List8 424 7.1 a 4 $0 40 $8,240
7.1bNexus Study Documentation8 48 7.1b 2 28 50 20 $1,510 120 $31,010
8 TIF/VMT ORDINANCE AND FEE CALCULATION TOOL 7 NEXUS STUDY 70 $13,340
8.1Interactive Fee Calculation Tool4 440 7.1a 6 $0 54 $9,860
8.2Final Transportation Impact Fee Ordinance4 28 7.1b 2 $0 16 $3,480
9 ENVIRONMENTAL ANALYSIS 9 ENVIRONMENTAL ANALYSIS 117 $23,260
9.1Draft Environmental Analysis4 2 7.1 2 18 50 $600 76 $14,630
9.2Final Environmental Analysis2 2 7.2 1 16 20 $350 41 $8,630
TOTAL LABOR FOR ALL TASKS90 1012052220168 160 1443660 72 89 86 144 56 16 32 100 24 140 34 70 $15,980 3,738 $383,315
Fehr & Peers EPS Mark Thomas PlaceWorks VALUE ADDED INNOVATION
Cost Estimate 33
DocuSign Envelope ID: B848F6E6-2E85-4A7E-AE19-E0B05097173F
Sept. 13, 2022 Item #6 Page 33 of 42
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Page 1 of 9 Public Works
Transportation 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2746 t
Virtual Meeting
Council Chambers
1200 Carlsbad Village Drive
Carlsbad, CA 92008
Monday, Dec. 6, 2021, 3 p.m.
CALL TO ORDER: 3 p.m.
ROLL CALL: Perez, Linke, Penseyres, Fowler and Coelho
PLEDGE OF ALLEGIANCE: Chair Perez led the Pledge of Allegiance.
This meeting was conducted virtually via Zoom due to the stay-at-home order for COVID-19.
APPROVAL OF MINUTES:
Minutes of the Regular Meeting held Nov. 1, 2021.
Motion by Commissioner Coelho, seconded by Vice-Chair Linke to approve the minutes for the
Nov. 1, 2021, meeting as presented. Motion carried unanimously, 5/0
PUBLIC COMMENT: None
CONSENT CALENDAR:
1.ESTABLISH TRAFFIC AND MOBILITY COMMISSION SCHEDULE FOR 2022 – Support staffrecommendation for the Traffic and Mobility Commission Special meeting schedule for 2022to be held in July 5, and Sept. 6, 2022. (Staff Contact: Nathan Schmidt, Public Works)
Motion by Vice-Chair Linke, seconded by Commissioner Penseyres to approve Consent Calendar
Item 1, as presented. Motion carried unanimously, 5/0
DEPARTMENTAL REPORTS:
2.POLICE MONTHLY REPORT – (Staff Contact: Sergeant Scott Meritt, Police Department)
Sergeant Meritt presented the report and reviewed a PowerPoint presentation (on file in
the Office of the City Clerk)
Commissioner Penseyres inquired about the citations at the schools and whether they were
both given to e-bike riders.
Sergeant Meritt responded that both citations at the schools were given for helmet violations
(not wearing a helmet).
Exhibit 2
Sept. 13, 2022 Item #6 Page 34 of 42
TRAFFIC AND MOBILITY COMMISSION
Minutes
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Chair Perez asked Sergeant Meritt whether we are seeing an influx of children not wearing
helmets while riding bikes to school.
Sergeant Meritt answered yes and said that the Police Officers are working on educating the
children about the importance of wearing a helmet. They are joining forces with the schools to
get the message across.
Chair Perez inquired if we have any challenges in the community with students not being able
to acquire helmets.
Sergeant Meritt responded that in the past they have received grants and worked details with
other community members in which they handed out helmets to families that could not afford
to purchase.
Commissioner Coelho inquired if the school personnel is required to take action if they see kids
riding into school without a helmet.
Sergeant Meritt answered that schools do not have enforcement authority beyond their
disciplinary process, but all of the schools are strongly encouraging students to wear a helmet
and follow the rules of the road.
3. CARLSBAD RESIDENTIAL TRAFFIC MANAGEMENT PROGRAM UPDATES – (Staff Contact:
Miriam Jim and John Kim, Public Works)
Staff’s Recommendation: Receive an informational presentation providing an overview
of the Carlsbad Residential Traffic Management Program (CRTMP) and provide input
Senior Engineer Jim and Associate Engineer Pham presented the report and reviewed a
PowerPoint presentation (on file in the Office of the City Clerk)
Commissioner Coelho asked how CRTMP is being implemented and if traffic circles are being
included as a chief measure for calming traffic.
Senior Engineer Jim answered that traffic circles are being considered as a traffic calming
measure for all new developments, but it is decided on a project by project basis. Past
experience shows that traffic circles are cost effective and can be a desirable option for
residents.
Commissioner Penseyres inquired why 32 miles per hour, or mph, was chosen as the speed
limit. He also asked if it was time to consider reducing this speed.
City Traffic Engineer Kim responded that 32mph, was chosen as the speed limit based on
different factors including discussion with the Carlsbad Police Department. The Police stated
Sept. 13, 2022 Item #6 Page 35 of 42
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Transportation 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2746 t
that between 30 to 35mph was the threshold that they would consider citing a vehicle for
speeding on a road with a 25mph limit. Staff took this feedback and applied it to a number of
neighborhood streets that had been complaining about speeding vehicles. The 32mph
threshold seemed appropriate in determining which of those streets would benefit from traffic
calming and those streets that would not. The traffic calming program gives the ability for a
neighborhood to seek an exception to this threshold through the Traffic & Mobility
Commission, or T&MC, and it has been done a number of times for streets that have a critical
speed lower than 32mph. Staff does not recommend lowering this number any further because
residential streets are generally low volume and have a low collision rate and streets with lower
speed limits would not benefit from Phase II traffic calming measures. From an engineering
perspective it is not as much of a safety issue as it is a quality of life issue. The 32mph works
well for that purpose with the understanding that streets with special conditions can seek an
exception through the program if appropriate.
Commissioner Penseyres inquired about Phase III which also uses 32mph as a starting point for
speeding. He also inquired as to whether there will be a follow up to Phase II issues if they are
requested by the residents.
City Traffic Engineer Kim replied that they have not yet implemented Phase III on any street in
Carlsbad because Phase II has been very successful. All streets that have been given Phase II
treatments have been measured to have critical speeds lower than 32mph and are considered
complete in regards to traffic calming. Conditions do change and some neighborhoods may
need future adjustments and at that point Phase III could be considered. Staff will make a note
to re-evaluate the Phase III criteria.
Commissioner Penseyres asked if the information on speed measurements prior to traffic
calming and post traffic calming and Phase II are available and can be provided. He noted that it
would be beneficial to see how effective each measure was on traffic calming. For instance, is
there a major difference between speed bumps and traffic circles in how effective they were in
regard to speed surveys.
City Traffic Engineer Kim replied that he will be sure to include that information when they
bring this item back to the T&MC.
Vice-Chair Linke followed up on Commissioner Penseyres question regarding any exceptions
that were made by request of the residents. He also inquired as to whether there was specific
language provided in the traffic program guide for residents regarding the exception process.
Does it state that a community has the ability to appeal in front of the T&MC?
City Traffic Engineer Kim confirmed that the exception process is present in the current version
of the program. Furthermore, all requests for traffic calming are given an electronic copy of the
program for their reference.
Sept. 13, 2022 Item #6 Page 36 of 42
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Vice-Chair Linke stated that he thinks the program is excellent and well managed. He agrees
with all of the proposed changes and mentions that most of his past concerns have been
resolved. He inquired as to whether there is an update on the past backlog of projects that
were waiting for Phase II to be implemented as reported in 2019.
City Traffic Engineer Kim mentioned that in 2019 there was a backlog of approximately ten
streets. That number is currently down to two. The last two streets, Harwich Drive and Segovia
Way, will be under construction soon. He mentioned that Covid-19 introduced a new challenge
as we have not been able to schedule public meetings since 2020. There are currently six
streets that have qualified for Phase II but are awaiting the next step, which is a public meeting.
Staff has had discussions with the Communications Department regarding this issue and will let
the T&MC know of any decisions on this matter. The plan as of now is to wait until public
meetings are reinstated with social distancing. Meeting in person is the best way to
communicate and achieve the objective.
Vice-Chair Linke inquired about the communication process to get the community updates on
projects that affects their neighborhood.
City Traffic Engineer Kim replied that they have not implemented any web-based notifications.
He mentioned that staff is very good at responding to any requests from residents on the status
of a project.
Vice-Chair Linke asked about the traffic calming methods that are used on non-residential
streets. He asked if there is a protocol for defining when a non-residential street would be
subject for analysis for traffic calming. He asked if it would be possible to set up a similar
process as we have for residential streets.
City Traffic Engineer Kim replied that residential streets are unique as they can be posted at
25mph regardless of prevailing speeds due to the ratio of single-family homes. This makes
residential streets natural candidates for traffic calming since prevailing speeds can be
significantly higher than the posted speed limit. Non-residential posted speed limits are based
on speed surveys. He stated that he is not aware of any agency in the region that has a traffic
calming process that applies to non-residential streets.
Vice-Chair Linke suggested a formal protocol for how residents can elevate their concerns
regarding traffic and speeding to the City of Carlsbad.
City Traffic Engineer Kim said that current process evaluates streets on a case-by-case basis and
utilizes the guidelines found in the Mobility Element as a basis for recommended
improvements. There are currently no established thresholds in the engineering field as to what
qualifies a non-residential street for evaluation.
Sept. 13, 2022 Item #6 Page 37 of 42
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Transportation 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2746 t
Commissioner Coelho inquired on how a private resident can communicate their concern about
an incident on a specific street. They could potentially report this observation on the website.
City Traffic Engineer Kim agreed that this could be beneficial. Staff is aware of concerns on
specific streets as reported by the public. There are other ways that incidents can be used to
implement improvements. The Local Roadway Safety Program is looking at collision activity to
help identify patterns and create criteria for safety projects that may include non-residential
arterial speeding issues.
Chair Perez inquired about the Carlsbad Connect app and the possibility to use this application
as a tool for the residents of the City of Carlsbad to report safety issues on non-residential
streets.
City Traffic Engineer Kim replied that he believes that they already receive speeding complaints
via the app. He will check to see if there is a specific field for speeding and other traffic
concerns.
Deputy City Manager Gomez shared that there are many opportunities for the residents of the
City of Carlsbad and business owners to reach out to the City via email to the City Council
Members and others on the website. The emails are forwarded to staff and then all emails are
responded accordingly.
Chair Perez requested an update in the future on some of the past projects related to traffic
and mobility that we have done.
4. VEHICLE MILES TRAVELED ANALYSIS GUIDELINES - (Staff Contact: Jason Geldert and Jennifer
Horodyski, Community Development) Staff’s Recommendation: Receive a presentation and provide input on the informational report and status update
This item was pulled from the agenda due to the late arrival of materials relating to the item.
Staff needed additional time to review and draft responses to the material before presenting this
item.
5. TRAFFIC IMPACT FEE UPDATE: DRAFT SCOPE OF WORK - (Staff Contact: Nathan Schmidt,
Public Works)
Staff’s Recommendation: Receive a presentation and provide input on the draft scope of
work for the update of the City’s Traffic Impact Fee program.
Transportation Planning and Mobility Manager Schmidt presented the report and reviewed a
PowerPoint presentation (on file in the Office of the City Clerk)
Sept. 13, 2022 Item #6 Page 38 of 42
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Transportation 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2746 t
Vice-Chair Linke noted that the Mobility Element Policy 3-P.5 which requires developers to pay
their fair share toward improvements. The staff report implied this was exclusively for the Traffic
Impact Fee, or TIF, program. The TIF is meant to fund general projects to mitigate the cumulative
indirect effects of development. He wanted to clarify whether the direct impact development
has in a local area would also be covered by Policy 3-P.5?
Transportation Planning and Mobility Manager Schmidt replied that this was correct, and that
Policy 3-P.5 covers both the cumulative projects under the TIF and the direct projects.
Vice-Chair Linke mentioned that the municipal code says that the City Council is to review the
designation of circulation improvements and the amount of the fee on the TIF, on an annual basis
to ensure that there is sufficient funding. All projects and the level of the fee are to be reviewed
annually, but all we have done is bump up the fee by the inflation rate increase. It has been over
13 years since the TIF program has been updated. With the currently proposed schedule to
complete the TIF update in April 2024, it will have been 16 years since the last update in 2008. At
that time, councilmembers, including then-Mayor Bud Lewis, expressed concern that the TIF
program had not been updated for the past 17 years, and that perhaps it should be updated
every two years, or there would be an unfair burden on future developers and taxpayers.
Vice-Chair Linke suggested that the ability to collect meaningful fees may be reduced as Carlsbad
reaches build out. We need to take into account which projects are going to be subject to the TIF.
We need to examine what concentration of projects will be infill and redevelopment rather than
big new projects that would be required to pay a substantial fee. We also need to consider the
small projects that may normally get screened out, but cumulatively could add up and have an
impact. Another concern is that we need to fully complete all projects that were on the original
list from 2008. An example would be the College Boulevard extension. Our city funding this
project is a direct impact of cars coming from other places, and a TIF should have been collected
for many years already but we have failed to do that.
Vice-Chair Linke noted that he is in agreement that Vehicle Miles Traveled, or VMT, based fees
should be considered. He believes that the number of local trips should be added as a component
as well. He thinks that would be a good idea going forward to specifically call out TDM and TSM
in the statement of work.
Transportation Planning and Mobility Manager Schmidt replied that this new fee study is
essentially an entirely new fee. The focus of this fee would be more multi-modal projects versus
the traditional roadway projects that were previously identified as part of the TIF. We will clearly
identify that this new fee needs to be updated on an annual basis and will have clear procedures
for staff on how to accomplish the task. Average Daily Traffic, or ADT, should also be added as a
metric to analyze the impacts. The Traffic Signal Master Plan will be a part of these programs as
well.
Sept. 13, 2022 Item #6 Page 39 of 42
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Vice-Chair Linke asked if there is a way that we can do a more minor, routine annual update on
the current TIF in the absence of creating the nexus between all of these new multi-modal
programs.
Transportation Planning and Mobility Manager Schmidt replied that they have considered the
update but due to the legal requirements of the TIF nexus study it is not something where there
can easily be an interim update until the new TIF is adopted.
Commissioner Penseyres asked if the city can collect enough from this fee alone to do any good
with respect to all of the projects that we need to accomplish. Since the city is pretty built out,
in the future we will have smaller projects which probably won’t be able to contribute much. Is
there another way to fund these projects? Could we investigate State or Federal grant funds?
Transportation Planning and Mobility Manager Schmidt replied that as part of the TIF update the
city will be looking into other funds to help with the programs. Funding won’t be limited to just
the TIF but other funding sources as well.
Transportation Director Frank shared information regarding the SANDAG regional transportation
plan. To read more about it search the website under SANDAG regional plan. There is a lot of
information in their new plan. This could be another mechanism for funding mobility
improvements.
Chair Perez asked about task two regarding the anticipated public and stakeholder outreach. Are
these different attendances with the T&MC, Planning Commission, City Council, and more, all in
one meeting or separate meetings?
Transportation Planning and Mobility Manager Schmidt replied that these would all be separate
meetings.
Chair Perez asked if the meetings could be condensed and an advisory committee created? The
advisory committee could gather input from the different Commissions and present information
to the City Council. This 360-degree approach will help differing point of views and expedite the
process.
Transportation Planning and Mobility Manager Schmidt answered that they will look at possibly
condensing some of the commission meetings down and using representation on the ad-hoc
committee.
Commissioner Coelho asked if they could provide an estimate on how much revenue we think
we can collect from this process.
Sept. 13, 2022 Item #6 Page 40 of 42
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Transportation Planning and Mobility Manager Schmidt answered that yes, they will provide an
estimate. The process will be to solicit a consultant, select a consultant and then when we are
ready to move forward with the fee study and we will kick that off with the T&MC. This would
allow the city to get the T&MC feedback on the scope of work.
Vice-Chair Linke pointed out the following: 1) The Municipal Code and Growth Management Plan
requires that we have a TIF program and therefore we can’t eliminate it. 2) He believes that the
city can still collect a significant amount of money from the TIF, it just won’t be as much as we
could have collected over the past decade if we had kept updating the fee.
Vice-Chair Linke inquired on how a new development is required to pay the TIF even if they are
not generating any additional traffic from when the old development was in its place. Is this policy
still valid? Will this be looked at by the consultant?
Transportation, Planning and Mobility Manager Schmidt answered that yes this will be explored
as part of the nexus fee study.
CITY TRAFFIC ENGINEER COMMENTS:
City Traffic Engineer Kim noted the recent passage AB43 and the resulting changes to the
California Manual on Uniform Traffic Control Devices as it relates to speed zoning. CALTRANS
should be releasing a traffic safety bulletin on or before January 1, 2022. We will be able to see
what opportunities there may be to lower some speed limits in the City of Carlsbad. We are also
working to finalize the informational memo to the commission that will be sent out on a monthly
basis.
Transportation Planning and Mobility Manager Schmidt mentioned that on December 7, the City
Council will appoint two new commissioners to the T&MC.
Transportation Planning and Mobility Manager Schmidt spoke about the multi-modal level of
service and mentioned that they have been working with the ad-hoc committee and a consultant
to provide an updated tool so that we can move forward with the testing. We can then provide
examples on actual updates that have been made.
Chair Perez asked if there are any new traffic laws coming into 2022?
City Traffic Engineer Kim replied that he does not have a list of any new traffic laws for 2022
except the one previously discussed regarding the process for setting speed limits in California.
Sept. 13, 2022 Item #6 Page 41 of 42
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Transportation 1635 Faraday Avenue Carlsbad, CA 92008 760-602-2746 t
TRAFFIC AND MOBILITY COMMISSION COMMENTS:
Commissioner Coelho inquired about tracking open items that are mentioned as items of concern. Can we create an ongoing tracker that is part of the agenda each month?
City Traffic Engineer Kim replied that the memo that will be sent out monthly will include items that have been brought up under public comment and by the commissioners.
Vice-Chair Linke added that he submitted a letter on July 2021, as well as a PowerPoint presentation on December 2021, regarding his concerns with the VMT analysis guidelines. He would like the opportunity to discuss his concerns with staff in a public meeting. He would like this to be added to the agenda soon.
Transportation Director Frank replied that the VMT analysis is a part of the work plan so it will be presented to the T&MC for comments. We will add this to the next T&MC meeting agenda
Motion by Chair Perez, seconded by Vice-Chair Linke requesting staff to agendize Vehicle Miles
Traveled Analysis Guidelines to the January 2022, T&MC meeting including responses to Vice-
Chair Linke comments. Motion carried unanimously, 5/0.
ADJOURNMENT:
Chair Perez adjourned the Traffic & Mobility Commission Meeting on Dec. 6, 2021, at 5:50 p.m.
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Eliane Paiva, Minutes Clerk
Sept. 13, 2022 Item #6 Page 42 of 42
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