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Home My WebLink About2022-07-18; Parks & Recreation Commission; MinutesMinutes of: PARKS & RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: July 18, 2022 Place of Meeting: Council Chamber CALL TO ORDER Chair Luna called the meeting to order at 5:30 p.m. ROLL CALL Present: Chair Luna, Commissioners Thorp, Allemann, Steketee and Winston Absent: Vice Chair Martinez and Commissioner Sebahar PLEDGE OF ALLEGIANCE ANNOUNCEMENTS None APPROVAL OF MINUTES ACTION: On motion by Commissioner Thorp and a second by Commissioner Steketee, the minutes of the May 16, 2022, Parks & Recreation Commission meeting were approved. AYES: Chair Luna, Commissioners Thorp, Steketee and Winston NOES: None ABSTAIN: Commissioner Allemann ABSENT: Vice Chair Martinez and Commissioner Sebahar PRESENTATIONS None CONSENT CALENDAR: None PUBLIC COMMENT None DEPARTMENTAL REPORTS 1.UPDATE ON SOUTH CARLSBAD COASTLINE PROJECT AND SOUTH CARLSBAD CLIMATE ADAPTA- TION PROJECT Senior Program Manager Katie Hentrich presented background information on the project’s goals, grant funding, and scope of work as well as highlighting work to date. Ms. Hentrich stated that pro- ject area includes South Carlsbad Boulevard from approximately Manzano Drive to 400 feet south of Island Way. It is important to note that the climate adaptation project only focuses on this one-mile stretch. Transportation Director Tom Frank presented a report of existing conditions with the average vehic- ular, bicycle and pedestrian counts. Mr. Frank explained the city’s General Plan, approved in 2015, gave south Carlsbad Boulevard a new designation as a coastal street. Mr. Frank explained there are 1 of 4 three options with a focus on moving the roadway to adapt to climate change. The report will not include recreation opportunities, public access and parking area designs at this time. Mr. Frank asked that the Commission receive this report from staff regarding the Preliminary Con- ceptual Design of the South Carlsbad Climate Adaptation Project and the results of the public out- reach effort and receive comments. Chair Luna mentioned the grant is just for feasibility then asked if with future costs involved, will this need to go to a vote for funds? Mr. Frank explained this is a feasibility study and staff is hoping to get a 30 percent approval to the City Council for preliminary conceptual design. He further explained that depending on how the pro- ject is ultimately funded would determine whether the item goes to a public vote. Commissioner Winston mentioned this is an exciting project and understands staff is not prepared to discuss at this time, parking conflicts, bicyclists and pedestrians. Mr. Frank appreciated the comments and asked that Commissioner Winston track the project to provide as many comments as possible as staff and consultants further the design. Commissioner Steketee is excited about the project and is one of the pedestrians that encounters the cyclists. Ms. Steketee asked why option three is more adaptable to sea level rise? Mr. Frank explained option three is best because the roundabout (in Option 2) is encroaching upon the coastal hazard zone. Option two is listed as best for pedestrian crossings as it provides speed management. 2.ADOPT PARKS & RECREATION MEETING CALENDAR Parks & Recreation Director Kyle Lancaster provided a brief overview of the calendar. The commis- sion typically meets on the third Monday of the month, except for two months when there is a na- tional holiday on the third Monday, in January and in February, when the meeting will shift to the fourth Monday. Mr. Lancaster mentioned the Commission has in recent years observed a dark month in December and August. ACTION: On motion by Commissioner Thorp and a second by Commissioner Winston to accept the Calendar for FY 22/23 AYES: Chair Luna, Commissioners Thorp, Allemann, Steketee and Winston NOES: None ABSTAIN: None ABSENT: Vice Chair Martinez and Commissioner Sebahar 3.DEPARTMENT REPORT Parks & Recreation Director Kyle Lancaster introduced the promoted Recreation Services Manager Mick Calarco, and the new Parks Services Manager Todd Reese, and requested they each say a few words. Recreation Services Manager Mick Calarco mentioned he has worked for the City of Carlsbad for al- most 20 years. Hired initially to work at Leo Carrillo Ranch Historic Park, Mr. Calarco is excited for this opportunity to continue to serve the residents of the City of Carlsbad. Parks Services Manager Todd Reese stated that based on his impressions of the community and the staff, the city is a special and unique place. Mr. Reese knows the staff is committed, dedicated and is pleased to be part of Team Carlsbad. 2 of 4 Recreation Services Manager revealed that July is National Parks & Recreation month and shared sev- eral Instagram videos from the Parks & Recreation Department’s temporary take-over of the city’s social media. Mr. Calarco gave an update on the Parks & Recreation Department Master Plan, explaining staff and consultant are almost at the end of the public input portion of this task. The last task to be done is the statistically reliable survey, and a draft master plan is due in late fall. Mr. Calarco mentioned the upcoming events from the Parks & Recreation Department: • Aloha Plunge Saturday, July 23, from 5-8 p.m. Alga Norte Aquatic Center • Leo Carrillo Ranch Film Festival: • Friday, Aug. 19, Flirting with Fate • Friday, Aug. 26, The Arizona Wildcat • Friday, Sept. 2, The Princess Bride “A movie Leo would love.” • Movie starts at sunset each night • Family Movie Night Saturday, Sept. 10, 5 p.m., UP., Stagecoach Community Park. Movie starts at sunset. Parks & Recreation Director Kyle Lancaster gave an update on current park projects: • Poinsettia Park Phase IV Dog Park, parking lot and restroom facility – the project is now nearly complete, with the dog park’s natural turf becoming established. A ribbon-cutting ceremony for the opening of the dog park, parking lot and restroom is scheduled for July 27, 2022, at 2:30 p.m. • Veteran’s Memorial Park – staff has reached a major milestone in planning for, and timing of, the project. Acreage has been adjusted to 93.7 acres in total, with 54.88 acres for open space and 38.22 acres as developed park land. Staff will take the final Veterans Memorial Park Mas- ter Plan to the City Council on July 26, 2022, for adoption. Mr. Lancaster mentioned recent trail events that have been completed: • On May 18, 2022, eight dedicated volunteers met staff at the Robertson Ranch Trail for a midweek cleanup event. On June 6, 2022, 47 people came out at Hosp Grove to Celebrate National Trails Day. Chair Luna asked about the art rendering for Veterans Memorial Park and would like to see an oppor- tunity to reach out to veteran artists. Does the city have anything that gives preference to veteran owned businesses or artists? Mr. Lancaster said the memorial plaza is not part of the public art area. Public art will be subject to a Library & Cultural Arts Department request for proposals process. Veterans are encouraged to submit; however, there is not a designated preference. The Library & Cultural Arts Department is part of the same branch within the city as the Parks & Recreation Department, under Community Services. Staff has a branch meeting tomorrow and will relay Chair Luna’s inquiry. Commissioner Winston expressed his excitement of the Veterans Memorial Park project. The com- missioner congratulated and welcomed Mick Calarco and Todd Reese in their new positions. Commissioner Allemann voiced her excitement at the videos and the take over of social media for National Parks & Recreation Month. 3 of 4 COMMITTEE/CITY COUNCIL REPORTS None AGENDA ITEMS FOR FUTURE COMMISSION MEETING Park tour discussion ADJOURNMENT: Adjourned at 6:45 p.m. Respectfully submitted, Charlene Buckalew Minutes clerk 4 of 4