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Home My WebLink About2022-10-13; Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1); Gomez, PazTo the members of the: CITY COUNCIL Date ~CA ~cc~ CM ::,LACM ~CM(3).JL October 13, 2022 Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manage {city of Carlsbad Memo ID# 2022112 Re: Village and Barrio Traffic Circles and io Lighting Projects Update (District 1) This memorandum provides an update to a previous Council Memorandum dated April 28, 2022, on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting, CIP Project No. 4013. Background The Council Memorandum dated April 28, 2022, provided background information on both projects. Discussion Village and Barrio Traffic Circles Project Staff are awaiting receipt of federal funding from the U.S. Department of Transportation's Local Transportation Priorities Account and under the Highway Infrastructure Programs (HIP), administered by the Federal Highway Administration (FHWA) for the traffic circles and street lighting projects. U.S. Representative Mike Levin's office secured $5 million dollars for the projects. To ensure that all federal requirements are met, the FHWA will send the funds to the California Department of Transportation (Caltrans), and Caltrans will ultimately administer the funding to the city. At this time, Caltrans has not provided an estimate on when the funds will be available to encumber and begin the construction phase including bidding the project. Staff continue to contact both the FHWA and Caltrans representatives weekly to obtain updates on the approval process for the authorization to advertise the project for construction bids. Since the grant is federal funding, the project will likely require the National Environmental Policy Act (NEPA) process to obtain environmental clearance. In preparation, staff are currently working to get a consultant under contract to provide the NEPA services and coordinate approval with Caltrans as the lead agency. Staff anticipate starting the NEPA efforts upon receipt of the grant funds. Additionally, staff will work to prepare a Notice of Exemption (NOE) to satisfy the California Environmental Quality Act (CEQA) requirements. If NEPA approval is required, the approval process using the grant funds may take between six months to one year to complete the NEPA requirements and obtain environmental clearance, Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) October 13, 2022 Page 2 which could delay the project bid until early 2024. Staff will continue to work with the FHWA and Caltrans staff to obtain clarification on whether the NEPA process is required. Public Art for the Village and Barrio Traffic Circles Project Cultural Arts staff have adjusted the timing to release a limited Call for Artists to align to the revised construction and funding allocation timeline. This process to select an artist for the public art at the traffic circle in the intersection of Harding Street and Pine Avenue could begin in late 2022, pending confirmation of the grant funding timeline. Barrio Lighting Project The previous design for the Barrio Lighting Project included installation of 14 streetlights at various locations throughout the Barrio as part of Phase 1. Staff continue to coordinate with San Diego Gas & Electric (SDG&E} on this project, and 11 of the 14 streetlights have been energized. The three streetlights that have not yet been energized require additional work, including trenching and electrical work. SDG&E is unable to provide service to two of the three remaining lights located on Pine Avenue and Tyler Street due to SDG&E's current overhead load capacity. As an alternative, staff are working with SDG&E to install a new streetlight at the south corner of Pine Avenue and Tyler Street. The other remaining light to be energized is located at the end of the cul-de-sac at Palm Avenue, east of Harding Street. Staff continue to work with SDG&E on this effort and anticipate this work will be completed by early 2023. Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide pedestrian lighting in the Barrio neighborhood to provide connectivity to the Village. A study to evaluate the existing lighting levels in the Barrio area has been completed. Staff are using this study's information to evaluate lighting needs and light pole locations. Design criteria for new pedestrian-scale lighting locations in the Barrio area include existing overhead utility lines, sidewalk spacing and availability, maintaining driveway access and sight distances, and Americans with Disabilities Act (ADA} requirements. Next Steps Village and Barrio Traffic Circles Project Once federal funding requirements are provided by Caltrans, staff will provide another project update including a target schedule and recommendations for completing the project. Barrio Lighting Project Staff will continue to coordinate with SDG&E to install and energize the remaining streetlights in Phase 1. Staff expect that these lights will be energized by early 2023. For Phase 2, staff are currently reviewing placement based on the results of the lighting study and will incorporate feedback received through the public outreach efforts. Once completed, staff will finalize the engineering design and coordinate with utility companies. Once federal Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) October 13, 2022 Page 3 funding requirements are provided by Caltrans, staff will provide another project update including a target schedule and recommendations for completing the project. Attachment: A. Council Memorandum dated April 28, 2022 cc: Scott Chadwick, City Manager Cindie McMahon, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer David Graham, Chief Innovation Officer Jason Haber, Intergovernmental Affairs Director Zach Korach, Finance Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Suzanne Smithson, Library & Cultural Arts Director Hossein Ajideh, Engineering Manager Eric Lardy, City Planner Richard Schultz, Cultural Arts Manager Scott Lyle, Senior Engineer Lauren Ferrell, Associate Engineer To the members of the: "~rrv, COUN CIL Date ~A~CCL CM V ACM v DCM (3)~ April 28, 2022 ATTACHMENT A Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Pa z Gomez, Deputy City Manager, Public Works Via: Geoff Pat noe, Assistant City Manager @ {city of Carlsbad Memo ID #2022050 Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) This memorandum provides an update to a previous Council Memorandum dated Jan.·6, 2022, on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015, and the Barrio Lighting, CIP Project No. 4013. Background The Council Memorandum dated Jan. 6, 2022, provided background information on both projects. Discussion Village and Barrio Traffic Circles Project In April 2021, staff worked with U.S. Representative Mike Levin's office to submit a fiscal year (FY) 2022 Community Projects Funding request for the Village and Barrio Traffic Circles and Barrio Lighting Projects to be funded through the federal budgeting and appropriations process. Staff were recent ly notified that Representative Levin secured $5 million dollars of federal funding from the U.S. Department of Transportation's Local Transportation Priorities Account and under the Highway Infrastructure Programs (HIP) for the traffic circles and street lighting projects after Congress passed the Consolidated Appropriations Act, 2022. Under the HIP account, there are 309 line-item projects totaling approximately $847 million administered by the Federal Highway Administration (FHWA). Before this funding becomes available to the city, the FHWA and the California Department of Transport ation (Caltrans) must complete several steps. First, all congressionally directed projects assigned to FHWA will flow through Caltrans. Second, to ensure that all federal requirements are met, FHWA will send the funds to Caltrans, and Cal t rans will ultimately provide them to the city. Staff therefore does not know when the city will receive these funds. In accordance with the federal requirements, the funds are available for obligation until Sept. 30, 2025. Any funding not obligated by the end of the federal FY 2025 will expire. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) April 28, 2022 Page 2 Since the FHWA program is a reimbursement program, expenses incurred before the FHWA project authorization date are not eligible for reimbursement. Based on this requirement, staff plan to delay going to the City Council with a request to approve the plans, specifications and contract documents and to authorize bidding for both projects until funds are ready to be disbursed. This will avoid incurring ineligible project expenditures. A city webpage is currently active to provide information to the public, available at the following link: https://www.carlsbadca.gov/departments/public-works/traffic-circles. Barrio Lighting Project Attachment A discussed installation of 14 streetlights at various locations throughout the Barrio as part of Phase 1 of the Barrio Lighting Project. Staff have coordinated with San Diego Gas & Electric (SDG&E) to energize 11 of the 14 streetlights. The three streetlights that have not yet been energized will require additional work, including trenching and electrical work. Staff will continue working with SDG&E in this regard and anticipate this work will be completed by fall 2022. Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide pedestrian lighting in the Barrio neighborhood. Phase 2A will focus on one of the major corridors in the Barrio, which includes Roosevelt Street, Madison Street, Harding Street and Magnolia Avenue, and will provide connectivity to the Village. Staff will be evaluating lighting needs along each corridor before determining initial light pole spacing. Staff also completed focused public outreach to solicit input from the community on corridor preference and priority in early 2022. Staff are currently performing a lighting study that will include recommendations for new pedestrian-scale lighting locations in the Barrio area. The final design of Phase 2A will proceed upon completion of the lighting study and will incorporate feedback received through the public outreach efforts. Next Steps Village and Barrio Traffic Circles Project Staff plan to finalize the plans, specifications and contract documents in late 2022 and will request City Council approval of these documents and authorization to bid after receipt of the federal funding. Cultural Arts staff have adjusted their timing to release the Call for Artists to align to the newly established construction and funding allocation timeline. A process to select an artist for the public art at the traffic circle in the intersection of Harding Street and Pine Avenue will begin in fall 2022. Barrio Lighting Project Staff will continue to coordinate with SDG&E to energize the remaining three streetlights in Phase 1. Staff expect that these lights will be energized by fall 2022. Council M~mo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1) April 28, 2022 Page 3 For Phase 2A, staff are currently performing a lighting study for the Barrio area. Once completed, staff will finalize the engineering design and coordinate with utility companies. Staff will then bring Phase 2A to the City Council for approval of plans, specifications and contract documents and authorization to bid after receipt of the federal funding. cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer David Graham, Chief Innovation Officer Jason Haber, Intergovernmental Affairs Director Zach Korach, Finance Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Suzanne Smithson, Library & Cultural Arts Director Hossein Ajideh, Engineering Manager Scott Lyle, Senior Engineer Lauren Ferrell, Associate Engineer