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HomeMy WebLinkAbout2022-11-03; Arts Commission; ; Community Arts Grants 2022-23 Funding Plan ApprovalMeeting Date: Nov. 3, 2022 To: Arts Commission From: Richard Schultz, Cultural Arts Manager Wendy Sabin Lasker, Community Arts Coordinator Staff Contact: Richard Schultz, richard.schultz@carlsbadca.gov Wendy Sabin Lasker, wendy.sabinlasker@carlsbadca.gov Subject: Community Arts Grants 2022-23 Funding Plan Approval District: All Recommended Action Staff recommends approval of the Fiscal Year 2022-23 Community Arts Grants Funding Plan. Executive Summary This report provides an update of the Fiscal year 2022-23 Community Arts Grants cycle including the Funding Plan for the Arts Commission’s review and approval. Community Coordinator Wendy Sabin Lasker will share an overview of the process of the recent grant cycle and eligible grants presented for consideration with $117,128 available in funding. Next Steps Staff will issue agreements with the FY 2022-23 Community Arts Grants grantees upon approval by the Arts Commission. Fiscal Analysis No additional city funding is being requested at this time. Public Notification This document was noticed in accordance with the Ralph M. Brown Act (California Government Code Section 54950 et. Seq.), published and distributed at least 72 hours prior to the meeting date and time. Exhibits 1.Fiscal Year 2022-23 Community Arts Grants Funding Plan 2.Fiscal Year 2022-23 Community Arts Grants Funding Plan Detail 3.Fiscal Year 2022-23 Community Arts Grants Guidelines Nov. 3, 2022 Item # 1 Page 1 of 26 ARTS COMMISSION Staff Report City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 1 Fiscal Year 2022-23 Community Arts Grants Funding Plan The City of Carlsbad’s Cultural Arts Office Fiscal Year 2022-23 Community Arts Grants program supports projects and activities that provide quality arts and cultural programming within Carlsbad. Funds are available for organizations, schools and individuals through a competitive application and review process. The Fiscal Year 2022-23 cycle utilized the cloud-based Grant Lifecycle Manager provided by Foundant Technologies for the second time, allowing for improved accessibility and online access for all users. In October 2022, 11 panelists reviewed and scored Fiscal Year 2022-23 CAG applications digitally through the grants management system. The panelists included representatives from regional arts organizations, nonprofits, education specialists and community members. The total grant funds available for the Fiscal Year 2022-23 grant cycle is $117,128. The funding amount from the previous grant cycle was $106,480. Each grant was evaluated by three scoring panelists for the funding categories of: 1.Arts Organizations: Arts Projects -Three panelists 2.Arts Organizations: Capacity Building Three panelists 3.Emerging Arts Organizations – Three Panelists. Educational Institutions or Affiliated Groups – Each grant was evaluated by two scoring panelists. Emerging Artists category: No artists eligible in 2022-23. In each category, panelists scored applications on a rubric with three sections, each section worth 10 points for a total of 30 possible points. All scores were averaged and assigned the equivalent percentage score by Foundant Grants Lifecycle management. More information on the panel process can be found in the Fiscal Year 2022-23 Community Arts Grants Guidelines Fiscal Year 2022-23 Community Arts Grants Funding Results: These are the results for the review scores and funding amounts: •Total Available Funding:$ 117,128 •Total Applications:36 •Eligible Applications:33 •Total Number of Funded Projects: 29 Nov. 3, 2022 Item # 1 Page 2 of 26 EXHIBIT 1 {'city of Carlsbad Cultural Arts City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 2 •Total 2022-23 Requests:$ 128,808 •Total 2022-23 Eligible Requests:$ 101,308 •Remaining Funding:$ 15,820 EDUCATIONAL INSTITUTIONS OR AFFILIATED GROUPS •Funding limit of $2,500 per application •No limit to number of applications submitted by each school site; consideration given to multiple applications in differing art forms per school site if applicable •Total Educational Institutions Applications: 21 •Total Educational Institutions Eligible Requests: $50,800 •Total Educational Institutions Awards:$43,300 Carlsbad High School REQUEST: $2,500 AWARD: $2,500 That's Swell: Public Art at CHS. Support to create a collaborative sculpture project on Carlsbad High School campus. Students learn about public art and civic engagement through sculpture themes of conservation and sustainability. Carlsbad High School Band Boosters REQUEST: $2,500 AWARD: $2,500 Funding for Auxiliary Musical Coaching Staff. Support Carlsbad High School program and band director with auxiliary coaches for students of drumline, concert band, wind ensemble, jazz band, for local performances season. Carlsbad High School Ceramics REQUEST: $800 AWARD: $800 Ceramic Tile Beatification. Support to reintroduce the process of tile design and installation to Carlsbad High School, using recycled tiles, ceramics class materials, students will personalize a tile that will remain at school. Carlsbad High School Dance Department REQUEST: $2,500 AWARD: $2,500 Carlsbad High School Dance Extreme Spring Showcase. Support for Extreme Spring Showcase production, engaging 120+ Carlsbad High School dance students with opportunities to choreograph, rehearse and perform in the disciplines of jazz, modern, ballet, hip-hop and new this year, Pom dance. Carlsbad High School Theatre Department REQUEST: $2,500 AWARD: $2,500 Carlsbad High School Musical Production. Support for a Broadway-style musical with a student cast, crew and orchestra at the Carlsbad Cultural Arts Center w/ collaboration by two alumni guest choreographers. Carlsbad High School Choral Boosters REQUEST: $2,500 AWARD: $2,500 Nov. 3, 2022 Item # 1 Page 3 of 26 City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 3 Music Arrangement. Support for Carlsbad High School choral program for music arranging for their set performances, concerts and festival competitions. Each song that is arranged costs between $400 and $700. Jefferson Elementary School REQUEST: $2,500 AWARD: $2,500 Theatre Front to Back Immersion Program. Support for collaboration with New Village Arts for students to experience on- and off-stage functions of a production, culminating in a Spring production for the community. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $2,500 Spring Musical 2023. Support for La Costa High School Theatre Department’s spring production, including hiring of a musical director. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $0 Percussion instrumental carts for outdoor performances. Support for the purchase of carts to move percussion instruments for musical performances in Carlsbad and while traveling to competitions. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $2,500 La Costa Canyon Dance Program Spring Production. Support for annual Spring Dance Production featuring 175 students and affording them the experience of working with professional choreographers. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $0 Pies for Pi day. The culinary arts students at La Costa Canyon High School make pies for the Math department's PI Day celebration every March. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $2,500 Culinary Artists from around the world. Support to hire four (4) local chefs for multiple days to teach students about a career in culinary arts, hands-on making of unique dishes from around the world. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $2,500 Band-o-rama: A band community event. Support for La Costa Canyon High School band’s music student enrichment camp event to cover expenses for band music showcase, Sunday, February 26, 2023 inviting multiple schools participation. La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $0 Music and Band Boosters Maverick Brigade, La Costa Canyon High School . For support of La Costa Canyon High School School Music Programs for Carlsbad students, including scholarships for lower income students to participate in Symphonic Band, guitar class, rock band, Pep Band and an after-school Jazz Band. Nov. 3, 2022 Item # 1 Page 4 of 26 City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 4 La Costa Canyon High School Foundation, Inc REQUEST: $2,500 AWARD: $0 Visual Performing Arts Showcase 2023. Support for annual Spring Showcase for The LCHH Visual and Performing Arts Department consisting of Fine Art, Sculpture, Theatre, Culinary, Dance and all Music Programs Sage Creek High School Dance Department REQUEST: $2,500 AWARD: $2,500 Artist in Residency Program with Mojalet Dance Collective's Faith Jensen-Ismay. Support for SCHS dance students for multi-week training in modern dance techniques by a professional San Diego dance organization. Sage Creek High School Drama REQUEST: $2,500 AWARD: $2,500 CUSD Children Theatre Project. Support for costs of Performance Rights, scripts and scores for Drama Department production of a play for children/young audiences with all CUSD elementary and middle schools invited to attend for free. Sage Creek High School Visual Arts REQUEST: $2,500 AWARD: $2,500 Our Changing Seas Sculptural Wall Relief. Support for student’s collaborative program between 3D art design, SCHS science department, and the Skype-a-Scientist Program, to create a large, ceramic mural highlighting the dangers facing reefs. Sage Creek High School Visual Arts REQUEST: $2,500 AWARD: $ 2,500 Living Art Exhibit at the Festival of the Arts. Support for collaboration with SCHS Visual Arts and Mira Mesa College theatre students for presentation of a “Pageant of the Masters” inspired series of living art exhibits. Valley Middle School REQUEST: $2,500 AWARD: $2,500 Relief Printmaking and Clay Public Art Exhibit. Support for combined project in traditional printmaking and clay ceramics techniques, concluding with a public art exhibit in the heart of Carlsbad Village. Project led by Valley Middle School art teacher Bryan Snyder with assistance by award-winning ceramic artist Sue DeWulf. Valley Middle School Band and Orchestra REQUEST: $2,500 AWARD: $ 2,500 Guest Artists/Coaches for Small Group Ensembles. Support for Valley Middle School (VMS) Band and Orchestra program to pay for the teaching artists to supplement orchestra and band students by conducting small group rehearsals each year. Nov. 3, 2022 Item # 1 Page 5 of 26 City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 5 CAPACITY BUILDING •Arts Organizations applying for Capacity Building Projects with a funding limit of $5,000 •Arts Organizations may apply to Arts Projects and/or Capacity Building •Total Capacity Building Applications:1 •Total Capacity Building Eligible Requests: $ 5,000 •Total Capacity Building Awards:$ 5,000 National Association of Music Merchants REQUEST: $5,000 AWARD: $5,000 A Harmonious Addition to the Museum of Making Music. Support for the redesign of one of the Sit & Play areas resulting in new theme, new interactive instruments, installation of furniture and cabinetry. The Museum plans a “match grant” allocation to double any funding received by the arts office. ARTS ORGANIZATIONS: ARTS PROJECTS •Arts Organizations applying for Arts Projects with a funding limit of $5,00/yr. for 1 –2 years •Arts Organizations may apply to Arts Projects OR Capacity Building •Total Arts Projects Applications: 11 •Total Arts Projects Eligible Requests:$58,008 •Total Arts Projects Awards:$48,008 ARTS PROJECTS Carlsbad Art Wall REQUEST: $5,000 AWARD: $5,000 Carlsbad Art Wall. Support for a rotating mural wall in the heart of the Carlsbad Village, including 12 days of live observation for the public showcasing six varying styles, techniques accessible for aspiring muralists/artists of all ages Camarada REQUEST: $3,915 AWARD: $3,915 Tango Obsessed. Support for a performance of tango music, song and dance in Carlsbad to precede Camarada’s tango tours to Arizona, New Mexico, Uruguay, and Argentina in the spring of 2023. Carlsbad Oceanside Art League REQUEST: $4,693 AWARD: $4,693 Demo & Expression. Support for Carlsbad Oceanside Art League (COAL) will present monthly, free visual art lecture, demonstration & workshop with a master artist instructor. Open to the community at large, ages 18 to adult, with a hands-on learning session featuring all art mediums. Nov. 3, 2022 Item # 1 Page 6 of 26 City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 6 Encinitas Ballet Academy and Arts Center REQUEST: $5,000 AWARD: $0* Carlsbad Library Performance and Dance in the Park and Village Fair. Support for a 1-hour program at the Schulman and another at Carlsbad Village Faire featuring students from Encinitas Ballet Academy as well as musical contributions of piano and bandurist. Mainly Mozart Inc REQUEST: $4,400 AWARD: $4,400 Mainly Mozart Youth Orchestra returns to St. Elizabeth Seton Church for a spring concert. Support for Youth Orchestra (MMYO) to present a Spring 2023 concert in Carlsbad of classical and popular music presented by members of the Advanced Orchestra and the newly created Chamber Orchestra. New Village Arts Theatre Inc. REQUEST: $10,000 AWARD: $5,000 for two years The Regional Premiere of THE FERRYMAN and One Production To Be Determined. Support for two (2) productions; 2022-23 season, the Tony Award-winning THE FERRYMAN, 2023-24 Season production TBA. North Coast Repertory Theatre REQUEST: $5,000 AWARD: $5,000 Support for The Theatre School @ North Coast Rep for performances of Shakespeare plays at Carlsbad Schools with a combined cast of students and professional adults. San Diego Art Institute dba Institute of Contemporary Art, San Diego (ICA San Diego) REQUEST: $5,000 AWARD: $5,000 The Valise Project. Support for arts outreach program to cover costs of teaching artist, education staff, transportation, art-making materials for students, and administrative costs for visits to Carlsbad schools. Theatre and Arts Foundation of San Diego County REQUEST: $5,000 AWARD: $5,000 Performance Outreach Program (POP) Tour 2023 – JIN VS. THE BEACH. To support the travelling performances by La Jolla Playhouse’s Performance Outreach Program to North County, with commitments to Buena Vista Elementary and Jefferson Elementary schools in Carlsbad. Villa-Lobos International Chamber Music Festival Inc. REQUEST: $5,000 AWARD: $5,000 Villa-Lobos International Chamber Music Festival, Carlsbad Residency. Support for Latin American chamber music concerts in Carlsbad including free admission at Carlsbad High School Cultural Arts Center; and (3) days of mini concert/presentations in Carlsbad middle and high schools. Nov. 3, 2022 Item # 1 Page 7 of 26 City of Carlsbad, Community Arts Grants Funding Plan Fiscal Year 2022-23 7 ARTS ORGANIZATIONS: EMERGING ARTS ORGANIZATIONS •Arts Organizations applying for Capacity Building Projects with a funding limit of $5,000 •Arts Organizations may apply to Arts Projects and/or Capacity Building •Total Capacity Building Applications:1 •Total Capacity Building Eligible Requests: $5,000 •Total Capacity Building Awards:$5,000 EMERGING ARTS ORGANIZATIONS Campana Studios REQUEST: $5,000 AWARD: $5,000 Printmaking and Bookbinding Workshops. Support for (16) workshops in Printmaking and Bookbinding, utilizing sustainable and recycled materials, meeting at Dove Library and other Carlsbad locations. Nov. 3, 2022 Item # 1 Page 8 of 26 City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2022-23 1 Fiscal Year 2022-23 Community Arts Grants | Funding Plan Detail Applications for the Fiscal Year 2022-23 Community Arts Grants cycle opened on August 29, 2022 and closed on October 7, 2022. In October 2022, 11 grant panelists successfully completed scoring the Fiscal Year 2022-23 Community Arts Grants applications utilizing the cloud-based grants management system called Grant Lifecycle Manager by Foundant Technologies. Below is the Fiscal Year 2022-23 Community Arts Grants Schedule: DATE TASK Monday, August 29, 2022 Application open Friday, October 7, 2022 Application due Fri, Oct. 7- Wed, Oct. 13, 2022 Staff application review Friday, October 14,2022 Panelist scoring opens Monday, October 24, 2022 Panelist scoring due Thursday, November 3, 2022 Arts Commission Funding Plan review and approval Mon, Nov. 7 – Fri, Dec. 16, 2022 Begin notifications, launch agreements process Friday, December 30, 2022 Deadline for executing agreements Tuesday, January 3,2023 Projects/activities period opens Thursday, August 31, 2023 Projects/activities period closes Saturday, September 30, 2023 All remaining final reports for FY 2022-23 must be submitted Funding Amounts Each application was scored on three categories worth 10 points each, for a total maximum score of 30 points, and then converted into percentages. The total scores of each reviewer were averaged for the final score/percentage per application. Any application receiving a total percentage of less than 75% would not be recommended for funding. These are the results for the review scores and funding amounts: Nov. 3, 2022 Item # 1 Page 9 of 26 EXHIBIT 2 ( City of Carlsbad Cultural Arts City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2022-23 2 •Total Available Funding:$ 117,128 •Total Applications:36 •Eligible Applications:33 •Total Number of Funded Projects: 29 •Total 2022-23 Requests:$ 128,808 •Total 2022-23 Eligible Requests: $ 101,308 •Remaining Funding:$ 15,820 Applicant Category Request Score Avera ge Funding Percentage Recommended Funding Amount 1. Carlsbad Art Wall Arts Projects $5,000 25 83 $5,000 2. Camarada Arts Projects $3,915 27 89 $3,915 3. Carlsbad Oceanside Art League Arts Projects $4,693 26.3 88 $4,693 4. Mainly Mozart, Inc. Arts Projects $4,400 24 80 $4,400 5. New Village Arts * Arts Projects $5,000* 27.6 92.3 $5,000 6. North Coast Rep Arts Projects $5,000 27 90 $5,000 7. San Diego Art Institute Arts Projects $5,000 25.3 84.3 $5,000 8. Theatre & Arts Foundation - San Diego County Arts Projects $5,000 25 93.3 $5,000 9. Villa-Lobos International Arts Projects $5,000 28.6 95.6 $5,000 10. National Association of Music Merchants (NAMM )- Museum Making Music Capacity Building $5,000 26 87.6 $5,000 11. Campana Studios Emerging Arts Org. $5,000 26 87 $5,000 12. Carlsbad High School (Public Art) Educational $2,500 28 93 $2,500 Nov. 3, 2022 Item # 1 Page 10 of 26 City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2022-23 3 13. Carlsbad High School (Auxiliary Music Coaching) Educational $2,500 28 93 $2,500 14. Carlsbad High School (Ceramic Title Beautification) Educational $800 28.5 96 $800 15. Carlsbad High School (Dance Extreme Spring Showcase) Educational $2,500 29.5 98.5 $2,500 16. Carlsbad High School (Musical Production) Educational $2,500 30 100 $2,500 17. Carlsbad High School Choral Boosters (Music Arrangement) Educational $2,500 25 83.5 $2,500 18. Jefferson Elementary (Theatre Front to Back) Educational $2,500 29 97 $2,500 19. La Costa Canyon High School (Spring Musical) Educational $2,500 28 93 $2.500 20. La Costa Canyon High School (Percussion Instrumental carts) Educational $2,500 24.5 81.5 $2,500 21. La Costa High School (Dance Spring Production) Educational $2,500 29 98.5 $2,500 22. La Costa High School(Culinary Arts) Educational $2,500 25.5 85 $2,500 23. La Costa High School (Band-o-Rama) Educational $2,500 27 91.5 $2,500 24. Sage Creek High School (Artist in Residency) Educational $2,500 28.5 95 $2,500 25. Sage Creek High School (Children’s Theatre) Educational $2,500 30 100 $2,500 26. Sage Creek High School (Our Changing Seas) Educational $2,500 25 83.5 $2,500 27. Sage Creek High School (Living Art Exhibit) Educational $2,500 29.5 98.5 $2,500 28. Valley Middle School (Relief Printmaking) Educational $2,500 30 100 $2,500 Nov. 3, 2022 Item # 1 Page 11 of 26 City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2022-23 4 29. Valley Middle School (Band and Orchestra) Educational $2,500 29 96.5 $2,500 *Two-year grant The following submitted applications were deemed ineligible: Applicant Category Request Amt Reason for Ineligibility Carlsbad Music Festival Arts Org $5,000 Non-compliance of previous grant Jose Trejo Maya Emerging Artist $5,000 Incomplete Damion Carroll Emerging Artist $5,000 Incomplete application La Costa Canyon High School (Maverick) Ed Institution $2,500 Ineligible La Costa Canyon High School (Pi) Ed Institution $2,500 Ineligible La Costa Canyon (Visual Arts) Ed Institution $2,500 Scoring below 75% Encinitas Ballet Academy Arts Org-Project $5,000 Scoring below 75% TOTAL NOT FUNDED $27,500 Funding Amount Equations: Present and Past Cycles For 2022-2023, all applications 75% and over will be fully funded. Historically, staff utilized the following chart in assigning funding percentages to each application: Funding Percentage Equation SCORE % Funding 29 100% 28 95% (100-85)/4 = 5% increments 27 90% 26 85% 25 80% (80-70)/3 = 5% increments 24 75% 23 70% 22 65% (65-55)/3 = 5% increments Nov. 3, 2022 Item # 1 Page 12 of 26 City of Carlsbad, Community Arts Grants Funding Plan Review Fiscal Year 2022-23 5 21 60% 20 55% Under 20 0% Remaining Funds Staff Recommendation: To equally distribute remaining funds to the 18 eligible educational applicants in the amount of $875 each as a supplemental award. Nov. 3, 2022 Item # 1 Page 13 of 26 FISCAL YEAR 2022-23 COMMUNITY ARTS GRANTS GUIDELINES The City of Carlsbad Cultural Arts Office serves to encourage, develop and facilitate an enriched environment of artistic, creative and cultural activity in the City of Carlsbad and the North San Diego County region. The Cultural Arts Office manages funding programs to provide financial support to organizations, schools and individuals for various projects through a competitive application and review process. These projects benefit the community through an array of activities for schools, artists and organizations. The Community Arts Grants program was identified for continued and increasing support by the Carlsbad City Council through the 2018 Arts & Culture Master Plan. The City of Carlsbad’s Community Arts Grants program supports quality arts and cultural programming that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations or veteran status. Our mission supports the following values: •Provide inclusive opportunities for arts & culture experiences for Carlsbad students and residents; reducing/eliminating barriers for participation; •Provide arts education and lifelong learning opportunities for all ages; •Support local and regional arts organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County; •Support arts education in schools and through affiliated organizations; •Develop and support organizational strength and capacity of Carlsbad arts organizations; •Encourage new and emerging artists, arts organizations and programs in Carlsbad; •Celebrate Carlsbad as an exciting, vibrant and creative destination for residents and visitors alike, and; •Acknowledge indigenous land and cultural awareness in the Carlsbad community. The updated Fiscal Year 2022-23 guidelines reflect national grantmaking trends and best practices and supports funding for artists and arts organizations in Carlsbad and surrounding areas. Updates have were approved by the City of Carlsbad’s Arts Commission on January 6, 2022; the timeline has been adjusted based on staff capacity. •Total funding available for the Fiscal Year 2022-23 cycle is $117,128 •All projects must be completed by August 31, 2023 •All final reports are due within 30 days of the completion of the event or October 31, 2023, whichever comes first •80% of all awarded funds will be disbursed after agreements are executed; the final 20% once the final report and budget are submitted and approved WELCOME FISCAL YEAR 2022-23 OVERVIEW Important dates for the Fiscal Year 2022-23 grant cycle application are as follows: Applications open: Monday, August 29, 2022 Applications due: Friday, October 7, 2022 Arts Commission Funding Plan review & approval: Thursday, November 3, 2022 Funding Cycle begins Tuesday, January 3, 2023 All projects must be completed by Thursday, August 31, 2023 Applications will be submitted online at www.carlsbadca.gov/artsgrants Nov. 3, 2022 Item # 1 Page 14 of 26 EXHIBIT 3 • Grantees are asked to remain vigilant and informed of current community health and safety requirements, including mandated protocols as outlined by state, county, local or other governmental bodies at all times. Failure to do so may result in cancellation of the agreement and grant funds. •All organizations, including fiscal agents and school-affiliated groups, must be determined to be not-for-profit, tax-exempt organizations by either the Internal Revenue Service or the California State Franchise Tax Board and must have a complete Statement of Information with the California Secretary of State. The Statement of Information must be filed within the first 90 days of filing the Articles of Incorporation, after which a Statement of Information is due every two years (every odd year or every even year based on year of initial registration). o Applicants will be required to provide a Federal Employer Identification Number (or Federal Tax ID #), assigned by the Internal Revenue Service. No other form of verification will be accepted. The City of Carlsbad will use GuideStar’s Charity Check to verify status. o Organizations must have a tax-exempt status from federal income tax under Section 501(c)(3) of the Internal Revenue Code and must qualify as a charitable organization under Section 170(c) of the Internal Revenue Code of 1986 as amended. o Educational Institutions are not required to obtain this status and are still eligible to apply. •If projects include partnerships, only one application may be submitted for that project involving all parties; o If a school would like to partner with an arts organization or artist, all partnerships must include a signed letter of agreement between the two parties, and; o the school must act as the applying party. •Appendix 1 – Frequently Asked Questions (FAQ) •Appendix 2 – Ineligible Organizations and Activities •Appendix 3 – Sample Budget •Appendix 4 – Sample Community Arts Grants 2022-23 Agreement Funding is structured by classification of each organization, then according to available categories. Applicants may only apply to one category per grant cycle: •Arts Organizations (including Fiscal Agents of Organizations or Individual Artists) o Capacity Building - $5,000 maximum award per year o Arts Projects - $5,000 maximum award per year •Emerging Arts Organizations (NEW) - $5,000 maximum award •Emerging Artists (NEW) - $5,000 maximum award •Educational Institutions and Affiliated Groups o Arts in Schools - $2,500 maximum award HEALTH AND SAFETY CERTIFICATION ELIGIBILITY GUIDELINES APPENDICES FISCAL YEAR 2022-23 FUNDING CATEGORIES Nov. 3, 2022 Item # 1 Page 15 of 26 •Arts Organizations must be registered 501(c)(3) nonprofit organizations established for at least three (3) years as of January 1, 2023. •Applicants may only submit one application per funding cycle and cannot apply to multiple categories. •Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity. •Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. ARTS ORGANIZATIONS – CAPACITY BUILDING •Capacity Building grants have a maximum award of $5,000 •Capacity Building grants are designed to help an arts organization improve its effectiveness, strengthen organizational and/or financial stability, increase community impact and effectively support the nonprofit’s mission •Capacity Building grants will only be awarded to organizations based in Carlsbad •The applicant/organization must also be focused all or in part on how the Capacity Building project will benefit the City of Carlsbad; the number of anticipated residents served will need to be indicated in your funding application •Capacity Building Grants cannot be used for projects that fall under the Arts Project category. Examples of potential projects that can not be funded include, but are not limited to: o Marketing support for changes in programming o Staff training and/or technology to transition to virtual programming o Professional development for staff and board members o Opportunities for peer learning, networking or leadership development o Creating or re-examining organizational plans o Initiating collaboration with other nonprofits o Developing new sources for earned income ARTS ORGANIZATIONS – ARTS PROJECTS •Arts Projects grants have a maximum award of $5,000 •Arts Projects will be defined as programs, activities and events that are primarily designed to be arts focused. These projects may be presented in person or virtually if health mandates are in place. •Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. •Arts Project grants cannot be used for general operating support; awards must be used for specific art project support. •Arts Organizations with an established minimum five (5) year Community Arts Grants Arts Project award history may apply for a two (2) year arts project funding opportunity. o The two (2) year Arts Project grants are available for more established arts organizations that receive Community Arts Grants funding for projects that have been consistently similar year after year o A final report and budget will still be required after the completion of the two (2) year arts project and must include a final budget for final payment. •Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. ARTS ORGANIZATIONS Nov. 3, 2022 Item # 1 Page 16 of 26 o Visual Arts that utilizes sustainable or recycled materials •Any partnership between an individual, educational institution or organization must include a letter of agreement from the partnering entities. PROJECTS THROUGH FISCAL AGENT •Individuals or organizations in the process of applying for non-profit status may apply through a fiscal agent. •Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. •Organizations that act as fiscal agents are still eligible to apply for a Community Arts Grants on their own. •Individual artists receiving funding through a fiscal agent must be 18 years of age on or before the application due date. ARTS ORGANIZATIONS – EMERGING (NEW) •Emerging Arts Organizations - $5,000 maximum award . •Funding Opportunity for One (1) Year Grants only. •Arts Organization must be based in Carlsbad. •Grants for smaller non-profit organizations that are relatively new to the non-profit community •Must have a non-profit 501(c)(3) status of three (3) years or less; o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a non-profit status. o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent. o Fiscal agents will be responsible for receiving awarded funds and dispersing them with a service fee no more than 10% of the amount awarded to the applicant. •Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad •Projects must be representative of at least one of the following mediums/forms of artistic expression; o Dance. o Original music composition/lyrics. o Spoken word/poetry. EMERGING ARTISTS (NEW) •Emerging Artists - $5,000 maximum award. •Funding Opportunity for One (1) Year Grants only. •This program will support artists, 18 years of age and older, at key moments in their careers, elevating their potential for continued contribution to the arts. •Artists with less than three (3) years of professional experience in their artistic field and preferably working with a mentor. •Artists must be based in Carlsbad and artists must apply through a fiscal agent. •Artists must obtain three (3) letters of support to be included in the application; these support letters will be considered by grant panelists when scoring applications. •Intended to support those artists who show significant potential, yet are under-recognized and can include those having: o Specialized training in the arts. o Experience in a peer-reviewed gallery or performance space and/or received media reviews. o Committed to devoting more time to artistic activity, which will be assessed by staff on a case-by-case basis. •Projects must take place in Carlsbad, be accessible to the public and benefit the community of Carlsbad •Projects must be representative of at least one of the following mediums/forms of artistic expression; o Dance o Original music composition/lyrics o Spoken word/poetry o Visual Arts that utilizes sustainable or recycled materials Nov. 3, 2022 Item # 1 Page 17 of 26 Requests are only available to non-profit schools or school-affiliated groups in Carlsbad. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS – ARTS IN SCHOOLS •Arts in Schools grants - $2,500 maximum award •Funding Opportunity for One (1) Year Grants only Arts in Schools will be defined as programs, activities and events thatare primarily designed to be arts focused. •Projects may be presented virtually or in person ONLY if all health and safety requirements (including COVID-19 mandates and restrictions as outlined by state, county, local or other governmental bodies) are met. •Virtual events may be permitted to replace programs or projects that normally would have been held in-person in Carlsbad, pending current community health and safety requirements and following staff review and approval. •There is no limit to requests by school or district. Consideration will be given to projects of differing disciplines when housed at the same school. •No in school project funded through the Community Arts Grant may involve a full-time hourly or salaried employee in the school district in which they will be leading activities, performances or projects but may utilize teaching artists that are employed by any district. o Out of school programs may utilize teaching artists that are employed by any district. •All partnerships must include a signed letter of agreement from the partnering entities. EDUCATIONAL INSTITUTIONS AND AFFILIATED GROUPS - ARTS IN SCHOOLS Nov. 3, 2022 Item # 1 Page 18 of 26 Jan. 3, 2023 Projects/activities period opens Aug. 31, 2023 Projects/activities period closes Sept. 30, 2023 All FY 2022-23 Final Reports are due. Grantees complete a Final Report within 30 days of program end date or by September 30, 2023, whichever comes first. Aug. 29, 2022 FY 2022-23 Application Opens: application link will be available at www.carlsbadca.gov/artsgrants Sept. 6, 2022: Applicant Workshop @ Dove Library, Gowland Meeting Room: registration information at www.carlsbadca.gov/artsgrants Sept. 7, 2022 Applicant Workshop @ Cole Library, Community Room: register at www.carlsbadca.gov/artsgrants Oct. 7, 2022 Application Deadline: applications must be submitted electronically by 11:59 p.m. Oct. 14-24, 2022 Submitted materials are reviewed and scored by a peer panel consisting of local and regional artists and arts professionals Nov. 3, 2022 Funding plan presented to Arts Commission for review and approval Nov. 7 - Dec. 16, 2022 Begin notifications/DocuSign agreements process (any applicant that receives less than 50% of requested amount will be required to complete a Revised Project Form) Dec. 30, 2022 Deadline for DocuSign agreement completion; First payments disbursed within 30 days APPLICANT INFORMATION FISCAL YEAR 2022-23 PROGRAM SCHEDULE Nov. 3, 2022 Item # 1 Page 19 of 26 Application information and links will be available on the Community Arts Grants www.carlsbadca.gov/artsgrants , including tutorials for the online Cultural Arts application portal. Additionally, the following resources will be available for applicants in the 2022-23 cycle. New applicants are highly encouraged to attend: •Applicant Workshops (virtual or in-person) will include a general overview of the grant process, application and procedures •New/First-time applicants are encouraged to attend at least one (1) one workshop •General one-on-one appointments – applicants may be able to schedule a 30-minute appointment with grant program staff to answer questions about the process, application, or other topics. These appointments will be dependent on staff capacity and availability and applicants are required to have attended at least one applicant workshop prior to the appointment. To schedule a one-on-one appointment, please call the Community Arts Grants office at 442-339-5982. •Application review appointments – applicants may request applications be reviewed by Cultural Arts staff for general feedback as staff time allows. These appointments will be available on a limited basis and not all requests will be fulfilled. All appointments must be made no later than Sept 28, 2022. Staff is available for brief consultation by phone until application period closes. To schedule an appointment, please visit the Community Arts Grants www.carlsbadca.gov/artsgrants. o Please note that staff will review applications for effective and impactful delivery of information, as well as to ensure completeness and clarity of information provided. Staff will not be providing feedback on content, programming or other project details. Submitted applications are reviewed and scored by a virtual peer panel consisting of local and regional artists and arts professionals. The panelists will create a funding plan for review and final approval by the Carlsbad Arts Commission. SCORING RUBRIC FOR ALL CATEGORIES (EXCEPT EMERGING ARTISTS) Application scores will be based on the following criteria, which are aligned with the Community Arts Grants mission. Panelists will be asked to undertake the following scoring recommendations and directives: •Panelists will score applications on how closely the project(s) achieve the goals of each category. •Panelists may be asked to convene together to discuss the merits of an application. •Award amounts are determined via a formula that takes into consideration the total amount of available funds, the average scores of the applicants and the percentage of the requested award amount to be funded, based on those scores. Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for informational purposes only and are not meant to be exhaustive: •Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents. o Provide arts education and lifelong learning opportunities for all ages. •Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant and creative destination for our community, students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including economic limitations under the Americans with Disabilities Act. o Encouragement of programs that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations and veteran status. •Management Capability (10 points) o Support and develop the strength of Carlsbad arts organizations. APPLICANT WORKSHOPS AND ONE-ON-ONE APPOINTMENTS PANEL REVIEW AND SCORING OF APPLICATIONS Nov. 3, 2022 Item # 1 Page 20 of 26 o Encourage new & emerging arts programs and organizations in Carlsbad SCORING RUBRIC FOR EMERGING ARTISTS CATEGORY Scoring of applications will be on the following criteria, with a maximum score of 50. The provided examples are for information purposes only and are not meant to be exhaustive: •Quality of Program(s) (10 points) o Reinforce accessible artistic and cultural opportunities and experiences for Carlsbad residents o Provide arts education and lifelong learning opportunities for all ages. •Community Impact (30 points) o Celebrate and promote Carlsbad as an exciting, vibrant and creative community destination for our community and students, as well as visitors and tourists throughout the world. o Support local and regional arts and cultural organizations as an important component of the economy and quality of life in Carlsbad and North San Diego County. o Accessibility of program for participants and audience members, including coverage under the Americans with Disabilities Act and economic considerations. o Encouragement of programs that promotes the representation and participation of diverse groups of individuals, including and not limited to people of differing abilities, class, generations, ethnicities and races, gender identities, religious or spiritual beliefs, sexual orientations and veteran status. •Three (3) Letters of Support (10 points) o Three (3) letters of support will be reviewed by panelists and should include: The context of the relationship with the artist; potential for success, and; why the artist should be recommended for funding OTHER REVIEW AND SCORING INFORMATION •Cultural Arts Office staff will review applications after the deadline •Applications deemed eligible will be forwarded to scoring panelists and reviewed within the context of the project or program as outlined in the application. •Incomplete applications, or applications with incorrect information, will be deemed ineligible. AGREEMENT All approved applications will need to enter into an agreement with the City of Carlsbad. The City of Carlsbad uses DocuSign for all grant agreements and signature forms. Projects cannot commence until the DocuSign agreement has been completed. Failure to return signed agreement within this timeline may affect the current cycle award, or future application eligibility. See Appendix 4 for a sample Community Arts Grants 2022-23 agreement. All agreements must be signed by two (2) officers listed on the organization’s Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. Agreements for Emerging Artists, Individuals or Arts Organizations applying through a fiscal agent must be signed by two (2) officers listed on the fiscal agent organization’s Statement of Information filed with the California Secretary of State. These are officers who are authorized to enter into legally binding agreements on behalf of yourself or your organization (i.e. CEO, CFO, Secretary). Further documentation of signature authorization will be requested if the most recent Statement of Information has not been filed. GRANTEE REQUIREMENTS DURING PROJECT FUNDING PERIOD Nov. 3, 2022 Item # 1 Page 21 of 26 Educational Institutions will need a completed Signature Verification Form to be completed by the school site principal and school district representative (i.e. Assistant Superintendent) in addition to the DocuSign agreements. School-Affiliated Groups (i.e. school booster groups) will require the same signature requirements as non-profit 501(c)(3) organizations. All approved organization signatories will receive an agreement packet, which will include instructions and agreement language. All agreements must be signed and submitted per instructions within 30 days of receipt. Any applicant that has received funds during a previous funding cycle will not receive their FY 2022-23 Community Arts Grants agreement until the previous agreement requirements are completed and approved by staff. FINANCIAL MANAGEMENT Grant recipients are required to maintain three (3) years of accounts, records and evidence pertaining to costs incurred and revenues acquired under the respective grant program. Grantees should be able to provide upon request: •Accurate, current and complete disclosure of revenue and expenses for the project. •Records that adequately identify the sources and application of funds for grant sponsored activities. •Accounting records supported by source documentation – invoices, receipts, bank statements, etc. •All awardees must provide documents within 30 days of receipt or of request. This includes, but is not limited to, agreements, revised project forms, final reports and financial accounting. PUBLIC ACKNOWLEDGEMENT •Grant recipients must acknowledge the Cultural Arts Office for its support of the project in printed, electronic and/or broadcast promotions. •The following acknowledgment along with a City of Carlsbad Cultural Arts logo must appear on all printed and electronic materials: “This program is funded in part by the City of Carlsbad’s Cultural Arts Office.” This logo and guidelines for acknowledgment are available on the Community Arts Grants www.carlsbadca.gov/artsgrants or upon request. •Grantees who fail to provide public acknowledgment may be denied future project funding. PROMOTION BY CITY •Grantees are required to keep the Cultural Arts Office informed of all program dates and times. •If grantee wishes to participate in promotion through approved city channels, they may opt-in as part of the agreement. All participation in promotion through city’s social media channels as well as other outlets, is subject to review, editing and approval by staff prior to promotion. •Grantees are encouraged and expected to: o Give notifications and invitations to the Cultural Arts Office in order to extend them to the Carlsbad Arts Commission at least two weeks in advance of program. o Extensively promote funded events and projects. FINAL REPORTS, SITE VISITS AND PROGRAM ATTENDANCE The Cultural Arts Office staff may monitor grant projects during the course of the grant cycle, including potential site visits. The reports of these visits will be included in grant application files and may provide a basis for evaluation of future requests. Grantees will have an option to replace digitally submitted final reports with in-person site visits and/or interviews. Pending any health and safety mandates and protocols as outlined by state, county, local or other governmental bodies, these site visits/ interviews may be conducted by Cultural Arts staff and/or Arts Commissioner(s), as available, and appropriate to the to each grant. Grantees may still opt to submit on-line final reports in consultation with staff. In all cases, grantees will still be required to submit final budget forms digitally for staff review and approval. Nov. 3, 2022 Item # 1 Page 22 of 26 If a grantee chooses to submit an in-person final report, all requests require prior staff consultation and approval. All final reports are due within 30 days of the completion of the event or September 30, 2023, whichever comes first, in order to receive the final payment of award. Excessively late submission of a final report may result in action taken per agreement. Cultural Arts Office staff are always available to assist applicants. Please contact the Cultural Arts Office at arts@carlsbadca.gov or by phone at 442-339-2090, for one on one appointments please call 442-339-5982. • Once submitted, applications may be moved into a different category at the discretion of Cultural Arts staff. Notification will be made to the applicant. • The City of Carlsbad reserves the right to limit funding amounts to any applicant, regardless of eligibility or panel score, based on fiscal year limitations. • Cultural Arts Office staff actively review and evaluate all aspects of the funding program and process. Updates may occur throughout the funding calendar. Cultural Arts staff will provide information on program updates, to all grantees when they are implemented. • Any significant changes or amendments by grantee to approved projects must be submitted in writing to the Cultural Arts Office by the grantee before any grant funds are used, and before the execution of any altered activity. This includes, but is not limited to, changes in purpose, scope, services, target audiences, intended timeline, personnel, location, date, activities or budget. This requirement will be included in the agreement. • The Cultural Arts Office reserves the right to review, cancel or reallocate project funds that have been significantly altered or shifted from stated goals in the original approved application and/or revised project form. Cancelled funds must be returned to the Cultural Arts Office within 30 days of notification. • No two entities (organization or school/affiliated groups) may apply for funding for the same project. • Applicants may only apply to one category per funding cycle. CARLSBAD ARTS COMMISSION MEETINGS: Carlsbad Arts Commission meetings are public and held the first Thursday of every month throughout the year. For more information about the duties of the Carlsbad Arts Commission and its meetings, visit www.carlsbadca.gov/city-hall/meetings- agendas/boards-commissions/arts-commission ASSISTANCE POLICIES OTHER INFORMATION OTHER INFORMATION Nov. 3, 2022 Item # 1 Page 23 of 26 All applications must be submitted online. The application is comprised of approximately five main sections, some of which include long-answer sections and attachments. The application is available at www.carlsbadca.gov/artsgrants . 1.Organization Information. 2.Project Information and Narrative. 3.Project Support Information. 4.Budget (a sample budget form is included as Appendix 3). 5.Signatory Information. •Are there any organizations that are ineligible to receive Community Arts Grant funding? o Yes. For-profit organizations are ineligible to receive funding through the Community Arts Grants program. This includes for-profit schools and businesses. •Can I apply to more than one category? o Unlike previous grant cycles, artists and organizations may only apply to ONE category per fiscal year grant cycle. •What projects are eligible for the “Emerging” categories? o Projects must be representative of at least one of the following mediums/forms of artistic expression; Dance. Original music composition/lyrics. Literature/Spoken word/poetry. Visual Arts using sustainable or recycled materials. •What is the new two (2) year grant opportunity for arts projects and what are the eligibility requirements? o Arts Organizations with an established minimum five (5) year Community Arts Grants arts project award history may apply for a two (2) year arts project funding opportunity. o This opportunity is not applicable for the Educational Institutions and Affiliated Groups category for this fiscal year 2022-23 cycle. •What is an example of the new two (2) year grant opportunity? o For example, Organization A has been a Community Arts Grants arts project award recipient for five (5) continuous years. Each year, Organization A has been awarded $5,000 to fund a theatrical performance in a Carlsbad venue, but only the production and dates change year to year. If Organization A applies for (and is awarded) a two (2) year arts project funding grant. Organization A will receive $5,000 for year one, then another $5,000 for year two. The year two award will be distributed after the completion of the year one progress report. o A final report and budget will still be required after the completion of the two (2) year arts project and this report (including final budget) will be required for final payment. o Organizations awarded two (2) year arts project grants must wait until year three (3) to apply again for arts grants funding. •What is an “Emerging Artist?” o Artists who are at key early moments in their careers, elevating their capacity for continued contribution to the arts and are committed to devoting more time to artistic activity, when possible, financially. o Artists who self-identify as emerging and show significant potential as an artist, but are under-recognized. •Is there an age limit for the Emerging Artists category? o Yes. Artists must be 18 years of age on or before application deadline. HOW TO APPLY APPLICATION APPENDIX 1: COMMUNITY ARTS GRANTS FAQ Nov. 3, 2022 Item # 1 Page 24 of 26 by school or district. Consideration will be given to projects of differing disciplines when housed at the same school.. •Do applicants for the Emerging Artists category need a fiscal agent? o Yes. Emerging Artists must apply through a fiscal agent. If the applicant does not have one, staff may assist the applicant with finding a local established 501(c)(3) that is willing to partner with the artist. •What arts organizations qualify to apply in the Emerging Arts Organization category? o Arts Organization must be based in Carlsbad o Must have a non-profit 501(c)(3) status of three (3) years or less; o If 501(c)(3) status has not yet been attained, please provide proof of acting in alignment with the IRS definition of a non-profit; possessing a nonprofit established mission, an advisory committee or a board of directors, and a history of activities directly related to the purpose of eligibility to attain a non-profit status. o Additionally, emerging arts organizations aspiring to a non-profit status must apply through a fiscal agent •Is attendance required for the workshops and information sessions? o Although these workshops are not required, it is highly recommended and encouraged for new applicants and those applying in the “Emerging” categories. It is an opportunity for staff to guide and assist applicants who are new to the Community Arts Grants program. •How are final awards decided? o All award amount decisions consider the total amount of funding available, scores from panelists and the request from the applying entity. After panelist scoring, panelists will create a funding plan based on these factors, which is forwarded to the Arts Commission for final approval. •Can one school site apply for multiple Educational Institutions (or Arts in Schools) awards? o Yes. While there is no limit to applications from one school site, consideration will be given to projects of differing disciplines when housed at the same school. The City of Carlsbad will NOT award Community Arts Grants to: •For-profit organizations, schools and businesses. •Organizations and/or affiliates that are directly or indirectly participating in, or intervening in, any political campaign on behalf of (or in opposition to) any candidate for public office. •Governmental agencies or public authorities. •Applicants that have a “delinquent” status with the Community Arts Grants funding programs. •Retroactive funding for completed activities. •Religious and/or sectarian programming or any programming and/or services that are solely for the promotion of, or consumption by a specific religious order and/or sect. •Cash reserves or endowments of any kind. Awards are to be expended within the designated funding period. •Capital expenditures, including construction, renovation or purchase of real property. •Purchases or repairs of arts-specific equipment with the capability of extended use over several years are permitted. Proposals requesting funds for such expenses must be discussed with Cultural Arts staff. •Applications that do not support non-profit, public art activities or projects that benefit a for-profit business or activity. •Projects through a fiscal sponsor that benefit the sponsoring organization or are an extension of the sponsoring organization’s programs or services. •Support groups and/or non-profit organizations supporting city departments or facilities. •General operating costs, including costs associated with the start-up of a new organization. •Applications to reduce existing deficits. APPENDIX 2: INELIGIBLE ORGANIZATIONS AND ACTIVITIES Nov. 3, 2022 Item # 1 Page 25 of 26 Funding may NOT be used for: •Fundraising expenses. •Consultants who are members of an applicant’s staff or board. •Political campaigns or lobbying activities. •Payments to students. •Endowments or endowment campaigns. •Scholarships, fellowships or tuition assistance. •Costs incurred before the start of the funded project or outside the funding period. •Any and all in-person activities outside the City of Carlsbad limits. •Entry fees for competitions or sponsorship fees. •Pageants, fund-raising events or hospitality costs. •Private foundations or other re-granting organizations. •Religious or doctrinal purposes, although faith-based organizations may apply for program support. •Publication of manuscripts or compositions not created as part of a grant-supported project. •Purchase of monetary awards, cash prizes, contributions or donations. •Professional development for staff and board members. •Scholarly or academic research, tuition and activities which generate academic credit or formal study toward an academic or professional degree. •Creation of textbooks. Nov. 3, 2022 Item # 1 Page 26 of 26 12/19/2022 1 Fiscal Year 2022‐23 Community  Arts Grants Funding Plan Wendy Sabin‐Lasker Community Arts Coordinator November 3, 2022 AGENDA •Overview  •Timeline •Process  •Funding Plan Community Arts Grants 2022‐23 1 2 {'city of Carlsbad Cultural Arts {'city of Carlsbad Cultural Arts 12/19/2022 2 •$117,128 (10% increase) •Two‐year grants available for  established Carlsbad‐based  organizations BUDGET Community Arts Grants 2022‐23 FUNDING CATEGORIES •Capacity Building for Arts Organizations ($5,000) •Arts Projects for Arts Organizations ($5,000) •Educational Institutions or Affiliated Groups ‐ Arts in Schools ($2,500) •Emerging Artists ($5,000) •Emerging Arts Organizations ($5,000) Community Arts Grants 2022‐23 3 4 {city of Carlsbad 12/19/2022 3 Community Arts Grants 2022‐23 36 Applications  Submitted Staff Review 33 Eligible Applications 11 Panelists reviewed, scored and advanced  29 applications  Arts Commissioners Review Applications & Panelist Scoring Funding Plan  Approval 5 6 DATE TASK Monday, August 29, 2022 Application open r Friday, October 7, 2022 r Application due Fri, Oct. 7-Wed, Oct. 13, 2022 Staff application review Friday, October 14,2022 Panelist scoring opens Monday, October 24, 2022 Panelist scoring due [ Thursday, November 3, 2022 Arts Commission Funding Plan review and approval Mon, Nov. 7 -Fri, Dec. 16, Begin notifications, launch agreements process 2022 l Friday, December 30, 2022 l Deadline for executing agreements Tuesday, January 3,2023 Projects/activities period opens Thursday, August 31, 2023 Projects/activities period closes Saturday, September 30, 2023 All remaining final reports for FY 2022-23 must be I submitted 12/19/2022 4 Community Arts Grants 2022‐23 SCORING •Three categories worth 10 points each •Maximum score of 30 points •Final score reflects the average •Converted into percentages •Scores less than 75% were not  recommended for funding Community Arts Grants 2022‐23 ELEVEN PANELISTS •Representatives from regional arts  organizations, nonprofits, education  specialists and community members  •Reviewed and scored applications  digitally through the grants  management system 7 8 ('city of Carlsbad Cultural Arts ('city of Carlsbad Cultural Arts 12/19/2022 5 Community Arts Grants 2022‐23 2022‐23 Funding Requests $ 128,808  Available Funding $ 117,128 2022‐23 Eligible Requests $ 101,308  Remaining Funding $   15,820  Community Arts Grants 2022‐23 EDUCATIONAL INSTITUTIONS Total Applications: 21 Eligible Applications: 18 Requests: $50,800 Awards:$43,300 9 10 ('city of Carlsbad Cultural Arts ('city of Carlsbad Cultural Arts 12/19/2022 6 Community Arts Grants 2022‐23 ARTS PROJECTS Applications: 11 Eligible Applications: 9 Eligible Requests: $58,008 Awards: $48,008 Community Arts Grants 2022‐23 CAPACITY BUILDING Applications: 1 Eligible Applications: 1 Eligible Requests: $5,000 Awards: $5,000 11 12 ('city of Carlsbad Cultural Arts ('city of Carlsbad Cultural Arts 12/19/2022 7 Community Arts Grants 2022‐23 EMERGING ARTS ORGANIZATIONS Applications: 1 Eligible Applications: 1 Eligible Requests: $5,000 Awards: $5,000 Community Arts Grants 2022‐23 EMERGING ARTISTS Applications: 2 Eligible Applications: 0 Eligible Requests: $0 Awards: $0 13 14 ('city of Carlsbad Cultural Arts ('city of Carlsbad Cultural Arts 12/19/2022 8 Community Arts Grants 2022‐23 GOING FORWARD Commissioners are encouraged to: •Attend a grantee event •Participate in a site visit STAFF RECOMMENDATION Approve the Community Arts Grants  funding plan by each of four categories. Community Arts Grants 2022‐23 15 16 ('city of Carlsbad Cultural Arts {city of Carlsbad 12/19/2022 9 STAFF RECOMMENDATION To equally distribute remaining funds of  $15,820 to the 18 eligible educational  applicants in the amount of $875 each       as a supplemental award. Community Arts Grants 2022‐23 MOTIONS FOR APPROVAL •Educational Institutions Grants •Arts Projects Grants •Capacity Building •Emerging Arts Organization •Disbursement of Remaining Funds Community Arts Grants 2022‐23 17 18 {city of Carlsbad {city of Carlsbad 12/19/2022 10 QUESTIONS 19 20 {"Cityof Carlsbad Cultural Arts Community Arts Grants 6-Vear Award Repor-t Cy cles 20 17 -21/22 CAG CAG CAG 20/21 20 /21 CAG 20 21· a--Y..-orCACI CAG 2017 CAG 2018 2019 CAG 2020 Round 1 Round 2 22• Torol :.i:o.ooo :.t4,000 1&,000 b,SOO $ 59.020 S $6,000 s 72.000 s 71,140 29 26 23 17 s 79,0Z0 S 80,000 s 88,000 s 77.640 CAG 20/21 CAG 20/21 CAG 2021- CAG 2017 2018 CAG 2019 CAG 2020 Round 1 Round 2 22• 6-year Total r;li:-'-i:.ii'::;'c=,_=•-=~~•t,c,:','::-=.c=;,~•:"~m=•'-'"'="'-'--~-----+----H'--,;~:--1-..:....---=2=••=so=+----+---l----+,-~,~.s~a~s-l : !::~ I ~: ~:: :.::::.:~~:-;:~::~ !:~ s 1.2so 1.355 ! ::~~ s 1,500 $ 1,500 s s 1,500 s d$ Olh,1tnhaln Pl0ti-r Cl•m•ntary $ 2,800 $ 1,SOO $ 1,300 Polnselll• Elem•ntilry $ J 500 ~ t-j--+;'"'~'°.':~:.~ .. o=,c•".-~~,=:,_,"'•"'i:-""'"~d+Boos=""•"'•""••---+------i~~=+.~~,".s~ooc:-t-,s~""'2".soo=+----+------il------i ! ::: ] :E ~:~:~'::SH~h::~~ 2,500 $ 2.S00 2.375 ! 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S, 2021 \..._ city of Carlsbad Cultural Arts