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Home My WebLink AboutGVP Consultants; 1997-11-04;Project Task Description & Budget This is the fifth Project Task Description And Budget describing tasks, establishing payment amounts to complete said tasks and establishing the time of completion for the tasks described herein pursuant to paragraphs 1, 3 and 4 of the contract entered into by GVP Consultants, hereinafter referred to as "Contractor" and the City of Carlsbad, hereinafter referred to as "City" on the 4th day of November, 1997. 1. CONTRACTOR'S OBLIGATIONS The Contractor shall provide contract management and design services in accordance with the "Project Development Manual", 1990 edition, hereinafter PDM, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad" and the schedule and task list, hereinafter S& T, attached as Appendix 'A' for the Full Downtown Sidewalk Repairs project, account number 3605, hereinafter "Project". Said services shall include the planning tasks, administrative tasks, plan preparation, estimate preparation, specification preparation, document preparation, project management, plan checking, scheduling, coordination and reporting tasks of the PDM, the S&T and such other tasks that the City may assign to the Contractor that are required to complete the documents required to issue a construction contract for said project. 3. PROGRESS AND COMPLETION The Contractor's receipt of this Project Task Description and Budget, signed by the City Engineer, constitutes notification to proceed to the Contractor. The Contractor shall begin work within ten (10) working days after receipt of this fully executed document and shall complete the work within 250 working days thereafter. Working days shall be as section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction and shall additionally exclude days used by public agencies, including City, in excess of the estimated processing time for said agencies shown in the S& T. 4. FEES TO BE PAID TO THE CONTRACTOR The budget for the Project shall be as shown in Table 1, "Project Management & Design Services", herein. Fees shall be paid as lump sums for each task group sliown in said table. Progress payments shall be based on the percentage of completion of each task group as approved by the City. Appendix 'A', attached, has been prepared by the Contractor and reviewed by City and shows the intent of parties as to the elements, scope and extent of the task groups. The Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by the Contractor that such tasks are those defined in Appendix 'A'. If the need to perform task groups or individual tasks that are not shown in said table or in Appendix 'A' is identified by the Contractor or City the additional task groups will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description And Budget. The elements, scope and extent of the additional task groups and tasks and fees to be paid for performing such additional task groups and tasks shall be established, upon the mutual agreement of City and Contractor, in said separate Project Task Description and Budget. In the event that City directs Contractor to curtail or eliminate all , or portions of the task groups and tasks identified in said table the lump sum fee for each task so eliminated shall be reduced proportionately by the ratio of the number of hours shown for each element of said task groups and task(s) so curtailed or eliminated divided by the number of hours shown for each element of said task groups and task(s) shown in the S& T. The maximum total cost of Contractor's services for this project task description and budget is $28,200.00 and the maximum total of this and all Project Task Description and Budgets that are a part of the contract entered into by the Contractor and the City is $150,000.00. The total of the maximum cost, up to and including this project, of all projects total cost authorized for Contractor's services for specific projects is $83,900.00. Table '1' PROJECT MANAGEMENT SERVICES TASK GROUP LUMP SUM FEE Establish Project Scope $12,000.00 Project Management (Scheduling & Tracking) Obtain Environmental Approvals Manage Right-of-Way Acquisition Perform and Manage PS&E Preparation Manage Construction Contract Award Total Executed by Contractor this_-'-14-'-~---day of ~ CONTRACTOR: G VP Cow f) u L-, /ttJT.S (name~of Contractor) !I By: ,-2/. ~ ~ ( ign here) Gl~ ii.. . Ja11 Pet>}?; ~le (print name/title) ' orporation of the State of California By:-+-----;,'"---~'-'-----,~+-,,-'.....,s-<-_..,__-14-___.,,c__ ______ _ Page 2 of 2 Pages Project Task Description & Budget for Project# 3605 Date of Preparation 7/1/98 neer $1,900.00 Not Included Not Included $9,200.00 $5,100.00 $28,200.00 , 1998. City of Carlsbad #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr3 Qtr4 Qtr1 ID Task Name Duration ~~vmm~~~~~~~~~~~~~~«~~Q~~w~m 1 2 3 4 5 6 7 1 PROJECT INITIATED 1311.3 h 2 START PROJECT 371 h I I 3 START ASSIGNMENT & ASSESSMENT 3.75 h 4 Assess Proj for Assignment 3.75 h 5 Initiate File 3.75 h I I 6 Obtain Proj Account Number(s) 0.5 h sultan! i 7 Check Funding 2h ! ·sultan! I 8 Establish Proj File 1.25 h I 9 Obtain Drawing No. 0.25 h sultan! 10 Prep Proj Folders 0.5 h I rk 11 Set Up Telephone & Meeting Logs 0.5 h I rk 12 PROJECT ASSIGNED & FILES SET UP 0d 13 ESTABLISH SCOPE OF PROJECT 364 h 14 Scope Proj 289 h 15 Rev Capital Proj Description & Budget 1 h 16 Check for Adjacent Projects 2h I 17 Site reconnaissance 2h I 18 Meet with City Horticulturist 4h I 19 Photo Proj Site Sh 20 Prep Photo Key Map on Orthotopo Sheets 2h I 21 Rev Proj Scope w/ Utilities 6h 22 Consult Client Dept 2h ' I 23 Conceptual Plan of Proj Extent 151 h 24 Obtain Suitable Base Map 2h I 25 Prep Detailed Proj Description 4h I 26 Prep Conceptual Plan of Proj Extent 12 h 27 Prep Proj Budget 4h $ons;nt 28 Gather Public Input 75 h 29 Identify Participants 4h 30 Prepare 600' Radius Map 2h Task !lliil,-~111i.11u.1.,~• ~11)" i-~•'"i Summary • • Rolled Up Progress Split 1t•l•i1illll!lt1l•ll lt•+ Progress Rolled Up Task ij~ External Tasks Rolled Up Split ll il iJ IJ jl !Ill JO ll "" II Milestone ♦ Rolled Up Milestone 0 Project Summary • ' GVP Consultants Page 1 of 12 Pages downtown sidewalk r(rev2) 7/1/98 1:24 PM City of Carlsbad ID I Task Name 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 GVP Consultants #3605 Full Downtown Sidewalk Repairs APPENDIX 'A'. Conduct Metro Scan Owner Search Prepare Mailing List Advise Participants Set Time & Location for lnfomational Meeting Compose Informational Meeting Notices Mail Informational Meeting Notices Post Informational Meeting Notices Publish Informational Meeting Notice in Newspaper Prepare Informational Meeting Exhibits Attend Village Mechants Meeting w/ Exhibits Identify and Enlist Residents Showing High Interest Post Informational Exhibits in Storefronts of Enlisted Residents Prepare Participant Survey Forms Arrange for Amenities at Informational Meeting Conduct Informational Meeting Analyze Public Input Catagorize Responses Establish Median of Responses Prep Summary of Public Responses w/ Recommendations Respond to Public input Modify Project Concept Prepare Cost Estimate for Modified Project Concept Prepare Exhibits for Modified Project Concept Publish Modified Project Concept in Newspaper Post Modified Project Concept Exhibits in Storefronts of Enlisted Resid Public Input Gathered & Analysed Finalize Project Scope Prepare Finalized Concept Plan Prep Prelim Cost Estimate Proj Scope Approval Summary Rolled Up Task Qtr3 -Qtr4 I Qtr1 Duratioo ImlHIVIDl~l~l~l~l~l~l~l•l~l~l~l~l~l~l~l44I~I~IUlal6I~I~I~I1I2I3I4I5I6I7 1 h 1 h 58 h 1 h 2h 2h 4h 2h 12 h 3h Sh 2h 4h 2h 4h 10 h 2h 2h 4h 49 h 11 h 4h Sh 4h 4h Oh 12 h 4h 4h Sh • • -~-- it1anagement Assistant I Management Assistant IJ;onsultant 'tonsultant ftlerk 'tonsultant 'tonsultant 8tonsultant,Technician ltonsultant 9!onsultant 'tonsultant 'tonsultant 'tonsultant ~onsultant IJ;onsultant 'tonsultant I Consultant .... Consultant .. 'tonsultant 9!onsultant ~onsultant ~onsultant ♦ 8/24 .. ltechnician • Consultant Split Rolled Up Split Task Progress Milestone ♦ Rolled Up Milestone 0 Rolled Up Progress External Tasks Project Summary • • Page 2 of 12 Pages downtown sidewalk r(rev2) 7 /1 /98 1 :24 PM City of Cartsbad #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr3 Qtr4 I Qtr1 ID Task Name Duration 25 I 26 I 21 I 28I29130 I 31 I 32 I 33 I 34 I 35 I 36 I 31 I 38 I 39 I 40 I 41 I 42 I 43 I 44 I 45 I 46 I 47 I 48 I 49 I 50 I 51 I 52 I 1 I 2 I 3 I 4 I 5 I 6 l 1 61 Sub Draft Scope, Concept Plan & Budget to Super & Client Dept 2h 62 Rev Scope 2h 63 Approve Final Proj Scope & Budget 3h 64 PROJECT SCOPE ESTABLISHED Od 65 PROJECT STARTED Oh 66 MANAGE PROJECT 1303.3 h • 67 PROJECT MANAGEMENT 1080 h • 68 SETUP PROGRAM 116 h • f--6-9---+--------,T,-a-s.,.k-/--:R:--e-s_o_u_r_c_e--:Uc-tc:il-,-iz-a-ti,-o_n_/--:D:--u-r-a-ti,-o-n--:L--:i:--s-t--------------t-----:1--:1--:6--:h--1 70 Prep TUD List 116 h iJi:onsultant , hF . I ,trincipal Civil,Consultari lt'rincipal Civil,Consultant ~8/17 ~18,11 .... .... .... 2hn 71 Prep TUD Input List 'tonsultant 72 Input TUD List 1 h ltlJ,k 73 Approve TUD List 2 h hPrilcipal Civil, l onsultant 74 PERT Analysis 109 h ..... .,1 75 Rev Precedences 2 h hcdnsultant . ~ ! 76 Modify Precedence 4 h · 77 Input Data 1 h 78 Input Data 11 h 79 PROJECT TRACKING SYSTEM IN PLACE Od 80 PROJECT TRACKING 961 h 81 Track Progress 961 h 82 Maintain Schedule Program 1 h 83 Data Collation 0.5 h 84 Data Input 0.25 h '!onfultant ~le lfic1e k • 7"14 ... ..... • Ito sultan! 85 Data Output Analysis 0.25 h 86 Maintain Schedule Program 1 h ito!sultant I Pri cipal Cl~Const,ltant 87 Data Collation 0.5 h 88 Data Input 0.25 h Con ltant 89 Data Output Analysis 0.25 h ionl[ltant I Prin pal Civil,Consultant 90 Maintain Schedule Program 1 h '7 Task gm Fl Summary • • Rolled Up Progress Progress Rolled Up Task ... External Tasks Milestone ♦ Rolled Up Milestone 0 Project Summary • • GVP Consultants Page 3 of 12 Pages ... ..., ..., ..., Split 1,1,1,,,,,11111111 11111, Rolled Up Split ,,,,,..,.,,1,11111111111 downtown sidewalk r(rev2) 7/1/98 1 :24 PM City of Carlsbad ID I Task Name 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 GVP Consultants Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Task Progress Milestone f@911■el ♦ #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Duration 0.5 h 0.25 h 0.25 h Oh Oh 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h Summary • Rolled Up Task Rolled Up Milestone 0 Otr3 I Otr4 25l26l27l28 l29l30l31 l32l33l34l35l36l37l38l39l40l41l42l43l44l45l46l47l48l49l50l51I52I1 • Rolled Up Progress External Tasks Project Summary Q;on Q;on I Prin ultant ultant +t'7 Q;on I Prin .. ultant I Q;oni; ultant ~on l ultant I Prin . ipal Civil,Consultant ! ~on Q;on I Prin ultant ultant ~oTltant ~on ultant I Prin ~ ~onrltant ~on ultant I Prin ~ ~on~ultant ~on~ultant I Prin ~ ~onrltant Con ultant Split Rolled Up Split • Qtr1 2 3 4 5 6 I 7 Page 4 of 12 Pages downtown sidewalk r(rev2) 7 /1 /98 1 :24 PM City of Carlsbad ID 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 Task Name Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis PROJECT TRACKED TO COMPLETION START PROJECT ACCOUNT REVIEW Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness Rev Monthly Staff Charges for Appropriateness PROJECT MANAGED OBTAIN ENVIRONMENTAL APPROVALS START PRELIMINARY ENVIRONMENTAL Project IS Categorically Exempt OBTAIN GENERAL PLAN CONSISTENCY DETERMINATION Research GPCD Was Made @ CIP Approval Task Progress Milestone 6f~l'ii'7":~ ♦ GVP Consultants #3605 Full Downtown Sidewalk Repairs Otr3 I Otr4 Duration l25 l26 l27 l2B l29 l30 l31 l32 l33 l34 l35 l36 l37 l3B l39l40I41 l42 l43 l44 l45 l46 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h Od 1135.3h 0.1 h 0.1 h 0.1 h 0.1 h 0.1 h 0.1 h 0.1 h 0.1 h Oh 309 h Oh Oh 1 h 1 h 1 h Summary • 6f;23 • • • [ Principal Civil Rolled Up Task r~. ,.1. 1 :,:';_· r '_ ,1L:1{ Rolled Up Progress External Tasks Project Summary Rolled Up Milestone 0 " Page 5 of 12 Pages Split Rolled Up Split llf APPENDIX 'A' Qtr1 21314151617 ipal Civil,C~nsultant I ~ on,ult,.nt ~on,ultr I Prin · ~on ~on / Prin ultant ultant ipal Civil,Consultant ~onsultant ~onsultant [ Principal Civil,Cons downtown sidewalk r(rev2) 7/1/98 1 :24 PM City of Carlsbad ID 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 Task Name GENERAL PLAN CONSISTENCY DETERMINED ENVIRONMENTAL APPROVALS OBTAINED START DESIGN PROCESS RETAIN DESIGN CONSULTANT Design Consultant Selection ID Consultant Need Field Check for Open P.O. Consultants Determine Probable Fee Range Req for Prop Prep Task List Prep Request for Prop Identify Target Firm Call Target Firm for Proposal START CONSULTANT'S RESPONSE PERIOD Respond to Inquiries Conduct Pre-proposal Mtg DESIGN CONSULTANT RETAINED START PLANS, SPECS & ESTIMATE Launch Consultant Prep Design Criteria Package Copy Proj Scope Info Research City Files for Support Data Assemble Pertinent City Standards Conduct Pre-Design Mtg Prep & Dist Conference Report DESIGN CONSULTANT RETAINED & STARTED START PLANS, SPECS & ESTIMATE PREPARATION OF 30% PLANS Prepare 30% Plans, Specifications & Estimate PREP OF SUB OF 30% PLANS COMPLETED Task Progress Milestone ♦ GVP Consultants #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' ~3 ~4 Qtr1 Duration 28 I 29 I 30 I 31 I 32 I 33 I 34 I 35 I 36 I 37 I 38 I 39 I 40 I 41 I 42 I 43 I 44 I 45 I 46 I 47 I 48 I 49 I 50 I 51 I 52 I 1 21314151617 Summary Rolled Up Task 0d 0d 370.5 h 26 h 26 h 2h 2h 1 h 18 h 4h 4h 2h 2h 7h 2h 2h 0d Sh Sh 7h 1 h 4h 2h 4h 1 h 0d 258.5 h Oh Oh 0d • • ~~~l.,'J"i"' ,,,i-.••~!~:'I' ,1 "" , ~ ,~e, Rolled Up Milestone 0 'tonsultant 'tonsultant .onsultant 'tonsultant ~onsultant 'tonsultant 't'"'""'"' ffonsultant i Consultant -• ~echnician hTechnician ~ Technician tJtonsultant Rolled Up Progress External Tasks Project Summary I Consultant • Page 6 of 12 Pages Split Rolled Up Split • downtown sidewalk r(rev2) 7/1/98 1 :24 PM City of Carlsbad ID I Task Name 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 GVP Consultants #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr3 Qtr4 Qtr1 Duration 187 h 25l26l27l2Bl29l3Dl31 l32l33l34l35l36l37l38 %l~IQl~l~l~l~lml1 21314151617 Distribute 30% Plans Assemble Packages 1 h Prepare Letter of Transmittal 1 h Distribute Submittal 1 h Distribute Sub to City Depts 1 h Distribute Sub to Utilities 1 h 30% PLANS DISTRIBUTED Od Review 30% Plans 234 h Receive Sub 81.25 h Verify Contents of Submission 0.25 h Sched Return of Sub by Utilities, ClienVAffected/Planning Depts 1 h Sched Rev Mtg w/ Utilities, ClienVAffected/Planning Depts 1 h Rev Sub 234 h Field Check 4h Conformity to City Stds, Planning Req's & EIR 2h Compare Sub to Proj Scoping Docs 1 h Rev & Conform City Dept Comments 1 h Meet w/ City Depts to Rev Comments 1 h Transcribe City Dept Comments 1 h Prep Rev Report 2h Rev Comments w/ Supervisor 4h Rev Timeliness of Sub 0.5 h COMPLETE REVIEW OF 30% PLANS Od START PREP OF SUB OF 90% PS&E Oh Prepare 90% Plans, Specifications & Estimate Oh PREP OF SUB OF 90% PS&E COMPLETED Od 225.25 h Start 90% Review, PS&E 91.75 h Receive Sub Oh Verify Contents of Sub 0.25 h Summary • • Rolled Up Task ~1~l''.;'.:~ :Ji•~~~~~~ "':,~~~t •"~it! Task Progress Milestone ♦ Rolled Up Milestone 0 Rolled Up Progress External Tasks Project Summary Page 7 of 12 Pag·es .. I Clerk I Clerk, l 1Technician !j;echnician I I Te~Mnician Consultan ~ons ltant ~ons ltant I Consultant ~ nsul1nt,Principal Civil 't ncip~I Civil ~/14 t..+ /14 ♦ 10/26 • 9/7 Split Rolled Up Split • downtown sidewalk r(rev2) 7/1/98 1 :24 PM City of Carlsbad ID I Task Name 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 GVP Consultants #3605 Full Downtown Sidewalk Repairs Qtr3 Duration 25l26l27l2Bl29l3Dl31I32I33 Sched Return of Sub by Utilities, ClienUAffected/Planning Depts 1 h Set up Mtg w/ City Depts Rev Sub Compare Sub to Proj Scoping Docs Conformity to City Stds. Planning Req's & EIR Compare Sub to Previous Sub Check Comments Check for Utility Confiicts Rev & Conform City Dept Comments Meet w/ City Depts to Rev Comments Transcribe City Dept Comments Prep Rev Report Rev Comments w/ Supervisor Rev Timeliness of Sub Transmit Rev Prep LetteiofTransmittal COMPLETE REVIEW OF 90% PS&E PREPARATION OF 100% PS&E Prepare 100% Version of Plans COMPLETE PREP OF SUB OF 100% Plans Prepare 100% Version of Specs Review Specs for Conflicting Provisions Update Standard Special Provisions Prepare 100% Version of Estimate Confirm Unit Prices Confirm Quantities Revise Spreadsheet if Necessary SPECS & ESTIMATE PREPARED DISTRIBUTE 100% PS&E Assemble Packages Prepare Letter of Transmittal Task Progress Milestone r;~~~~~--:.. r ..-::~~ altii:!11!.!!_ ~ ~' -•.rl,~ ,•ri JI..I ♦ 2h 91.5 h 1 h 1 h 2h 2h 1 h 4h 2h 2h 2h 0.5 h 0.25 h 0.25 h Oh 20.25 h Oh 0d 8.25 h 4h 2h 12 h 2h 4h 2h 0d 3 h 2h 2h Summary • Rolled Up Task Rolled Up Milestone 0 • Rolled Up Progress External Tasks Project Summary Page 8 of 12 Pages • ~onsittant ~ons~ttant 'tons I Cons I Cons • APPENDIX 'A' Qtr4 Qtr1 40141l42l43l44l45l46l47l4Bl49l5Dl5115211 2 3 4 5 6 I 7 ! i 1suttant I nsultant I nsultant I nsuttant onsultant ~10/12 'tterk ' Cterk,Consultant Split Rolled Up Split downtown sidewalk r(rev2) 7 /1 /98 1 :24 PM City of Carlsbad #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr 3 Qtr 4 Qtr1 ID Task Name Duration 25 126 I 27 128 129 I 30 I 31 I 32 I 33 I 34 I 35 36 I 37 38 I 39 I 40 I 41 42 I 43 I 44 I 45 I 46 I 47 I 48 I 49 I 50 I 51 I 52 I 1 I 2 I 3 I 4 I 5 I 6 I 7 241 Distribute Submittal 2h ~ 242 Distribute Sub to City Depts 1 h lt"echnician 243 Distribute Sub to Utilities 1 h I Technician 244 100% PS&E DISTRIBUTED 0d 10/13 245 COMPLETE PREP OF SUB OF 100% PS&E 0d 10/13 246 START REVIEW OF 100% PS&E 14.25 h ~ ' 247 Receive Sub 14.25 h ~ ' 248 Verify Contents of Sub 0.25 h ' technician 249 Rev Sub 4h ~onsultant 250 Compare Sub to Previous Sub Check Comments 2h r"""' 251 Obtain Applicable Signatures 0.29 d Consultant 252 PLANS & ESTIMATE COMPLETED 0d +-i10,19 253 SPECIFICATION ASSEMBLY 45.25 h 4 ... 254 Start Specification Assembly 45.25 h i ~ 255 Insert Bid Docs & Special Provisions into Boiler Plate 9h Clerk 256 Proof Read Specs 9h I Consultant I 257 Correct Specs 9h I Consultant 258 Obtain & Insert Std Dwgs 2h t echnician 259 Print Master Specs 4h 1,t1erk 260 SPECIFICATIONS COMPLETED 0d ~ 261 DESIGN PROCESS COMPLETED Oh 262 START CONSTRUCTION CONTRACT AWARD PHASE 673.25 h I .... I ..,., 263 START BID PROCESS 186.75 h .... ! 264 Council Authorization to Request Bids 186.75 h ..,., i 265 Agenda Bill 186.75 h .... I 266 Write Project Description 1 h Consultant 267 Prep Fiscal Impact Sec 1 h I 1J;onsultan1 268 Prep Reso 4h tonsultan[t 269 Prep Location Map 2h ~echniciai 270 Type Agenda Bill 0.5 h ~Clerk ! l;:tt'f.Jil¥l=i~l • • Task Summary Rolled Up Progress Split 1,11 1,1111,1 .. 11<1 111111 Progress Rolled Up Task 1Mjjilt:lrjllj1 External Tasks I Rolled Up Split i'"""""""''""" Milestone ♦ Rolled Up Milestone 0 Project Summary • • GVP Consultants Page 9 of 12 Pages downtown sidewalk r(rev2) 7/1/98 1 :24 PM City of Carlsbad ID Task Name 271 Proof Read Agenda Bill 272 Correct, Copy & Distribute A B 273 Confirm Circulation of Agenda Bill for Award 274 Review Agenda Bill 275 Review Agenda Bill 276 Review Agenda Bill 277 Review Agenda Bill 278 Review Agenda Bill 279 Revise Agenda Bill 280 Type Revised Agenda Bill 281 Proof Read Agenda Bill 282 Correct, Copy & Distribute A B 283 Review Agenda Bill 284 Prepare & Forward Agenda Bill Approval Package 285 Approve Agenda Bill 286 Approve Agenda Bill 287 Approve Agenda Bill 288 Attend Council Meeting 289 Agenda Bill Approved 290 SOLICIT BIDS 291 292 293 294 295 296 297 298 299 300 GVP Consultants Bidding Period Plan & Spec Publication Prep Purchase Requisition Obtain City Clerk Sig on Auth to Bid Deliver Plans & specs to Purchasing Prep Bid Abstract Base Shi Bidder Inquiries Answer Inquiries Receive Bids Prep Bid Abstract Task Progress Milestone ♦ #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' ~3 ~4 Qtr1 Duration ~1m1v1~1m1w1~1~1~1Ml~l~l~l~l§l~l~IGl~IMl~l~IUl~l~IWl~l~l1 2 3 4 5 6 I 7 0.5 h 0.5 h 0.5 h 1 h 1 h 1 h 1 h 1 h 2h 0.5 h 0.5 h 0.5 h 1 h 1 h 1 h 1 h 1 h 3h Od 263 h 263 h 7.5 h 1 h 0.5 h 1 h 2h 7h 4h 263 h 2h Summary • • Rolled Up Task rr~ Rolled Up Progress External Tasks Project Summary Rolled Up Milestone 0 Page 1 O of 12 Pages • • I ii=onsulta~t ii=lerk I . I NNING DIREl:;TOR I ·ncipal Civil I ffic Enginee i ty Engineer I ity Attorne I nanace Clelrk I I Consultant .. I ii=lelk it=orltan it=lerk ftrTcipal i,,;nsulta Split ivil Rolled Up Split • downtown sidewalk r(rev2) 7 /1 /98 1 :24 PM City of Carlsbad #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr3 Qtr4 Qtr1 ID Task Name Duration mmvnm~~u~~~•~••~~~a«~~Q 52 1 2 3 4 5 6 7 301 Attend Bid Opening 2h 302 Analyze Bids 6h 303 Prep Bid Abstract 6h 304 Enter Unit Prices in Bid Abstract 2h 305 Distribute Bid Abstract to Reports & Project Managers 1 h 306 Examine Bid Docs Sh 307 Check Bidding Sheets for Completeness 2h r"'··· 308 Compare Bidding Sheets to Bid Abstract 2h Consultant 309 Check Bid package for Completion of All Entries 1 h Consultant 310 Confirm Data in Bidde~s Statements 2h 'tonsultant 311 BID PROCESS COMPLETED Oct 12/2 312 CONTRACT AWARD 178 h 313 Assure Financial Status 7h 314 Analyze Funding & Resolve Shortfall 7h • 315 Determine Proj Acct Balance vs. Bid + Admin 2h 316 Consult w/ Finance Dir for Addnl. Funds 2h 317 Facilitate Award 171 h 318 Guide Contractor in Correct Bond & Contract Execution 4h 319 Guide Contractor in Correct Insurance 2h 320 Confirm Carlsbad Business License 1 h 321 Recommend Award to Lowest Responsible Bidder 1 h 322 Approve Award to Lowest Responsible Bidder 1 h 323 All Documents executed and Approved Oh 324 Prep Council Award Pkg 128 h 325 Prep Fiscal Impact Sec 1 h 'tonsultant 326 Prep Reso 2h ~onsultant 327 Type Agenda Bill 0.5 h ~lerk 328 Proof Read Agenda Bill 0.5 h ~onsultant 329 Correct, Copy & Distribute AB 0.5 h ~lerk 330 Confirm Circulation of Agenda Bill for Award 0.5 h NNING Dl~ECTOR !iffl:lfflf¥iffl/!M • • Task Summary Rolled Up Progress Split !l!l!l !llllllll!IJll!ili Progress Rolled Up Task ~~lb•,.111 External Tasks Rolled Up Split """""""" .. ''"" Milestone ♦ Rolled Up Milestone 0 Project Summary • • GVP Consultants Page 11 of 12 Pages downtown sidewalk r(rev2) 7/1/98 1 :24 PM .... City of Carlsbad #3605 Full Downtown Sidewalk Repairs APPENDIX 'A' Qtr3 Qtr4 Qtr1 ID Task Name Duration 2sI2sI21I2sI29l30l31 l32l33l34l35l3Bl37l3Bl39l40l41 l42l43l44l45l4Bl47I4B 49 50151 I 52 I 1 I 2 I 3 I 4 I 5 I s I 1 331 Review Agenda Bill 1 h if I ·ncipal Civil 332 Review Agenda Bill 1 h ' .. I ~ ~ffic Engineer 333 Review Agenda Bill 1 h ·~ I ty Engine~r 334 Review Agenda Bill 1 h ' I ity Attorney 335 Review Agenda Bill 1 h I ~inanace Clerk 336 Revise Agenda Bill 2h I Consultant I 337 Type Revised Agenda Bill 0.5 h ~lerk I 338 Proof Read Agenda Bill 0.5 h ~onsuli nt 339 Correct, Copy & Distribute A B 0.5 h ~Jerk I 340 Review Agenda Bill 1 h ~rincipi' Civil 341 Prepare & Forward Agenda Bill Approval Package 1 h b;onsul[ant 342 Approve Agenda Bill 1 h rincipal Civil 343 Approve Agenda Bill 1 h I · Engineer 344 Approve Agenda Bill 1 h i ~ership Team 345 Attend Council Meeting 3h Principal Civil 346 CONTRACT AWARD APPROVED 46.5 h 11111 ~ 347 Advise lnsp Div -Contract Awarded 1 h I ~pnsultant 348 Set Contract handoff Mtg w/ Inspection 0.5 h ~ l, ... 349 Attend Contract HandoffMeeting 2h 350 CONSTRUCTION CONTRACT HANDED OFF 0d 1/13 351 CONSTRUCTION CONTRACT AWARDED 0d 1/13 352 COMPLETE CONSTRUCTION AWARD PHASE Oh 1/13 353 DESIGN & AWARD PHASE CLOSEOUT 11 h 354 Cull Files 4h l_tonsultant 355 Prep Files for Archiving 4h ftlerk 356 PROJECT DESIGN FILES CLOSED 0d ~1/14 357 PROJECT DESIGNED & TRANSFERRED TO INSPECTION 0d 1/14 Task ~~ Summary • • Rolled Up Progress Split 11111111•1 11111111111111 Progress Rolled Up Task ~ External Tasks I Rolled Up Split ,11, .... 1,1,,,.,.,,.,,., Milestone ♦ Rolled Up Milestone 0 Project Summary • • GVP Consultants Page 12 of 12 Pages downtown sidewalk r(rev2) 7/1/98 1 :24 PM Project Task Description & Budget This is the third Project Task Description And Budget describing tasks, establishing payment amounts to complete said tasks and establishing the time of completion for the tasks described herein pursuant to paragraphs 1, 3 and 4 of the contract entered into by GVP Consultants, hereinafter referred to as "Contractor" and the City of Carlsbad, hereinafter referred to as "City" on the 4th day of November, 1997. 1. CONTRACTOR'S OBLIGATIONS The Contractor shall provide contract management and design services in accordance with the "Project Development Manual", 1990 edition, hereinafter PDM, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad" and the schedule and task list, hereinafter S&T, attached as Appendix 'A' for the Interim State and Grand Sidewalk Repairs project, account number 3605, hereinafter "Project". Said services shall include the planning tasks, administrative tasks, plan preparation, estimate preparation, specification preparation, document preparation, project management, plan checking, scheduling, coordination and reporting tasks of the PDM, the S&T and such other tasks that the City may assign to the Contractor that are required to complete the documents required to issue a construction contract for said project. 3. PROGRESS AND COMPLETION The Contractor's receipt of this Project Task Description and Budget, signed by the City Engineer, constitutes notification to proceed to the Contractor. The Contractor shall begin work within ten (10) working days after receipt of this fully executed document and shall complete the work within 180 working days thereafter. Working days shall be as section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction and shall additionally exclude days used by public agencies, including City, in excess of the estimated processing time for said agencies shown in the S& T. 4. FEES TO BE PAID TO THE CONTRACTOR The budget for the Project shall be as shown in Table 1, "Project Management & Design Services", herein. Fees shall be paid as lump sums for each task group shown in said table. Progress payments shall be based on the percentage of completion of each task group as approved by the City. Appendix 'A', attached, has been prepared by the Contractor and reviewed by City and shows the intent of parties as to the elements, scope and extent of the task groups. The Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by the Contractor that such tasks are those defined in Appendix 'A'. If the need to perform task groups or individual tasks that are not shown in said table or in Appendix 'A' is identified by the Contractor or City the additional task groups will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description And Budget. The elements, scope and extent of the additional task groups and tasks and fees to be paid for performing such additional task groups and tasks shall be established, upon the mutual agreement of City and Contractor, in said separate Project Task Description and Budget. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups and tasks identified in said table the lump sum fee for each task so eliminated shall be reduced proportionately by the ratio of the number of hours shown for each element of said task groups and task(s) so curtailed or eliminated divided by the number of hours shown for each element of said task groups and task(s) shown in the S& T. The maximum total cost of Contractor's services for this project task description and budget is $14,600.00 and the maximum total of this and all Project Task Description and Budgets that are a part of the contract entered into by the Contractor and the City is $150,000.00. The total of the maximum cost, up to and including this project, of all projects total cost authorized for Contractor's services for specific projects is $55,700.00. Table '1' PROJECT MANAGEMENT SERVICES TASK GROUP LUMP SUM FEE - Establish Proiect Scope Project Manaoement (Schedulinq & Trackino) $1,100.00 $1,700.00 Obtain Environmental Approvals Not Included Manage Rioht-of-Wav Acquisition Perform and Manaoe PS&E Preparation Manage Construction Contract Award Total Executed by Contractor this _ _...14__,__~ __ day of ;J:cJ1 CONTRACTOR: G v P Co t-4~ U L.-:JA:t:JJ 5 (name of Contractor) M: By:~ -/Yk (sign here) 1 • ' GI~ ~. v~~, ~e 4~/J/1 (print nan'le/fitle) pal corporation of the State of California ty Engineer Page 2 of 2 Pages Project Task Description & Budget for Project# 3605 Date of Preparation 6/29/98 Not Included $9,600.00 $2,200.00 $14,600.00 , 1998. City of Carlsbad Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' ID Task Name PROJECT INITIATED 2 START PROJECT 3 START ASSIGNMENT & ASSESSMENT 4 Assess Proj for Assignment 5 Assign Proj to Proj Mgr 6 Initiate File 7 Check Funding 8 Establish Proj File 9 Obtain Drawing No. 10 Prep Proj Folders 11 Set Up Telephone & Meeting Logs 12 PROJECT ASSIGNED & FILES SET UP 13 ESTABLISH SCOPE OF PROJECT 14 Scope Proj 15 Rev Capital Proj Description & Budget 16 Site reconnaissance 17 Photo Proj Site 18 Prep Photo Key Map on Orthotopo Sheets 19 Conceptual Plan of Proj Extent 20 Obtain Suitable Base Map 21 Prep Conceptual Plan of Proj Extent 22 Prep Proj Budget ~..-7!11"\i,Htl1o! .tFlfl,,,--1 l~"ffl l!tt'lf.~1;_ ' r' -I' Duration I 6/7 731 h --18 h --3.25 h --3.25 h -- 0.5 h --3.25 h --2h --1.25 h -- 0.25 h I~ Consultant 0.5 h I ~lerk 0.5 h I ~lerk ~6/8 18 h --18 h -1 h - 8h -3rhn;c;aa Technician 12 h --2h -2h -2h Rolled Up Task Rolled Up Milestone 0 Rolled Up Progress Task Progress Milestone Summary ♦ • • External Tasks GVP Consultants Page 1 of 11 Pages July I August I September I October 7/5 l7/12l7/19l7/26l 8t2 I 8/9 l8/16l8/23l8/30l 9/6 l9/13l9/20l9/27l10/4I 011 I 011 Project Summary llf Split Rolled Up Split • Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' June July I August I September I October ID Task Name Duration 715 17/1217/1917/261 8/2 I 8/9 l8/16l8/23l8/30I 9/6 l9/13l9/20l9/27l10/4I 011 I 011 23 PROJECT SCOPE ESTABLISHED Od 24 PROJECT STARTED Oh 25 MANAGE PROJECT 696 h 26 PROJECT MANAGEMENT 696 h i l 27 SETUP PROGRAM 27.75 h 28 Task/ Resource Utilization / Duration List 7.25 h 29 Prep TUD List 7.25 h 30 Prep TUD Input List 2h 31 Input TUD List 1 h 32 Approve TUD List 1 h rincipal Cjvil,Consultant 33 PERT Analysis 3.25 h 34 Rev Precedences 2 h onsultant 35 Modify Precedence 0.5 h onsultant 36 ID Available Resources 0.5 h Principal Cjvil 11 37 Confirm Hourly Rates 0.25 h If rincipal Cl~i 38 PROJECT TRACKING SYSTEM IN PLACE Od 39 PROJECT TRACKING 696 h 40 Track Progress 696 h i j 41 Maintain Schedule Program 1 h. I 42 Data Collation o.5 h 't~nsultant 43 Data Input 0-25 h If l~rk 44 Data Output Analysis 0-25 h I P~inciJtal Civif fonsultant GVP Consultants Task Progress Milestone Summary ~~ -' ~ 'T.t /;~:~~~~~~]1_:._':_J ♦ Rolled Up Task _ Rolled Up Milestone 0 Rolled Up Progress • • External Tasks Page 2 of 11 Pages Project Summary • • Split Rolled Up Split Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad ID I Task Name 45 -46 -47 48 -49 50 51 -52 -53 54 -55 -56 -57 -58 -59 -60 -61 -62 63 -64 65 -66 GVP Consultants Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule.Program Data Collation Task Progress Milestone Summary ..., Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' -, .. , .... , •• ,:::t,~~ June I July I August I September I October Duration 6/7 16/1416/2116/2817/5 17/1217/1917/261 8/2 I 8/9 18/1618/2318/3019/6 19/1319/2019/27110/41 0/1 I 0/1 1 h 0.5 h 0.25 h 0.25 h 1.75 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h , i 1 1 'toiiultant ~lefiAssociate Engr I Pril)ci 'tonsullant ~lerk I Princi ~onsulltant ~Jerk I Princi ~-.,-... , ,,._,r-r--"~"""" -~-7"\l Rolled Up Task _ Rolled Up Milestone 0 Rolled Up Progress Project Summary Split nl, Cl >o< Rolled Up Split ~onsul! ~lerk I Princi I i nt I I Civil,Consultant l nt ♦ • • External Tasks Page 3 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad Interim State and Grand Sidewalk Re habilitation APPENDIX 'A' ID \ Task Name I 67 Data Input -68 Data Output Analysis 69 Maintain Schedule Program 70 Data Collation I 71 Data Input I 72 Data Output Analysis I 73 Maintain Schedule Program I 74 Data Collation I 75 Data Input I 76 Data Output Analysis 77 Maintain Schedule Program 78 Data Collation 79 Data Input 80 Data Output Analysis I 81 PROJECT TRACKED TO COMPLETION 82 START PROJECT ACCOUNT REVIEW 83 Rev Monthly Staff Charges for Appropriateness 84 Rev Monthly Staff Charges for Appropriateness 85 Rev Monthly Staff Charges for Appropriateness 86 PROJECT MANAGED 87 I ST ART DESIGN PROCESS 88 I PREPARATION OF 30% PLANS •. 1 l ; i\ • ,.,, ♦ June July August I September I October Duration I 6n 6/14 5121 6/28 115 1112 1119111261812 8/9 I 8116 I 8/23 I 8!30 I 9/6 I 9113 I 9!20 I 9/27 I 10/4 I 011 I 011 0.25 h 0.25 h 1.75 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 1 h 0.5 h 0.25 h 0.25 h 0d 328.3 h 0.1 h 0.1 h 0.1 h Oh 500.25 h 179.5 h I Rolled Up Task Rolled Up Milestone 0 Rolled Up Progress 11 ! l ♦ 8/10 Project Summary Split Rolled Up Split • ~lerk, ssociate Englr i l I II Princi I Civil,Consultant I 1tonsuian} ~::::; I L,.coasultam l • I ~onsultant ~lerk I Princip I 1tonsul 'tlerk I Princip Task Progress Milestone Summary • • External Tasks GVP Consultants Page 4 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad ID Task Name 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' Prepare 30% Plans Layout of 30% Design Draft Location Sheets Preparation of Title and Detail Sheets Review of Drafting, Revisions PREP OF SUB OF 30% PLANS COMPLETED Distribute 30% Plans Copy Drawings Prepare Letter of Transmittal Distribute Submittal Sched Return of Sub by Utilities, Client/Affected/Planning D 30% PLANS DISTRIBUTED Review 30% Plans Compare Sub to Proj Scoping Docs Rev & Conform City Dept Comments Meet w/ City Depts to Rev Comments Transcribe City Dept Comments Prep Rev Report Rev Comments w/ Supervisor Rev Timeliness of Sub COMPLETE REVIEW OF 30% PLANS Duration 55 h Sh 16 h Sh 4h 0d 15 h 0.5 h 1 h 2h 0.5 h 0d 110 h 1 h 2h 1 h 0.5 h 1 h 0.5 h 0.5 h 0d June I July I August I September I October 6n 16/1416/2116/2817/5 l7/12l7/19l7/26l 8!2 I 8/9 l8/16l8/23l8/30I 9/6 l9/13l9/20l9/27l10/4I 011 I 011 ian ! Technician 11 l~rk, 1 CI nsultant Cle k I rco , L1tant 11 Civil ff onsultant ~onsultant tnsultant,Prlincipal Civil Principal Civil i 110 PREPARATION OF 90% PS&E 175.5 h ~7/13--! • GVP Consultants Task Progress Milestone Summary =,..,..,.,..,.,.,.,..,,~ !;l:il~,;r.:rtf:~;,;•I~,. i-•o'1 I ,ui'j ~-..:~ ..... •.:X:~ .. Lt...~~~ ~ Rolled Up Task ~~ ~ ,: ,,_I~~ Rolled Up Milestone 0 Rolled Up Progress ♦ • • External Tasks Page 5 of 11 Pages Project Summary 'fl Split Rolled Up Split • Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad ID I Task Name 111 112 -113 114 115 116 117 -118 -119 -120 -121 122 123 -124 -125 126 127 -128 -129 130 -131 132 GVP Consultants Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' Prepare 90% Version of Plans Field Review Refine/revise Design Refine Design of Details Drafting Review of Drafting, Revisions COMPLETE PREP OF SUB OF 90% Plans Prepare 90% Version of Specs. & Estimate Review Specs for Conflicting Provisions Prepare Estimate Confirm Unit Prices Confirm Quantities Revise Spreadsheet if Necessary SPECS & ESTIMATE PREPARED DISTRIBUTE 90% PS&E Copy Drawings, Specs Assemble Packages Prepare Letter of Transmittal Distribute Submittal Distribute Sub to City Depts Distribute Sub to Utilities 90% PS&E DISTRIBUTED r1rr.r;:"''";"""1:-nr!1"~~:r~ r:.nil.luu'A~Ab "ii,i.; ,1~U1i,~ii1,[J~i June Ju~ August September October Duration 6/7 16/1416/2116/2817/517/1217/1917/26 8/2 I 8/9 I 8/16 I 8/2318/30 I 9/6 I 9/13I9/20 I 9/27 I 10/4 I 011 I 011 50 h 6h 4h 2h 2h 2 h 0d 54.5 h 6h 50.5 h 0.5 h 4h 0.5 h 0d 8h 2h 2h 1 h 3h 1 h 2 h 0d • • ~ Consultant Technician ... ! 'tons~ltant,Technician .. 7/21 ~~ltant ~onsr tant ~ons11tant . 7/21 j . I 't"ecridian lt"ecrnitian . I Clerk,Qonsultant I tecr nitian I Technician I 7/24 i Rolled Up Task -,, ' •.. I'." --' _ u-L• Project Summary 'fll Split Rolled Up Milestone 0 Rolled Up Progress Rolled Up Split • Task Progress Milestone Summary ♦ • • External Tasks Page 6 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM " City of Carlsbad Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' ID I Task Name 133 COMPLETE PREP OF SUB OF 90% PS&E -134 REVIEW OF 90% PS&E -135 Start 90% Review, PS&E 136 Receive Sub -137 Verify Contents of Sub -138 Sched Return of Sub by Utilities, Client/Affected/ -139 Set up Mtg w/ City Depts -140 Rev Sub -141 Compare Sub to Proj Scoping Docs -142 Conformity to City Stds, Planning Req's & EIR -143 Compare Sub to Previous Sub Check Comments -144 Check for Utility Conflicts -145 Rev & Conform City Dept Comments -146 Meet w/ City Depts to Rev Comments -147 Transcribe City Dept Comments -148 Prep Rev Report -149 Rev Comments w/ Supervisor -150 Rev Timeliness of Sub 151 Transmit Rev 152 Prep Letter of Transmittal 153 COMPLETE REVIEW OF 90% PS&E 154 PREPARATION OF 100% PS&E -',,1.-} T ,,~-_ -,--,.,-r-,~~• •\:11 t:~.j': : ;I ,' '/1 ':~ti.~; June Duration I 6/7 16/14\6/2116/281 7/5 Od 17 h 17 h 3.25 h 0.25 h 1 h 2h Sh 0.5 h 2h 2h 0.5 h 2h 2h 2h 1 h 1 h 0.5 h 0.25 h 0.25 h Od 24 h Rolled Up Task Rolled Up Milestone ◊ Rolled Up Progress Task Progress Milestone Summary ♦ • • External Tasks GVP Consultants Page 7 of 11 Pages August I September I October 8/9 18/16\8123\8/30\ 9/6 \9/13\9/20\9/27\10/41 0/1 I 0/1 ~rincipal Civill ~rincipal Civil 1f onsultant ' 'onsultant ~onsultant 1tonsultant 'tonsultant 'tonsultant 'tonsultant,Plincipal Civil ~,;nc;pa1 Civil 'tonsultant ~1 Project Summary • • Split Rolled Up Split Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad ID I Task Name 155 -156 -157 -158 -159 160 161 -162 -163 -164 165 166 -167 -168 -169 -170 171 -172 -173 -174 -175 -176 GVP Consultants Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' Prepare 100% Version of Plans Design Drafting Review of Drafting, Revisions COMPLETE PREP OF SUB OF 100% Plans Prepare 100% Version of Specs. & Estimate Review Specs for Conflicting Provisions Determine Closure Date for Quotations Update Standard Special Provisions Prepare 100% Version of Estimate Confirm Unit Prices Confirm Quantities Revise Spreadsheet if Necessary SPECS & ESTIMATE PREPARED DISTRIBUTE 100% PS&E Copy Drawings, Specs Assemble Packages Prepare Letter of Transmittal Distribute Submittal Distribute Sub to City Depts Distribute Sub to Utilities 100% PS&E DISTRIBUTED ~.i..;;111~~ tt~~:llti ::~~-:~"t:~::'.::,:,, -,.. ,.,,r ... ~ June July [ August September I October Duration 6/7 l6/14l6/21I6/28I 715 l7/12l7/19l7/26l 8/2 I 819 l8/16l8/23l8/30l 9/6 l9/13l9/20l9/27l10/4I 011 I 011 Sh 2h 2h 4h 0d 14 h 6h 1 h 2 h 12 h 2h 4h 2h 0d Sh 2h 2h 1 h 3h 1 h 2 h 0d Rolled Up Task r:~. --y ~ .t:, _ _,,,: Rolled Up Milestone 0 Rolled Up Progress • Project Summary Split Rolled Up Split Consultant,Technician nsultant nsultant onsultant nsultant Consultant ~13 \echnicir ~echnicitn . ! Clerk,Consultant I ~echnicifn ! Technici~n 8/17 Task Progress Milestone Summary ♦ • • External Tasks Page 8 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad Interim State and Grand Sidewalk Re habilitation ID I Task Name 177 I COMPLETE PREP OF SUB OF 100% PS&E 178 START REVIEW OF 100% PS&E 179 Receive Sub 180 Verify Contents of Sub 181 Rev Sub 182 Compare Sub to Previous Sub Check Comments 183 Obtain Applicable Signatures 184 PLANS & ESTIMATE COMPLETED 185 SPECIFICATION ASSEMBLY 186 Start Specification Assembly 187 Insert Bid Docs & Special Provisions into Boiler Plate 188 Proof Read Specs 189 Correct Specs 190 Obtain & Insert Std Dwgs 191 Print Master Specs 192 SPECIFICATIONS COMPLETED 193 DESIGN PROCESS COMPLETED 194 START CONSTRUCTION CONTRACT AWARD PHASE< $25,000 Cont 195 START QUOTATION SOLICITATION PROCESS 196 Solicit Quotations 197 Identify Proposed Suppliers/Contractors 198 Contact Proposed Suppliers/Contractors :;1 •• -'~~,r~" .. r,-;i;. ..... _ -' ' .. ~ June July Duration I 6/7 16/1416/2116/2817/517/1217/1917/261 8/2 Od 41.25 h 7.25 h 0.25 h 4h 2h 1 h Od 34 h 34 h 4h 18 h 9h 2h 1 h Od Oh 79 h 61 h 15 h 2 h 2h Rolled Up Task Rolled Up Milestone 0 Rolled Up Progress Project Summary • Split Rolled Up Split Task Progress Milestone Summary ♦ • • External Tasks -:. APPENDIX 'A' September October 9/6 I 9/13I9/20 I 9/27 I 10/4 I 011 I 011 Technician i ~ , -Principal Civil 'tonsultant 'tonsultant ;i: In Clerk 'technician 'Clerk • • GVP Consultants Page 9 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM City of Carlsbad Interim State and Grand Sidewalk Rehabilitation APPENDIX 'A' June July August I September October ID Task Name Duration 16/7 16/1416/2116/2817/5 17/1217/1917/261 8/2 8/9 l8/16l8/23l8/3Dl 9/6 l9/13l9/2Dl9/27l10/4I 011 I 011 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 GVP Consultants Confirm Interest & Availability, Arrange for Pickup of P Facilitate Quotations Accept Inquiries Prepare Responses to Inquiries Distribute Responses to Inquiries Encourage Response to Reqest for Quotation COMPLETE SOLICITATION OF QUOTATIONS Analyze Quotations Prep Spread Sheet Confirm Contractor's License Prep Memo Recommending Lowest Cost Contractor Facilitate Award Guide Contractor in Correct Bond & Contract Execution Guide Contractor in Correct Insurance Confirm Carlsbad Business License Recommend Award to Lowest Responsible Bidder Approve Award to Lowest Responsible Bidder All Documents executed and Approved CONTRACT SOLICITATION COMPLETED CONTRACT HANDOFF Advise lnsp Div -Contract Executed Set Contract handoff Mtg w/ Inspection ~.; r.rrr.,!!!17 ,,....,..!,,.., "i?i:Wµ:rm '....:·· ---~------'_._ ' 2 h 8h 2h 2h 2h 2h 7h 5.5 h 4h 0.5 h 1 h 8.5 h 4h 2 h 0.5 h 1 h 1 h Oh Oh 18 h 0.5 h 0.5 h Rolled Up Task i"' \ •• . , i r -1i: ---- Rolled Up Milestone ◊ Rolled Up Progress Task Progress Milestone Summary ♦ • • External Tasks Page 10 of 11 Pages Project Summary • Split Rolled Up Split 11 Consultant • itonsultant l_tonsultant ~onsultant ~onsultant ~ • i \ Principal Civil l Principal Civil .,. I I City Engin~er onsultant I onsultant i Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM :. Interim State and Grand Sidewalk Rehabi litation APPENDIX 'A' ID Task Name 221 Conduct Contract Handoff Mtg w/ Inspection 222 CONSTRUCTION CONTRACT HANDED OFF 223 CONSTRUCTION CONTRACT AWARD PHASE COMPLETED 224 DESIGN & AWARD PHASE CLOSEOUT 225 Cull Files 226 Prep Files for Archiving 227 DESIGN FILES CLOSED, PROJECT TRANSFERRED TO INSPECTION 228 Start Construction Support Phase 229 Attend Pre-Construction Conference 230 Assist with Requests for Information 231 I CONSTRUCTION COMPLETED •• -.. ~· -~--' ..,.. ~-, ... ~ Tt''" -~ .. . ' ' ~" ~-' June I July I August September October Duration 61716/1416/2116/281715 17/1217/1917/261 8/2 I 819 l8!16l8/23l8/30I 9/6 l9/13l9/20l9/27l10/4I 011 I 011 1.5 h Od Oh 3h 2h 1 h Od 171.75 h 1.5 h 4h Oh Rolled Up Task Rolled Up Milestone 0 Rolled Up Progress Project Summary • Split Rolled Up Split • I Consultant Consultant i Technician 9/17 l \, ♦1 Task Progress Milestone Summary ♦ • • External Tasks GVP Consultants Page 11 of 11 Pages Downtown Sidewalk R&R, Interim Project (2) 6/29/98 3:27 PM