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Home My WebLink AboutGVP Consultants; 1997-11-04; (3)(. Project Task Description & Budget This is the first Project Task Description And Budget describing tasks, establishing payment amounts to complete said tasks and establishing the time of completion for the tasks described herein pursuant to paragraphs 1, 3 and 4 of the contract entered into by GVP Consultants, hereinafter referred to as "Contractor'' and the City of Carlsbad, hereinafter referred to as "City" on the 4t1J·day of November, 1997. 1. CONTRACTOR'S OBLIGATIONS The Contractor shall provide contract management and design services in accordance with the "Project Development Manual", 1990 edition, hereinafter PDM, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works lmprov.ements in the City of Carlsbad" and the schedule and task list, hereinafter S&T, attached as Appendix 'A' for the Curb Ramp 1997-98 Northwest Quadrant project, account number 3523-2, hereinafter "Project". Said services shall include the planning tasks, administrative tasks, plan preparation, estimate preparation, specification preparation, document preparation, project management, plan checking, scheduling, coordination and reporting tasks of the PDM, the S& T and such other tasks that the City may assign to the Contractor that are required to complete the documents required to issue a construction contract for said project. 3. PROGRESS AND COMPLETION The Contractor's receipt of this Project Task Description and Budget, signed by the City Engineer, constitutes notification to proceed to the Contractor. The Contractor shall begin work within ten (10) working days after receipt of this fully executed document and shall complete the work within 150 working days thereafter. Working days shall be as section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction and shall additionally exclude days used by public agencies, including City, in excess of the estimated processing time for said agencies shown in the S& T. 4. FEES TO BE PAID TO THE CONTRACTOR The budget for the Project shall be as shown in Table 1, "Project Management & Design Services", herein. Fees shall be paid as lump sums for each task group shown in said table. Progress payments shall be based on the percentage of completion of each task group as approved by the City. Appendix 'A', attached, has been prepared by the Contractor and reviewed by City and shows the intent of parties as to the elements, scope and extent of the task groups. The Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by the Contractor that such tasks are those defined in Appendix 'A'. If the need to perform task groups or individual tasks that are not shown in said table or in Appendix 'A' is identified by the Contractor or City the additional task groups will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description And Budget. The elements, scope and extent of the additional task groups and tasks and fees to be paid for performing such additional task groups and tasks shall be established, upon the mutual agreement of City and Contractor, in said separate Project Task Description and Budget. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups and tasks identified in said table the lump sum fee for each task so eliminated shall be reduced proportionately by the ratio of the number of hours shown for each element of said task groups and task(s) so curtailed or eliminated divided by the number of hours shown for each element of said task groups and task(s) shown in the S& T. The maximum total cost of Contractor's services for this project task description and budget is $37,500.00 and the maximum total of this and all Project Task Description and Budgets that are a part of the contract entered into by the Contractor and the City is $150,000.00. The total of the maximum cost, up to and including this project, of all projects total cost authorized for Contractor's services for specific projects is $37,500.00. Table '1' PROJECT MANAGEMENT & DESIGN SERVICES TASK GROUP LUMP SUM FEE Establish Project Scope Project Management (Scheduling & Tracking) Obtain Environmental Approvals $4,800.00 $2,200.00 $900.00 Manage Right-of-Way Acquisition Not Included Perform and Manage PS&E Preparation Manage Construction Contract Award Total Executed by Contractor this _____ day of ___________ , 1997. CONTRACTOR: (name of Contractor) By: _________________ _ (sign here) (print name/title) I corporation of the State of California Page 2 of 2 Pages Project Task Description & Budget for Project# 3523-2 Date of Preparation 11/26/97 $24,500.00 $5,100.00 $37,500.00 ' Consultants Curb Ramp 1997-98 -Northwest Quadrant Dec Task Name I Duration 7 114121 0 1 12 13 14 15 16 TOTAL PROJECT DURATION (NOT INCLUDING CONSTRUCTION I 1118h START PROJECT START ASSIGNMENT & ASSESSMENT Assess Project for Assignment Assign Project to Project Mgr. Initiate File Obtain Project Account Number(s) Check Funding Establish Project File Obtain Drawing No. Prep Project Folders Set Up Telephone & Meeting Logs PROJECT ASSIGNED & FILES SET UP ESTABLISH SCOPE OF PROJECT Scope Project Rev GIP Description & Budget 113.25h 22.25h 0.5h 0.5h , ,Princiibal Ciwil 4.5h 0.5h 0.5d 1.25h 0.25h 0.5h 0.5h i i nsultant I : ' ! ltan tontl~an tlerkf C?n$ultant ~lerk Od I• ,11,'t2 I, 91h 91h ! ,,. 1 l 1h hconiuli ·• ! I 17-----l--------C:::-h~e-c:-:-k--;f:=-o::-r A-;:d::;;j=a=ce::-:n::;t-;:P;:r::oj:::e:;:;ct;::-s--------i---:2z°th;-l ~ on~ul~ 18 Review Pedestrian Ramp Inventory 4h ~on,ul/ 19 I Review Sidewalk Inventory I 2h I 'tontu\1aot 20 I Site reconnaissance I 4h I ~on~u\ta,U 21 I Photo Site I 16h I Jnsu111,m 22 I Arrange and Organize Photos I 4h I · IC1 mlultant 23 I Prepare Photo Key Map I 1 h I ....tcdn~ultant I 24 Conceptual Plan of Project Extents 10h Jan 4 I 11 I 18I25 Feb Mar I Apr I May I Jun 8 115122 8 1151221291511211912613 I10I17I24I31I7I14I21 ,. ·! Task Progress Milestone •"'''Ill , 1 illli.., , , ,· ~ .., , . ' 1.,.... i' ' ' ', ' Summary • • Rolled Up Progress Rolled Up Task 'ill'Jljj,ll/," .,, ...... ,-·-~--.. ,. ~ . ♦ Rolled Up Milestone ◊ Page 1 of 14 Pages Curb Ramps Schedule NW Quad 11 /26/97 01 :40 PM ' Consultants Curb Ramp 1997-98 -Northwest Quadrant 3 9 0 1 2 13 14 15 !6 37 38 39 40 41 42 43 44 45 46 47 48 Task Name Obtain Suitable Scale Overall Map Prep Detailed Project Description Layout Plan of Project Extents Prepare Project Budget Finalize Project Scope Prepare Finalized Concept Plan Proj Scope Approval Submit Draft Scope, & Budget to Supervisor Review Scope Approve Final Project Scope & Budget PROJECT SCOPE ESTABLISHED PROJECT STARTED MANAGE PROJECT PROJECT MANAGEMENT SETUP PROGRAM Task/ Resource Utilization/ Duration (TUD) Lis Prep TUD List Prep TUD Input List Input TUD List Approve TUD List PERT Analysis Rev Precedences Modify Precedence Input Data Duration 2h 4h 4h 4h 6h 6h 21h 2h 1h 2h Od Oh 973.75h 973.75h 39h 39h 39h 2h 1h 1h 12h 2h 1h 2h Dec I Jan 7 I 14 121 I 28 I 4 111 I 18 I 25 ian ~~nLlant lhc'cl>nl;ultant ·i , lh~,ml;ultant 1.1,..1 I +i Pr,incipal Civil,Consultant I Feb 8 115122 Engineer,Principal Civil,Consultant ! ' Principal Civil,Consultant I . I I Consultant ! Consultant I Apr I May I Jun 5 I12I19l26I 3 !1011712413117 I14l21 Task Progress Milestone ~·:,:~;: _,r~~-#' Summary • • Rolled Up Progress ♦ ~ ,· •• :, '':<". . . . .. Rolled Up Task _ Rolled Up Milestone ◊ Page 2 of 14 Pages Curb Ramps Schedule NW Quad 11 /26/97 01 :40 PM Consultants Task Name 3 4 5 6 i7 ;s ;g iO 51 32 63 64 65 66 67 68 69 70 71 72 Resource Leveling ID Available Resources Confirm Hourly Rates Input Data PROJECT TRACKING SYSTEM IN PLACE PROJECT TRACKING Track Progress Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec Jan Feb Duration I 9 11612313017 114121 11 I 18I25 8 115122 0.5h 0.5h 0.5h 6h Od 934.75h 934.75h 1.75h 0.5h 0.25h 0.25h 1h 0.5h 0.25h 0.25h 4.75h 0.5h 0.25h 0.25h 1h 0.5h 0.25h 0.25h 1h ! Consultant i Principal Civil,Consultant I Principal Civil I Consultant l I tier I I I ton!uitant Prin ipal Civil,Consultant I I fonfltant tie ,Consulti"t [Prin ipal Civil'tonsultant I ton¾;ultant 7Cler , .... I I I Prirlcip~I Civil,Consu 1 1tant h I ~o I fie I Pri I ipal Civil,Consultant I ! I Task Progress Milestone ,~!lllil!L'l'&•~J[,:!l!".i/! -~..,..,~,'!;. Summary • • Rolled Up Progress ♦ ~~\-:~ " :,•'i',-~;·~~ Rolled Up Task _ Rolled Up Milestone 0 Apr I May I Jun 5 11211912613110117124131I7114121 Page 3 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM P Consultants D I Task Name 13 -r4 -75 -76 -77 -78 -79 -80 -81 -82 -83 -84 -85 -86 -87 -88 -89 -90 -91 -92 -93 -94 -95 -96 Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Task Progress Milestone Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec I Jan Feb Mar I Apr I May I Jun Duration I 9 I16l23l30I 7 l14I21I28I 4 l11I18l25 8 I 15I22 a 1151221291511211912613110117124l31 I 7 l14I21 0.5h 0.25h b;o 0.25h 1h 0.5h 0.25h 0.25h i ipal Civil,Consultant i• ; ' S .. -I . I t ultant I I ? ,Consulta~t 1.75h 0.5h 0.25h ton;ult~nt I 0.25h I ipal Civil,Consultant 9.75h 0.5h ultant 0.25h 0.25h 1h 0.5h 0.25h 0.25h 1h ipal Civil,Consultant i I toni tie Pri ultant I [ ipal Civil,Consultant i 0.5h 0.25h ,Consultant 0.25h I ipal Civil,C(!nsultant 1h I i (/~:~f ~ t?t~I .:~ ,> ~,~, Summary • • Rolled Up Progress ♦ ~~• :\ 4 j• 111;1' Ill~,. Rolled Up Task _ Rolled Up Milestone 0 Page 4 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM ' Consultants Task Name 10 11 12 )3 )4 05 06 07 08 09 10 111 112 113 114 115 116 117 118 119 120 Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis Maintain Schedule Program Data Collation Data Input Data Output Analysis PROJECT TRACKED TO COMPLETION START PROJECT ACCOUNT REVIEW Review Monthly Staff Charges Review Monthly Staff Charges 1 Review Monthly Staff Charges 2 Review Monthly Staff Charges 3 Review Monthly Staff Charges 4 Review Monthly Staff Charges 5 Review l\/lonthly Staff Charges 6 Task Progress Milestone ♦ Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec Jan Feb Mar I Apr I May I Jun Duration 9 11612313017114121 4 I 11 I 18I25 8 I 15I22 8 1151221291511211912613110117124131I7114121 0.5h 0.25h 0.25h 1h 0.5h 0.25h 0.25h I I· ! tof ultan1t ~le I Pri ipal C1v1l,Consult I l ~o~lsultant t 1e1 Prir ! 1h 0.5h 0.25h ~o ulta 0.25h 1h 0.5h 0.25h 0.25h Od 896.1h 896.1h 0.1h 0.1h 0.1h 0.1 h 0.1h 0.1h t , ·~ ... , :-•" :i.· 10,. Summary Rolled Up Task • • Rolled Up Progress ~ •• ~ "'t'' . . •' ~ . .... Rolled Up Milestone 0 Page 5 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM ✓P Consultants Curb Ramp 1997-98 -Northwest Qua drant ID 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 Task Name Duration Review Monthly Staff Charges 7 0.1h PROJECT MANAGED Oh OBTAIN ENVIRONMENTAL APPROVALS 438.25h START PRELIMINARY ENVIRONMENTAL 150.5h Environmental Application 150.5h Environmental Impact Assessment Form 77.75h Prepare E I A form, Part I 2h Rev Application w/ Planner 1h EIA Form Preparation Complete Od EIA Processing 150.Sh Submit EIA Form 0.5h Follow Up EIA Process 6h EIA Application Approved Od ENVIRONMENTAL IMPACT ASSESSMENT COMPLETE Od OBTAIN GENERAL PLAN CONSISTENCY DETERMINAT 1h Research 1h Check For Prior Approval -If None ... 1h GENERAL PLAN CONSISTENCY DETERMINED Od START DESIGN PROCESS 119h PREPARE BASE SHEETS 79h Research Record Drawings 3d Scale and Arrange in Sheets 1d Draft Base Plans 5d Review Base Plans 8h Nov 9 116/23/30 Dec I Jan Feb 7 I 14 I 21 / 28 I 4 I 11 / 18 / 25 8 I 15I22 ~ant ~lanner,Consultant ♦ 12/31 ! I 7•nsu\lanl ~1/15 4+ 1/15 • I Consultant I Consultant I Technician I Consultant ' Apr I May 5 I 12 I 19 I 26 I 3 11 o I 17 I 24 I 31 ♦ 3/15 Task Progress Milestone G "l,~~1~$!~•1~1 ~ 111 11:t~{,1tiHJilt,flJ!l!}>!~1 • Summary • • Rolled Up Progress Rolled Up Task l,i Olllll~•rl ' ~ 1--I • '<lfW ♦ Rolled Up Milestone 0 Page 6 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM 6 ' Consultants Curb Ramp 1997-98 -Northwest Quadrant Task Name 5 I SURVEY FIELD CONDITIONS 6 I Create Field Survey Checklist -7 I Field Survey f8 I Review of Survey Data 19 I SURVEY OF FIELD CONDITIONS COMPLETED ;o I ANALYZE FIELD SURVEY DATA & SET PROJECT SCO ;1 I Assemble data 52 I Review ADA Retrofit Criteria 53 I Analyze non-standard cases 54 I Prepare Map 55 I Present Plan with Recommendations 56 I Approve Plan 57 I Circulate List of Corners to be Retrofitted 58 I FIELD DATA ANALYSED & PROJECT SCOPE SET 59 I START PLANS, SPECS & ESTIMATE (PS&E) 60 I START PREPARATION OF SUBMITTAL OF 70% PS&E 161 162 163 164 165 166 167 168 Prepare 70% Version of Plan Shts. Redline Design on Plan Sheets Prepare Plan Sheets Redline Title & Note Sheet Prepare Title & Note Sheet 70% Version of Plan Sheets Prepared Prepare 70% Version of Specs. & Estimate Make Copy of Standard Special Provisions Task Progress Milestone ♦ Nov Duration I 9 i 1 s i 23 f 30 20.75h --1d -2d -Sh -0d --19.25h -- 2h -4h -1d - 4h - 2h -1h -2h - 0d ---433.25h ---62.Sh --44.75h --24h - 32h -2h -2h -0d -44.Sh -- 1h Jan 28 I 4 111 11 a I 25 I I • I to;sultant Consultant I i nsultant 2/26 . ~ 1 onsultant 1 Consultant ' Feb a I 15122 I 1 I i ttonsultant I ~onsultant, Technician hconsultant j ·+ I ~rincipal Civil ~onsultant ~1m1 Technician nsultant I I Technician Apr I May I Jun 5 1121191261311011712413117 114121 • Summary • • Rolled Up Progress Rolled Up Task ~;~-~~~-~~~ ~- Rolled Up Milestone ◊ Page 7 of 14 Pages Curb Ramps Schedule NW Quad 11 /26/97 01 :40 PM ' Consultants Curb Ramp 1997-98 -Northwest Quadrant Nov Dec Feb Apr I May I Jun Task Name Duration I 9 16 23 30 7 14 21 8 I 15I22 5 11211912613 I10I17I24I31I7I14I21 9 ·o '1 '2 73 I 74 I 75 I 76 I 77 I 78 I 79 I 80 I 181 I 182 I 183 I 184 I 185 I 186 187 188 I 189 I 190 I 191 I 192 I Extract Non-Pertaining Provisions from Std. Spcl. Review SSPWC Addenda for Conflicting Provision Update Standard Special Provisions Prep. Estimate Check for Current Unit Prices Compute Quantities Prepare Spreadsheet Estimate Prepared 70% PS&E PREPARED DISTRIBUTE 70% PS&E Prep Submittal Sets Copy Drawings Copy Specs Copy Estimate Assemble Sets Prep Letter of Transmittal Submittal Set Prepared --Distribute 70% Submittal 70% PS&E PREPARED & DISTRIBUTED REVIEW OF 70% PS&E Start 70 % Review, PS&E Receive Submittals Verify Contents of Submittals Schedule Return of Sub by Utilities, Other De Task Progress Milestone ~-~I ~,li1ti:'.~,1'j!itl~.,• :mt,~ ♦ 4h 2h 1h 39.5h 2h 2d 4h 0d 0d 9.75h 8.75h 1h 0.5h 0.5h 2h 1h 0d 1h 0d 86.75h 86.75h 6.25h 0.25h 1h Summary • Iechni:ian Clerk I I Clerk . itlerk ionsultant 1115 I . I Consultant I 1,1s I I rechni 1 cian • I Consultant • Rolled Up Progress Rolled Up Task _ ... £~~ I! • > I • c 'i ~]~ Rolled Up Milestone ◊ Page 8 of 14 Pages Curb Ramps Schedule NW Quad 11 /26/97 01 :40 PM ' Consultants Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec Feb Mar I Apr I May I Jun Task Name Duration 9 l16l23l30I 7 l14I21 a l 15I22 8 l15l22I29I 5 l12I19l26I 3 l10l17l24l31 I 7 l14I21 3 ,4 15 16 37 38 39 00 01 02 03 :04 !05 !06 !07 !08 209 210 211 212 213 214 215 216 Distribute Submittal to City Depts. 1h Set up Meeting w/ City Depts. 2h, ' -'ltant Distribute Submittal to Utilities I ...... _ I i-2hl I \ · I ician · I Review Submittals 15h I I ! ! ....,1 1 I Compare Submittal to Proj Scoping Docs 2h I I I 1 -.I li~al Civil Conformity to City Standards 2h I I ! 1...,,-.I li~al Civil Compare Submittal to Prev. Subm. Check Co 2h I I I ..... I I I 1 -• ipal Civil Check for Utility Conflicts Review & Confirm City Dept. Comments 9hl I I I a ..I . I ~ipal Civil I I .......... I I 2hl 1 -sultant I Meet w/ City Depts. to Review Comments Transcribe City Dept. Comments Prepare Review Report Review Comments Review Timeliness of Submittals COMPLETE REVIEW OF 70% PS&E ~ I i I \onsultant 2h 'J;onsultant 4h I I I I t ••ltant ! 2h I I i I Principal Ci~il,Consultant I I 0.5h I I i I b~rincipal Ci~il 0d I I I I --START PREP OF SUB OF 90% PS&E 61.75h Prepare 90% Version of Plan Shts. 1 1 I "II 24h I i • Revise Sketch Sheets for Technician Revise Plans Sh I I I I t onsultant 16h I I I Technician 90% Version of Plan Sheets Prepared Prepare 90% Version of Specs. 0d I I I I ♦1212 l 16h' -Review Entire Specifications for Conflicting Provisi 8h -Update Standard Special Provisions 8h --Revise Estimate 53.75h ~"'"' '~~!llil4,'l.,.,,1!...;~~~ Summary • • Rolled Up Progress Task Progress Milestone ~~,f "j:' Rolled Up Task _ Rolled Up Milestone ◊ ♦ Page 9 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM ✓P Consultants ID Task Name !17 Confirm Unit Prices !18 Confirm Quantities 219 Update Spread Sheet If Necessary 220 Review Estimate 221 Estimate Revised 222 90% PS&E PREPARED 223 DISTRIBUTE 90% PS&E 224 Prepare Submittal Sets 225 Copy Drawings 226 Copy Specs 227 Copy Estimate 228 Assemble Sets 229 Prep Letters of Transmittal 230 Submittal Set Prepared 231 Distribute 90% Submittal 232 90% PS&E PREPARED & DISTRIBUTED 233 REVIEW OF 90% PS&E 234 Start 90 % Review, PS&E 235 Receive Submittals 236 Verify Contents of Submittal Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec I Jan Duration 9 1161231301711412112814111118125 2h 4h 2h 2h Feb 8 115122 ,. I I • Principal Civil Oh Od ~'.'"] ~/13 10h 9h 1h 4h 1h 2h 2h Od 1h Od 84.5h 84.5h 4.25h 0.25h .I iech:nician Clerk I I Clerk i ~ler~ l_tonrultant +t'1~ ~on:ultant ~ I ♦, • I Apr I May I Jun 5 11211912613110117124131I7114121 237 Sched Return of Sub by Utilities, Other City D 1h ultant 238 239 240 Distribute Sub to City Depts. Distribute Sub to Utilities Review Submittal Task Progress Milestone .':'.:1 ~\tf,.. I'!•, ~:r.i~~~::.1~1 ♦ 1h ician 2h ician 9h ipalCivil 1 Summary • • Rolled Up Progress ',Ill 1 " '► Rolled Up Task _ Rolled Up Milestone ◊ • J - Page 10 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM --··---·-- ' Consultants Curb Ramp 1997-98 -Northwest Quadrant ; Nov I Dec Jan Feb Mar Apr May I Jun Task Name Duration 9 11612313017 114121 4 I 11I18I25 8 8 I 15 I 22 I 29 I 5 12119126 3 11011712413117114121 .1 Compare Submittal to Project Scoping Documents 1h ,2 Check Conformity to City Standards 0.88d 13 Compare Sub to Previous Submittal Check Comm Sh i4 Check for Utility Conflicts 4h l5 Review & Conform City Dept. Comments 4h 46 Meet w/ City Depts. to Review Comments 2h Printipal Civil ~rin ipal Civil .. • tri_jipal Civil ipal Civil . . . I ultant I Consultant 47 Transcribe City Dept. Comments 4h 48 Prepare Review Report 1h 49 Review Comments 2h 50 Review Timeliness of Submittal 0.5h .51 COMPLETE REVIEW OF 90% PS&E Od !52 START PREP OF SUB OF 100% PS&E 27h r i 'tonsulint tonsulint hPrincipal Civil,Consultant '.,j,.. I I trincipal Civil I ~11 I ! !53 Prepare 100% Version of Plan Shts. 14h • I !54 Revise Sketch Shts. for Technician Sh !55 Revise Plans 6h I if onsul;nt Technician ?56 100% Version of Plan Sheets Prepared Od 257 Prepare 100% Version of Specs. 18h 258 Review Entire Specifications for Conflicting Provisi Sh i onsultant 259 Update Standard Special Provisions Sh I Consultant 260 Prepare 100% Version of Estimate 13h I I 261 Confirm Unit Prices 1h i onsultant 262 Confirm Quantities 1h l Consultant 263 Update Spreadsheet If Necessary 1h ! Consultant I 264 Review Estimate 2h Principal Civil Task Progress Milestone '"'~"!llf""1'.~" :".rt:1Tl8/·· ~ J1~"'·•~ Summary • • Rolled Up Progress ♦ ~:-: .. :-\: ". -',~~ .. Rolled Up Task _ Rolled Up Milestone ◊ Page 11 of 14 Pages Curb Ramps Schedule NW Quad 11 /26/97 01 :40 PM vP Consultants Curb Ramp 1997-98 -Northwest Quadrant Nov I Dec Jan ID I Task Name Duration I 9 11612313017114121 4 I 11 I 18I25 265 I 100% PS&E PREPARED 0d I I l 266 I DISTRIBUTE 100% PS&E 8h 267 I Prep. Submittal Sets 7h 268 I Copy Drawings 1h 269 I Copy Specs 4h 270 I Copy Estimate 1h 271 I Assemble Sets 2h 272 I Prep Letter of Transmittal 1h 273 I Submittal Set Prepared 0d 274 I Distribute 100% Submittal 1h 275 I 100% PS&E PREPARED & DISTRIBUTED 0d 276 START REVIEW OF 100% PS&E 6.5h 277 Receive and Review Submittal 4.5h 278 Verify Contents of Submittal 0.25h 279 Review Submittal 8h 280 Compare Sub to Previous Sub Check Comments 4h 281 Obtain Applicable Signatures 0.25d 282 PLANS & ESTIMATE COMPLETED 0d 283 SPECIFICATION ASSEMBLY 42.5h 284 Start Specification Assembly 42.5h 285 Insert Bid Docs & Special Provisions into Boiler Pl 9h 286 Proof Read Specs 18h 287 Correct Specs 9h 288 Obtain & Insert Std Dwgs 2h Feb 8 115122 Apr I May I Jun s 11211912613110117124131I7114121 • I -~echnlcian Clerk Clerk ierk onsf ltant 3/171 i Consultant 3/17i • ~ech I nician 1f onf ultant • I ,Consultant ! I Consultant I 3 I Clerk I Consultant I Consultant Task Progress Milestone sJTI' r~,~~rt •:::t'il}i:' Summary • • Rolled Up Progress Rolled Up Task ,,.,~•~• , I ' • ... , 1 ••~ -; 14 + .. ~ , • ';i , ,r ♦ Rolled Up Milestone ◊ Page 12 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM ' Consultants Curb Ramp 1997-98 -Northwest Quadrant 3 I D I 1 I 2 I ,3 I 14 I 15 I ~6 I H I 38 I 99 I 00 I 01 I 02 I ,03 I :04 I 105 I 306 I 307 308 309 310 I 311 I 312 I Jan Feb Apr I May I Jun Nov I Dec Task Name Duration 19 l16l23l3ol 7 114121 4 111118125 8 I 15I22 5 1121 191261311011712413117 114121 Print Master Specs SPECIFICATIONS COMPLETED DESIGN PROCESS COMPLETED START 1ST PHASE CONST. CONTRACT AWARD PHASE ST ART BID PROCESS Council Authorization to Request Bids Agenda Bill (AB) to Authorize Bidding Write Project Description Prep Fiscal Impact Section Prep Resolution Prep Location Map Agenda Bill Reviewed Agenda Bill Approved SOLICIT BIDS Bidding Period Plan & Spec Publication Prep Purchase Requisition Obtain City Clerk Sig on Auth to Bid Deliver Plans & Specs to Purchasing Prep Bid Abstract Base Sheet Bidder Inquiries Accept Inquiries (All responses are given in w Prep Addenda Receive Bids Task Progress Milestone ~ 1-. • ~ • I ! ,..-~, .. l . ~'ft~ ♦ 4h 0d Oh 475h 115.Sh 115.Sh 3.5h 0.5h 0.5h 2h 0.5h 0d 0d 262.Sh 262.Sh 6h 1h 4h 1h 6h 12h 6h 6h 20h ltlerk • ~o1sultaW!t tor sultaW!t 'tor sultaW"it 1ef hnicitn n 1 I 'J;onsl ltant I Consultant I Summary • • Rolled Up Progress 'l!ir• . _, r ,. '~ • ~ I Rolled Up Task _ Rolled Up Milestone 0 Page 13 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM 1 Consultants. Curb Ramp 1997-98 -Northwest Quadrant ; 3 4 5 6 7 8 ,9 ?O !1 !2 23 24 25 26 27 28 29 ,30 ,31 32 ,33 134 J35 Task Name Attend Bid Opening Analyze Bids Prep Bid Abstract Examine Bid Docs Confirm Data in Bidder's Statements Recommend Award to Lowest Resp Bidder to BID PROCESS COMPLETED CONTRACT AWARD Prep Council Award Pkg. Prep Bid Bond Release Form Prep AB & Resolution for Award Approve AB Attend Council Meeting (if Necessary) CONTRACT AWARD APPROVED Advise Inspection Div. -Contract Awarded CONSTRUCTION CONTRACT AWARDED COMPLETE CONSTRUCTION AWARD PHASE DESIGN & AWARD PHASE CLOSEOUT Attend Pre-Construction Meeting Filing Handoff Meeting to Inspection Prep Files for Archiving PROJECT DESIGNED & TRANSFERRED TO INSPECTION Task Progress Milestone ♦ Nov I Dec I Jan Feb Duration 19 1161231301711412112814111118l25 a I1s I22 2h 6h 2h 4h 4h 2h Od 97h 13h 2h 9h 2h 3h Od 1h Od Oh 12h 2h 4h 2h 4h Od Apr I May I Jun s 112 I 19 I 26 I 3 11 o I 17 I 24 I 31 I 7 I 14I21 itonsultant 'tonsultan 'tonsultan 'tonsultan 'tonsultan b;onsultan .. 614 1., I 'tonsulta • Consulta r ·a Summary • • Rolled Up Progress "'$r., Rolled Up Task _ Rolled Up Milestone 0 Page 14 of 14 Pages Curb Ramps Schedule NW Quad 11/26/97 01 :40 PM Project Task Description & Budget This is the second Project Task Description And Budget describing tasks, establishing payment amounts to complete said tasks and establishing the time of completion for the tasks described herein pursuant to paragraphs 1, 3 and 4 of the contract entered into by GVP Consultants, hereinafter referred to as "Contractor" and the City of Carlsbad, hereinafter referred to as "City" on the 4th day of November, 1997. 1. CONTRACTOR'S OBLIGATIONS The Contractor shall provide contract management and design services in accordance with the "Project Development Manual", 1990 edition, hereinafter PDM, as published by the City's Engineering Department, City "Standards for Design & Construction of Public Works Improvements in the City of Carlsbad" and the schedule and task list, hereinafter S&T, attached as Appendix 'A' for the Curb Ramp 1997-98 Northwest Quadrant project subtitled "Gladden Ramps", account number 3523-1, hereinafter "Project". Said services shall include the planning tasks, administrative tasks, plan preparation, estimate preparation, specification preparation, document preparation, project management, plan checking, scheduling, coordination and reporting tasks of the PDM, the S&T and such other tasks that the City may assign to the Contractor that are required to complete the documents required to issue a construction contract for said project. The scope of this project includes the additional work necessary to include curb ramps and sidewalk on Yarrow Drive, south of Palomar Airport Road and curb ramps on the four corners of the intersection of El Camino Real and Marron Road. 3. PROGRESS AND COMPLETION The Contractor's receipt of this Project Task Description and Budget, signed by the City Engineer, constitutes notification to proceed to the Contractor. The Contractor shall begin work within ten (10) working days after receipt of this fully executed document and shall complete the work within 75 working days thereafter. Working days shall be as section 6-7.2 "Working Day" of the Standard Specifications for Public Works Construction and shall additionally exclude days used by public agencies, including City, in excess of the estimated processing time for said agencies shown in the S&T. 4. FEES TO BE PAID TO THE CONTRACTOR The budget for the Project shall be as shown in Table 1, "Project Management & Design Services", herein. Fees shall be paid as lump sums for each task group shown in said table. Progress payments shall be based on the percentage of completion of each task group as approved by the City. Appendix 'A', attached, has been prepared by the Contractor and reviewed by City and shows the intent of parties as to the elements, scope and extent of the task groups. The Contractor acknowledges that performance of any and all tasks by the Contractor constitutes acknowledgment by the Contractor that such tasks are those defined in Appendix 'A'. If the need to perform task groups or individual tasks that are not shown in said table or in Appendix 'A' is identified by the Contractor or City the additional task groups will be performed by the Contractor only upon authorization of the City through the mechanism of a separate Project Task Description And Budget. The elements, scope and extent of the additional task groups and tasks and fees to be paid for performing such additional task groups and tasks shall be established, upon the mutual agreement of City and Contractor, in said separate Project Task Description and Budget. In the event that City directs Contractor to curtail or eliminate all, or portions of the task groups and tasks identified in said table the lump sum fee for each task so eliminated shall be reduced proportionately by the ratio of the number of hours shown for each element of said task groups and task(s) so curtailed or eliminated divided by the number of hours shown for each element of said task groups and task(s) shown in the S&T. The maximum total cost of Contractor's services for this project task description and budget is $3,600.00 and the maximum total of this and all Project Task Description and Budgets that are a part of the contract entered into by the Contractor and the City is $150,000.00. The total of the maximum cost, up to and including this project, of all projects total cost authorized for Contractor's services for specific projects is $41,100.00. Table '1' PROJECT MANAGEMENT SERVICES TASK GROUP LUMP SUM FEE Establish Project Scope Project Management (Scheduling & Tracking) Perform and Manage PS&E Preparation Total Executed by Contractor this 18 t/,1,, day of_~Af-'_;/ _____ , 1997 8 CONTRACTOR: (; VP Coyl60l+(Mb (name of Contractor) By: ~hei ii,. 4j; GI~ i. VtUI ~ Sale P"°f ''·~ (print name/title) ' · cipal corporation of the State of California Page 2 of 2 Pages Project Task Description & Budget for Project# 3523-1 Date of Preparation 4/27 /98 $600.00 $400.00 $2,600.00 $3,600.00 VP Consultants City of Carlsbad Project #3523-4 Curb Ramp Schedule -Northwest Quadrant -Gladden Ramps L ID Task Name Duration Start Finish Predecessors Resource Names 0 Curb Ramp Schedule -Northwest Quadrant 67.53 days 4/13/98 7/15/98 1 TOTAL PROJECT DURATION (NOT INCLUDING CONSTRUCTION) 67.53 days 4/13/98 7/15/98 2 START PROJECT 10.13 days 4/13/98 4/27/98 3 START ASSIGNMENT & ASSESSMENT 1.13 days 4/13/98 4/14/98 4 Assess Project for Assignment 0.06 days 4/13/98 4/13/98 5 Assign Project to Project Mgr. 0.5 hrs 4/13/98 4/13/98 Principal Civil 6 Initiate File 0.06 days 4/14/98 4/14/98 7 Obtain Project Account Number(s) 0.5 hrs 4/14/98 4/14/98 5FS+ 1 eday,9 Consultant 8 Establish Project File 0.16 days 4/13/98 4/13/98 9 Obtain Drawing No. 0.25 hrs 4/13/98 4/13/98 Technician 10 Prep Project Folders 0.5 hrs 4/13/98 4/13/98 9 Clerk 11 Set Up Telephone & Meeting Logs 0.5 hrs 4/13/98 4/13/98 10 Clerk 12 PROJECT ASSIGNED & FILES SET UP 0 days 4/13/98 4/13/98 11 13 ESTABLISH SCOPE OF PROJECT 10.13 days 4/13/98 4/27/98 14 Scope Project 10.13 days 4/13/98 4/27/98 15 Site reconnaissance 1 hr 4/13/98 4/13/98 Consultant 16 Conceptual Plan of Project Extents 0.63 days 4/15/98 4/15/98 17 Prepare Conceptual Plan of Project Extents 2 hrs 4/15/98 4/15/98 15FS+2 edays Technician 18 Prepare Project Budget 2 hrs 4/15/98 4/15/98 17 Consultant 19 Prepare Prelim Cost Estimate 1 hr 4/15/98 4/15/98 18 Consultant 20 Proj Scope Approval 5.38 days 4/17/98 4/27/98 21 Submit Draft Scope, & Budg to Supervisor 1 hr 4/17/98 4/17/98 19FS+2 edays Consultant 22 Review Scope 1 hr 4/21/98 4/21/98 21FS+2 days Principal Civil, Consultant 23 Approve Final Project Scope & Budget 1 hr 4/27/98 4/27/98 22FS+5 edays City Engineer,Principal Civil.Consultant 24 PROJECT SCOPE ESTABLISHED 0 days 4/27/98 4/27/98 23 25 PROJECT STARTED O hrs 4/27/98 4/27/98 24 26 MANAGE PROJECT 48 days 4/27/98 7/2/98 U,25 Page 1 of 4 Pages Gladden Ramps 4/27/98 2:41 PM rp Consultants City of Carlsbad Project #3523-4 Curb Ramp Schedule -Northwest Quadrant -Gladden Ramps ID Task Name Duration Start Finish Predecessors Resource Names 27 Prep TUD List 48 days 4/27/98 7/2/98 28 Prep TUD Input List 1 hr 4/27/98 4/27/98 Consultant 29 Approve TUD List 1 hr 4/27/98 4/27/98 28 Principal Civil,Consultant 30 PERT Analysis 2 hrs 4/27/98 4/27/98 29 Consultant 31 PROJECT TRACKING SYSTEM IN PLACE 0 days 4/27/98 4/27/98 30 32 Track Project 48 days 4/27/98 7/2/98 33 Track Project 1 1 hr 4/27/98 4/27/98 34 Track Project 2 1 hr 5/7/98 5/7/98 35 Track Project 3 1 hr 5/21/98 5/21/98 36 Track Project 4 1 hr 6/4/98 6/4/98 37 Track Project 5 1 hr 6/18/98 6/18/98 38 Track Project 6 1 hr 7/2/98 7/2/98 39 PROJECT MANAGED 0 hrs 7/2/98 7/2/98 32 40 START DESIGN PROCESS 9 days 4/27/98 5/8/98 24 41 PREPARE BASE SHEETS 9 days 4/27/98 5/8/98 24 42 Research Record Drawings 2 hrs 4/27/98 4/27/98 Consultant 43 Draft Base Plans 1 day 5/4/98 5/5/98 42FS+5 days Technician 44 Review Base Plans 2 hrs 5/7/98 5/7/98 43FS+2 days Consultant 45 Field Survey 4 hrs 5/7/98 5/8/98 44 Consultant 46 BASE SHEETS PREPARED 0 days 5/8/98 5/8/98 45 47 ANALYSE FIBLD SURVEY DATA & SET PROJECT SCOPE 0.25 days 4/27/98 4/27/98 48 Circulate Sketch of Design 2 hrs 4/27/98 4/27/98 Consultant 49 FIELD DATA ANALYSED & PROJECT SCOPE SET 0 days 4/27/98 4/27/98 48 50 START PLANS, SPECS & ESTIMATE (PS&E) 57.16 days 4/27/98 7/15/98 49 51 START PREP OF SUB OF 90% PS&E 6.44 days 4/27/98 5/5/98 52 Prepare 90% Version of Plan Shts. 6.25 days 4/27/98 5/5/98 53 Prepare Sketch Sheets for Technician 2 hrs 4/27/98 4/27/98 Consultant Page 2 of 4 Pages Gladden Ramps 4/27/98 2:41 PM . iP Consultants City of Carlsbad Project #3523--4.-Curb Ramp Schedule -Northwest Quadrant -Gladden Ramps ID Task Name Duration Start Finish Predecessors Resource Names 54 Revise Plans 1 day 5/4/98 5/5/98 53FS+5 days Technician 55 90% Version of Plan Sheets Prepared 0 days 5/5/98 5/5/98 54 56 Prepare 90% Version of Specs. 0.13 days 4/27/98 4/27/98 57 Reference Existing Specifications 1 hr 4/27/98 4/27/98 Consultant 58 Prepare Estimate 6.44 days 4/27/98 5/5/98 59 Confirm Unit Prices 0.5 hrs 4/27/98 4/27/98 Consultant 60 Confirm Quanities 1 hr 5/5/98 5/5/98 54 Consultant 61 Prepare Spread Sheet 0.5 hrs 5/5/98 5/5/98 59,60 Consultant 62 90% PS&E PREPARED 0 days 5/5/98 5/5/98 61,57 63 DISTRIBUTE 90% PS&E 0.5 days 5/5/98 5/6/98 62 64 Prepare Submittal Sets 0.5 days 5/5/98 5/6/98 65 Copy Drawings 0.5 hrs 5/5/98 5/5/98 Consultant 66 Copy Specs 0 hrs 5/5/98 5/5/98 Consultant 67 Copy Estimate 0.5 hrs 5/6/98 5/6/98 Consultant 68 Assemble Sets 0.5 hrs 5/6/98 5/6/98 65,66,67 Consultant 69 Prep Leners of Transmittal 0.5 hrs 5/6/98 5/6/98 68 Consultant 70 Submittal Set Prepared 0 days 5/6/98 5/6/98 69 71 Distribute 90 % Submittal 1 hr 5/6/98 5/6/98 70 Clerk 72 90% PS&E PREPARED & DISTRIBUTED 0 days 5/6/98 5/6/98 71 73 REVIEW OF 90% PS&E 0.88 days 6/3/98 6/4/98 74 Review Submittal 1 hr 6/3/98 6/3/98 72FS+20 days Consultant 75 Check for Utility Conflicts 1 hr 6/3/98 6/3/98 74 Consultant 76 Review & Confirm City Dept. Co=ents 2 hrs 6/3/98 6/3/98 75 Consultant 77 Meet w/ City Depts. to Review Co=ents 2 hrs 6/3/98 6/4/98 76 Consultant 78 Transcnl,e City Dept. Co=ents 1 hr 6/4/98 6/4/98 77 Consultant 79 COMPLETE REVIEW OF 90% PS&E 0 days 6/4/98 6/4/98 78 80 Prepare 100% Version of Plan Shts. 8.13 days 6/4/98 6/16/98 79 Page 3 of 4 Pages Gladden Ramps 4/27/98 2:41 PM ' 'P Consultants City of Carlsbad Project #3523-4 Curb Ramp Schedule -Northwest Quadrant -Gladden Ramps . . ID Task Name Duration Start Finish Predecessors Resource Names 81 Revise Sketch Shts. for Technician 1 hr 6/4/98 6/4/98 Consultant 82 Revise Plans 1 day 6/11/98 6/12/98 81FS+5 days Technician 83 100% Version of Plan Sheets Prepared 0 days 6/16/98 6/16/98 82FS+2 days 84 Prepare 100% Version of Specs. 0.13 days 6/12/98 6/12/98 85 Update Standard Special Provisions 1 hr 6/12/98 6/12/98 82 Consultant 86 Prepare 100% Version of Estimate 0.06 days 6/12/98 6/12/98 87 Update Speadsheet If Necessary 0.5 hrs 6/12/98 6/12/98 82 Consultant 88 100% PS&E PREPARED 0 days 6/12/98 6/12/98 87 89 DISTRIBUTE 100% PS&E 0.75 days 6/12/98 6/15/98 88 90 Prep. Submittal Sets 0.63 days 6/12/98 6/12/98 91 Copy Drawings 0.5 hrs 6/12/98 6/12/98 Technician 92 Copy Specs 0.5 hrs 6/12/98 6/12/98 Clerk 93 Copy Estimate 0.5 hrs 6/12/98 6/12/98 Clerk 94 Assemble Sets 0.5 hrs 6/12/98 6/12/98 91,92,93 Clerk 95 Prep Letter of Transmittal 0.5 hrs 6/12/98 6/12/98 Consultant 96 Submittal Set Prepared 0 days 6/12/98 6/12/98 95 97 Distribute 100% Submittal 1 hr 6/15/98 6/15/98 94,96 Clerk 98 100% PS&E PREPARED & DISTRIBUTED 0 days 6/15/98 6/15/98 89 99 START REVIEW OF 100% PS&E 2.41 days 7/13/98 7/15/98 98FS+20 days 100 Receive and Review Submittal 0.16 days 7/13/98 7/13/98 101 Verify Contents of Submittal 0.25 hrs 7/13/98 7/13/98 Technician 102 Review Submittal 0.5 hrs 7/13/98 7/13/98 101 Consultant 103 Compare Sub to Previous Sub Check Comments 0.5 hrs 7/13/98 7/13/98 102 Consultant 104 Obtain Applicable Signatures 2 hrs 7/15/98 7/15/98 103FS + 2 edays Consultant 105 PLANS & ESTIMATE COMPLETED 0 days 7/15/98 7/15/98 104 106 DESIGN PROCESS COMPLETED 0 hrs 7/15/98 7/15/98 105 107 PROJECT DESIGNED & TRANSFERRED TO INSPECTION 0 days 7/15/98 7/15/98 106 Page 4 of 4 Pages Gladden Ramps 4/27/98 2:41 PM