HomeMy WebLinkAbout2023-01-26; Administrative Order for Temporary Suspension of Waste Collection Services (Districts - All); Gomez, PazTo the members of the:
CITY COUNCIL
Date 112J,./z.J:A L CC ✓
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January 26, 2023
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager @
{city of
Carlsbad
Memo ID# 2023010
Re: Administrative Order for Temporary Suspension of Waste Collection Services
{Districts -All}
This memorandum provides information about a new administrative order related to the
temporary suspension of collection services for discarded materials including solid waste, organic
waste, and recyclable materials.
Background
The California Department of Resources Recycling and Recovery requires that all properties
within the City of Carlsbad have solid waste services for materials sent to the landfill, and for
recycling and organic waste materials. A resident of the city, and customer of the city's waste
collection contractor, may request a temporary suspension of collection services for discarded
materials for a premises that is vacant for no less than 30 days under Carlsbad Municipal Code
Section 6.08.020(c)(3).
Discussion
Administrative Order (AO) No. 96 has been adopted for cases in which waste collection services
to a vacant premise needs to be temporarily suspended. The AO provides parameters for this
service and a process for submitting a request to the city, as well as how the temporary
suspension of services will be governed. This will provide a process for ensuring that waste
collection services and the associated billing will resume at the designated time.
Under Administrative Order No. 96, residents may request a temporary vacancy or an extended
vacancy.
• A temporary vacancy is the suspension of waste collection services and the associated
billing for 31 days to 90 days.
• An extended vacancy is the suspension of waste collection services and the associated
billing for 91 days to 180 days, or the continuation of a temporary vacancy, for a total
extended vacancy of more than 90 days, though less than 180 days.
No suspension of service will be approved beyond 180 days.
Public Works Branch
Environmental Sustainability Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2799 t
Council Memo -AO for Temporary Suspension of Waste Collection Services {Districts -All)
January 26, 2023
Page 2
Next Steps
Staff will add the application and supporting information to the City of Carlsbad website to
inform all residents of the request process. Staff will also contact all residents that have
requested a suspension of service and notify them that the application is available. Once
applications are received and approved, staff will notify Republic Services to hold billing and
collection for an approved property for the requested suspension period.
Attachment: A. Administrative Order No. 96
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Zach Korach, Finance Director
Jamie Wood, Environmental Sustainability Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Gina Herrera, Deputy City Attorney
Megan Powers, Management Analyst
Avecita Jones, Senior Program Manager
Attachment A
{city of
Carlsbad
Administrative Order No. 96
Date: January 26, 2023
To: All City Departments
From: Scott Chadwick, City Manager
Subject: TEMPORARY SUSPENSION OF WASTE COLLECTION SERVICE
PURPOSE:
The Carlsbad Municipal Code allows a resident of the city and customer of the city's waste
collection contractor to request a temporary suspension of collection services for discarded
materials including for solid waste, organic waste, and recyclable materials, to a premises that
is vacant for no less than 30 days. (CMC Section 6.08.020(c)(3).)
However, situations may arise when a customer requires the temporary suspension of waste
collection services to a vacant premises. In such cases, a customer may submit a request for the
temporary suspension of waste collection services by completing and submitting the form
provided in Attachment A. In no event shall the temporary suspension of waste collection
services be less than 30 days, nor more than 180 days.
There are two types of suspension requests that a customer may submit: a temporary vacancy
and an extended vacancy. A temporary vacancy is when a customer req uests the suspension of
waste collection service and the associated billing for 31 days to 90 days. An extended vacancy
is when a customer requests the suspension of waste collection service and associated billing
for 91 days to 180 days, or the continuation of a Temporary Vacancy, for a total extended
vacancy of more than 90 days, though less than 180 days. More information about a Temporary
Vacancy and an Extended Vacancy are below:
1. Temporary Vacancy: Customers seeking a Temporary Vacancy must complete a Temporary
Suspension of Waste Collection Service Request Form attached to this Administrative Order
as Attachment "A", and certify, under penalty of perjury, that the residence will be vacant
for the entirety of the requested period. A Temporary Vacancy will only be approved for up
to two non-consecutive occurrences in a one-year period. The one-year period will start
following the approval date of the Temporary Vacancy.
2. Extended Vacancy: Customers who initially request a vacancy of 91 to 180 days or have
received approval for a Temporary Vacancy and need to extend the temporary suspension
of waste collection services and associated billing, must:
(1) complete a Temporary Suspension of Waste Collection Service Request Form
(2) provide a utility bill during the time when the Temporary Vacancy was approved,
which serves to demonstrate that water, electricity, or gas usage was minimal and
City Hall
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 442-339-2820 I www.carlsbadca.gov
Admininstrative Order No. 96 -Temporary Suspension of Waste Collection Service
consistent with the usage of a vacant residence. If the property continues to receive
gardening, landscaping, or tree trimming maintenance and subsequently generates
green waste materials,the customer must also provide certification from a licensed
landscaper who will haul away the green waste material to a state-approved
collection center.
The city reserves the right to periodically visit the residence to verify vacancy.
REQUEST PROCESS:
A customer may request the temporary suspension of waste collection service only if the
following conditions apply:
1. The property is not occupied during any portion of the period that service is suspended.
2. The property is a single-family residence.
3. Waste collection services have not been suspended for a period greater than 180 days
during the preceding one-year period.
4. The customer completes the Temporary Suspension of Waste Collection Service Request
Form no less than 15 days prior to the start of the requested period of suspension.
After 180 days of suspended service, waste collection services and billing will resume
automatically.
ENFORCEMENT:
It is the responsibility of the customer to terminate the temporary suspension of waste
collection services and to restart services if the property is occupied before the end of the
period initially approved. Failure to notify the city in writing prior to reoccupying the property,
or otherwise failing to comply with this Administrative Order, may constitute a delinquency of
payment for waste collection services, and charges and penalties may be applied retroactively
to the first day that services were suspended. The city reserves the right to contact the
associated water district to verify the status of service to confirm that the property remains
vacant. Additionally, the city reserves the right to periodically visit the property to confirm that
the property is vacant and that no waste collections services are required.
Any questions or concerns about the temporary suspension of waste collection service or
questions about the request process should be submitted to the Sustainable Materials
Mana ent Division by phone (442) 339-2646 or by email,
Sus inabl MaterialsMana ement CarlsbadCA. ov
Date
Attachment A: Temporary Suspension of Waste Collection Service Request Form
2
Admininstrative Order No. 96 -Temporary Suspension of Waste Collection Service
Attachment A
Temporary Suspension of Waste Collection Service Request Form
Name: _________________________ _
Are you the waste services account owner? □ YES or □ NO
If NO, Account owner name and relationship to owner: ______________ _
Account owner phone number: _______________________ _
Account owner email address: _______________________ _
Republic Services account#: ___________________ _
Water utility district {check one):
□ Carlsbad Municipal Water District
□ Olivenhain Municipal Water District
□ Vallecitos Water District
Water utility district account#: __________________ _
Service address: _____________________ _
City/state/zip:
Dates of vacancy: ______ {MM/DD/YYYY) to ______ {MM/DD/YYYY)
Application is for a Temporary Vacancy (i.e., 31 to 90 days): □ YES or □ NO
Application is for an Extended Vacancy (i.e., 91 to 180 days): □ YES or □ NO
If this application is for an Extended Vacancy, is a utility bill attached to this application?
□ YES or □ NO
Date of City's approval for Temporary Vacancy (if applicable): ________ _
Any customer receiving an extension must provide the city written notification concurrent with any
change in occupancy so that the city may restart service as soon as the property is no longer vacant. To
reinstate solid waste service on the property address, please contact the Sustainable Materials
Management Division by phone at (442) 339-2646 or by email at
SustainableMaterialsManagement@CarlsbadCA.gov.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Customer Signature Date
3
Admininstrative Order No. 96 -Temporary Suspension of Waste Collection Service
Please mail or return the Application in person or by mail to:
City of Carlsbad
Attn: Sustainable Materials Management Division
1635 Faraday Avenue
Carlsbad, CA 92008
************
SMM Division Use Only
SMM Division Staff Name: ___________ _
Application Receipt Date: ____________ (MM/DD/VYYY)
Attached Supporting Documentation (for Extended Vacancy only):
Utility Yes No
Water (>1 Unit Per Month) □ □
Gas & Electricity □ □
Landscaper Certification □ □
Application Status:
□ APPROVED or □ REJECTED
Date of Decision: ---------
N/A
□
□
□
Reason for Rejection (Extended Vacancy Only): _______________ _
Date Applicant Notified of Decision: ________ _
If Application Approved, Republic Services Notified:
Solid Waste Service Suspension Billing Pause:
□YES or □NO
Container Removal and Re-delivery (if applicable):
□YES or □NO
Date of Notification: ________ _
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