HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2023-03-23(See attached)
1/6/2023 1/30/2023
CORODATA 3/23/2023
X
MARIA EMERY 3/23/2023
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.3,2O23 -----------
REQUESTING
DEPARTMENT: CITY COUNCIL REQUESTER: A. D NDREA YKES
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
( \ CV l'3'J7_/7_)/'-__
D~ENT HEAD: DATE ~ANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCR IPTION DATED RRS NO. RRS TAB BARCODE
. PERIOD (if applicable)
2020 Council Calendar 2020 CCO-025 2 years
Chron Files-Andrea Dykes 2020 CCO-025 2 years
Misc Correspondence 2020 CCO-025 2 years
City Council Proclamations 2020 CCO-030 2 years
Chron Files -Internal Mayor Hall 2020 CCO-025 2 years
Chron Files -External Mayor Hall 2020 CCO-025 2 years
Chron Files -Keith Blackburn 2020 CCO-025 2 years
Chron Files-Cori Schumacher 2020 CCO-025 2 years
Chron Files -Priya Bhat-Patel 2020 CCO-025 2 years
Physical and Electronic Files 2020 CC0-025 2 years
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: ------
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
( City of
Carlsbad Revised: 1/3/2023
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 1/6/2023
TEMPLATE NAME: Physical Folder
TOTAL RECORD COUNT: 10
COMMENTS:
ENTRY ID REVIEW DATE NAME FILE NUMBER
4393255 01/06/2023 2020; CITY COUNCIL; CHRON FILES - ANDI
DYKES
010003
4393261 01/06/2023 2020; CITY COUNCIL; CHRON FILES - CORI
SCHUMACHER
010003
4393256 01/06/2023 2020; CITY COUNCIL; CHRON FILES - KEITH
BLACKBURN
010003
4393259 01/06/2023 2020; CITY COUNCIL; CHRON FILES - PRIYA
BHAT-PATEL
010003
4393253 01/06/2023 2020; CITY COUNCIL; MISC.
CORRESPONDENCE 2020
010003
4393251 01/06/2023 2020; CITY COUNCIL; PROCLAMATIONS
2020
010003
4393249 01/06/2023 CHRON FILES - MAYOR HALL; CITY COUNCIL
- EXTERNAL; 2020
010003
5151055 01/06/2023 CHRON FILES - MAYOR HALL; CITY COUNCIL
- EXTERNAL; 2020 (2)
010003
4393247 01/06/2023 CHRON FILES - MAYOR HALL; CITY COUNCIL
- INTERNAL; 2020
010003
4393263 01/06/2023 2020; CITY COUNCIL; CHRON FILES - CORI
SCHUMACHER (2)
01003
·tyof
lsbad
Ca li fornia
Account #(s)SD012455
Certificate #102247
Date Issued Friday, March 24, 2023
Service Locations 5815 EL CAMINO REAL
Date Range of Service Mar-23-2023 thru Mar-23-2023
Work Ticket(s)1109694
Quantity/Item 40 -40 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
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