HomeMy WebLinkAbout2023-04-06; Arts Commission; ; Fiscal Year 2023-24 Budget Policies and Timelines
April 6, 2023 ITEM 1 Page 1 of 1
Meeting Date: April 6, 2023
To: Arts Commission
From: Fiona Everett, Senior Management Analyst
Staff Contact: Fiona Everett, Senior Management Analyst
fiona.everett@carlsbadca.gov, 442-339-2014
Subject: Fiscal Year 2023-24 Budget Policies and Timelines
District: All
Recommended Action
Receive the FY 2023-24 budget policies, timelines, and submission report.
Executive Summary/Discussion
Staff will share the city’s FY 2023-24 budget policies, timelines, and submission with the
commission.
Next Steps
None.
Fiscal Analysis
None.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and was available
for public viewing and review at least 72 hours before the scheduled meeting date.
Exhibits
None.
ARTS COMM I SSION
Staff Report
FY 2023-24
Library & Cultural Arts Dept
Final Budget Submission
Fiona Everett, Senior Management Analyst
April 6, 2023
f Carlsbad
City Library
TODAY’S PRESENTATION
•City Council Strategic Plan
•Budget Guiding Principles
•Budget Challenges & Directives
•Department Budget Submission
ITEM 1: FY 2023-24 BUDGET
{ City of
Carlsbad
CITY COUNCIL STRATEGIC PLAN
•Adopted on Oct. 11, 2022
•5-year vision for the city and develop goals around it
•Strategic Plan themes and objectives guide
prioritization of programs and projects within
departments
•The annual adopted budget is the work plan
for implementation of the strategic plan
ITEM 1: FY 2023-24 BUDGET
( City of
Carlsbad
BEING BRILLIANT AT THE BASICS
•Community character
•Economic vitality
•Organizational excellence and fiscal health
•Sustainability and the natural environment
•Quality of life and safety
ITEM 1: FY 2023-24 BUDGET
( City of
Carlsbad
L&CA IN THE STRATEGIC PLAN
Community Character
•Community participation in programs & services
•Develop, implement and promote programs that enhance wellness, socialization, inclusion and active living
•Host special events to bring the community together
•Maintain three library locations, open a total of 7,600 hours annually
•Priority Project includes the Audio-visual upgrade/replacement for Schulman Auditorium and Cannon Gallery
ITEM 1: FY 2023-24 BUDGET
( City of
Carlsbad
L&CA IN THE STRATEGIC PLAN
Economic Vitality
•Vibrant economy…support inclusive growth & diverse business
•Partnerships with local and regional business support organizations
Organizational Excellence & Fiscal Health
•Realistic and fiscally sound annual city budget
•Ongoing opportunities for community engagement
•Oversee learning and development opportunities for staff as well as ensure completion of mandatory training
•Deliver technology services to city users
ITEM 1: FY 2023-24 BUDGET
{ City of
Carlsbad
CITY BUDGET GUIDING PRINCIPLES
•Ongoing revenue must equal or exceed ongoing expenditures
•One-time revenues shall be used for one-time costs
•Make sound decisions that are supported by data
•Efficient and effective service delivery to meet service needs
•Nimble and flexible, in response to unanticipated needs and to build
resilience
ITEM 1: FY 2023-24 BUDGET
{ City of
Carlsbad
BUDGET CHALLENGES
•Rising costs, inflationary environment
•Risk of Recession
•Aging Infrastructure
•Pension Funding
•Structural Deficit (lines crossing in FY26)
•Service costs are outpacing revenues
•Finding ways to maintain fiscal sustainability with slower
revenue growth
ITEM 1: FY 2023-24 BUDGET
{city of
Carlsbad
3% REDUCTION
•Each department is required to reduce their
operating budget by 3%
•This reduction must be ongoing in nature
•Goal is to help city adjust ongoing expenses
to better match ongoing revenues over time
•Explain how reduction will impact service levels
•Cuts should be made in lower priority areas, not
high priority programs
ITEM 1: FY 2023-24 BUDGET
BUDGET PROPOSALS
•Not restoring Sunday hours, for personnel
savings
•Reducing the number of patron computers,
already not in use
•Increasing utilization of donations and
endowments
•Requesting conversion of part time FTE to full
time positions
•Eliminating pay to print
ITEM 1: FY 2023-24 BUDGET
TGIF CONCERTS IN THE PARKS
•Reduce the number of TGIF Concerts from 9 to 6
•With increased cost of concert series, existing
budget can only support 6
•Hosting 9 concerts would require a
supplemental budget request
ITEM 1: FY 2023-24 BUDGET
{ City of
Carlsbad
SUMMARY
Economical Win with Hours of Service
Respond to Changes in Patron Use
Impact of Staffing Conversions
TGIF Concerts in the Parks
Community Support
ITEM 1: FY 2023-24 BUDGET
( City of
Carlsbad
NEXT STEPS
Date
MAY 23
Budget Presentation
to City Council
JULY 1
New Fiscal
Year Begins
JUNE 13
City Council Adopts
FY 2023-24 Budget
MAY 24
•Library Board Meeting
•Vote: Concurrence
with Budget
ITEM 1: FY 2023-24 BUDGET
r Carlsbad
City Library
QUESTIONS?
f Carlsbad
City Library