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Home My WebLink About2023-06-01; Carlsbad Boulevard Pedestrian Improvements Project Update (District 1); Gomez, PazTo the members of the: CITY COUNCIL Date "1/1~2.; CA ✓cc ._/ CM~A M ✓DCM(3)~ June 1, 2023 Council Memorandum To: From: Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Pub~rks Geoff Patnoe, Assistant City Manager lI:f3J Via: {city of Carlsbad Memo ID# 2023052 Re: Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) This memorandum provides an update to a previous Council Memorandum dated January 26, 2023, provided as Attachment A, on the status of the Carlsbad Boulevard Pedestrian Improvements Project, Capital Improvement Program (CIP) Project No. 6097. Background The Carlsbad Boulevard Pedestrian Improvements Project (project) will enhance six crosswalks: Carlsbad Boulevard at Oak Avenue, Sycamore Avenue, Maple Avenue, Cherry Avenue, Hemlock Avenue and at the Army & Navy Academy between Mountain View Drive and Cypress Avenue, which currently have existing rectangular rapid flashing beacon systems. The proposed improvements include pedestrian-activated in-pavement flashing lights to augment the existing beacon systems, curb extensions, continental-style high-visibility crosswalk markings and green bicycle lane treatments in vehicle-bicycle conflict areas. On January 26, 2023, staff informed the City Council that the start of work was estimated to begin in September 2023 and that the project was forecast to be complete in February 2024. Discussion Since the last update, staff identified an opportunity to adjust the sequence of work and accelerate the start of work at the Army & Navy Academy site. Following coordination with the Army & Navy Academy, staff directed the city's contractor to begin work at the Army & Navy Academy site on Tuesday, May 30, 2023. The majority of the work at the Army & Navy Academy site is scheduled to be complete in June 2023, during an academic break and prior to the start of its summer programs. Next Steps Pedestrian improvements at the remaining crosswalks are expected to begin in September/ October 2023. Staff will continue to work with the contractor to ensure an efficient, timely execution of the project upon receipt of the long-lead equipment items. Attachment: A. Council Memorandum dated January 26, 2023 Public Works Branch Construction Management & Inspection Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2780 t Council Memo -Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) June 1, 2023 Page 2 cc: Scott Chadwick, City Manager Cindie McMahon, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief David Graham, Chief Innovation Officer Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Kristina Ray, Communication & Engagement Director Gina Herrera, Deputy City Attorney Babaq Taj, Engineering Manager John Kim, City Traffic Engineer Hossein Ajideh, Engineering Manager Nathan Schmidt, Transportation Planning and Mobility Manager 1n the members of the: CITY COUNCI~ oc1t(~ j~cA_✓_cc ✓ c~ _V'.'_ACM ✓ocM {3)✓ January 26, 2023 Attachment A Council Memorandum To: From: Via: Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Pub25Works {city of Carlsbad Memo ID# 2023009 Re: Geoff Patnoe, Assistant City Manager ~ Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) This memorandum provides an update on the Carlsbad Boulevard Pedestrian lmprovem~nts Project, Capital Improvement Program (CIP) Project No. 6097. Background The Carlsbad Boulevard Pedestrian Improvements Project will enhance six uncontrolled crosswalks: Carlsbad Boulevard at Oak Avenue, Sycamore Avenue, Maple Avenue, Cherry Avenue, Hemlock Avenue and at Army/Navy Academy between Mountain View Drive and Cypress Avenue, which currently have existing rectangular rapid flashing beacon systems. The proposed improvements include pedestrian-activated in-pavement flashing lights to augment the existing beacon systems, curb extensions, continental-style high-visibility crosswalk markings and green bicycle lane treatments in vehicle-bicycle conflict areas. The City Council adopted Resolution No. 2022-262 on November 15, 2022, awarding the construction contract to Aster Construction Services, Inc. in an amount not to exceed $1,246,567. Discussion Following adoption of Resolution No. 2022-262 and execution of the contract, the project team learned that critical components associated with the pedestrian-activated in-pavement flashing lights will delay the start of work. Specifically, the electrical service cabinets at each crosswalk location will require approximately 30-36 weeks for fabrication and delivery. The equipment manufacturer's representative has cited supply chain issues as the primary factor for the long fabrication and delivery duration. No additional costs associated with this delay is anticipated. The significant procurement duration for the electrical service cabinets is an unexpected impact and was not accounted for in the original 120-workday contract duration. As a result, construction activities are estimated to begin in September 2023 with the estimated completion of the project in February 2024. Public Works Branch Construction Management & Inspection Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2780 t Council Memo -Carlsbad Boulevard Pedestrian Improvements Project Update (District 1) January 26, 2023 Page 2 Next Steps Staff will continue to work with the contractor to complete all preconstruction and procurement activities to ensure an efficient, timely execution ofthe project upon receipt of the long-lead equipment items. Staff will also work with the contractor to explore options, such as resequencing work activities, that may allow for an earlier project completion. cc: Scott Chadwick, City Manager Cindie McMahon, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief David Graham, Chief Innovation Officer Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Kristina Ray, Communication & Engagement Director Babaq Taj, Engineering Manager Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager