HomeMy WebLinkAbout2023-06-20; City Council; Resolution 2023-179RESOLUTION NO. 2023-179
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AN EXEMPTION FROM THE CITY'S COMPETITIVE
BIDDING REQUIREMENTS AND EXECUTION OF A PROFESSIONAL SERVICES
AGREEMENT WITH BHA, INC. TO PROVIDE ENGINEERING AND
CONSTRUCTION SUPPORT SERVICES FOR THE VALLEY AND MAGNOLIA
COMPLETE STREETS PROJECT, CAPITAL IMPROVEMENT PROGRAM PROJECT
NO. 6019
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is necessary,
desirable and in the public interest to make improvements to provide new sidewalks, curb and gutter,
Americans with Disabilities Act, or ADA, compliant pedestrian curb ramps, improved conditions for
bicyclists and additional streetlighting, as part of the Valley and Magnolia Complete Streets Project,
Capital Improvement Program, or CIP, Project No. 6019, or Project; and
WHEREAS, these improvements would improve all modes of travel within the project area,
which is located in a residential area surrounded by four schools: Carlsbad High School, Valley Middle
School, Magnolia Elementary School and North County Academy, to provide safer active transportation
modes of travel; and
WHEREAS, Public Works staff, in coordination with the City Attorney's Office and the Finance
Department, have provided justification for the selection of BHA, Inc., or BHA, based on the exemption
to the bidding process under Carlsbad Municipal Code Section 3.28.ll0(N) -"Situations where
solicitations of bids or proposals for good, services and/or professional services would be, in the
discretion of the awarding authority, impractical, unavailing, impossible, or not in the best interests of
the city"; and
WHEREAS, staff and BHA have negotiated a scope of work and associated fee in an amount not
to exceed $153,060 to provide engineering and construction support services for the Project for a
period of three years from the effective date, and the City Manager may amend the agreement to
extend the term for three additional one-year periods, as described in Attachment A; and
WHEREAS, the Project's funding consists of Traffic Impact Fees, Water Capital Project and
TransNet local funds, and there is sufficient funding available in the Project account to cover this
agreement; and
WHEREAS, staff are requesting an exemption from the Purchasing Ordinance's competitive
bidding requirements per Carlsbad Municipal Code Section 3.28.llO(N); and
WHEREAS, the City Planner has determined that this action does not constitute a project within
the meaning of the California Environmental Quality Act under Public Resources Code Section 21065,
because it has no potential to cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment and therefore does not require environmental
review. This action that executes the professional services agreement does not have a legally binding
effect on any possible future discretionary action related to any future projects.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That an exemption from the Purchasing Ordinance's competitive bidding requirements
per Carlsbad Municipal Code Section 3.28.ll0(N) is approved.
3.That the Mayor is authorized and directed to execute the professional services
agreement with BHA, Inc. in an amount not to exceed $153,060 for engineering and
construction services for the Project, as shown in Attachment A.
4.That the City Manager is authorized to amend the agreement to extend the term for
three additional one-year periods, as needed.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 20th day of June, 2023, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
Blackburn, Bhat-Patel, Acosta, Burkholder, Luna.
None.
None.
None.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
(SEAL)
~
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Attachment A
PSA23-2200TRAN
AGREEMENT FOR VALLEY & MAGNOLIA COMPLETE STREETS ENGINEERING SERVICES BHA, INC
THIS AGREEMENT is made and entered into as of the � I � f-day ofJkvv--' , 2023, by and between the City of Carlsbad, California, a municipal corporation ("City") and BHA, Inc, a California corporation ("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced insurveying and engineering services.
B.Contractor has the necessary experience in providing professional services andadvice related to surveying and engineering services.
C.Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A," which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCEWhile performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3.TERMThe term of this Agreement will be effective for a period of three (3) years from the date first above
written. The City Manager may amend the Agreement to extend it for three (3) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not
exceed one hundred fifty-three thousand sixty dollars ($153,060). No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement.
If the City elects to extend the Agreement, the amount shall not exceed thirty-five thousand dollars ($35,000) per Agreement year. The City reserves the right to withhold a ten percent (10%)
retention until City has accepted the work and/or Services specified in Exhibit "A."
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."
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6.PREVAILING WAGE RATESAny construction, alteration, demolition, repair, and maintenance work, including work performed during design and preconstruction such as inspection and land surveying work, cumulatively exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any subcontractors shall comply with Section 1776 of the California Labor Code, which generally
requires keeping accurate payroll records, verifying and certifying payroll records, and making
them available for inspection. Contractor shall require any subcontractors to comply with Section 1776.
7.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be under control of City only as to the result to be accomplished but will consult with City as necessary. The persons used by Contractor to provide services under this Agreement will not be considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30)days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under thisAgreement. At the City's election, City may deduct the indemnification amount from any balanceowing to Contractor.
8.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
9.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
10.INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys'
fees arising out of the performance of the work described herein caused by any negligence,
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recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
11.INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
11.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this Agreement. City, its officers, agents and employees make no representation that the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
11.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
11.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code. Workers' Compensation will not·be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of com-pletion of the work.
11.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this Agreement contain, or are endorsed to contain, the following provisions:
11.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
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11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement, Contractor will furnish certificates of insurance and endorsements to City.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor is responsible for any payments made by City to obtain or
maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
12.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13.ACCOUNTING RECORDSContractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three (3)years from the date of final payment under this Agreement.
14.OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
15.COPYRIGHTSContractor agrees that all copyrights that arise from the services will be vested in City and Contractor relinquishes all claims to the copyrights in favor of City.
16.NOTICESThe name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
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For City
Name Lauren Ferrell
Title Associate Engineer
Department Public Works
City of Carlsbad
Address 1635 Faraday Ave
Carlsbad.CA 92008
Phone No. 442-339-2558
For Contractor
Name Ron Holloway
Title Project Manager
PSA23-2200TRAN
Address 5151 Avenida Encinas, Suite L
Carlsbad, CA 92008
Phone No. 760.931.8700
Email RHolloway@bhaincsd.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
17.CONFLICT OF INTERESTContractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes D No [8]
18.GENERAL COMPLIANCE WITH LAWSContractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and consultants whose services are required by this Agreement.
19.DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended method of resolution within ten ( 10) business days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the parties from seeking remedies available to them at law.
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21.TERMINATION
PSA23-2200TRAN
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of termination of this Agreement by either party and upon request of City, Contractor
will assemble the work product and put it in order for proper filing and closing and deliver it to City.
Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
22.COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
23.CLAIMS AND LAWSUITSBy signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
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25.SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
26.ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
[signatures on following page]
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27.AUTHORITY
PSA23-2200TRAN
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR
BHA, INC, a California corporation
By:
(sign here)
Rod Bradley, President
(print name/title)
By:
(sign here)
Ron Holloway, Secretary
(print name/title)
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
Ke�yor
ATTEST:
Sherry Freisinger, City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Chairman, President, or
Vice-President
Group B Secretary, Assistant Secretary, CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: ____ bt_lA.A_fu.m.r, __ � __ _
Deputy City Attorney
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PSA23-2200TRAN
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EXHIBIT “A”
SCOPE OF SERVICES
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Exhibit "A" (cont.)
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b~A,lnc
land planning, civil engineering, surveying
April 14, 2023
Ms. Lauren Ferrell
Public Works -Transportation Engineering
CITY OF CARLSBAD
1635 Faraday Avenue
Carlsbad, CA 92008
ROD BRADLEY, Urban Planner
RONALD L. HOLLOWAY, Civil Engineer
RE: UPDATED PROPOSAL FOR SURVEYING AND ENGINEERING SERVICES
FOR THE IMPROVEMENT PLANS FOR VALLEY STREET AND MAGNOLIA
AVENUE
Dear Ms. Ferrell:
BHA, Inc. is pleased to submit our new proposal for the continuation of work on the above-
referenced project. Proposal includes changes to the improvement plans per the latest street
layout as directed by the City of Carlsbad and Carlsbad Municipal Water District as well as the
preparation of a drainage study, stormwater quality management plan and landscape plans. Our
proposal includes our Scope of Work and Project Budget.
We separated the fees for plan preparation between the City and water district based on the
number of sheets that involved the water improvements.
BHA understands that we will furnish all labor and material to provide the required services. Our
staff will coordinate with City representatives prior to start of any work. All work will be
performed by or under the direction of a California Registered Civil Engineer.
Please review our proposal and do not hesitate to call, if you should have any questions or would
like to meet with us to discuss our proposal in detail.
Sincerely,
bl-tA, Inc . ~ LlOO.~ I L,ldl.~;-Y
Senior Vice President
RLH:rlh
carlsbad, city of -valley st. proposal
5115Avenida Encinas, Suite L o Carlsbad, California 92008-4387 o (760) 931-8700 o FAX (760) 931-7780
PSA23-2200TRAN Exhibit "A" (cont.)
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Scope of Services -Amendment for Street Improvement Plan
Revisions per City's Request
Valley Drive and Magnolia Avenue
April 14, 2023
TASK 1.0 UPDATE PLANS WITH NEW TOPOGRAPHIC INFORMATION &
NEW CURB LAYOUT
TASK I. I Additional Field Topography: BHA will conduct a field survey in order to
update project base map to locate curb returns and street improvements on the
North side of Chestnut Avenue and Valley Street, locate existing improvements on
east side of intersection of Valley Street and Brady Circle, locate palm tree at 3638
Valley Drive, locate garage at 1710 Magnolia Ave., and locate curb returns on
South side of Magnolia Avenue and Valley Street.
Locate dry utility improvements to be constructed in Summer of 2023.
TASK 1.2 Base Map Update: BHA will update the base map with new topographic
information from field survey. Edit curb returns, sidewalk and ped ramps as needed
to fit new survey data. Plot new dry utility improvements from field survey.
TASK 1.3 Base Map Review by City: Submit Base Map plans to City for review and
comments.
TASK 1.4 Plan Revisions: Based on Base Map changes and City Review, BHA will revise the
street improvement plan sheets, water improvement plan sheets, driveway profile
sheets, drainage improvement plan sheets, demolition plan sheets, street light plan
sheets, dry utility plan sheets, and striping plan sheets.
Work to include the following:
Sheet I -Update cover sheet index and City personnel
Sheet 2 -Revise Legend and update notes
Sheet 3 -Revise street sections & notes
Sheets 4 -7 -Revise demolition construction notes and plan as needed to
correspond to revised street layout per base map update
Sheets 8 -13 -Prepare new street improvement plans per base map update
including new curb profiles, data tables, and construction notes
Sheets 14 -19 -Revise driveway plan and profiles based on new curb and sidewalk
locations
Sheets 20 -25 -Prepare new drainage plans and details based on new bioretention
areas and provide connection details to existing storm drain pipes where
feasible. Prepare detailed plan for sidewalk underdrains and new cross gutter
at intersection of Valley Street and Brady Circle.
Sheets 26 -28 -Revise waterline improvement plans per the base map update and
current CMWD Water Standards. Revise locations of
appurtenances(meters, air vacs, fire hydrants) to match new curb & sidewalk
locations.
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Exhibit "A" (cont.)
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April 14, 2023
Re: Scope of Services
Page 2
Sheet 29 -Prepare detail sheet for replacement of 4 waterline valves per current
CMWD Water Standards -see Task 2.0
Sheet 30 -Revise street light plan per the base map update. Revise street light
locations to match new curb & sidewalk locations.
Sheets 3 I -32 -Revise dry utility plan per the base map update and new SDG&E
facility locations. Determine if new facilities will need to adjusted to match
new curb & sidewalk locations.
Sheets 33 -34 -Revise signing and striping plan per the base map update. Revise
plan to match new curb & sidewalk locations.
Task 1.5 Drainage Study: Revise the drainage study per the new base map update.
Task 1.6 Stormwater Quality Management Plan: Prepare a Stormwater Quality
Management Plan for the project.
Task 1.7 Cost Estimates for all Construction Drawings -Prepare cost opinions for
proposed City & CMWD improvements.
TASK 2.0 CMWD WATERLINE VALVE REPLACEMENT-VALLEY & CHESTNUT
Task 2.1 Prepare detail sheet for replacement of 4 waterline valves per current CMWD
Water Standards.
TASK 3.0 LANDSCAPE PLANS
TASK 3.1 Photo Simulation & Street Cross Section: ADL Planning Associates shall
prepare 4 photo simulations (2 Valley Street views, I Magnolia Avenue view & I
Valley/Magnolia intersection view) & 3 illustrated street cross sections.
TASK 3.2 Landscape & Irrigation Construction Drawings: ADL Planning Associates
shall revise landscape plans per the base map update. Prepare landscape plans for
new bioretention areas.
TASK 4.0 CONSTRUCTION PLAN REVIEW -50%
TASK 4.1 Construction Plan Review by City: Submit Construction plans to City &
CMWD for 50% review and comments .
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Exhibit "A" (cont.)
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April 14, 2023
Re: Scope of Services
Page 3
TASK 5.0 COMMUNITY OUTREACH
TASK 5.1 Meetings: Meetings with the Property Owners that front the project and City's
representatives to review the proposed improvements. BHA will attend
meetings when requested by City. Total of 22 properties.
TASK 6.0 REVISE CONSTRUCTION PLANS, SPECIFICATIONS AND
ESTIMATES FROM 50% REVIEW
TASK 6.1 Construction Plans: BHA & ADL Planning will address plan review comments
by the City, CMWD and Property Owners and revise the plans accordingly.
TASK 6.2 Specifications: BHA will prepare City & CMWD specifications and
supplemental provisions in Green Book format following the latest City
Specifications Standards.
TASK 6.3 Cost Estimates for all Construction Drawings -Edit cost opinions for
proposed improvements per comments from City & CMWD ..
TASK 7.0 CONSTRUCTION PLAN REVIEW-90%
TASK 7.1 Construction Plan Review by City: Submit Construction plans and
documents to City & CMWD for 90% review and comments.
TASK 8.0 REVISE CONSTRUCTION PLANS, SPECIFICATIONS AND
ESTIMATES FROM 90% REVIEW FOR FINAL SUBMITTAL
TASK 8.1 Construction Plans: BHA & ADL Planning will address plan review comments
by the City & CMWD and revise the plans accordingly.
TASK 8.2 Specifications: BHA will edit specifications and supplemental provisions in
Green Book format per comments from City & CMWD following the latest City
Specifications Standards.
TASK 8.3 Cost Estimates for all Construction Drawings -Edit cost opinions for
proposed improvements per comments from City & CMWD ..
TASK 9.0 CONSTRUCTION PLAN REVIEW -FINAL REVIEW AND
ACCEPTANCE
TASK 9.1 Construction Plan Review by City: Submit Construction plans and
documents to City & CMWD for final acceptance.
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PSA23-2200TRAN
Exhibit "A" (cont.)
DocuSign Envelope ID: D9835945-2A35-4F4E-B8BE-838DD18A8ED1
April 14, 2023
Re: Scope of Services
Page 4
TASK 10.0 REVISE CONSTRUCTION PLANS, SPECIFICATIONS AND
ESTIMATES FOR FINAL APPROVAL
TASK I 0.1 Construction Plans: BHA & AOL Planning will address plan review comments
by the City & CMWD and revise the plans accordingly.
TASK I 0.2 Specifications: BHA will edit specifications and supplemental provisions in
Green Book format per comments from City & CMWD following the latest City
Specifications Standards.
TASK I 0.3 Cost Estimates for all Construction Drawings -Edit cost opinions for
proposed improvements per comments from City & CMWD.
TASK 11.0 PROJECT MEETINGS AND REIMBURSABLE EXPENSES
TASK I 1.1 Meetings: Meetings with the City of Carlsbad & CMWD to review the project.
TASK I 1.2 Reimbursable Expenses: BHA will bill the City of Carlsbad for reimbursable
expenses, including prints, copies, etc.
TASK 12.0 SDG&E & COMMUNICATION COORDINATION
TASK 12.1 SDG&E Coordination: Coordination with San Diego Gas & Electric,
Communication Companies, and the City of Carlsbad on the new underground
system and adjustment of above ground facilities to match new curb and sidewalk.
TASK 13.0 CONSTRUCTION SUPPORT
Task 13.1
Task 13.2
Bid Support -BHA will be available to review and evaluate all construction
bidding on the improvement area and will provide input towards each bidders
proposal and prepare Project Addendums as necessary.
Construction Support -BHA will be available during the construction
phase to provide input and coordination and attend the pre-construction meeting
at the beginning of the construction.
TASK 14.0 AS-BUIL TS
TASK 14.1 As-Builts: BHA will address construction changes and RFl's as necessary during
construction and will prepare As-Built Drawings, once the project is completed .
._b~A, Inc.------------
PSA23-2200TRAN
Exhibit "A" (cont.)
DocuSign Envelope ID: D9835945-2A35-4F4E-B8BE-838DD18A8ED1
Project Budget -Amendment for Street Improvement Plan
Revisions per City's Request
Valley Drive and Magnolia Avenue
April 14, 2023
TASK 1.0 Update Plans with New Topographic Information
& Curb Layout
TASK 2.0 CMWD Waterline Valve Replacement
TASK 3.0 Landscape Plans
TASK 4.0 Construction Plan Review by City-SO %
TASK 5.0 Community Outreach
TASK 6.0 Revise Construction Plans from 50% Review
TASK 7.0 Construction Plan Review by City-90 %
TASK 8.0 Revise Construction Plans from 90% Review
City
CMWD
City
CMWD
City
CMWD
$65,226.00
$8,894.00
$3,320.00
$10,800.00
---------
$10,560.00
$15,030.00
$2,050.00
----------
$5,403.00
$737.00
TASK 9.0 Construction Plan Review by City-Final Review ----------
TASK I 0.0 Revise Construction Plans from Final Approval City $3,626.00
CMWD $494.00
TASK I 1.0 Project Meetings & Reimbursable Expenses $10,600.00
TASK 12.0 SDG&E & Communication Companies Coordination $7,200.00
TASK I 3.0 Construction Support $7,200.00
TASK 14.0 As Builts $4,800.00
TOTAL $153,060.00
-bJ.tA,lnc.------------