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HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2023-07-12This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 55 boxes ACCOUNTS PAYABLE SEE ATTACHED SPREADSHEETS 2015 ASDF-005 7 Years N/A RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17324182 7/14/2017 At Corodata A/P -Check Runs 00273354-00273587 EFT 6 04/30/2015-04/30/2015 12/21/2022 ASDF-005 17324209 7/14/2017 At Corodata A/P -Check Runs 00271620-00271877 03/19/2015-03/19/2015 12/31/2022 ASDF-005 17324171 7/14/2017 At Corodata A/P -Check Runs 00277328-00277570 08/06/2015-08/06/2015 12/31/2022 ASDF-005 17324172 7/14/2017 At Corodata A/P -Check Runs 00276959-00277327 07 /30/2015-08/06/2015 12/31/2022 ASDF-005 17324173 7/14/2017 At Corodata A/P -Check Runs 00276657-00276958 07/23/2015-07/23/2015 12/31/2022 ASDF-005 17324174 7/14/2017 At Corodata A/P -Check Runs 00276315-00276656 07 /16/2015-07 /16/2015 12/31/2022 ASDF-005 17324175 7/14/2017 At Corodata A/P -Check Runs 00276090-00276314 07 /09/2015-07 /09/2015 12/31/2022 ASDF-005 17324176 7/14/2017 At Corodata A/P -Check Runs 00278040-00278433 EFT 13 08/27/2015-09/03/2015 12/31/2022 ASDF-005 17324177 7/14/2017 At Corodata A/P -Check Runs 00277823-00278039 08/20/2015-08/21/2015 12/31/2022 ASDF-005 17324178 7/14/2017 At Corodata A/P -Check Runs 00277571-00277822 08/13/2015-08/20/2015 12/31/2022 ASDF-005 17324179 7/14/2017 At Corodata A/P -Check Runs 00274412-00274953 05/28/2015-06/04/2015 12/31/2022 ASDF-005 17324180 7/14/2017 At Corodata A/P -Check Runs 00272989-00273353 EFT 5 04/23/2015-04/30/2015 12/31/2022 ASDF-005 17324181 7/14/2017 At Corodata A/P -Check Runs 00274954-00275002 EFT 11 06/11/2015-06/12/2015 12/31/2022 ASDF-00 17324183 7/14/2017 At Corodata A/P -Check Runs 00275203-00275530 06/18/2015-06/25/2015 12/31/2022 ASDF-005 17324184 7/14/2017 At Corodata A/P -Check Runs 00273588-00273855 EFT 7 & 8 05/07/2015-05/07/2015 12/31/2022 ASDF-005 17324185 7/14/2017 At Corodata A/P -Check Runs 00275531-00275822 06/25/2015-06/25/2015 12/31/2022 ASDF-005 17324186 7/14/2017 At Corodata A/P -Check Runs 00273856-00274115 EFT 9 05/14/2015-05/14/2015 12/31/2022 ASDF-005 17324187 7/14/2017 At Corodata A/P -Check Runs 00272823-00276089 EFT 12 07/02/2015-07/09/2015 12/31/2022 ASDF-005 17324188 7/14/2017 At Corodata A/P -Check Runs 00274116-00274411 EFT 10 05/21/2015-05/21/2015 12/31/2022 ASDF-005 17324190 7/14/2017 At Corodata A/P -Check Runs 00272432-00272743 04/09/2015-04/16/2015 12/31/2022 ASDF-005 17324191 7/14/2017 At Corodata A/P -Check Runs 00270685-00271104 02/26/2015-03/05/2015 12/31/2022 ASDF-005 17324193 7/14/2017 At Corodata A/P -Check Runs 00271105-00271331 03/05/2015-03/05/2015 12/31/2022 ASDF-005 17324194 7/14/2017 At Corodata A/P -Check Runs 00264693-00265067 09/18/2014-09/25/2014 12/31/2022 ASDF-005 17324195 7/14/2017 At Corodata A/P -Check Runs 00268860-00269142 01/08/2015-01/08/2015 12/31/2022 ASDF-005 17324216 7/14/2017 At Corodata A/P -Check Runs 00272744-00272988 EFT 02-04 04/16/2015-04/16/2015 12/31/2022 ASDF-00' 17324217 7/14/2017 At Corodata A/P -Check Runs 00270500-00270684 02/19/2015-02/19/2015 12/31/2022 ASDF-005 17324291 7/14/2017 At Corodata A/P Reverse Checks/Zero Batches 01/01/2015-12/31/2015 12/31/2022 ASDF-005 17324311 7/28/2017 At Corodata A/P -Check Runs 00278434-00278652 09/03/2015 12/31/2022 ASDF-005 17324312 7/28/2017 At Corodata A/P -Check Runs 00278653-00278906 09/10/2015-09/17/2015 12/31/2022 ASDF-005 17324313 7/28/2017 At Corodata A/P -Check Runs 00218907-00279167 09/17/2015 12/31/2022 ASDF-005 17324314 7/28/2017 At Corodata A/P -Check Runs 00279168-00279419 09/24/2015 12/31/2022 ASDF-005 17324315 7/28/2017 At Corodata A/P -Check Runs 00279420-00279761 09/24/2015-10/01/2015 12/31/2022 ASDF-005 17324316 7/28/2017 At Corodata A/P -Check Runs 00279762-00280043 10/08/2015-10/15/2015 12/31/2022 ASDF-005 17324317 7/28/2017 At Corodata A/P -Check Runs 00280044-00280253 10/15/2015 12/31/2022 ASDF-005 17324318 7/28/2017 At Corodata A/P -Check Runs 00280254-00280519 10/22/2015 12/31/2022 ASDF-005 17324319 7/28/2017 At Corodata A/P -Check Runs 00280520-00280776 EFT 14 10/29/2015 12/31/2022 ASDF-005 17324320 7/28/2017 At Corodata A/P -Check Runs 00280777-00281153 EFT 15-17 11/01/2015-11/05/2015 12/31/2022 ASDF-005 17324321 7/28/2017 At Corodata A/P -Check Runs 00281154-00281397 EFT 18-22 11/12/2015 12/31/2022 ASDF-005 17324322 7/28/2017 At Corodata A/P -Check Runs 00281398-00281666 EFT 23-26 11/19/2015 12/31/2022 ASDF-005 17324323 7/28/2017 At Corodata A/P -Check Runs 00281667-00282112 EFT 27-34 11/25/2015-12/03/2015 12/31/2022 ASDF-005 17324324 7/28/2017 At Corodata A/P -Check Runs 00282113-00282380 EFT 35-41 12/10/2015 12/31/2022 ASDF-005 17324325 7/28/2017 At Corodata A/P -Check Runs 00282381-00282695 EFT 42-48 12/17/2015-12/24/2015 12/31/2022 ASDF-005 17324326 7/28/2017 At Corodata A/P -Check Runs 00282696-00283022 EFT 49-55 12/31/2015 12/31/2022 ASDF-005 17393602 9/12/2017 At Corodata A/P JULY ADJ 07/22/2015 12/31/2022 ASDF-005 17393603 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271878-00272239 03/26/2015-04/02/2015 12/31/2022 ASDF-005 V~/16~ 1/ A DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 17393784 9/12/2017 At Corodata A/P -CC Statements JAN ADJ 01/22/2015 12/31/2022 ASDF-005 17393786 9/12/2017 At Corodata A/P -CC Statements MAY ADJ 05/22/2015 12/31/2022 ASDF-005 17393788 9/12/2017 At Corodata A/P -CC Statements FEB ADJ 02/23/2015 12/31/2022 ASDF-005 17393819 9/12/2017 At Corodata A/P -CC Statements MAR ADJ 03/23/2015 12/31/2022 ASDF-005 17393871 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269143-00269404, 1/15/2015 12/31/2022 ASDF-005 17393879 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269999-00270237 02/05/2015 12/31/2022 ASDF-005 17393889 9/12/2017 At Corodata A/P -CC Statements JUNE ADJ 06/22/2015 12/31/2022 ASDF-005 17393890 9/12/2017 At Corodata A/P -CC Statements APR ADJ 04/22/2015 12/31/2022 ASDF-005 17393891 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269405-00269720 01/22/2015 12/31/2022 ASDF-005 17393898 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269721-00269998, 1/29/2015 12/31/2022 ASDF-005 17393902 9/12/2017 At Corodata A/P -CC Statements OCT ADJ 10/22/2015 12/31/2022 ASDF-005 17393904 9/12/2017 At Corodata A/P -CC Statements AUG ADJ 08/24/2015 12/31/2022 ASDF-005 17393918 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00272240-00272431, 4/2/2015 12/31/2022 ASDF-005 17393920 9/12/2017 At Corodata A/P -CC Statements SEPT ADJ 09/22/2015 12/31/2022 ASDF-005 17393921 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00270238-00270499, 2/12/2015 02/12/2015 12/31/2022 ASDF-005 17393995 9/12/2017 At Corodata A/P -CC Statements NOV ADJ 11/23/2015 12/31/2022 ASDF-005 17394001 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271332-00271619, 3/12/2015 03/12/2015 12/31/2022 ASDF-005 17324385 2/27/2018 At Corodata A/P TRAVEL REIMBURSEMENTS CY 2010-2015 01/01/2010-12/31/2015 12/31/2022 ASDF-005 //~A 6cu,ca, // A This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17393866 Finance; A/R Billings 01/01/2012-03/31/2013 ASDF-150 5 years 17393873 PARKING CITATIONS PD 2012- 2013 04/01/2013-12/31/2013 ASDF-150 5 years RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023 x --- --- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 ASDF-150 17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 ASDF-150 17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180 17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180 17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180 17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180 17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180 17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180 17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180 17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180 17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180 17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180 17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180 17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180 17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180 17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180 17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180 17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180 17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180 17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180 17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180 17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180 17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180 17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180 17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180 17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180 17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180 17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180 17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180 17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180 17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180 17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180 17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07 /28/2014-08/17 /2014 12/31/2022 ASDF-180 17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180 17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180 17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180 17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180 17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180 17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120 17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120 17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120 17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120 17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120 17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120 17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120 DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120 17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120 17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120 17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120 17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120 17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120 17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120 17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120 17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120 17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120 Jason Rosado 12/20/2022 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324446 BANK ACCOUNT RECONCILIATIONS 07/01/2014-12/30/2014 ASDF-030 7 years N/A 17324447 BANK ACCOUNT RECONCILIATIONS 01/01/2015-06/30/2015 ASDF-030 7 years RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023x -- -- BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324386 2/27/2018 At Corodata Fixed Assets FY 14-15 07/01/2014-06/30/2015 12/31/2022 ASDF-095 17324446 10/17/2018 At Corodata Bank Reconciliation BANK RECS 07/01/2014-12/30/2014 12/31/2022 ASDF-030 17324447 10/17/2018 At Corodata Bank Reconciliation BANK RECS 01/01/2015-06/30/2015 12/31/2022 ASDF-030 DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 KR This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 36 boxes CASH RECEIPTS SEE ATTACHED SPREADSHEET 01/01/13-06/31/16 ASDF-180 5 years N/A RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ th k_ ~2023 Jl/\,, k .11, Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 0400-80 17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 0400-80 17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180 17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180 17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180 17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180 17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180 17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180 17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180 17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180 17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180 17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180 17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180 17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180 17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180 17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180 17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180 17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180 17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180 17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180 17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180 17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180 17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180 17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180 17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180 17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180 17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180 17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180 17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180 17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180 17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180 17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180 17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/28/2014-08/17/2014 12/31/2022 ASDF-180 17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180 17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180 17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180 17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180 17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180 17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120 17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120 17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120 17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120 17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120 17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120 17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120 DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120 17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120 17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120 17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120 17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120 17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120 17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120 17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120 17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120 17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120 Jason Rosado 12/20/2022 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 10 boxes A/P – Credit Card Statements SEE ATTACHED SPREADSHEETS 2015 ASDF-005 7 Years N/A RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 17393784 9/12/2017 At Corodata A/P -CC Statements JAN ADJ 01/22/2015 12/31/2022 ASDF-005 17393786 9/12/2017 At Corodata A/P -CC Statements MAY ADJ 05/22/2015 12/31/2022 ASDF-005 17393788 9/12/2017 At Corodata A/P -CC Statements FEB ADJ 02/23/2015 12/31/2022 ASDF-005 17393819 9/12/2017 At Corodata A/P -CC Statements MAR ADJ 03/23/2015 12/31/2022 ASDF-005 17393871 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269143-00269404, 1/15/2015 12/31/2022 ASDF-005 17393879 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269999-00270237 02/05/2015 12/31/2022 ASDF-005 17393889 9/12/2017 At Corodata A/P -CC Statements JUNE ADJ 06/22/2015 12/31/2022 ASDF-005 17393890 9/12/2017 At Corodata A/P -CC Statements APR ADJ 04/22/2015 12/31/2022 ASDF-005 17393891 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269405-00269720 01/22/2015 12/31/2022 ASDF-005 17393898 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269721-00269998, 1/29/2015 12/31/2022 ASDF-005 17393902 9/12/2017 At Corodata A/P -CC Statements OCT ADJ 10/22/2015 12/31/2022 ASDF-005 17393904 9/12/2017 At Corodata A/P -CC Statements AUG ADJ 08/24/2015 12/31/2022 ASDF-005 17393918 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00272240-00272431, 4/2/2015 12/31/2022 ASDF-005 17393920 9/12/2017 At Corodata A/P -CC Statements SEPT ADJ 09/22/2015 12/31/2022 ASDF-005 17393921 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00270238-00270499, 2/12/2015 02/12/2015 12/31/2022 ASDF-005 17393995 9/12/2017 At Corodata A/P -CC Statements NOV ADJ 11/23/2015 12/31/2022 ASDF-005 17394001 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271332-00271619, 3/12/2015 03/12/2015 12/31/2022 ASDF-005 17324385 2/27/2018 At Corodata A/P TRAVEL REIMBURSEMENTS CY 2010-2015 01/01/2010-12/31/2015 12/31/2022 ASDF-005 //~A 6cu,ca, // A This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324386 FIXED ASSETS 07/01/2014-06/30/2015 ASDF-095 7 years N/A RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 KR BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17324386 2/27/2018 At Corodata Fixed Assets FY 14-15 07 /01/2014-06/30/2015 12/31/2022 ASDF-095 17324446 10/17/2018 At Corodata Bank Reconciliation BANK RECS 07 /01/2014-12/30/2014 12/31/2022 ASDF-030 17324447 10/17/2018 At Corodata Bank Reconciliation BANK RECS 01/01/2015-06/30/2015 12/31/2022 ASDF-030 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17324252 JOURNAL ENTRIES 01/01/2015-04/30/2015 ASDF -120 7 Year N/A 17324255 JOURNAL ENTRIES 06/30/2015-10/15/2015 ASDF -120 7 Year 17324256 JOURNAL ENTRIES 05/04/2015-06/30/2015 ASDF -120 7 Year 17324272 JOURNAL ENTRIES 09/30/2014-01/20/2015 ASDF -120 7 Year RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ Corodata 7/12/2023 x -- -- From:Roxanne Muhlmeister To:Lauren Rogers Cc:Bridget Desmarais Subject:RE: Records Destruction 12/31/22 Date:Tuesday, January 3, 2023 1:26:37 PM Hi, no issues on this, thanks. Roxanne Muhlmeister Finance Department 442-339-2417 From: Lauren Rogers <Lauren.Rogers@carlsbadca.gov> Sent: Tuesday, December 20, 2022 11:19 AM To: Roxanne Muhlmeister <Roxanne.Muhlmeister@carlsbadca.gov> Cc: Bridget Desmarais <Bridget.Desmarais@carlsbadca.gov> Subject: Records Destruction 12/31/22 Hi Roxanne, Please review the attached lists of boxes that are ready for destruction per the Records Retention Schedule. If there are any issues or discrepancies, please make any notes If there are NO changes, please initial/sign each spreadsheet and return to me and we will prepare the boxes for destruction. Thank you, Lauren Rogers Admin Assistant Administrative Services 1635 Faraday Avenue Carlsbad, CA 92008 442-339-2425 lauren.rogers@carlsbadca.gov DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 • • City of Carlsbad BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS # 17324252 7/14/2017 At Corodata Journal Entries 01/01/2015-04/30/2015 12/31/2022 ASDF-120 17324255 7/14/2017 At Corodata Journal Entries 06/30/2015-10/15/2015 12/31/2022 ASDF-120 17324256 7/14/2017 At Corodata Journal Entries 05/04/2015-06/30/2015 12/31/2022 ASDF-120 17324272 7/14/2017 At Corodata Journal Entries 09/30/2014-01/20/2015 12/31/2022 ASDF-120 DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 I I I I This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 17393592 PAYROLL 03/02/2015-07/05/2015 ASDF-245 Separation + 7 years 17393909 PAYROLL 08/04/2014-03/01/2015 ASDF-245 Separation + 7 years 17393912 PAYROLL 06/01/2009-06/01/2015 ASDF-245 Separation + 7 years 17393997 PAYROLL 07/06/2015-11/08/2015 ASDF-245 Separation + 7 years RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ r-li I II, 11.2/6/2023 ,.!IA, t-tz,, I\IL.ll~IA, Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 PATE.SENT 9/1212017 9/12/2<117 C:ATEG()? ,,, :a_ta _____ Pa~y~ro_ll · •;:,y1a"'t_a ___ f'_a.._vr_o'-.11 .. ,k!ata Pa roll iata • Payroll RRS# ,•,-,YflOLc RECORDS/RECONOUriTI01,1:; O-;/W/15 .. -07/05/l5. Cl ;/02/201507 /05/2W.5 ASDF-245 .. ·, . \!;()Ii RECORDS/R€CO!',JOl1/\~l{?_I!~ _C_18_/C_1lf ___ /1;..;4_-...,03;;:.f.,;;;l).1;,,:,l.,;;;l5;;..·· -f,-............... : .. : . ..i:.i::i:..i._:,_:•0---,3---/0;:;;l;:.;lfl;:;.()l;;:;· ;;..51---==-=-:.:.:..::.e ___ __:.AS.;:;··.;;;.D;..;F-.:.24.:.:::.iS ,, ,111,1:<11MENTORD£RS AS.0.F-245 RECORDS/RECONCI.L 1/>T I CJ l'i: : • f' o; /%/15 -11/08/15 ASDF-'2:45 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 1/31/2023 DATE: JANUARY 15,2023 REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________ CERTIFICATE OF DESTRUCTION? YES NO SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 19 Boxes UTILITY BILLING SEE ATTACHED SPREADSHEET 2014-2015 ASDF-120 7 years RECORDS DESTRUCTION AUTHORIZATION FORM DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 {'cityof Carlsbad 2/3/2023 □ □ r-li I II, 11.2/6/2023 ,.!IA, t-tz,, I\IL.ll~IA, Corodata 7/12/2023 x -- -- DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS# 17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 0400-80 17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 0400-80 17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180 17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180 17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180 17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180 17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180 17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180 17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180 17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180 17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180 17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180 17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180 17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180 17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180 17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180 17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180 17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180 17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180 17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180 17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180 17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180 17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180 17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180 17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180 17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180 17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180 17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180 17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180 17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180 17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180 17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180 17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07 /28/2014-08/17 /2014 12/31/2022 ASDF-180 17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180 17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180 17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180 17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180 17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180 17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120 17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120 17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120 17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120 17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120 17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120 17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120 DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750 17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120 17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120 17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120 17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120 17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120 17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120 17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120 17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120 17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120 17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120 Jason Rosado 12/20/2022 DESTROY WORKORDER7/12/2023 11:08 AM Page 1 DESTROY CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM 1635 FARADAY AVE Acct: 015964 CARLSBAD, CA 92008 Acct PO#: 760-602-2413 Service Date: 6/30/2023 5:00 PM CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET PHONE: 760-602-2463 SH/REC Route: SD NC Location Container Alternate Code Requestor\Cost Center Building: DEST D1056 17324183 bridget\ 17324193 bridget\ 17324195 bridget\ 17324217 bridget\ 17324322 bridget\ 17324326 bridget\ D1057 17393902 844501798 bridget\ 17393904 844501796 bridget\ 17393909 RF018277193 bridget\ 17393912 RF018277187 bridget\ 17393918 RF018277177 bridget\ 17393920 844501797 bridget\ 17393921 RF018277168 bridget\ 17393971 805824792 bridget\ 17393981 805824785 bridget\ 17393995 844501799 bridget\ 17393997 RF018277191 bridget\ 17394001 RF018277174 bridget\ D1063 17324179 bridget\ 17324181 bridget\ 17324188 bridget\ 17324446 bridget\ 17324447 bridget\ D1067 17324216 bridget\ D1070 17393591 805669422 bridget\ 17393592 RF018277192 bridget\ 17393600 805669431 bridget\ 17393601 805669433 bridget\ 17393602 844501795 bridget\ 17393610 805669428 bridget\ 17393611 805669420 bridget\ 17393644 805669432 bridget\ 17393647 805669434 bridget\ 17393652 805669429 bridget\ 17393655 805669430 bridget\ 17393657 805669421 bridget\ 17393786 844501793 bridget\ 17393788 844501790 bridget\ 17393819 844501791 bridget\ 17393866 805669408 bridget\ 17393867 805824783 bridget\ 17393871 RF018277164 bridget\ 17393873 805669407 bridget\ 17393874 805824793 bridget\ 1111111 1111111111 111111111111111 IIIII IIIII IIII IIII DESTROY WORKORDER7/12/2023 11:08 AM Page 2 DESTROY CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM 1635 FARADAY AVE Acct: 015964 CARLSBAD, CA 92008 Acct PO#: 760-602-2413 Service Date: 6/30/2023 5:00 PM CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET PHONE: 760-602-2463 SH/REC Route: SD NC Location Container Alternate Code Requestor\Cost Center 17393879 RF018277167 bridget\ 17393889 844501794 bridget\ 17393890 844501792 bridget\ 17393897 805824784 bridget\ 17393898 RF018277166 bridget\ D1081 17393784 844501789 bridget\ D2389 17324221 bridget\ 17324256 bridget\ 17324263 bridget\ DE609 17324311 bridget\ 17324312 bridget\ 17324313 bridget\ 17324314 bridget\ 17324315 bridget\ 17324316 bridget\ 17324317 bridget\ 17324318 bridget\ 17324319 bridget\ 17324320 bridget\ 17324321 bridget\ 17324323 bridget\ 17324324 bridget\ 17324325 bridget\ 18208612 bridget\ DE610 17324385 bridget\ DE651 17724992 bridget\ Building: DEST Floor: 2 D2133 17324171 bridget\ 17324172 bridget\ 17324173 bridget\ 17324174 bridget\ 17324175 bridget\ 17324176 bridget\ 17324177 bridget\ 17324178 bridget\ 17324182 bridget\ 17324255 bridget\ 17324264 bridget\ 17324265 bridget\ 17324266 bridget\ 17324267 bridget\ 17324269 bridget\ 17324272 bridget\ 17393891 RF018277165 bridget\ D2141 17324191 bridget\ DESTROY WORKORDER7/12/2023 11:08 AM Page 3 DESTROY CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM 1635 FARADAY AVE Acct: 015964 CARLSBAD, CA 92008 Acct PO#: 760-602-2413 Service Date: 6/30/2023 5:00 PM CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET PHONE: 760-602-2463 SH/REC Route: SD NC Location Container Alternate Code Requestor\Cost Center 17393603 RF018277176 bridget\ D2143 17324190 bridget\ 17324194 bridget\ 17324209 bridget\ 17324234 bridget\ 17324235 bridget\ 17324236 bridget\ 17324237 bridget\ 17324238 bridget\ 17324240 bridget\ 17324241 bridget\ 17324242 bridget\ 17324243 bridget\ 17324244 bridget\ 17324245 bridget\ 17324246 bridget\ 17324247 bridget\ 17324248 bridget\ 17324252 bridget\ 17324261 bridget\ 17324271 bridget\ 17324274 bridget\ 17324275 bridget\ 17324276 bridget\ 17324277 bridget\ 17324279 bridget\ 17324280 bridget\ 17324281 bridget\ 17324282 bridget\ 17324291 bridget\ 17324293 bridget\ 17324294 bridget\ D2149 17324386 bridget\ D2157 17324180 bridget\ 17324184 bridget\ 17324185 bridget\ 17324186 bridget\ 17324187 bridget\ 17324220 bridget\ 17324222 bridget\ 17324223 bridget\ 17324227 bridget\ 17324262 bridget\ 17324268 bridget\ 17324270 bridget\ DESTROY WORKORDER7/12/2023 11:08 AM Page 4 DESTROY CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM 1635 FARADAY AVE Acct: 015964 CARLSBAD, CA 92008 Acct PO#: 760-602-2413 Service Date: 6/30/2023 5:00 PM CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET PHONE: 760-602-2463 SH/REC Route: SD NC WORKORDER SUMMARY Total Destroy Items Containers: 133 Filefolders: 0 Tapes: 0 ________________________________________________________________________________________________ CITY OF CARLSBAD FINANCE DEPARTMENT CERTIFICATE OF DESTRUCTION & RECYCLING This Certificate is presented to: CITY OF CARLSBAD FINANCE DEPARTMENT Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s) Date Issued Work Order(s) Quantity/Item 015964 Thursday, July 12th, 2023 01354579 133 * Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Workorder(s). tJ corodata ~ ~I @ :·• SSAE16 Type II Audit Completed • GIJllllllaBs HIPAi\.