HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2023-07-12This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
55 boxes
ACCOUNTS PAYABLE
SEE ATTACHED SPREADSHEETS 2015 ASDF-005 7 Years N/A
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023
x
-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17324182 7/14/2017 At Corodata A/P -Check Runs 00273354-00273587 EFT 6 04/30/2015-04/30/2015 12/21/2022 ASDF-005
17324209 7/14/2017 At Corodata A/P -Check Runs 00271620-00271877 03/19/2015-03/19/2015 12/31/2022 ASDF-005
17324171 7/14/2017 At Corodata A/P -Check Runs 00277328-00277570 08/06/2015-08/06/2015 12/31/2022 ASDF-005
17324172 7/14/2017 At Corodata A/P -Check Runs 00276959-00277327 07 /30/2015-08/06/2015 12/31/2022 ASDF-005
17324173 7/14/2017 At Corodata A/P -Check Runs 00276657-00276958 07/23/2015-07/23/2015 12/31/2022 ASDF-005
17324174 7/14/2017 At Corodata A/P -Check Runs 00276315-00276656 07 /16/2015-07 /16/2015 12/31/2022 ASDF-005
17324175 7/14/2017 At Corodata A/P -Check Runs 00276090-00276314 07 /09/2015-07 /09/2015 12/31/2022 ASDF-005
17324176 7/14/2017 At Corodata A/P -Check Runs 00278040-00278433 EFT 13 08/27/2015-09/03/2015 12/31/2022 ASDF-005
17324177 7/14/2017 At Corodata A/P -Check Runs 00277823-00278039 08/20/2015-08/21/2015 12/31/2022 ASDF-005
17324178 7/14/2017 At Corodata A/P -Check Runs 00277571-00277822 08/13/2015-08/20/2015 12/31/2022 ASDF-005
17324179 7/14/2017 At Corodata A/P -Check Runs 00274412-00274953 05/28/2015-06/04/2015 12/31/2022 ASDF-005
17324180 7/14/2017 At Corodata A/P -Check Runs 00272989-00273353 EFT 5 04/23/2015-04/30/2015 12/31/2022 ASDF-005
17324181 7/14/2017 At Corodata A/P -Check Runs 00274954-00275002 EFT 11 06/11/2015-06/12/2015 12/31/2022 ASDF-00
17324183 7/14/2017 At Corodata A/P -Check Runs 00275203-00275530 06/18/2015-06/25/2015 12/31/2022 ASDF-005
17324184 7/14/2017 At Corodata A/P -Check Runs 00273588-00273855 EFT 7 & 8 05/07/2015-05/07/2015 12/31/2022 ASDF-005
17324185 7/14/2017 At Corodata A/P -Check Runs 00275531-00275822 06/25/2015-06/25/2015 12/31/2022 ASDF-005
17324186 7/14/2017 At Corodata A/P -Check Runs 00273856-00274115 EFT 9 05/14/2015-05/14/2015 12/31/2022 ASDF-005
17324187 7/14/2017 At Corodata A/P -Check Runs 00272823-00276089 EFT 12 07/02/2015-07/09/2015 12/31/2022 ASDF-005
17324188 7/14/2017 At Corodata A/P -Check Runs 00274116-00274411 EFT 10 05/21/2015-05/21/2015 12/31/2022 ASDF-005
17324190 7/14/2017 At Corodata A/P -Check Runs 00272432-00272743 04/09/2015-04/16/2015 12/31/2022 ASDF-005
17324191 7/14/2017 At Corodata A/P -Check Runs 00270685-00271104 02/26/2015-03/05/2015 12/31/2022 ASDF-005
17324193 7/14/2017 At Corodata A/P -Check Runs 00271105-00271331 03/05/2015-03/05/2015 12/31/2022 ASDF-005
17324194 7/14/2017 At Corodata A/P -Check Runs 00264693-00265067 09/18/2014-09/25/2014 12/31/2022 ASDF-005
17324195 7/14/2017 At Corodata A/P -Check Runs 00268860-00269142 01/08/2015-01/08/2015 12/31/2022 ASDF-005
17324216 7/14/2017 At Corodata A/P -Check Runs 00272744-00272988 EFT 02-04 04/16/2015-04/16/2015 12/31/2022 ASDF-00'
17324217 7/14/2017 At Corodata A/P -Check Runs 00270500-00270684 02/19/2015-02/19/2015 12/31/2022 ASDF-005
17324291 7/14/2017 At Corodata A/P Reverse Checks/Zero Batches 01/01/2015-12/31/2015 12/31/2022 ASDF-005
17324311 7/28/2017 At Corodata A/P -Check Runs 00278434-00278652 09/03/2015 12/31/2022 ASDF-005
17324312 7/28/2017 At Corodata A/P -Check Runs 00278653-00278906 09/10/2015-09/17/2015 12/31/2022 ASDF-005
17324313 7/28/2017 At Corodata A/P -Check Runs 00218907-00279167 09/17/2015 12/31/2022 ASDF-005
17324314 7/28/2017 At Corodata A/P -Check Runs 00279168-00279419 09/24/2015 12/31/2022 ASDF-005
17324315 7/28/2017 At Corodata A/P -Check Runs 00279420-00279761 09/24/2015-10/01/2015 12/31/2022 ASDF-005
17324316 7/28/2017 At Corodata A/P -Check Runs 00279762-00280043 10/08/2015-10/15/2015 12/31/2022 ASDF-005
17324317 7/28/2017 At Corodata A/P -Check Runs 00280044-00280253 10/15/2015 12/31/2022 ASDF-005
17324318 7/28/2017 At Corodata A/P -Check Runs 00280254-00280519 10/22/2015 12/31/2022 ASDF-005
17324319 7/28/2017 At Corodata A/P -Check Runs 00280520-00280776 EFT 14 10/29/2015 12/31/2022 ASDF-005
17324320 7/28/2017 At Corodata A/P -Check Runs 00280777-00281153 EFT 15-17 11/01/2015-11/05/2015 12/31/2022 ASDF-005
17324321 7/28/2017 At Corodata A/P -Check Runs 00281154-00281397 EFT 18-22 11/12/2015 12/31/2022 ASDF-005
17324322 7/28/2017 At Corodata A/P -Check Runs 00281398-00281666 EFT 23-26 11/19/2015 12/31/2022 ASDF-005
17324323 7/28/2017 At Corodata A/P -Check Runs 00281667-00282112 EFT 27-34 11/25/2015-12/03/2015 12/31/2022 ASDF-005
17324324 7/28/2017 At Corodata A/P -Check Runs 00282113-00282380 EFT 35-41 12/10/2015 12/31/2022 ASDF-005
17324325 7/28/2017 At Corodata A/P -Check Runs 00282381-00282695 EFT 42-48 12/17/2015-12/24/2015 12/31/2022 ASDF-005
17324326 7/28/2017 At Corodata A/P -Check Runs 00282696-00283022 EFT 49-55 12/31/2015 12/31/2022 ASDF-005
17393602 9/12/2017 At Corodata A/P JULY ADJ 07/22/2015 12/31/2022 ASDF-005
17393603 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271878-00272239 03/26/2015-04/02/2015 12/31/2022 ASDF-005
V~/16~ 1/ A
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
17393784 9/12/2017 At Corodata A/P -CC Statements JAN ADJ 01/22/2015 12/31/2022 ASDF-005
17393786 9/12/2017 At Corodata A/P -CC Statements MAY ADJ 05/22/2015 12/31/2022 ASDF-005
17393788 9/12/2017 At Corodata A/P -CC Statements FEB ADJ 02/23/2015 12/31/2022 ASDF-005
17393819 9/12/2017 At Corodata A/P -CC Statements MAR ADJ 03/23/2015 12/31/2022 ASDF-005
17393871 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269143-00269404, 1/15/2015 12/31/2022 ASDF-005
17393879 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269999-00270237 02/05/2015 12/31/2022 ASDF-005
17393889 9/12/2017 At Corodata A/P -CC Statements JUNE ADJ 06/22/2015 12/31/2022 ASDF-005
17393890 9/12/2017 At Corodata A/P -CC Statements APR ADJ 04/22/2015 12/31/2022 ASDF-005
17393891 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269405-00269720 01/22/2015 12/31/2022 ASDF-005
17393898 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269721-00269998, 1/29/2015 12/31/2022 ASDF-005
17393902 9/12/2017 At Corodata A/P -CC Statements OCT ADJ 10/22/2015 12/31/2022 ASDF-005
17393904 9/12/2017 At Corodata A/P -CC Statements AUG ADJ 08/24/2015 12/31/2022 ASDF-005
17393918 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00272240-00272431, 4/2/2015 12/31/2022 ASDF-005
17393920 9/12/2017 At Corodata A/P -CC Statements SEPT ADJ 09/22/2015 12/31/2022 ASDF-005
17393921 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00270238-00270499, 2/12/2015 02/12/2015 12/31/2022 ASDF-005
17393995 9/12/2017 At Corodata A/P -CC Statements NOV ADJ 11/23/2015 12/31/2022 ASDF-005
17394001 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271332-00271619, 3/12/2015 03/12/2015 12/31/2022 ASDF-005
17324385 2/27/2018 At Corodata A/P TRAVEL REIMBURSEMENTS CY 2010-2015 01/01/2010-12/31/2015 12/31/2022 ASDF-005
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This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
17393866 Finance; A/R Billings 01/01/2012-03/31/2013 ASDF-150 5 years
17393873 PARKING CITATIONS PD 2012-
2013 04/01/2013-12/31/2013 ASDF-150 5 years
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023
x
--- ---
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 ASDF-150
17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 ASDF-150
17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180
17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180
17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180
17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180
17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180
17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180
17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180
17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180
17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180
17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180
17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180
17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180
17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180
17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180
17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180
17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180
17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180
17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180
17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180
17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180
17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180
17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180
17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180
17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180
17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180
17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180
17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180
17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180
17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180
17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180
17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07 /28/2014-08/17 /2014 12/31/2022 ASDF-180
17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180
17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180
17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180
17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180
17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180
17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120
17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120
17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120
17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120
17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120
17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120
17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120
17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120
17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120
17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120
17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120
17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120
17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120
17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120
17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120
17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120
Jason Rosado 12/20/2022
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
17324446 BANK ACCOUNT RECONCILIATIONS 07/01/2014-12/30/2014
ASDF-030 7 years N/A
17324447 BANK ACCOUNT RECONCILIATIONS 01/01/2015-06/30/2015
ASDF-030 7 years
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023x
-- --
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17324386 2/27/2018 At Corodata Fixed Assets FY 14-15 07/01/2014-06/30/2015 12/31/2022 ASDF-095
17324446 10/17/2018 At Corodata Bank Reconciliation BANK RECS 07/01/2014-12/30/2014 12/31/2022 ASDF-030
17324447 10/17/2018 At Corodata Bank Reconciliation BANK RECS 01/01/2015-06/30/2015 12/31/2022 ASDF-030
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
KR
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
36 boxes CASH RECEIPTS
SEE ATTACHED SPREADSHEET 01/01/13-06/31/16 ASDF-180 5 years N/A
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
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Carlsbad
2/3/2023
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Corodata 7/12/2023
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-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 0400-80
17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 0400-80
17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180
17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180
17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180
17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180
17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180
17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180
17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180
17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180
17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180
17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180
17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180
17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180
17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180
17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180
17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180
17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180
17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180
17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180
17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180
17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180
17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180
17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180
17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180
17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180
17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180
17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180
17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180
17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180
17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180
17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180
17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/28/2014-08/17/2014 12/31/2022 ASDF-180
17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180
17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180
17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180
17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180
17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180
17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120
17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120
17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120
17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120
17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120
17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120
17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120
17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120
17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120
17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120
17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120
17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120
17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120
17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120
17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120
17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120
Jason Rosado 12/20/2022
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
10 boxes
A/P – Credit Card Statements
SEE ATTACHED SPREADSHEETS 2015 ASDF-005 7 Years N/A
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023
x
-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
17393784 9/12/2017 At Corodata A/P -CC Statements JAN ADJ 01/22/2015 12/31/2022 ASDF-005
17393786 9/12/2017 At Corodata A/P -CC Statements MAY ADJ 05/22/2015 12/31/2022 ASDF-005
17393788 9/12/2017 At Corodata A/P -CC Statements FEB ADJ 02/23/2015 12/31/2022 ASDF-005
17393819 9/12/2017 At Corodata A/P -CC Statements MAR ADJ 03/23/2015 12/31/2022 ASDF-005
17393871 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269143-00269404, 1/15/2015 12/31/2022 ASDF-005
17393879 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269999-00270237 02/05/2015 12/31/2022 ASDF-005
17393889 9/12/2017 At Corodata A/P -CC Statements JUNE ADJ 06/22/2015 12/31/2022 ASDF-005
17393890 9/12/2017 At Corodata A/P -CC Statements APR ADJ 04/22/2015 12/31/2022 ASDF-005
17393891 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269405-00269720 01/22/2015 12/31/2022 ASDF-005
17393898 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00269721-00269998, 1/29/2015 12/31/2022 ASDF-005
17393902 9/12/2017 At Corodata A/P -CC Statements OCT ADJ 10/22/2015 12/31/2022 ASDF-005
17393904 9/12/2017 At Corodata A/P -CC Statements AUG ADJ 08/24/2015 12/31/2022 ASDF-005
17393918 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00272240-00272431, 4/2/2015 12/31/2022 ASDF-005
17393920 9/12/2017 At Corodata A/P -CC Statements SEPT ADJ 09/22/2015 12/31/2022 ASDF-005
17393921 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00270238-00270499, 2/12/2015 02/12/2015 12/31/2022 ASDF-005
17393995 9/12/2017 At Corodata A/P -CC Statements NOV ADJ 11/23/2015 12/31/2022 ASDF-005
17394001 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00271332-00271619, 3/12/2015 03/12/2015 12/31/2022 ASDF-005
17324385 2/27/2018 At Corodata A/P TRAVEL REIMBURSEMENTS CY 2010-2015 01/01/2010-12/31/2015 12/31/2022 ASDF-005
//~A 6cu,ca, // A
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
17324386 FIXED ASSETS 07/01/2014-06/30/2015 ASDF-095 7 years N/A
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651 -87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023
x
-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
KR
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17324386 2/27/2018 At Corodata Fixed Assets FY 14-15 07 /01/2014-06/30/2015 12/31/2022 ASDF-095
17324446 10/17/2018 At Corodata Bank Reconciliation BANK RECS 07 /01/2014-12/30/2014 12/31/2022 ASDF-030
17324447 10/17/2018 At Corodata Bank Reconciliation BANK RECS 01/01/2015-06/30/2015 12/31/2022 ASDF-030
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
17324252 JOURNAL ENTRIES 01/01/2015-04/30/2015 ASDF -120 7 Year N/A
17324255 JOURNAL ENTRIES 06/30/2015-10/15/2015 ASDF -120 7 Year
17324256 JOURNAL ENTRIES 05/04/2015-06/30/2015 ASDF -120 7 Year
17324272 JOURNAL ENTRIES 09/30/2014-01/20/2015 ASDF -120 7 Year
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
Corodata 7/12/2023
x
-- --
From:Roxanne Muhlmeister
To:Lauren Rogers
Cc:Bridget Desmarais
Subject:RE: Records Destruction 12/31/22
Date:Tuesday, January 3, 2023 1:26:37 PM
Hi, no issues on this, thanks.
Roxanne Muhlmeister
Finance Department
442-339-2417
From: Lauren Rogers <Lauren.Rogers@carlsbadca.gov>
Sent: Tuesday, December 20, 2022 11:19 AM
To: Roxanne Muhlmeister <Roxanne.Muhlmeister@carlsbadca.gov>
Cc: Bridget Desmarais <Bridget.Desmarais@carlsbadca.gov>
Subject: Records Destruction 12/31/22
Hi Roxanne,
Please review the attached lists of boxes that are ready for destruction per the Records Retention
Schedule.
If there are any issues or discrepancies, please make any notes
If there are NO changes, please initial/sign each spreadsheet and return to me and we will
prepare the boxes for destruction.
Thank you,
Lauren Rogers
Admin Assistant
Administrative Services
1635 Faraday Avenue
Carlsbad, CA 92008
442-339-2425
lauren.rogers@carlsbadca.gov
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
•
•
City of
Carlsbad
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS #
17324252 7/14/2017 At Corodata Journal Entries 01/01/2015-04/30/2015 12/31/2022 ASDF-120
17324255 7/14/2017 At Corodata Journal Entries 06/30/2015-10/15/2015 12/31/2022 ASDF-120
17324256 7/14/2017 At Corodata Journal Entries 05/04/2015-06/30/2015 12/31/2022 ASDF-120
17324272 7/14/2017 At Corodata Journal Entries 09/30/2014-01/20/2015 12/31/2022 ASDF-120
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
I I I I
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING
DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
17393592 PAYROLL 03/02/2015-07/05/2015 ASDF-245 Separation +
7 years
17393909 PAYROLL 08/04/2014-03/01/2015 ASDF-245 Separation +
7 years
17393912 PAYROLL 06/01/2009-06/01/2015 ASDF-245 Separation +
7 years
17393997 PAYROLL 07/06/2015-11/08/2015 ASDF-245 Separation +
7 years
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
r-li I II, 11.2/6/2023 ,.!IA, t-tz,, I\IL.ll~IA,
Corodata 7/12/2023
x
-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
PATE.SENT
9/1212017
9/12/2<117
C:ATEG()?
,,, :a_ta _____ Pa~y~ro_ll
· •;:,y1a"'t_a ___ f'_a.._vr_o'-.11 ..
,k!ata Pa roll
iata • Payroll
RRS#
,•,-,YflOLc RECORDS/RECONOUriTI01,1:; O-;/W/15 .. -07/05/l5. Cl ;/02/201507 /05/2W.5 ASDF-245
.. ·, . \!;()Ii RECORDS/R€CO!',JOl1/\~l{?_I!~ _C_18_/C_1lf ___ /1;..;4_-...,03;;:.f.,;;;l).1;,,:,l.,;;;l5;;..·· -f,-............... : .. : . ..i:.i::i:..i._:,_:•0---,3---/0;:;;l;:.;lfl;:;.()l;;:;· ;;..51---==-=-:.:.:..::.e ___ __:.AS.;:;··.;;;.D;..;F-.:.24.:.:::.iS
,, ,111,1:<11MENTORD£RS AS.0.F-245
RECORDS/RECONCI.L 1/>T I CJ l'i: : • f' o; /%/15 -11/08/15 ASDF-'2:45
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 1/31/2023
DATE: JANUARY 15,2023
REQUESTING
DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD:DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY:___________________________ DATE:______________
CERTIFICATE OF DESTRUCTION? YES NO
SMEADSOFT BARCODES DELETED BY:_____ ________________________ DATE:______________
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD
TAB BARCODE
(if applicable)
19 Boxes UTILITY BILLING
SEE ATTACHED SPREADSHEET 2014-2015 ASDF-120 7 years
RECORDS DESTRUCTION AUTHORIZATION FORM
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
{'cityof
Carlsbad
2/3/2023
□ □
r-li I II, 11.2/6/2023 ,.!IA, t-tz,, I\IL.ll~IA,
Corodata 7/12/2023
x
-- --
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393866 9/12/2017 At Corodata A/R A/R BILLING 01/01/2012-03/31/2013 12/31/2022 0400-80
17393873 9/12/2017 At Corodata A/R PARKING CITATIONS PD 2012-2013 04/01/2013-12/31/2013 12/31/2022 0400-80
17324261 7/14/2017 At Corodata Cash Receipts 05/23/2015-06/07 /2015 12/31/2022 ASDF-180
17324262 7/14/2017 At Corodata Cash Receipts 01/13/2015-02/02/2015 12/31/2022 ASDF-180
17324263 7/14/2017 At Corodata Cash Receipts 02/24/2015-03/08/2015 12/31/2022 ASDF-180
17324264 7/14/2017 At Corodata Cash Receipts 03/25/2015-04/13/2015 12/31/2022 ASDF-180
17324265 7/14/2017 At Corodata Cash Receipts 02/03/2015-02/23/2015 12/31/2022 ASDF-180
17324266 7/14/2017 At Corodata Cash Receipts 04/14/2015-05/15/2015 12/31/2022 ASDF-180
17324267 7/14/2017 At Corodata Cash Receipts 05/06/2015-05/22/2015 12/31/2022 ASDF-180
17324268 7/14/2017 At Corodata Cash Receipts 03/01/2015-03/24/2015 12/31/2022 ASDF-180
17324269 7/14/2017 At Corodata Cash Receipts 12/23/2014-01/12/2015 12/31/2022 ASDF-180
17324270 7/14/2017 At Corodata Cash Receipts Property Tax 07/17/2017-06/22/2016 12/31/2022 ASDF-180
17324271 7/14/2017 At Corodata Cash Receipts 12/04/2014-12/22/2014 12/31/2022 ASDF-180
17324274 7/14/2017 At Corodata Cash Receipts 08/31/2015-09/21/2015 12/31/2022 ASDF-180
17324275 7/14/2017 At Corodata Cash Receipts 07/21/2015-08/09/2015 12/31/2022 ASDF-180
17324276 7/14/2017 At Corodata Cash Receipts 08/09/2015-08/30/2015 12/31/2022 ASDF-180
17324277 7/14/2017 At Corodata Cash Receipts 11/25/2015-12/16/2015 12/31/2022 ASDF-180
17324279 7/14/2017 At Corodata Cash Receipts 09/22/2015-10/13/2015 12/31/2022 ASDF-180
17324280 7/14/2017 At Corodata Cash Receipts 10/13/2015-10/31/2015 12/31/2022 ASDF-180
17324281 7/14/2017 At Corodata Cash Receipts 11/01/2015-11/24/2015 12/31/2022 ASDF-180
17324282 7/14/2017 At Corodata Cash Receipts 12/17/2015-01/10/2016 12/31/2022 ASDF-180
17324293 7/14/2017 At Corodata Cash Receipts Armored & Deposit Logs 01/01/2013-12/31/2015 12/31/2022 ASDF-180
17324294 7/14/2017 At Corodata Cash Receipts 07 /01/2015-07 /20/2015 12/31/2022 ASDF-180
17393591 9/12/2017 At Corodata Cash Receipts C/R BATCH 08/18/2014-09/06/2014 12/31/2022 ASDF-180
17393600 9/12/2017 At Corodata Cash Receipts CR BATCH 09/07 /2014-09/20/2014 12/31/2022 ASDF-180
17393601 9/12/2017 At Corodata Cash Receipts CR BATCH 09/29/2014-10/19/2014 12/31/2022 ASDF-180
17393610 9/12/2017 At Corodata Cash Receipts CR BATCH 05/05/2014-05/27/2014 12/31/2022 ASDF-180
17393611 9/12/2017 At Corodata Cash Receipts C/R BATCH 07/08/2014-07/27/2014 12/31/2022 ASDF-180
17393644 9/12/2017 At Corodata Cash Receipts CR BATCH 11/12/2014-12/03/2014 12/31/2022 ASDF-180
17393647 9/12/2017 At Corodata Cash Receipts CR BATCH 10/24/2014-11/11/2014 12/31/2022 ASDF-180
17393652 9/12/2017 At Corodata Cash Receipts CR BATCH 05/28/2014-06/05/2014 12/31/2022 ASDF-180
17393655 9/12/2017 At Corodata Cash Receipts CR BATCH 06/16/2014-07/07/2014 12/31/2022 ASDF-180
17393657 9/12/2017 At Corodata Cash Receipts C/R BATCH 07 /28/2014-08/17 /2014 12/31/2022 ASDF-180
17393867 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2014-02/18/2014 12/31/2022 ASDF-180
17393874 9/12/2017 At Corodata Cash Receipts C/R BATCHES 04/11/2014-05/04/2014 12/31/2022 ASDF-180
17393897 9/12/2017 At Corodata Cash Receipts C/R BATCHES 02/19/2014-02/28/2014 12/31/2022 ASDF-180
17393971 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/20/2014-04/10/2014 12/31/2022 ASDF-180
17393981 9/12/2017 At Corodata Cash Receipts C/R BATCHES 03/01/2014-03/19/2014 12/31/2022 ASDF-180
17324220 7/14/2017 At Corodata Utility Billing 03/01/2015-06/30/2015 12/31/2022 ASDF-120
17324221 7/14/2017 At Corodata Utility Billing 12/01/2014-02/28/2015 12/31/2022 ASDF-120
17324222 7/14/2017 At Corodata Utility Billing 07/01/2015-09/30/2015 12/31/2022 ASDF-120
17324223 7/14/2017 At Corodata Utility Billing 10/01/2015-12/31/2015 12/31/2022 ASDF-120
17324227 7/14/2017 At Corodata Utility Billing 04/08/2015-05/04/2015 12/31/2022 ASDF-120
17324234 7/14/2017 At Corodata Utility Billing 10/08/2015-11/02/2015 12/31/2022 ASDF-120
17324235 7/14/2017 At Corodata Utility Billing 11/02/2015-12/02/2015 12/31/2022 ASDF-120
DocuSign Envelope ID: 77407C56-89AB-4651-87FD-4DEE6469A750
17324236 7/14/2017 At Corodata Utility Billing 06/12/2015-06/30/2015 12/31/2022 ASDF-120
17324237 7/14/2017 At Corodata Utility Billing 12/15/2015-12/31/2015 12/31/2022 ASDF-120
17324238 7/14/2017 At Corodata Utility Billing 02/19/2015-03/13/2015 12/31/2022 ASDF-120
17324240 7/14/2017 At Corodata Utility Billing 01/24/2015-02/18/2015 12/31/2022 ASDF-120
17324241 7/14/2017 At Corodata Utility Billing 06/01/2015-06/11/2015 12/31/2022 ASDF-120
17324242 7/14/2017 At Corodata Utility Billing 07 /01/2015-07 /27 /2015 12/31/2022 ASDF-120
17324243 7/14/2017 At Corodata Utility Billing 03/14/2015-04/07/2015 12/31/2022 ASDF-120
17324244 7/14/2017 At Corodata Utility Billing 09/14/2015-10/08/2015 12/31/2022 ASDF-120
17324245 7/14/2017 At Corodata Utility Billing 07/27/2015-08/18/2015 12/31/2022 ASDF-120
17324246 7/14/2017 At Corodata Utility Billing 08/08/2015-09/14/2015 12/31/2022 ASDF-120
Jason Rosado 12/20/2022
DESTROY WORKORDER7/12/2023 11:08 AM Page 1
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 6/30/2023 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
Building: DEST
D1056 17324183 bridget\
17324193 bridget\
17324195 bridget\
17324217 bridget\
17324322 bridget\
17324326 bridget\
D1057 17393902 844501798 bridget\
17393904 844501796 bridget\
17393909 RF018277193 bridget\
17393912 RF018277187 bridget\
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17393920 844501797 bridget\
17393921 RF018277168 bridget\
17393971 805824792 bridget\
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D1063 17324179 bridget\
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17324446 bridget\
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D1067 17324216 bridget\
D1070 17393591 805669422 bridget\
17393592 RF018277192 bridget\
17393600 805669431 bridget\
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17393602 844501795 bridget\
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17393871 RF018277164 bridget\
17393873 805669407 bridget\
17393874 805824793 bridget\
1111111 1111111111 111111111111111 IIIII IIIII IIII IIII
DESTROY WORKORDER7/12/2023 11:08 AM Page 2
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 6/30/2023 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
17393879 RF018277167 bridget\
17393889 844501794 bridget\
17393890 844501792 bridget\
17393897 805824784 bridget\
17393898 RF018277166 bridget\
D1081 17393784 844501789 bridget\
D2389 17324221 bridget\
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DE609 17324311 bridget\
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18208612 bridget\
DE610 17324385 bridget\
DE651 17724992 bridget\
Building: DEST Floor: 2
D2133 17324171 bridget\
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17324269 bridget\
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17393891 RF018277165 bridget\
D2141 17324191 bridget\
DESTROY WORKORDER7/12/2023 11:08 AM Page 3
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 6/30/2023 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
Location Container Alternate Code Requestor\Cost Center
17393603 RF018277176 bridget\
D2143 17324190 bridget\
17324194 bridget\
17324209 bridget\
17324234 bridget\
17324235 bridget\
17324236 bridget\
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D2149 17324386 bridget\
D2157 17324180 bridget\
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17324187 bridget\
17324220 bridget\
17324222 bridget\
17324223 bridget\
17324227 bridget\
17324262 bridget\
17324268 bridget\
17324270 bridget\
DESTROY WORKORDER7/12/2023 11:08 AM Page 4
DESTROY
CITY OF CARLSBAD FINANCE DEPARTMENT No. 01354579 6/6/2023 11:54 AM
1635 FARADAY AVE Acct: 015964
CARLSBAD, CA 92008 Acct PO#:
760-602-2413 Service Date: 6/30/2023 5:00 PM
CONTACT: BRIDGET DESMARAIS Auth: DESMARAIS, BRIDGET
PHONE: 760-602-2463 SH/REC Route: SD NC
WORKORDER SUMMARY
Total Destroy Items
Containers: 133 Filefolders: 0 Tapes: 0
________________________________________________________________________________________________
CITY OF CARLSBAD FINANCE DEPARTMENT
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD FINANCE DEPARTMENT
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Date Issued
Work Order(s)
Quantity/Item
015964
Thursday, July 12th, 2023
01354579
133
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Workorder(s).
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