HomeMy WebLinkAbout2023-08-03; Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1); Gomez, PazTo the members of the:
COUNCIL
Dat CA Vcc r.....-----
CM _ ~M(3)~
Cou ncil Memorandum
August 3, 2023
To: Honorable Mayor Blac Members of the City Council
From: Paz Gomez, Deputy City a,afilolli.....iblic Works
Via:
{city of
Carlsbad
Memo ID# 2023085
Re:
Scott Chadwick, City Man
Village and Barri o Traffic d Barrio Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated May 18, 2023,
(Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff continue to work with the California Department of Transportation {Caltrans) on the
Community Project Funding/Congressionally Directed Spending (CPFCDS) program to finalize the
grant funding process for both projects.
Staff are preparing an application for the right-of-way (ROW) certification for the Village and
Barrio Traffic Circles Project to submit to Caltrans. Upon completion of the ROW certification,
staff will proceed with submitting the draft CPFCDS application and the Request for Authorization
(RFA) and the Authorization to Proceed, also known as an E-76 form, to unlock the $4 million of
grant funding programmed for the construction phase. Additionally, staff have reviewed and
commented on the 100%-complete engineering plans and specifications. Staff are now working
with a consultant to prepare the final design submittal for the project.
Public Art for the Village and Barrio Traffic Circles Project
The permanent public art will be sited at the traffic circle located at Pine Avenue and Harding
Street. Cultural Arts staff have developed the limited Call for Artists Qualifications document,
which is aligned to the city's Art in Public Places Program and provides background on the Arts &
Cul t ure and Village & Barrio Master Plans initiatives. Public Works staff have finalized the specific
site.parameters, including the project timeline and site schematics, which are essential elements
within the limited Call for Artists Qualifications, and will be released by the end of August.
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
August 3, 2023
Page 2
Barrio Lighting Project
Phase I of the Barrio Lighting Project is complete. All 13 new streetlights have been energized.
Phase 2 of the project is in its design phase and will provide pedestrian lighting on the sidewalks
within the Barrio neighborhood. Most recently the design consultant provided a Photometric
Study, which illustrates the proposed illumination of approximately 170 pedestrian lights as it
relates to the existing light level conditions.
Staff are reviewing the Photometric Study and plan to have it finalized by fall 2023 to progress
the design beyond its concept phase.
Next Steps
Village and Barrio Traffic Circles Project
Staff completed review of the 100%-complete engineering plans and specifications and the
consultant team will address city comments in the final plans. Final engineering plans and
specifications are expected to be completed in late 2023.
Staff plan to present an item to the Traffic & Mobility Commission this fall to get the
commission's support for a staff recommendation to the City Council to approve the project
plans. Staff will then present an item to the City Council for approval of the plans, specifications
and contract documents and authorization to advertise for construction bids in late 2023.
As the plans are being finalized, staff will complete the ROW certification and submit the draft
CPFCDS application to Caltrans headquarters. Once Caltrans approves the application, the next
step is to submit the RFA and E-76 form to unlock the $4 million of grant funding programmed
for the construction phase. It will take approximately three to six months to complete the release
of funding process, at which t ime, the city plans to award the construction contract and issue a
notice to proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with the consultant and San
Diego Gas & Electric (SDGE) regarding approximately 170 proposed pedestrian light locations
throughout the Barrio area. Staff also plan to concurrently field check each location to optimize
the layout based on any potential field constraints to finalize the Photometric Study and concept
design.
Staff are currently negotiating with a design consultant on an appropriate scope and fee to
progress the concept level design to an engineering design phase, to create final plans and
specifications by early 2024.
Attachment: A. Council Memorandum dated May 18, 2023
Pub lic Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
August 3, 2023
Page 3
cc: Geoff Patnoe, Assistant City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Gina Herrera, Deputy City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t
To the members of t he:
CITY COUNCIL
Date5~cA ✓cc ./
CM~L DCM(3).JL
May 18, 2023
Cou ncil Memorand um
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Attachment A
{city of
Carlsbad
Memo ID# 2023050
Via: Geoff Patnoe, Assistant City Manager (t;;j) .
Village and Barrio Traffic Circles and Ba1rio Lighting Projects Update (District 1) Re:
This memorandum provides an update to a previous Council Memorandum dated
February 16, 2023 (Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement
Program (CIP), Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
Attachment A provides background information on both projects.
Discussion
Village and Barrio Traffic Circles Project
Staff amended the 2023 Carlsbad TransNet local Street Improvement Program of Projects to
reallocate $600,000 of federal grant funding from the preliminary engineering phase to the
construction phase. The amendment was approved by the San Diego Association of Governments
(SAN DAG) Chief Executive Officer as part of an administrative modification to the 2023 Regional
Transportation Improvement Program (RTIP), in April 2023. The city will now receive $4 million of
federal grant funding to support construction of the Village and Barrio Traffic Circles Project. The
same grant program will also provide $1 million of federal funding to support construction of the
Barrio Lighting Project.
To use the federal funds, st aff were required to work with the California Department of
Transportation (Caltrans) on the National Environmental Policy Act (NEPA) process to complet e
environmental review for both projects. Environmental review under NEPA is required because
federal funds are being used. Caltrans required additional studies to complete the NEPA analysis,
which have now been completed and approved by Caltrans. Caltrans provided a determination
that the project was subject to a NEPA Categorical Exclusion (CATEX) on May 5, 2023. The project
was previously analyzed for compliance with the California Environmental Quality Act (CEQA)
with a Determination of Exemption provided on November 7, 2022.
Public Art for the Village and Barrio Traffic Circles Project
The Cultural Arts Division staff have adjusted the timing for a release of a limited "Call for Artists"
to align with the revised construction schedule. Meetings between Public Works and Cult ural
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
May 18, 2023
Page 2
Arts staff include an ongoing dialogue to review the infrastructure requirements related to the
traffic circle located at Pine Avenue and Harding Street. Once Public Works staff have finalized
the specific site parameters including the project timeline and site schematics, which are
essential elements of the limited Call to Artists, Cultural Arts staff will initiate the public art
process.
Barrio Lighting Project
As a result of continued coordination with the San Diego Gas & Electric (SDGE) on Phase 1 of the
Barrio Lighting Project, all 13 new streetlights have been energized and are on during the evening
hours.
Phase 2 of the project, which is currently in the design phase, will provide pedestrian lighting in
the Barrio neighborhood. An illumination study on the existing light level conditions has been
completed. The study evaluated the lighting needs and appropriate locations for approximately
170 pedestrian lights throughout the Barrio Area. This preliminary layout was shared with SDGE
in February 2022, for their review and conflict check, 1 and staff received their feedback this
month. Staff are currently reviewing the comments received from SDGE, and staff are also
pursuing a design contract with a consultant to further develop the design.
Next Steps
Village and Barrio Traffic Circles Project
Staff are now preparing the final engineering review, and the consultant will provide 100%
complete engineering plans for staff review this month. Final engineering plans and
specifications are estimated to be completed in July. Staff plan to go to the Traffic & Mobility
Commission later this year to get the commission's support to approve the project plans. Staff
will seek City Council approval of the plans, specifications and contract documents and
authorization to advertise for construction bids in late 2023.
As the plans are being finalized, staff will start the process to release funding from the
Community Project Funding/Congressionally Directed Spending (CPFCDS) program that has been
allocated for construction costs. This process includes submitting a draft CPFCDS application to
Caltrans.
Once Caltrans approves the CPFCDS application, the next step is to submit the Request for
Authorization (RFA), and the Authorization to Proceed, also known as an E-76 form, to unlock the
$4 million of the federal grant funding programmed for the construction phase. It will take
approximately three to six months to complete the release of the funding process; at which time,
1 An SDGE conflict check occurs when third parties, like the city, voluntarily request information about SDGE
facilities and property rights for underground service alert provisions, as required by Government Code Section 4216
et seq.
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
May 18, 2023
Page 3
staff plan to return to the City Council to award the construction contract and issue a notice to
proceed.
Barrio Lighting Project
For Phase 2 of the Barrio Lighting Project, staff are currently working with SDGE and reviewing
their comments on the conflict check of the approximately 170 proposed pedestrian light
locations throughout the Barrio area. Staff also plan to concurrently field check each location to
optimize the layout based on any potential field constraints.
Staff are also seeking a proposal from a design consultant to progress the concept level design to
an engineering design phase to create final plans and specifications by early 2024.
Attachment: A. Council Memorandum dated February 16, 2023
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
CITY COUNCIL
Date2lu.'1-z, CA V cc ✓
CM_1\/ACM LocM (3} L
February 16, 2023
ATTACHMENT A
Council Memorandum
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Pub~orks
Geoff Patnoe, Assistant Cit y Manager ~ Via:
{cityof
Carlsbad
Memo ID# 2023019
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
This memorandum provides an update t o a previous Council Memorandum dated Oct. 13, 2022
(Attachment A) on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting Project, CIP Project No. 4013.
Background
The Council Memorandum dated Oct. 13, 2022, provided background information on both
projects.
Discussion
Village and Barrio Traffic Circles Project
Staff have recei,ved approval of federal grant funding for t his project, as well as the Barrio
Lighting project. The grant funding, which is under t he Community Project
Funding/Congressionally Directed Spending (CPFCPS) program, will be overseen by the California
Department of Transportation (Caltrans). Staff submitted the draft CPFCDS applicat ion to
Caltrans Headquarters in January 2023. Once Caltrans approves the application, the next step is
to submit t he Request for Authorization (RFA) and the Authorization to Proceed, also known as
an E~76, which will release the programmed funds for preliminary engineering.
Staff have submitted drafts of both documents to the Caltrans District Local Assistance Engineer
for their initial review. However, staff recently learned from Calt rans t hat t he previously
programmed $600,000 of grant funding for the preliminary engineering phase cannot be used on
the Village and Barrio Traffic Circles and Barrio Lighting projects since the federal procurement
requirements for the consult ant selection process were not followed. This is because the projects
were already in the design phase and the consultants had been select ed before award of the
grant.
Staff will amend the Regional Transportation Improvement Program (RTIP), to reallocate t he
$600,000 preliminary engineering funding to the construction phase for the project s. The next
timeframe for updates to the RTIP is February 2023, with the San Diego Association of
Governments (SAN DAG) Chief Executive Officer's approval expected by April 2023. Once
SAN DAG approves the RTIP amendment, staff will go through the process noted above to release
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
February 16, 2023
Page 2
funding for construction. Staff will initiate this process once the enviro~mental process is
complete.
Staff are also working with Caltrans on the National Environmental Policy Act (NEPA) process to
obtain environmental clearance for both projects. NEPA clearance is required due tb federal
funds being applied to the projects. Concurrent with the process to receive the funding, staff
submitted the Preliminary Environmental Study {PES) form to Caltrans. Caltrans reviewed and
approved the PES form. The approved PES requires additional environmental studies to be
completed for the projects. Staff have prepared agreements for two additional consultants to
complete these technical studies for NEPA.
Public Art for the Village and Barrio Traffic Circles Project
As stated in the Council Memorandum dated Oct. 13, 2022, Cultural .Arts staff have adjusted the
timing for a release of a limited Call for Artists to align with the revised construction and funding
allocation timelines, which are expected to be available in March 2023. Meetings between Public
Works staff and Cultural Arts staff include an ongoing dialogue to review the infrastructure
requirements related to the traffic circle located at Pine Avenue and Harding Street. Once Public
Works staff have finalized the specific site parameters including the project timeline and site
schematics, which are essential elements within the limited Call to Artists, Cultural Arts staff will
initiate the public art process.
Barrio Lighting Project
Upon continued coordination with San Diego Gas & Electric (SDGE) for Phase 1, it was
determined that SDGE cannot service two streetlights pro·posed on Pine Avenue and on Tyler
Street due to SDGE's current overhead load capacity, despite SDGE's prior approval for all
locations. Staff have coordinated with SDGE to instead install a new streetlight at the south
corner of Pine Avenue and Tyler Street. This results in 13 total new streetlights as part of Phase 1.
Currently, 12 of the 13 streetlights have been energized and are working. The remaining light at
the corner of Pine Avenue and Tyler Street is currently under construction with an estimated
completion date of April 2023.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide
pedestrian lighting in the Barrio neighborhood. An illumination study on the existing light level
conditions was recently completed to evaluate lighting needs and appropriate locations for new
pedestrian lights. Based on preliminary layouts, an initial layout proposed a total of 170+
pedestrian lights could be placed throughout the Barrio area. This information has been recently
shared with SDGE to start their review and conflict-check of these lights to determine feasibility.
Next Steps
Village and Barrio Traffic Circles Project
As stated above, staff will continue coordination with Caltrans regarding NEPA and release of the
federal funding for construction. Staff will initiate completing the environmental technical
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
February 16, 2023
Page 3
studies once the additional consultants' agreements are executed. Staff anticipate it will take six
months to complete and receive NEPA clearance.
Once NEPA approval is obtained, staff wHI finalize the project design and request the City
Council's approval of the plans and specifications and authorization to advertise for construction
bids. As the design is being finalized, staff will start the process as noted above to release funding
that has been allocated for the construction portion of the process. This includes submitting
another application for the RFA and E-76 forms to unlock the $5 million of the grant funding
programmed for the construction phase of both projects. It will take approximately three to six
months to complete the release of funding process. Upon release of funding, the city plans to
award the construction contract and issue a notice to proceed, which is expected to be in May
2024.
Barrio Lighting Project
C<;>nstruction is almost complete on the last remaining streetlight in Phase 1. Once the trenching
and electrical work is complete, staff will coordinate with SDGE to energize the streetlight
located at the corner of Pine Avenue and Tyler Street. The remaining streetlight is expected to be
energized by the end of February 2023.
For Phase 2, staff are currently working with SDGE to review and perform a conflict check of the
170+ proposed pedestrian light locations throughout the Barrio area. Staff also plan to
concurrently field check each location to optimize the layout based on any potential field
constraints. Once SDGE is complete with its conflict check, staff plan to progress the concept
level design to an engineering design phase to create finalized plans, specifications and contract
documents by late 2023.
Attachment: A. Council Memorandum dated Oct. 13, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Man;:iger, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Torn Frank,. Transportation Director/City Engineer
David Graham, Chief lnnovati.on Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Gina Herrera, Deputy City Attorney
Council Memo -Village and Barrio Traffic Circles and Barrio lighting Projects Update (District 1)
February 16, 2023
Page 4
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Eric Zielke, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
CITY COUNCIL
Date ~CA ✓cc ~
. CM _~~CM(3).J.L
ATTACHMENT A
Coun cil Memo randum
October 13, 2022
To:
From:
Honorable Mayor H,dl and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Via:
{city of
·Carlsbad
Memo ID# 2022112
Re:
Geoff Patnoe, Assistant City Manage1@ -
Village and Barrio Traffic Circles and'B'i;~io Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated April 28, 2022,
on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP) Project No. 4015,
and the Barrio Light ing, CIP Project No. 4013.
Background
The Council Memorandum dated April 28, 2022, provided background information on both
projects.
Discussion
Village and Barrio Traffic Circles Project
Staff are· awaiting receipt of federal funding from the U.S. Department of Transportation's Local
Transportation Priorities Account and under the Highway Infrastructure Programs (HI_P),
administered by the Federal Highway Administration (FHWA) for the traffic circles and street
lighting projects. U.S. Representative Mike Levin's office secured $5 million dollars for the
projects.
To ensure that all federal requirements are met, the FHWA will send the funds to the California
Department of Transportation (Caltrans), and Ca It rans will ultimately administer the funding to
the city. At this tir:i,e, Caltrans has not provided an estimate on when the funds will be available ·
to encumber and begin the construction phase including bidding the project. Staff continue to
con tact both the FHWA and Caltrans representatives weekly to obtain updates on th.e approval
process for the authorization to advertise the project for construction bids.
Since the ~rant is federal funding, t he p"rojectwill likely require the National Environmental Policy
Act (NEPA) process to obtain environmental clearance. In preparation, staff are currently working
to get a consultant under contract to provide the NEPA services and coordinate approval with
Caltrans as the lead agency. Staff anticipate starting the NEPA efforts upon receipt of the grant
funds. Additionally, staff will work to prepare a Notice of Exemption (NOE) to satisfy the
California Environmental Quality Act (CEQA) requirements.
If NEPA approval is required, the approval process using the grant funds may take between six
months to one year to complete the NEPA requirements and obtain environmental clearance,
Public Works Branch
Transportation Depart ment
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
f I
t '
f 1· t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
October 13, 2022
Page 2
which could delay the project bid until early 2024. Staff will continue to work with the FHWA and
Caltrans staff to obtain clarification on whether the NEPA process is required.
Public Art for the Village and Barrio Traffic Circles Project
Cultur<)I Arts staff have adjusted the timing to release a lh.;,ited Call for Artists to align to the
revised construction and funding allocation timeline. This process to select an artist for the public
art at the traffic circle in the intersection of Harding Street and Pine Avenue could begin in late
2022, _pending confirmation of the grant funding timeline.
Barrio Lighting Project
The previous design for the Barrio Lighting ·Project included installation of 14 streetlights at
various locations throughout the Barrio.as part of Phase 1. Staff continue to coordinate with San
Diego Gas & Electric (SDG&E) on this project, and 11 of the 14 streetlights have been energized.
The three streetlights that have not yet been energized require additional work, including
trenching and electrical work. SDG&E is unable to provide service to two of the three remaining .
lights located on Pine Avenue and Tyler Street due to SDG&E1s current overhead _load capacity.
As an alternative, staff are working with SDG&E to install a new streetlight at the south corner of
Pine Avenue and Tyler Street. The other remaining light to be energized is located at the end of
the cul-de-sac at Palm Avenue, east of Harding Street. Staff continue to work with SDG&E on this
effort and anticipate this work will be completed by early 2023.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide
pedestrian lighting in the Barrio neighborhood to provide connectivity to theVillage. A study to
evaluate the existing lighting levels in the Barrio area has been completed. Staff are using this
study's information to evaluate lighting needs and light pole locations. Design criteria for new
pedestrian-scale lighting locations in the Barrio area include existing overhead utility lines,
sidewalk spacing and availability, maintaining driveway access and sight distances, and
Americans with Disabilities Act (ADA) requirements.
Next Steps
Village and Barrio Traffic Circles Project
Once federal funding requirements are provided by Caltrans, staff will provide another project ·
update including a target schedule and recommendations for completing the project.
· Barrio Lighting Project
Staff will continue to coordinate with SDG&E to install and energize the remaining streetlights in
Phase 1. Staff expect that these lights will be energized by early 2023.
For Phase 2, staff are currently reviewing placement based on the results of the lighting study
and will incorporate feedback received through the public outreach efforts. Once completed,
staff will finalize the engineering design and coordinate with utility companies. Once federal
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Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
October 13, 2022
Page3
fun .. ding requirements are provided by Caltrans, staff will provide another proJect update
including a target schedule and recommendations for completihg the project.
Attachment: A. Council Memorandum dated April 28, 2022
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy. City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey Williams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach Korach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Eric Lardy, City Planner
Richard Schultz, Cultural Arts Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer
To the members of the:
J;j~UNCIL Date 'f-AL CC ..IL
CM V ACM v DCM (3) t'._,
ATTACHMENT A
Council Memorandum
April 28, 2022
To: Honorable Mayor Hall and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager @
{city of
Carlsbad
Memo ID #2022050
Re: Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
This memorandum provides an update to a previous Council Memorandum dated
Jan.·6, 2022, on the Village and Barrio Traffic Circles, Capital Improvement Program (CIP)
Project No. 4015, and the Barrio Lighting, CIP Project No. 4013.
Background
The Council Memorandum dated Jan. 6, 2022, provided background information on both
p~ect~ ·
Discussion
Village and Barrio Traffic Circles Prof ect
In April 2021, staff worked with U.S. Representative Mike Levin;s office to submit a fiscal year
(FY) 2022 Community Projects Funding request for the Village ~nd Barrio Traffic Circles and
Barrio Lighting Projects to be funded through the federal budgeting and appropriations process.
Staff were recently notified that Representative Levin secured $5 million dollars of federal
funding from the U.S. Department ofTransportation's Local Transportation Priorities Account
and tJnder the Highway Infrastructure Programs (HIP) for the traffic circles and street lighting
projects after Congress passed the Consolidated Appropriations Act, 2022.
Under the HIP account, there are 309 line-item projects totaling approximately $847 million
administered by the Federal Highway Administration (FHWA). Before this funding becomes
available to the city, the FHWA and the California Department ofTransportation (Caltrans) must
complete several steps. First, all congressionally directed projects assigned to FHWA will flow
through Caltrans.
Second, to ensure that all federal requirements are met, FHWA will send the funds to Caltrans,
and Caltrans will ultimately provide them to the city. Staff therefore does not know when the
city will receive these funds. In accordance with the federal requirements, the funds are
available for obligation until Sept. 30, 2025. Any funding not obligated by the end of the federal
FY 2025 will expire.
Public Works Branch
Transportation Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
April 28, 2022
Page 2
Since the FHWA program is a reimbursement program, expenses incurred before the FHWA
project authorization date are not eligible for reimbursement. Based on this requirement, staff plan to delay going to the City Council with a request to approve the plans, specifications and
contract documents and to authorize bidding for both projects until funds are ready to be
disbursed. This will avoid incurring ineligible project expenditures.
A city webpage Is currently active to provide information to the public, available at the
following link: _https ://www .ca rlsb ad ca.gov I depa rtm e nts/p u blic-works/traffic-ci rel es.
Barrio Lighting Project
Attachment A discussed installation of 14 streetlights at various locations throughout the Barrio
as part of Phase 1 of the Barrio Lighting Project. Staff have coordinated with San Diego Gas &
Electric (SDG&E) to energize 11 of the 14 streetlights. The three streetlights that have not yet
been energized will require additlonal work, including trenching and electrical work. Staff will
continue working with SDG&E in this regard and-anticipate this work will be completed by fall
2022.
Phase 2 of the Barrio Lighting Project, which is currently in the design phase, will provide
p�destrian lighting in the Barrio neighborhood. Phase 2A will focus on one of the major
corridors in the Barrio, which includes Roosevelt Street, Madison Street, Harding Street and
Magnolia Avenue, and will provide connectivity to the Village. Staff will be evaluating lighting needs along each corridor before determining initial light pole spacing.
Staff also completed focused public outreach to solicit input from the community on corridor
preference and priority in early 2022. Staff are currently performing a lighting study that will
include recommendations for new pedestrian-scale lighting locations in the Barrio area. The
final design of Phase 2A will proceed upon completion of the lighting study and will incorporate
feedback received through the public outreach efforts.
Next Steps
,Village and Barrio Traffic Circles Project Staff plan to finalize the plans, specifications and contract documents in late 2022 and will
request City Council approval of these documents and authorization to bid after receipt of the
federal funding.
Cultural Arts staff have adjusted their timing to release the Call for Artists to align to the newly
established construction and funding allocation timeline. A process to select an artist for the
public art at the traffic circle in the intersection of Harding Street and Pine Avenue wlll begin in
fall 2022.
_Barrio Lighting Project
Staff will continue to coordinate with SDG&E to energize the remaining three streetlights In
Phase 1. Staff expect that these lights will be energized by fall 2022.
I I
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Council M~mo-Village and Barrio Traffic Circles and Barrio Lighting Projects Update (District 1)
April 28, 2022
Page 3
For Phase 2A, staff are currently performing a lighting study for the Barrio area. Once
completed, ·staff will finalize the engineering design and coordinate with utllity companies. Staff
will then bring Phase 2A to the City Coun'Cil for approval of plans, specifications and contract
documents and authorization to bid after receipt of the federal funding,
cc: Scbtt Chadwick, City Manager
. Cella Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Michael Calderwood, Fire Chief
Mickey WIiiiams, Police Chief
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
David Graham, Chief Innovation Officer
Jason Haber, Intergovernmental Affairs Director
Zach l<orach, Finance Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Kristina Ray, Communication & Engagement Director
Suzanne Smithson, Library & Cultural Arts Director
Hossein Ajideh, Engineering Manager
Scott Lyle, Senior Engineer
Lauren Ferrell, Associate Engineer