HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2023-09-07 (3)
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 1
DATE: 07/12/2023
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: RACHEL JAMESON
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
G Summary Action Agendas - 2021 2021 CC-005 Yes: After
Upload and QC PFLD-21-37
Summary Action Agendas - 2020 2020 CC-005 Yes: After
Upload and QC PFLD-20-73
Agendas - 2020 - Carlsbad Golf
Lodging Business Improvement
District
2020 ASDF-055 Yes: After
Upload and QC PFLD-20-74
Agendas – 2020 – Carlsbad
Tourism Business Improvement
District
2020 ASDF-055 Yes: After
Upload and QC PFLD-20-77
PWS21-1318TRAN – 6070 –
Sieman Mobility Inc 2/31/2021 CW-020 Yes: Upon
Completion 6235500
JOC20-933CA - Job Order
Contract - ACCO Engineered
Systems Inc
5/12/2020 CW-020 Yes: Upon
Completion PFLD-20-265
Ethics Training Certificates -
2017 2017 CC-165 5 Years PFLD-17-206
Affidavits of Publication - 2020 2020 CW-010 2 Years PFLD-20-25
Public Comment Information -
2020 (File #1) 2020 CC-205 2 Years PFLD-20-39
Oaths of Office 2008-2020
(Boards & Commissions) 2008-2020 CC-190 Yes: After
Upload and QC 6303743
Public Records Request - 2020 -
File #1 2020 CC-210 2 Years PFLD-20-38
Unsuccessful Candidates - 2016
General Election 2016 CC-145 Election + 4
years 6294874
RECORDS DESTRUCTION AUTHORIZATION FORM
7/13/2023 07/17/2023 7/17/23
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
Page | 2
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________
2020 Notices of Vacancy -
Boards and Commissions 2020 CC-040 2 Years PFLD-20-26
CA Form 806 - Public Official
Appointments - 2012 2012 CC-110 7 Years K208035
CA Form 802 - Ceremonial Role
Events & TIX/ADMIS 2011 CC-090 7 Years K208036
2017 Appointees - Boards and
Commissions 2017 CW-105
Copies -When
No Longer
Required
PFLD-18-302
2018 Applications - Not
Appointed - Boards and
Commissions
2018 CW-105
Copies -When
No Longer
Required
PFLD-18-300
2018 Appointees - Board and
Commissions 2018 CW-105
Copies -When
No Longer
Required
PFLD-18-301
Boards & Commissions
Applications - 2019 - Appointed 2019 CW-105
Copies -When
No Longer
Required
PFLD-19-8
Applications - 2019 - Boards and
Commissions 2019 CW-105
Copies -When
No Longer
Required
5453351
CORODATA 9/7/2023
X
9/7/2023
C cityof
Carlsbad
□ □
_ Mana c/1tfery
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 7/13/2023
TOTAL RECORD COUNT: 19
COMMENTS:
ENTRY ID REVIEW DATE Template NAME
4391848 2023/07/11 Physical Folder 2017 Appointees; Boards and Commissions;
4391844 2023/07/11 Physical Folder 2018 Applications; Boards and Commissions;
4391846 2023/07/11 Physical Folder 2018 Appointees; Boards and Commissions;
4393290 2023/07/11 Physical Folder 2020 Notices of Vacancy; Boards and Commissions;
5205672 2023/07/11 Physical Folder Affidavits of Publication-2020; ;
4393386 2023/07/11 Physical Folder AGENDAS-2020; Carlsbad Golf Lodging Business
Improvement District;
4393392 2023/07/11 Physical Folder AGENDAS-2020; Carlsbad Tourism Business
Improvement District;
5453351 2023/07/11 Physical Folder APPLICATIONS-2019; Boards and Commissions;
4368662 2023/07/11 Physical Folder CA FORM 802; ; ; 2011
4368664 2023/07/11 Physical Folder CA FORM 806; PUBLIC OFFICIAL APPOINTMENTS; ;
2012
4390629 2023/07/11 Physical Folder Ethics Training Certificates -2017; ;
4393513 2023/07/11 Physical Folder JOC20-933CA; ACCO Engineered Systems Inc;
05/13/2020
6303743 2023/07/11 Physical Folder Oaths of Office 2008-2020; Boards/Commissions; ;
4393317 2023/07/11 Physical Folder PUBLIC COMMENT INFORMATION-2020; File #1;
4393315 2023/07/11 Physical Folder PUBLIC RECORDS REQUESTS-2020; File #1;
6235500 2023/07/11 Physical Folder PWS21-1318TRAN; Siemens Mobility, Inc.; 6070
5150729 2023/07/11 Physical Folder SUMMARY ACTION AGENDAS - 2021; CITY COUNCIL;
4393384 2023/07/11 Physical Folder SUMMARY ACTION AGENDAS-2020; City Council;
6294874 2023/07/11 Physical Folder UNSUCCESSFUL CANDIDATES; 2016 General Election;
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Ca li fornia
Account #(s)SD012455
Certificate #102710
Date Issued Tuesday, September 12, 2023
Service Locations 5815 EL CAMINO REAL
Date Range of Service Sep-07-2023 thru Sep-07-2023
Work Ticket(s)1197252
Quantity/Item 50 -50 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
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