HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2023-09-07
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: 07/07/2023
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: RACHEL JAMESON
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
F
PWS22-1571UTIL (Advantage
Reline Services Inc) (3904-E)
11/01/2021
CW-020
Copies –
When No
Longer
Required
5609057
PWS21-1515TRAN (M. Brey
Electric Inc) (6070)
08/10/2021
CW-020
Copies –
When No
Longer
Required
5446918
PWS21-1254PKS (Land Forms
Landscape Construction) (4601)
12/08/2020
CW-020
Copies –
When No
Longer
Required
6235498
Colonial Mall - 1207 Carlsbad
Village Drive Lease
11/22/1999
CW-020
Copies –
When No
Longer
Required
K0204888
City of Vista - Preliminary
Engineering Study Agreement
for Melrose Drive
03/10/1998
CW-020
Copies –
When No
Longer
Required
K0204205
Ribeiro, Lexia M A Kaspar - 3430
Harding St - Centro de
Information
09/01/1991
CW-020
Copies –
When No
Longer
Required
K0203102
Plaza Paseo Real Shopping
Center - Branch Library Lease
Agreement
11/18/1993
CW-020 Copies –
When No
K0204020
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 1
7/7/2023 07-07-2023 7/13/2023
{'city of
Carlsbad
Longer
Required
1207 Carlsbad Village Drive
Lease – Colonial Mall
05/15/2023
CW-020
Copies –
When No
Longer
Required
K0204889
1207 Carlsbad Village Drive
Lease
01/24/1984
CW-020
Copies –
When No
Longer
Required
K0202826
Chase Coman - Temporary Right
of Entry Agreement (goes with
Project No. 6618, - NOC issued
2017)
05/11/2016
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
State of California- Right of
Entry Permit for Maintenance of
Upper Tamarack Picnic Facilities
05/19/2016
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
San Diego County Water
Authority - Reimbursement
Agreement of Costs for
pavement overlay for
restoration of road surface curb
to curb for various streets
07/01/2015
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
NCTD - MOU regarding use of
NCTD Right of Way for
Construction of City Lift Station
04/15/2016
CW-020
Copies –
When No
Longer
Required
PFLD-18-455
Summerhill Apartment
Communities – Avaira
Apartment EIR Consultant
Payment Agreement
12/05/2018
CW-020
Copies –
When No
Longer
Required
PFLD-18-515
Rancho Carlsbad HOA - Flood
Channel Settlement Agreement
03/11/2016
CW-020
Copies –
When No
Longer
Required
PFLD-18-462
County of San Diego - Hiring
Center Ground Lease - Palomar
McClellan Airport
04/01/1991
CW-020
Copies –
When No
Longer
Required
K0203154
Vesule Group- Vending Location
Agreement
12/19/2018
CW-020
Copies –
When No
Longer
Required
PFLD-19-294
MPW/IT08 - Logicalis CMWD
Water Truck Wireless Antenna -
2019 Purchase Agreement
10/02/2019
CW-020
Copies –
When No
Longer
Required
PFLD-19-692
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 2
{'cityof
Carlsbad
NuCO2 Funding LLC - Beverage
Gas Equipment Product Supply
Agreement
12/19/2013
CW-020
Copies –
When No
Longer
Required
PFLD-19-293
Palomar 910 Associates LTD -
6351 Yarrow Drive, Ste C,
Storage Space Lease
07/13/1983
CW-020
Copies –
When No
Longer
Required
K0204047
Gittins, Larry - Poinsettia Village
Shopping Center Lease -
CALTRANS Office
06/01/1996
CW-020
Copies –
When No
Longer
Required
K0203261
State Street Parking Lot Ground
Lease - Jean Baumgartner
07/27/1988
CW-020
Copies –
When No
Longer
Required
K0201076
BNY Western Trust Company -
Trust & Paying Agent Services
for bond loan agreement
08/20/2003
CW-020
Copies –
When No
Longer
Required
K0204593
San Diego Habitat for Humanity
- Exclusive Negotiating Rights
Agreement
07/12/2008
CW-020
Copies –
When No
Longer
Required
K0207395
County of San Diego Health and
Human Services Agency –
Memorandum of Agreement
11/09/2017
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
Amendment 2 - SDCWA -
Integrated Regional Water
Mgmt Program
02/18/2020
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
Alert & Warning Memorandum
of Agreement - The County of
San Diego
08/18/2020
CW-020
Copies –
When No
Longer
Required
N/A – Loose Paper
Prava Construction Services Inc.
- Settlement Agreement and
Release
04/08/2015
CW-020
Copies –
When No
Longer
Required
K208263
Carlsbad Equity Properties -
Housing & Redevelopment
Office Industrial lease
02/22/1985
CW-020
Copies –
When No
Longer
Required
K0202800
Carlsbad Equity Properties -
Housing & Redevelopment
Office Commercial lease
11/22/1999
CW-020
Copies –
When No
Longer
Required
K0202824
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 3
{'cityof
Carlsbad
Carlsbad Equity Properties -
Housing & Redevelopment
Office Commercial lease
06/01/1992
CW-020
Copies –
When No
Longer
Required
K0204887
Vallecitos Water District - Desal
Project Cost Sharing Agreement
10/12/2017
CW-020
Copies –
When No
Longer
Required
PFLD-18-457
County of San Diego - MOAP
Program
08/15/1988
CW-020
Copies –
When No
Longer
Required
K201083
Villas at the Cover (MS 01-03)
2018
CC-050
Release of
Bond /
Letter of
Credit
K0204688
Floral Trade Center (CD 13-18)
2018
CC-050
Release of
Bond /
Letter of
Credit
K208192
Ocean Street Residences
(CT 05-12)
2018
CC-050
Release of
Bond /
Letter of
Credit
K208045
Coastal 10 (CT 13-02)
2018
CC-050
Release of
Bond /
Letter of
Credit
K208139
Colinas de Oro Slope Repair (PD
2020-0050)
2018
CC-050
Release of
Bond /
Letter of
Credit
54546930
Thompson Geesbreght ADU
(CDP 2017-0044)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-19-190
Bertha Residence Addition
(PD 16-20)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-17-8
Magnolia Brady (CT 2018-0003)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-19-507
Baum Residence (PD 2018-0011)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-19-1083
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 4
{'cityof
Carlsbad
148 Tamarack Avenue
(CDP 2016-0004)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-19-546
Carlsbad Oaks Lot 2 (SDP 2019-
0014)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-20-514
Carlsbad Raceway Lot 13-15
(SDP 16-19)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-17-284
Quarry Creek PA R-4B (CT 16-05)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-17-367
Viola Residence Hoover St –
(DEV2017-0112)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-18-278
Army Navy Academy Student
Enrichment Center (RP 16-12)
2018
CC-050
Release of
Bond /
Letter of
Credit
PFLD-19-722
PD 99-20 - Request for Refund
Cash Deposit Form - Fess
Residence, DWG 383-4A
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Garfield Beach Residence -
Grading Cash Deposit Refund
(CDP 13-10)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
La Costa Towne Center -
Grading Cash Deposit Refund
(PD 13-02)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Cannon Substation Modification
- Grading Cash Deposit Refund
(PD 13-03)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
SMAC Parking Expansion -
Grading Cash Deposit Refund
(PD 04-19)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Gee Residence - Grading Cash
Deposit Refund (GR 14-39)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 5
{'cityof
Carlsbad
Shelley, Unit 1 - Grading Cash
Deposit Refund (CT 90-03)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Aviara PA 26 South - Grading
Cash Deposit Refund (CT 90-36)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Tuscan Office Suites - Grading
Cash Deposit Refund (RP 14-04)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Palomar Forum-Melrose Drive -
Grading Cash Deposit Refund
(CT 99-06)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Grading Cash Security/Release -
MB Builders (PD 16-12)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Toyota Carlsbad Expansion -
Grading Cash Deposit Refund
(SDP 95-08)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Viewpoint - Faithful
Performance Cash Deposit
Refund (CT 85-34)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
LBC Condominium - Grading
Cash Deposit Refund (MS 04-05)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Bressi Ranch - Grading Cash
Deposit Refund (CT 02-15)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Villages of La Costa/The Oaks S.
- Grading Cash Deposit Refund
(CT 02-03)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
Terramar Condos - Grading Cash
Deposit Refund (MS 06-01)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
La Costa Ridge Neighborhoods,
2.3 & 2.4 - Monumentation
Cash Refund (CT 04-03)
2018
CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 6
{'cityof
Carlsbad
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: DATE:
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: DATE:
Legoland Pirate Shores - Grading
Cash Deposit Refund (SDP 96-
14(B))
2018 CC-050
Release of
Bond /
Letter of
Credit
N/A – Loose Paper
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2021
P a g e | 7
CORODATA 9/7/2023
X
09/07/2023
{'cityof
Carlsbad
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 7/6/2023
TOTAL RECORD COUNT: 42
COMMENTS: Secured Agreements & Contracts physical folder deletion/physical record destruction
(copies)
ENTRY ID REVIEW DATE Template NAME
4392731 2023/05/18 Physical Folder 2019-MPW/IT08; Logicalis; 2019-10-02
4369858 2023/05/18 Physical Folder BAUMGARTNER, JEAN; Ground Lease; State Street
Parking Lot; 07/27/1988
4369437 2023/05/18 Physical Folder BNY WESTERN TRUST COMPANY; Trustee & Paying
Agent Services; ; 08/20/2003
4369372 2023/05/18 Physical Folder CARLSBAD EQUITY PROPERTIES; Commercial Lease;
2965 Roosevelt Street; 06/01/1992
4369548 2023/05/18 Physical Folder CARLSBAD EQUITY PROPERTIES; Commercial Lease;
2965 Roosevelt Street; 11/22/1999
4369559 2023/05/18 Physical Folder CARLSBAD EQUITY PROPERTIES; Standard Industrial
Lease - Gross; Housing & Redevelopment Office;
02/22/1985
4368482 2023/05/18 Physical Folder CD 13-18; FLORAL TRADE CENTER; DWG 480-9A
4392695 2023/05/18 Physical Folder CDP 2016-0004; 148 Tamarack Avenue; DWG 517-7A
4392238 2023/05/18 Physical Folder CDP 2017-0044; Thompson Geesbreght ADU; DWG
511-6A
4369547 2023/05/18 Physical Folder COLONIAL MALL LTD; Lease For Property; 1207
Carlsbad Village Drive; 01/24/1984
4369369 2023/05/18 Physical Folder COLONIAL MALL; Lease of Property; 1207 Carlsbad
Village Drive; 05/15/1990
4369371 2023/05/18 Physical Folder COLONIAL MALL; Lease of Property; 1207 Carlsbad
Village Drive; 11/22/1999
4368650 2023/05/18 Physical Folder CT 05-12; OCEAN STREET RESIDENCES; DWG 476-9,
DWG 476-9A; 6/20/2013
4368549 2023/05/18 Physical Folder CT 13-02; Coastal 10; DWG 480-5A
4390694 2023/05/18 Physical Folder CT 16-05; Quarry Creek PA R-4B; DWG 497-1
4392616 2023/05/18 Physical Folder CT 2018-0003; Magnolia Brady; DWG 515-3
4391800 2023/05/18 Physical Folder DEV 2017-0112; Viola Residence Hoover St; DWG 504-
6A
4391760 2023/05/18 Physical Folder DEV2017-0240; Lot 213 La Costa Avenue; DWG 508-4A
4392078 2023/05/18 Physical Folder FLOOD CHANNEL SETTLEMENT AGR.; Rancho Carlsbad
HOA;
4369490 2023/05/18 Physical Folder GITTINS, LARRY; Poinsettia Village Shopping Center
Lease; CALTRANS Office; 06/01/1996
4369408 2023/05/18 Physical Folder MS 01-03; Villas at the Cove;
4392064 2023/05/18 Physical Folder NCTD RIGHT OF WAY MOU; City Lift Station;
4392445 2023/05/18 Physical Folder NuCo2 Funding LLC; 2013-12-19;
4369403 2023/05/18 Physical Folder PALOMAR 910 ASSOCIATES LTD; Storage Space Lease;
6351 Yarrow Drive, Suite C; 07/13/1983
4391712 2023/05/18 Physical Folder PD 16-20; Bertha Residence Addition; GR 2016-0023
4393166 2023/05/18 Physical Folder PD 2018-0011; Baum Residence; DWG 511-8A
5446930 2023/05/18 Physical Folder PD 2020-0050; Colinas de Oro Slope Repair; DWG 528-
3A
4369406 2023/05/18 Physical Folder PLAZA PASEO REAL SHOPPING CENTER; Branch Library
Lease Agreement; ; 11/18/1993
4368423 2023/05/18 Physical Folder Prava Construction Services, Inc.; Settlement
Agreement and Release; ; 04/08/2015
6235498 2023/05/18 Physical Folder PWS21-1254PKS; Land Forms Landscape Construction;
4601
5446918 2023/05/18 Physical Folder PWS21-1515TRAN; M. Brey Electric inc; 6070
5609057 2023/05/18 Physical Folder PWS22-1571UTIL; Advantage Reline Services Inc; 3904-
E
4369502 2023/05/18 Physical Folder RIBEIRO, LEXIA M A KASPAR; Lease for Centro de
Information; 3430 Harding Street; 09/01/1991
4392791 2023/05/18 Physical Folder RP 16-12; Army Navy Academy Student Enrichment
Center; DWG 476-5B
4369500 2023/05/18 Physical Folder SAN DIEGO, COUNTY OF; Hiring Center Ground Lease;
McClellan-Palomar Airport; 04/01/1991
4369847 2023/05/18 Physical Folder SAN DIEGO, COUNTY OF; Housing & Redevelopment
Commission; ; 08/01/1988
4390699 2023/05/18 Physical Folder SDP 16-19; Carlsbad Raceway Lot 13-15; DWG 501-3A
4393753 2023/05/18 Physical Folder SDP 2019-0014; Carlsbad Oaks Lot 2; DWG 523-9A
4392018 2023/05/18 Physical Folder Summerhill Apartment Communities; 2018-12-05;
4392447 2023/05/18 Physical Folder Vesule Group; 2018-12-19; Vending Location
Agreement
4369380 2023/05/18 Physical Folder VISTA, CITY OF; Preliminary Engineering Study; Melrose
Drive; 03/10/1998
4392062 2023/05/18 Physical Folder WATER PURCHASE AGR.- DESAL PROJECT; San Diego
County Water Authority;
Account #(s)SD012455
Certificate #102710
Date Issued Tuesday, September 12, 2023
Service Locations 5815 EL CAMINO REAL
Date Range of Service Sep-07-2023 thru Sep-07-2023
Work Ticket(s)1197252
Quantity/Item 50 -50 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
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