HomeMy WebLinkAbout2023-10-12; Orion Center Project Update (District 2); Gomez, PazTo t he memaers •f the:
CITI COUNCIL
Date \o\ 12t23cA.:L_cc✓V:
CM VACM ~OCM (3)
October 12, 2023
Council Memorandum
{city of
Carlsbad
Memo ID# 2023107
To:
From:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Public Works
Geoff Patnoe, Assistant City Manager @ Via:
Re: Ori on Center Project Update (Dist ri ct 2)
This memorandum provides an update to a previous Council Memorandum dated
April 27, 2023, included as Attachment A, on the status of the Orion Center Project, Capital
Improvement Program Project No. 3572.
Background
Attachment A describes the background on constructing a maintenance and operations facility
that will house Public Works and Parks Maintenance staff and provide for the city's long-term
storage needs.
Discussion
As outlined in the last project update on April 27, 2023 (Attachment A), staff have been
pursuing options to downsize the scope of the Orion Center and reduce the project cost.
Downsizing the project is being considered, in light of the updated $61 million cost estimate to
construct and develop the Orion Center, the decision to construct a smaller replacement
City Hall facility and maintain the Faraday Center, the plan to develop Veterans Memorial Park,
and the recent citywide operational changes resulting from the COVID-19 pandemic that have
made virtual meetings and telecommuting more commonplace.
Staff are re-evaluating programmatic needs and analyzing a reduction of the size of the Orion
Center office building and parking needs. One option being considered includes: (1) keeping the
Construction Management & Inspection Department staff at the Faraday Center where thew are
currently located, (2) keeping the Utilities Department at their present location at the Carlsbad
Municipal Water District facility on 5950 El Camino Real, and (3) providing space for the city's
long-term storage needs at the Orion Center.
The downsized scope of the project significantly reduces the estimated cost of the project due
to a reduction in total building square footage and the subsequent reduction in vehicle parking
needs. In this option, the number of employees projected to work at the Orion Center is
reduced from 143 to 63, a reduction of 56%. With the reduction in the number of employees,
the vehicle parking needs are also significantly reduced such that the previously planned four-
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Orion Center Project Update (District 2)
October 12, 2023
Page 2
story parking garage can be eliminated, with all necessary parking provided in surface parking
lots.
As provided in the last project update on February 9, 2023, the Planning Commission approved
the environmental document and issued the Conditional Use Permit (CUP 2018-0022) for the
previously scoped Orion Center Project. It is anticipated that the downsized project option will
be considered within the scope of the previously approved environmental document and the
CUP, so no additional discretionary permits will be necessary.
Staff will continue to analyze the option to· downsize the project, as presented above, and then
return to the City Council for authorization to retain the services of a design firm to explore
further cost reduction options and complete an updated cost estimate for the project, along
with the final design work and construction documents for the project.
Next Steps
According to the project schedule, staff will present in early 2024 the downsized project option
to the City Council and request City Council authorization of a professional services agreement
to complete the final design, prepare construction documents and update the cost estimate for
the project.
Attachment: A. Council Memorandum dated April 27, 2023
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Gina Herrera, Deputy City Attorney
To the members of the:
CITY COUNCIL
Date 4127 12:zi:A v cc ✓
CM -~~DCM (3) ~
April 27, 2023
Council Memor andum
{city of
Carlsbad
Memo ID# 2023037
To:
. From:
Via:
· Re:
Honorable Mayor Blackburn and Members of the City Council
Paz Gomez, Deputy City Manager, Publi~<s
Geoff Patnoe, Assistant City Manager ~
Orion Center Project Update (District 2)
This memorandum provides an update to a previous Council Memorandum dated
February 9, 2023 (Attachment A), on the status of the Orion Center Project, Capital
Improvement Program (CIP) Project No. 3572 (project). The project will construct a •
maintenance and operations facility that will house Public Works Branch and Parks &
Recreation Department staff a~ 2600 Orion Way.
Background
Over the past 30 years, the city's goal has been to collocate the following geographically
separate operations into one facility:
• Public Works Facilities Maintenance and Street and St orm Drain Maintenance located at
405 Oak Avenue
• Public Works Construction Management & Inspection located at 1635 Faraday Avenue
• Public Works Utilities/Carlsbad Municipal Water District (CMWD) located at 5950 El
Camino Real
• Parks Maintenance located at 1166 Carlsbad Village Drive
Collocation results in increased efficiency of operations, reduced environmental impacts to the
community, improved cross-training and collaboration, and opportunities to repurpose the
Oak, CMWD and Parks Maintenance properties.
On August 21, 2018, the City Council authorized an amendment to the agreement with the firm
preparing the bridging (or preliminary design) documents and appropriated additional project
funding. The City Council adopt ed Resolution No. 2018-156, appropriating an additional
$16.5 million for the Orion Center project, bringing the total appropriations up to $47.3 million.
This total included a budget of $38 million for construction, and the balance was allocated to
soft costs such as construction contingency and designer, consultant and staff fees.
In fiscal year 2020-21 and in accordance with Carlsbad Municipal Code Section 2.18.110-
Appropriations for arts, the City Council authorized an appropriation of $500,000, or at least 1%
of the estimated total construction cost, for public art as aligned with the city's Arts in Public
Places document, for a total project appropriat ion of $47.8 million. The project's appropriation
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Orion Center Project Update (District 2)
April 27, 2023
Page 2
sources include the Community Facilities District (CFD) #1 fund (72.2%) and utilities funds
(Water Capital Replacement, 13.9%; Sewer Replacement, 8.3% and Recycled Water, 5.6%).
CFD #1 Project Funding
In May 1991, the CFD #1 was established to fund construction of certain public facilities
generally described as a new library facility, a major addition to an existing library building, a
City Hall complex, and the addition of an office warehouse facility at the Public Safety Center. In
addition, funding for park improvements (Veterans Memorial Park) and other specific major
street and bridge improvements, many of which have been constructed, could also be funded
using the CFO #1 fund.
In addition to the Orion Center, the remaining projects eligible for CFO #1 funding include
construction of the City Hall replacement, Cole Library replacement and the new Veterans
Memorial Park.
Real estate opportunities
Construction of the Orion Center would also create financial opportunities by allowing for the
repurposing of three city facilities located at 405 Oak Avenue, 5950 El Camino Real and
1166 Carlsbad Village Drive. Public Works staff are coordinating with the Real Estate Division on
future opportunities with these properties and will report back to the City Council at a future
date.
Discu ssion
Since the last project update on February 9, 2023, the Conditional Use Permit (CUP),
CUP 2018-0022, application was completed, posted for public comment, and reviewed and
approved by the city's Planning Commission with Resolution Nos. 7474 and 7475 on
April 5, 2023. The Planning Commission voted 5-0-0-1 (one commissioner recused herself) to
approve the environmental document and CUP for the project. A copy of the Planning
Commission staff report, resolution, and supporting plans and documents are available at this
link:
https://records.carlsbadca.gov/Weblink/DocView.aspx?id=6407580&dbid=0&repo=CityofCarls,
bad&searchid=1621fdfb-7 d4d-42b 1-bf6c-101ae9726822
Because of recent increases in construction materials and labor costs, due to inflation and
supply chain issues and since the last cost estimate was updated in 2018, staff commissioned a
consultant in March 2023 to update the construction cost estimate with the current scope of
work that was presented to and approved by the Planning Commission. The updated
construction cost estimate for the project is approximately $61 million, which is a 60% increase
to the previous and budgeted $38 million construction estimate.
Factors influencing this increase have been cited as:
• Consumer price index (CPI) going up 20% since 2018
Council Memo -Orion Center Project Update (District 2)
April 27, 2023
Page 3
• A greater leve·I of project detail incorporated into the CUP technical studies, specifically
in relation to compliance with the Climate Action Plan and updated ordinances,
including vehicle miles traveled (VMT)
• Inflationary increases in construction materials nationwide
• Increases in contractor costs nationwide ranging from 10.9% to 20.8% since
November 2021, depending on the construction trade
Given the updated cost estimate for the Orion Center, the recent City Council decision to
construct a smaller replacement City Hall facility and maintain the Faraday Center, the plan to
develop Veterans Memorial Park, and the recent changes in telecommuting that resulted from
the COVID-19 pandemic, staff will revisit the scope of the Orion Center project and return to
the City Council with a recommendation on the way forward prior to proceeding with the final
design process.
Next Steps
The project's time-based schedule has been updated, and the revised timeline is as follows:
Summer 2023
Fall 2023
Staff conduct evaluation of Orion Center options
Staff present options to the City Council
Attachment: A. Council Memorandum dated February 9, 2023
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Ron Kemp, Senior Assistant City Attorney
Gary Barberio; Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Tom Frank, Transportation Director/City Engineer
Zach Korach, Finance Director
Kyle Lan.caster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
Suzanne Smithson, Library & Cultural Arts Director
Allegra Frost, Assistant City Attorney
Eric Lardy, City Planner
John Maashoff, Public Works Manager
Babaq Taj, Engineering Manager
David Padilla, Utilities Engineering Manager
Richard Schultz, Cultural Arts Manager
Scott Donnell, Senior Planner
Curtis Jackson, Real Estate Manager
Steven Stewart, Municipal Projects Manager
To the members of the:
CITY COUNCIL
Dateef'/9()3cA ✓cc_L
CM ~CM _VOCM (3) ~
February 9, 2023
Council Memor andum
Attachment A
{city of
Carlsbad
Memo ID# 2023016
To: Honorable Mayor Blackburn and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager Q
Re; Orion Center Project Update (District 2)
This memorandum provides an update to a previous Council Memorandum dated July 21, 2022,
provided as Attachment A, on the status of the Orion Center Project, Capital Improvement
Program (CIP} Project No. ~572 {project). The project will construct a maintenance and
operations facility that will house Public Works Branch and Parks & Recreation Department
field staff at 2600 Orion Way.
Background -
Attachment A provides background information on this project. Since the last update on
July 21, 2022, project consultants continued to work on engineering-related site details and other
supporting documents for the conditional use permit (CUP) application. On January 27, 2023, the
CUP application and associated documents were completed, and the Mitigated Negative
Declaration (MND), as requited under th.e California Environmental Quality Act (CEQA), was
drafted.
Discussion
Pursuant to CEQA, the city must publish a Notice of Intent with the local newspaper and State
Clearinghouse, announcing the public review period for the project and the MND. The-public
review period started on January 27, 2023, and it will end on February 26, 2023. Following
public testimony, staff anticipate a tentative Planning Commission hearing in April 2023. This
date may change depending upon the number and content of the comments that are received
during public review.
Next Steps
The project's time-based schedule has been updated; and the revised timeline is as follows:
February 202_3
April 2023
Summer 2023
Fall 2024
-Fall 2026
Public review period complete
Tentative Planning Commission CUP hearing
Request City Council authorization to proceed with the final design process
Complete design and submit for permitting
Estimated completion of construction
Attachment: A Council Memorandum dated July 21, 2022
Public Works Bra nch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
Council Memo -Orion Center Project Update (District 2)
February 9, 2023
Page 2
cc: Scott Chadwick, City Manager
Cindie McMahon, City Attorney
Ron Kemp, Senior Assistant City Attorney
Gary Barberio, Deputy City Manager; Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Allegra Frost, Assistant City Attorney
Tom Frank, Transportatidn Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, Environmental Sustainability Director
Eric lardy, City Planner
John Maashoff, Public Works Manager
Babaq Taj, Engineering Manager
David Padilla, Engineering·Manager
Scott Donnell, Senior Planner
Steven Stewart, Municipal Projects Manager
To the members of the:
ClT'r' COUNCIL
Date 1/21 )?2,CA ✓ CG ✓. ATTACHMENT A
CM ,/ ACM L DCM (3) ~
July 21, 202_2-
To:
From:
Via;.
Re:.
Council Memo r andum
Honorable Mayor Hall and Members of the City Council
Paz Gon:iez, Pep1.Jty E:ity Manager, Public \(1/orks
Geoff Patnoe1 Assistant City Manager {fi •
Orlon Center Project Upd.~te (District -2)
Ccity of
C-arlsbad
Mernp ID #2022086
This memorandum-provides an update to a previol!s Council Memorandum datecl Jan. 20, 2022,
provided as Attachment A, on the status of the O_rion Center Project, Capital lmpmvement
Program (CIP) Project No. 3572 (project). The prqject will construct a ma1ntenance and
open:1tions fa_cilltY that will house Public Works Branch an~ Parks & Recreatlo.n Department
fi~ld staff at 2600 Orlon Way. •
'Background
Attachment A provid.es background information on this pro)ect. Since the last update on
J.;in. 20, 2022, project consultants have continqed to work on ·engineerirJg-related sit e details and
other supporting doc(.!mentsfor the conditional use permit {CUP)'application. The consultants
submitted revised documents to address prior plan~check comments in January and May 2022.
Staff provided p_lan-check responses. to thqse submittals 1n re!:irn~rv and July 2022, respectively.
Specific items included the tran:sportation demand management (TDM) plan, preliminary
hydrology study, upd_ated ~tor:m water qµalit y management plan, storli1 water detentiori' ba'sin
desi~n, square footage on grading plans, cross seption of the new rt1ti:1itiirig wall and_other details.
Additionally, staff have updated their comprehensive time-based schedule for all drawings and
documents, including environm_ental docum·ents and technical stu_dies, required as part of the
project's discretionary revi~w process. Staff met with the consultant on Jl.JIY 181 2022,to discuss
their resubmittal and the way forward.
DiSC\,ISSion
The civil engineering site details affecting storm water trea,tment on site have been revised, and
an updated site plan has been prepared and w~re discussed with staff on July 18, 2022.
Additionally, environmental documents have been revised and updated. An updated set of
revised plans is scht)guled to be resubmitted this week.
In addition to workingtoward finalizing· all CUP supporting docllmehts, staff have been tracking
the progress of each supporting document's review in a time-based schedule leading up to a
. Planning Commission hearing date, which is anticipated to be in early 2023.
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t
i I
Council Memo..:.. Orion tenter Project Update (Disfrict 2)
July-21, 2022
Page 2
Next Steps
Staff currently anticipate that the project application; revised reports and updated
environmental document will l:ie deemed complete and subsequently posted for publig review
in Oc;tober 2022, which wa_s previously anticipated to be in May ,2022. The revised timeline is as,•
follows:
O~tober 2022
Early 2023
Spring 2023
Fall 2023
Fall 2024
Spring 2026
Post CUP application documents for public review
Planning Commission apprQvaJ of CUP
Request City Coun·c1I approval of bridging documents
Request City Council approval of design~build contract
Design-builder completes design and permitting for start ofconstruction
E:stimated completion of construction
Attacbment; A. Council Memorandum dated Jan, 20, 2022
cc: Scott-Chadwick, City Manager
CeJia Brewer, City Attorney
Gary Barberio, Oeputy City Manager:, Commµnity Services
Laura Rocha, Deputy City Manager, Administrative Services
Cindie McMahon, Assistant City Attorney
Robby Contreras, Assi$tant City Attorney
Tom Franl~, Transportation Director/City. Engineer
l<yle_ Lancaster, Pa_rks & Recre~tion Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, l:nvironmentaf Sustainability Director
Eric Lardy, City Planner
John Maashoff, Public Works Manager
!3abaq Taj, Engineering Manager
David Padilla, Engineering Manager
Scott Donnell, Senior Planner
Steven Stewart, Municipal Projects Manager
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· ATTACHMENT A . _
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Ff.Q!l;lj
via:
Honorajjl~ ~_;,iyor° Halt an<j 1\/l~niJ:,~s of the Citi,1,,g9un_~ii.
P,az ~Prniz_, Q~puty Cit"y ManJ~r:. public Wor~s ·.:
G~off P~tfipe, A~~istanl City. Manais;er ¢5jJ ··. • •
Orion Center Ptoject Up_~~tg (Q!s~ri.cJ 2) Re: -
M~rno IDlf.1_022009
fhJs-rn-emorandurn °(jl'OVid~s an UJj~cj_te (o aJ:jrevJpus ,GouncJI M~•mit~ricf(Jrn dc!tec:( July~, ;rn,2i,
prsv[ded as Attachment A~-on.the statl!_S oftJ;e Qriqn C!=?n_ter Proj~cl, C-apJta.1 lmpfov$ntent
Pro__gram; or CIP; Project No . .3572, Which will' constru'ct a maintenance. and oj'.!erationsfacility
. thc1t ~ij11,\;_4~e· Public Wo~k-~irarwh arid P~rks ~.~J~c~ea.tlon Dep-~rt-;:;,,~~tfl(=ldstaff at" 21;iOQ -
Orion Wa.v.
Bc1c1<grg"ung
Attachm-e-ntA provides. q<!CJ<gr.01.md inforriiatio'~ ar-Fth'is project. Since tbe last update Qfl
July~, lD.21; staff and ~roje!=tconsultants lra.Ye,J;on!i.l)Yed to work·9n {ra.ffjc a·nd mobility
related r_ep_orts and other ?Ul?Rort doc4menrs foytb~u~Qn~jtional 1.JSe P#mit,.or dJPJ
appll,cit1oiJ. MditionallyJ staff b9v~ update;i'"tn~fr s.t>mprehensi\te ·time-p~~ ,sch~dule fbfall
drawings anci clocum,ent~, i.n.c.luding en_vironmentaJ documents and technical studies.; reqYlr~-d
a.s ·p.~rr aft,l}'e projeds:clis,;r~ti,911a,ry review pr.gc~~s_, • • • • • •
--.-.• .,.. --
. Discus~ii:>1) . .
The traffic impact analy.!;is, or TLA, local mqbility <!!J~ly~~; cir LMA, a_nd tr~nsBortation demand
management, or TOM, plans filr tbe project haveh?~.n r~ylsed, and an ·upda.teg site plan has
been prepa.r~cl. AdditioriallV, ci:{lfur~I resource group~ h~ve been cof!tclcted, _a_nd consultation
with thero is uoperway. The st;enic tr.ail surro1.1ndfog th~ project has be:en ·;ewoved from the.
prciject scope to avoid impacts aM the corre.!;pondJrigenvlronmerital documents were revised
accordlWaly. An updated s_et of revised plans and upd;;ited cuJtural reports have not yet been
comp.le~ed. the rnvlsed ta"rget date for these pendfngcdocL1ment~ to be cqmpleted and
submlttaj I.? LatE:!_J~nuary 20~2.
Jn ~dditJon·to w9rking toward finallzfr1g all CUP sup_porr documents, staff have been tracking
the prqgre_ss qf e.ac.h support db<,:tfmejit's review in a time-based sched1,1le le;i:1Jljng up to a
Planning Cpmmi,ssion _hearing di:!te1_ livhlch Is anticip'atecl to be in fall 2022.
·publ_ic Works Brandi
Fleet & Facilities Qep.irtmelit
1635 Faraday Avenue. f C~rlsbifd, CA 92008 I 760-602-2730
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Council Memo.,. Orio0;C);.nter Project Up•dit~·{pistrict'2)
Jag; 20, 1022
P_clge2
!'Jext Steps -,.,_. · s-: •• ~ • : .
Qt~ff curreN!Y aI1ticlpaJ:e t~m,thsi prC?j~ct appl[c_gtion, reviseq·l~ports and upd~t~_g. ''""
eiwironmentt)Jdocumenf,&lffbe de~meq c_ompJ~te and su~.$.eqµf!ntly posted for public review
_in.late Mi;Jy 2022; The'revi,s~diimeiine is as fofl~\l)ls: ·, ·· • ,
_M~Y2.022
Fall:2022T.
Lafo·202_2'. •
SJlfing2023
SprJn~ 2024
fall·;•iois .
Post CUffaepllcatidil dqcuments for public·review· •
Plai1riing"Cqnirrtlssi9n a_pprqval of CUP . .,,, ....
Requests~iW<::o:undl approval of bridging·,;tbculJlents
Request<ijfy;Q:iynci! approv~I of design-b-ufld tontrac;t
Design-b!-Jil_der completes design and perrrijttjng for start pf con;;truction
Es,tlm·at~lcdmpletion of construction
Aijac;hment:'A, Cq_yricil Men:ior;andum dated J[!ly 8; 2021
cc: Scott Cha·dwlcJc-;· City Managef ~ ·' •
Celia Brelille.r, (it\lAttornei •. c-• _,.
~a'ryBarb_ehi;i: [),i~p~ty City M~na_ger, CorriJ11U11ity Servlce__s
b~tira R~~~~~'~l)lp.~ty ½ity M~~~ger, .Adm111Jstr·fil1~e -Services
Rphby c6"ntreras; Assistant cJtfAttorney' Tom Franl~;-Trari-.S-poiTc!t1on Director/City E0~gfneer
Kyle l~nca;tEJ l?~rk~-~ Re'creatJ.o"' Pirector.
Jeff fviurpfiy;-"cifrq.fu,flitY_Devel9pment Dire1;tor.' -
\ifcki Quirar:ii,1Jillffies.-Director
Jfiile{WoQd, E~Tronmental l\11'a'nagement Di'rector
·!5il.h NeU; CityPf;n;~; c,'e;~. ' • '
iohh Maashpt(h1151it'Works Ma"nager' i
B~~b°'aq'Taj,-~){gip(3~i:i'rig ManigJ···· -
5avici" Padilla; Vtiiities"'Engineering Manager
Steven Stewart, Municipal Projects Manager
l;ri(:Lardy, PrinciRal Planner
' j '
'(Q:
Ft'Q[!.1:
Via:
Re:
A.TT~CHMENT A -. . . ~:
Couneil,Memorandinn
Honorable Mayor Hall and Members of the City tounc;fl_.
~~r,C}omez, Depu!Y,City 1'{1a_!lager, Py_~_llp:_"¥Rrks
G ~_off Patnoe, Asslst~nt ~l_ty M.ana~f(_ ~
s·ri(;n Cent~r Project Update (District 2) r _, •
This m~rrl6YantiUtn Jirovides an update to·a pr_evlous memorahd_um date.d:A~ril 2,9; 2021,
(Attachrt1~!li ~t0Qtb-~.status of the Oric:trt C~11fei.-Project, Capital lmprove_Qi~nt Program (CIP)
Project No .. ~~72 (project), which will cbnstru~~ a maI'1tepance and ope:r.i:!__tiQ~ fadllty that wil.I
house Puf:illl:;Vl?i:i.tfcs .Ei'ranch and Parks & Recr~att9n De_part.rpent fie,dstaff. •
BaclcgrnL1rtd
As ofthe. last proj_!?ef 1,1pdate on A~ril 29, 202_1, ~~ff~11d pr,oJ7ct tonsulta,r,its"'i;onttnue to work
on trafflq aiJa 1Ji6bility related reports for the p.n?°J~ct, arid staff cre~e_,g ~ \;Pl.t!Ptib~n~ive time-
based sebe.!;htl.~-f.Q.r ~II cfr_aWjf!g? ~JJd docume~ist~quired as pattoftj:ie woje,!:f~·d,isc;retionary
review process-.
Discussion
• The vehicle ~,1~~.trilv.~~.((\Ll\1T) 1malysisJor0the projecfwas.compieted d!l M[v 1:/, 20,21 .. The
lo.cal mqbility ap~Jysis {UiAA) and transpo.rt~tion cl'en:rnn:d m~magement (TDMf p(atifor'the
prpj~ct contln(Jeft9· pe r~1il_~~~ an~ updatecl a~ rie}i:ledto e·nsure the doCJ!m~ti.ti g,[e«;,o,mpJet,e
i:jnd·r~i:ldy for;pu.bJl,i;.Jc~Yl~,w gJiqrto deemin-g·the project's €oi'Jditior(al Use Pdr-mit (CU"P)'
appli'catibn complete. • • ' -·-
ln Jidtjltlon to wq~kin,g towards finalizing the LMA and TDM plan, staff prepared ,a
comprehensive s_checlide -di;tailing the list of <:;UP appJlcation, documents dn file for ffii:! pn;iJect
ahd their review status. This si;:hedule projected mrie?Jo.o.e dates for project plan check _re_view,
eoyiro_nroentaf compliancf! and Planning Commission hearing dates. The anti~ip,?ted Pli'!.n!'Jltlg
Commission heartng-d~t~.forJhe·proJeG:t's CUP lias beeri revised to May 2022.
l\!~~tJt~s
StaJf currently antidRate tl:i~Hhe proje(:t application, revisec;:f reports and updated
envin;iomental document, yi,1II .. be c;:1,eemed complet~.a:nd sqbse!Juently posted for public review
in ,January 2022. The rev!se,cftlrne)ine is as follows:
Ja-n uary 2622.
l).llay 2022
Augu_/it2_Q22
Post QJP. ~~pUcatiqn documents for pubiit i'evie\N
Plariri[hg Commission apprpval of t!Jfl
Reql:resp City Cbuncil approval of bridging documents
Public Wi;,rks Branch •
Fleet.& Facilities Department •
1635 F~r~aay A11~nue I Carl~bad, CA 92008 I 760-602-2730
¢6wncil Memo -Oriofr tint~p Projei:;t Upq,ate (_District 2)
· Jur·-·.s 2021 • • • , Y-.. .. !,
P:,ag~J ·
Ja:rj iixv iq.23 .
J0ant.f~r:y '.2_024··
. JtJy:2_Q2~.
Re_q_ue~tCity ~ourftll approval of desigo-gyJld Gon{r~ct .• .
D:esigrt~b~(li:i'ey'cpf6pletes des_lgn and p§ri'Qittingf9_r start of cobstrtJc.tion
~gst1m·atefh:ofopjetiqn-of ~onstrud;ion •• -
cc~. SC_qt,t !=.hagwick, C(ty,'JYl~n~gi::r
t~lf~ Bre.wer; City~tt-i'>J'n-e"!/
(ii;!-ry.Ei·~rf>erLci, bep!-{fy~City IYl~nager,. ~ommunity.Services
~-'~\l,f] R9£ha,.De:Ji1.JtY-~ilyMaoager-, Mmini~ttative Ser11!.ces
R 01:i by. ¢011treras,.l:\ssista11.t IBV Attqroey
Tom Ff?JJ lc,-Tran~port~tibry-:Qlr'ect'i;f /City Epglne(;!r
Ky!i~J.a"n~aster-; Parks & RecreafioJ1 Pitect(Jr
Jeff Murphy, ~orntn!,lniW Dty~l~pm,eotDi'l'er,:tqr
VlckrUuii"'am; Utilities Director
J arri1::.~ \Mq~_d, E:nvi ronm ~nt,frivHri(E1ge~me11'rol,rector
johll\/!a.as.roff, PubliG Wprk~·l\_ll_anaier
Davld.P~dJffa; lltiOtles Englneeri11gMaJi,?g~r
Tim Sellces; Parks Services Manag~r -
Bc1baq i'aj, Ei:lgi.neerJng Manager
Don.Neu~t1ty Planner
Natli~n ~chn11dt1 Trarisportatior, Planning and Mobility M,n,i3g~_r-•
Steven,Ste~.art Municipal Projects0M~na'ff¢f
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To the members of.the: c1TYcodNci'L -· -,-; . ·
c~a:t~!~,~iJM,,)~~=~
April 29, 207J
To:-
From:
Via:
Re:
Cound l Melli6ta'fl.a·u'fh . ' -.-. '. ,.-·, ,-,·-..
Honor.apl'e Mayor Hall and l\liet9b~r-s,0Hhe q~y ~unci.1
Pa~--§_q_tn_~z1 Dep~~y qty ~aria~~r;f!~btt~pric~
G_e.~.ff R~t/'1!;% As_s1stant CJ~y Ma11a~er ~
Drio11°~enter Project Update {l)_rsti]1:t 2t' -,. _
-.,,,.-•• -• 1 • .c· ;.:
..: -Attachm¢nt A
Th!s memotandurrr p_r_ovides il-ri updi3te to a prev.lqi.is -l')igrrio.randun:i dated Mar~h l;t; 24_2_1, on
the st.it us of ti}_§! OHi:ii1 Cent~( ProjectJ C.apital lmptov~ment Pr:agram (CIP) Projecf llt~. 3572
(profect), which willc6nsl:rud: a.friqlnt.ehance and i:rperati9ns'f;lcUityth;;it will house J?ul51iG
Wor@J3tanch andPaflc~ & Recreation o·ep;irti:nent field staff.
Eiaclcgrf>urid
&~ gJ tbe la-st projeEtiJ(lda~ ofr-:Match 11, 2021, Att_achment A, staff alid pto]eotGolisultant_s
have toofinl!__ed tC1'!!(Q!;tl'fo\/q,i1r_d r_~V,ising'}in~finalizJtigth:e lotaJ mobUity~h'11,lyliiS (l_l\liA),
~ransp-□Jtq.tjon cJe.m~~d tnaruiM01~nt (TDM) pla_n an_d the_ VE?_hicl~~ll}iJ¢.s\r~vi led (VIVIJ)-analysJs
forth€! proJ~_ct; •
D!s-cussJg1_1 .
,$t~ff c:pf'\tio,~~ tQ_ re.0~mrt!;le \11\iJTaric1lysi,s prepareq by Fehr & P,eers; who revise the clp~umel'lt~
-as' ne-;;ded. -They. submitted ±he most r.ecent verslo11 of tni anily:sfi1hr:sta(freview the week of ·A~~t1~,,n21. ----· -·---. -----._ --.-, --· . ---· -
in-;iddltiqn to reviewlpg_fij~ ref:lci)tJ,..?tatf are developihg,.l~ngt1_'ag_e'to-c:onditlqni:he project on
t~e t_r~nsportat4on system man~geh'\ent reqyiremE?(!t to mitigate P@i~ct i!IlPi!e.ts tp
~i:!utb~_ouod El Cani_ino Real at Fara_flay Avenue left-turn pocl<ets. Staff anticip~ted incorporating
th_e_ t9st of the left-tur11 iPc,ket rn6_dlfi_cad9ris into the fiscal year 2021·22 (IP Budget request,
but fhi_s will II kely be deferred to a fufure date:
N.exlS~eps
Sfafre'rif rently anticipate that the prpJe!=t application, revised reports .;irj_d YR~~!_ed
~11vlrqnmental doeµmerit will be d~enfod (:omplete and subsequently posted for gublli;: review
in June 2021. :rhe revi,!;ep timeline ili-a~foliows:
_J~h~_,2921
Augusf2021
oct~ber26,21
Marth2027·
February i o23
Juhe2_0i4
Post Conditional Use Permit (CUP) application documents for pqbJi_c.revlew
Plann_i11~ GQIT)tni?jlo~ gpprqval of CUP
Request City Coundl_ apprpval of bridging docu!Jlents
Request'City Coaridl approval of design~build contract
Desigo-buil~r i;QrD_l?J~t~s q_esig_h a11d permitting for start □-f co'nst;ruction
E;5tlm9ted complet:ion of construction
Public;Works._ ~r~nch
Fle~t ~ Facilit[es Q_epE1rtrnent
1635 Faraday Ave nu~ I Carlsbad,_ CA 92DDa I 'l6D-6Dt-i730
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Cpurjjiil· (Vl~Q10 -: Orlon. C.eQ{ey f!fpj~~t 0.pdat1; {Dlstrlct;i)
Agf.fl 1~i iqii · • . • • .
p~-i ~.t •
ct: S,t9fr"'t:h1rawi¢i<, City Manager
c_ei'lajlr;:.w~i; ~ty Attrirh~I[ .
G'ary Ba}berioi DeputyClty IVlanaget,,·commllnitY s'E=irilic;es
lau·riRqc'b_a, d;puty Ci.tYM~lic_1g~r,jl.dministratlv~-S,er.vice_s
Rqbby,G_<;infrer.ai, Assistarifcity'At!~rney •
TorJi·Fi",l°h.k, Tf:anHmit~tlon P.ifei:t_or
iMe.U:111ca#er, parks & Recre.~tioQJ;)irector·
Jeff ivl_u_rpby,_ :Gpmrnunity Qev~i"tipr,nent Director
Vidci Quiram, UtflWes Direptor
Jolin M~~S[J:qff; Poblio-Worlcs Ma_Mlger
0<1vid PadiUai .EngiHeedhg Manager~.
Tfm Selke,far[<.sS~rvlses Ma~c1ger '
Bahaq TaJ; Enti~eerlng Ma'l:1a-~er
James Wopd, EiiWonmental Manager
Davi.cl Pa9.iUa, ~nglnee(ing Manager
Sf€!'1e!l Stewart, K/iunidpal Prctje,;;ts _l\/laq~i~r
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iTTA.C-JJMENT~ ~· r .:; . ..--•-··· ----:,_,
• tahncU Me·marandton --' -....... -...... , .___,~·····-
This tnert1_9J'c;1n.~ii1rr-provlq~s,an up_!:iate.!8~ previous memgrarip)im <;lii.t~d Oct. 1, 2QiD; qrt the
status cifthci)~riorftentet Proj~ct, Capitafonprovemenf: P(Og(~tn-(CIP.)·P:roJ~~f No.-§53/i -_
(prqject), wh\i1fu:,~1 ~O_(l~tr:U_ft°fl.!DqiiJfgriia:hc~ and operation~ f~~iliiyth11twll.l 1:iou~~-Pujjljc
. Works Bra_tifhii.~ifp_arks 81 Recreiiti~f.'I.P.f:f'.!artmentfield staff,.
Backgrounr:1:-~ o_f th~ ~s~ J!i'QJe_<;t t1pdi;te g_n Oct,.1, 2JJ:20_ (Attachment A)1s1_aff'~nd project consultc;1gtj !,ave
c6ntiri~"edtp.WO:i'1i\oward l'!;!Visingang_flf:lallzJngthe.localmqliillty.anaiysls 1tfVIA), •
tr.anspcirtafLog_ demand Jn13nagefnent (TDM) p!an and thavefficle miles traveled (Vl\/jl:) a,1ajys:I~ for·t-he pr()j)ft .-• • • • • • -•• --• -•
Discussion
ln Dei:e;;;;ber:i02p, stiiffwas c¢ncerne:di 6a(th!:!VMr';malysis being prepared by the t(affii:
~engfoeefilig:~is~W~t ~w'.,i:not proii~siAi~i~:~~pfl,tteid. fn, :,~~;~iv W?,1J staff ri!tai~ec;I_F~hf' 8/.
Peers, ato_nsp!t~QHhat-:hel~ecl the corp_fuµfi1WJ)ev~lop&tenf(cp) Dgpartment prepardb~ _
clt\/s VMT analy.sjs_g~kle, to fJrepa,re aiilndep_eJ)c{_e·nt VNJ"fadalysfHor the Orlon Center,' pj.o)ect.
On ,F-eb, 1i,2b'it' i=~hr::'& Peers comr.ie1'~/fthe1r. romprehajis]vi.a:6,iuy,sjs c1nd submitted iff_<:!J
city review. Qn_ fe,s;.2~,i-~921, CD staffrefurn~d-revlew.-cojtlnierifs, ana the analysis Is curr~ntly
being upaated by Fehr 8! Peers.
h;i J~nuary ,202,1,,a~ yp,c:!ate_d version of the Lfli1Areport andT[!M pran lhlere submitted to c.D
staff; who·retur_ned review comments lastm_ont~-Tb!:! currently ldenflfled measures to mitigate
~et_ran$pdJt11tloi, $ysteo,·management /TSM) requirements 11'.1.Gldde P.l:!Vment of a fair-share'
~ontribution_ tqwatl e><t@ri_dj~_gthe left-tur11 pocl\ets,on-·s"o·uthbor:i@i Efcamino Real at Faraday
-Avenu(:l and p9ying foi' ~igoaj controller modifi1;.atLon5. at, that tnt~tsecti9.h!"(he costs ofthe
r;oaJl~ciy modifiec1tio1JS at~ ~11t!cipated to beJQ4.0fR~r11ted Into the}_;Jf ~Uq~tforfiscal year
2021:-22. .,.
i9.elJ(Steps.
~taff·anticipaJes thaf the pyqJett application, revised reports and LIP.c:!ated environmental
·tlqclitflemt wiO be qeem~cl<;Qmplete and subseq,uentlyposted for plJfJlicr~vi~w in April 20~1.
.{'iJg0c,Work_s Branch
F~r~day:cemer 1635 Faraday Ave I Carl~bad, CA.QiQils l 7~d-R02-2730 t
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S?Uf!¢il' M~~~i--9.r:l~iir ¢e!'JtE!r Proj~ct Up~ate (Dlstrlc;ti)
M~rc~ 11;2021 • .
. P.age 2 ~-
The r~vi~.~~ p'rofei.;t tltn_eJlne ls ·as follcilN.~:
-I
April '?bfl
June/J□fv'20~1
Q.c_tober-2oi1 ~
Jai:iu~ry,-?,Q2i,
~c~ci~er 20,~
, ~e~ruary,202:;l .
Post-Condit~onaJUse Perm I~ (CUP) ~p-pl!fatioh d_pcIJ_nfe~1!i fqr public
rev{ew --.·
Planning tommt~slon appr9vai 4f:tO'e:.._ -.•
·~equest City Council approvi3L~fhridgi\i_g:dpiumen\~
ReqµestClty, C/i[l_nci!"approv_al c;ifq~ig1i:-b.iJild contrc1cf0~ , ••
Desigri-bu!lder,co!ijp_let_!'!s deslirt ~n~1:fpJrrnlftin~ f~r ~t;;i rt q(coilstructio.n
Estlina~ed cornpfetion of constr-Lttt!_ol :
Affacninent:.A Council Memorandum dated Oct. 1, 202.!f -. • '"·'-" • ~ .n-. • •• • -• ·• • • •
-C:Cl :~c/it.tCbacfwLc/(,¢lty MatJag~r
?e:na ~te)N~rt c(tj;A~9-rnev' . . -.
G'a'ii/ Ba.rberli:>1.P:e'P.ul\i;Clty !Vl.ana·g~r, Community sgrylceS:
b'aura Rtfolia~ Dei=J&y;;11:1ty :Manager.; ~dmlnistrati\le Servlc~s:
~ol;i~y,cgin.tr.iiaj;~s~i~~cit.tiWA!tornF:Y
To_m Erank, Tr~nsgqrtafi~.('.1 .Eilr~ctor •
l<Vle Lat'lf~S\t!_'{li'¥~~(!!.1fl'e!l'tio_ti ~-n~or .
J~ff Murphy_, .Comn:i_\.inify □e_v~J?P..!TI~l1W.lt;,~ctQr \M~l Quiram, Util/tlesDlt.ectpr • • • • '
fohn Maash9ff,gLI~llc Vi/.crks~ Mari<!g~(-;
--Da-vld P_adll!a;Eirglneering,Manage.r _
Tim sell1~, Pel.dis ~i'er..v!"tte~~ Ma~ag~~
B~b~q Tajd;ngih~r.lb&M1m~ger ' ,
·.·fafntis Wcipd, Eh\ilro.i.iril~ntal Manager ,
st~v~n~tewart, Municjpai Projects M~ti~g~r
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. Hoo_qt~~I~ [llj!V,gf(i9ll ali~ Members qft~EJ clty Gqu_nc;;il
Paz (5'orn~i:;. O~!Jll!Y 1;:IJY (l/l_ajlager, Public \fl/orlts • •
.G~rv.·,Ba!P~!i~,Pe,~.uty i:]!Y,M ~bl)ger, c~n 1ty s~r11ie~s
GeofHi'at110.~;:-~~sjstant ,€.[WJ~;mager e-.
t.;ll"iQfi CelJ!~t' f(oj~f!J.p~~~e,. • . • • • • .-·-1~··
/1.ttilclnpenfA
Thl~Jrl}!'.~d,ra~dum pro~!d~s ap u~~~ ~rq..Ji,.1:/~!~tus-of the orfon tenter·P-r~j~c.t; fapitai
lm]lrobenfent P.r.qgtarn (CIP) ProJedNq,-~j72 {project), which wiU sonstru_cita Jnaintel:iance:and
op~~atl9s.f1sf~i;ili!Y that will hous~Publi_a:W<?r.1!~ Branch ;;inf! Parl_rs D~~rtm.intJfo!!i st.a.ff;
Bacl~roi.ihd
s1ri~~ t~~jast !JJo Je~! upi:lafi:! ~L!.b. lT!i,tt~~ 91.rl\iay·9,,,201i,Pu~ll~ Works ~taff_~ ~ !i~efn'wotlfing
dilfg~ijtly~itlfRoesflng Nal(aniuraTer.ada Arcjiitects,ln c. (RNT) an!l Griffj~ . .§t_tutt~r~s., Inc,, (~SI)
to ~fi(re~:tr~vla~pry and other c9mme~i:{raifod .byto\ilm,imi!;Y Qeiieli;>pment ~affreg9rding
th~ C6n-arfi&i~lllse Pe I'm it ( Cl!,P) q~~ifo~!£11iWb~lt was oJ:Ii:ih4ty_subm!ttI{d.lif De.c:ember • •
2018: 11W£5mm ents were relat~.a ffi s1otro~aJej tji~13,_t111erit l;ing cont~9I, Japflss~pio~~, fire
safe_ty}ini:l tr~ffiGJtrrpact's·<lni:lniltTgatiofi~ 0 ·~ --~ c. • • • · -·=··--;:· -i:-
Ov~(the>CQ-U"(s~ ofthe year,:clty staff_wdr~d'w.iihth~ CO!)~IJltarit.sto agcn;e~·s ~~teji~l}J i_mpatts
and' dev~ip~ppropl_'.i_!3te.m1tig~tiQrtm!!a.i~!i~f~~J(roJ_ej:tIT1qqWcatiohi tp ~e(l'@retR1" P.f .t,j~tl
corupll~~-~tfi'.~pp.l'.opri~telat£i;I ~s_e regl.!i~Honiio ~~~rtlc4l~r,.traffic lrilp_a~f~. ,-
In late .ioi!:1~ sfaff\lii~s fl,heliziiigthe d~a_ft_ejjlili:_o_nn,en:._~I gj)Gui:ne_ntto prepaf~for pliblltreyieW.
The mitig11ticin°mea,sures thgt1¥,ere igefltlti~J t6 addr~s.st~afflclmpacts inclug_eq payn:i:e.n~ -Of a
fair0 ~.b~al'.!l egJtobution iowaidtlj~ co~t of e,itefidi!fg the left-turn lanes at th0e h'it~:rs~ctltihs of El
Camino Re'.ilNai~~ay AY~r11.1e ai1i;l El Camino ReaJ7Palori1~r AirportRoad. •
Hqwe11er, cil.l Jin~ 2i, 2040, sral'i'Jn formedtb !=! ,City 90L111cil that th~ city's Clin'i at? Action Pl~h
(MP) conl:~ltr~fari,in..~_ci(i?ct i;alculation of tlieve~lcle miles traveled_ (VMT!i andfsl.r.that
recjscm, tfre(:@t~~s "u11qualifle.dllas a mltigat!ofitpol fo address ar:id m.itjgate project-level
I01pa1i:s f~sultingfi'om gr.e.enI10USE! gas (GHG)_~_l1J!tSIQt!,S,Jlecaus~ the Califortila.EnVli"Ohm~ntal
Qij_ality Ad (EEQ.Af d~terfuin'at{on for t~e Orio;tent~r Pr~ject relied on tbe c;:AP to agijr:,?iS
~l:IG impacts,; th~grpJ~Et coulc,l_not mov~ forwa.fd until eil:her a slte-spe_clfio GHG 'at.1~iys~ wa,s
Pcrep9red-6r the MP de.flclenci~sw~re·o1qcl.re~;-~.1l,
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Public Works Brahch .
F,~.i.d~v ·cenl:er 1~§s·Farada11Ave I car/sbad, CA9~bo$ 176□-692-2730
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pq:jyhe·l6, 2oio, th~. dty to}J~il a~~pt?ad ~~1/\1 Veh lt(e Mi[e·s ,:r~v~led (\il\O;r} sta11~atg_i;.
p.,ursyantt,i.~t~t~•ia"'! i~~Z.Qn.J.til?_:{~i ioiotthe qi:y CO:Lt~df:",ap_pj'pV.ed'.a r~vl~ed 'cAP, '.which
r¢sulted.tna qualif(ed ci:i_~llfaJc.ci~!d:a~?hi be u~eMo aggt{~~..PJ6Je_ct-le)l(31 GHG1mpac;fs°;
qn.sept, 21J 202.0, fh_ic:~s~ltln; t~~!iJ .su~rnitted updaYiiltr:c1ffi~ impact rej:iorts;and sJudies to
spq\J\I QO!JIPlla,rtce 1A1ith_ theileW:~.tapq_ards, which are !l!irr~otly~b~Jngrevjewed liy staff,
.@e1i~;.$t~P.~ .· ... _ .
:?fiiff an~lclpates tliatt~~ @~J~ie.t~RP.llcatioi;l1 revisec,l reRgtfi ~nAtJP-~~tei ~Qvir91:u:n~nti3I • qgcumelit will.be. dg,em!?~)):i1:r1ple_ti(ai:ir£suosequentlypllit~-~fotP.Ubllci revielltf ·111 earfy b~c;emji'ei\cThe revis~gf!ijlejiji~.r;asfbllows: -• • •
~anuary 2021 Pgs.tJ;QP1P~[c.atlpo a.rel E_:!nvironnientai clocum~e_ritfor-pubilc review
March/April 2021 Planlilflg.<;onirols:slpn app,roval of Cl,JP
Jylay/Ji:,ine.2021 Requ.esfeity Co1,1nc!l.11pp_roval of bridging d}icu111¢11t~
Qct:9betid21 ' ReqLiestCJfy C~il.lng_l approval qf ctesign-ffuil~ ccmfract .
-·AJJgil{~~0?2 Des'lg.ri'.6uOtl~fc2oiplefe.? design and pern;iltting fof'sb1rf of construction. 6~cehlber2023 ~stimate~ ~QroPie.tl(l_n Qf gJJ1striiction • • •
cc; Scott Chadlf\/lcfc, City M@~ger
. Eefl~Jlfell't/er, eity Attorney
Jcit~~~~hl!!;O.!:!p~ty.C)tyManag\if;Administrathte Services f P.lll Franlt.i Tra1Jsp~rf,atl99 Q!f~i;tgr • ·
i<'yl~, l.anct1.ster, Parlts EL ~cr~~tif:>n O((ecti:f.
J.ef('.M.u_rphy,. Communi_titQ.~velopfTI~\lt-Director
VlcliQulram; Utilities Directer' • JqlihMa:ash6fF; PUblic Wotks Mlilfager i1f,,·siilce; P.arlcs Se~vlc~~-IVlan;ge~ • •• .
B~baq"f~j, Engirteerl11gfo~~g~r:· •
Ji'lf!l~ W_gg_d; Envlfoniiienral°IVIEi"j1ag~i'
David Pai:iifla, Interim Engine~riog !\n_ani'lft!'!r
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