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Home My WebLink About2023-11-15; Council Policy No. 100 - City Council conference, training and professional development travel policyCity Council POLICY STATEMENT Policy No. Date Issued 100 11/15/2023 Resolution No. 2023-279 Subject: City Council conference, training and professional development travel policy Purpose This policy supplements City Council Policy No. 2 -Travel Policy, and establishes guidelines and procedures for City Council Member conference, training and professional development travel. Background City Council Members are invited to participate in numerous conferences, trainings and professional development seminars throughout the year. This policy establishes funding for each individual City Council Member, to participate in conferences, trainings and professional development opportunities. Statement of policy It is the policy of the City Council of the City of Carlsbad to allocate up to $5,000 annually for each City Council Member to use for participation in conferences, trainings and professional development opportunities. Procedure •Funding in an amount up to $5,000 per City Council Member shall be budgeted each fiscal year for individual City Council Members' use, for travel expenses. •Travel must be communicated in advance to the Mayor or Mayor Pro Tern and the City Manager's purview shall be confined to budgetary matters. •All travel arrangements shall be facilitated through the Executive Assistant to the City Council. •Travel must meet the following criteria: 1.If travel is related to any assignment with another agency, the City Council Member should first seek funding from the other agency; or 2.Travel is consistent with current adopted budget and/or legislative priorities; or 3.Clear public benefit is evident; or 4.Revenue enhancement opportunity is clearly attainable; or 5.Travel is related to the elected official's roles or duties (i.e. standing committee assignment, liaison assignment, task force assignment, economic development, etc.) •The City Council Member shall report back to the rest of the City Council after the trip. •Travel requests in excess of the annual $5,000 threshold shall require City Council approval. •All travel requests outside of the United States shall require advance City Council approval. City Council Policy Statement Nov. 14,2023 Page 2 •City Council Members shall adhere to all provisions of City Council Policy No. 2 -Travel Policy. Travel expenses in excess of the reimbursement rates established by City Council Policy No. 2 require advance City Council approval.