HomeMy WebLinkAbout2023-11-01; Carlsbad Golf Lodging Business Improvement District; Resolution 2023-015RESOLUTION NO. 2023-015
A RESOLUTION OF THE ADVISORY BOARD OF THE CARLSBAD GOLF LODGING
BUSINESS IMPROVEMENT DISTRICT (CGLBID), APPROVING A
REIMBURSEMENT REQUEST FROM THE SHERATON CARLSBAD RESORT FOR
GOLF-RELATED EXPENSES AND AUTHORIZING STAFF TO PROCESS PAYMENT
WHEREAS, at its Nov. 27, 2012, meeting, the Carlsbad City Council adopted Ordinance No. CS-
194 forming the Carlsbad Golf Lodging Business Improvement District (CGLBID); and
WHEREAS, members of the CGLBID are assessed $2 per occupied room night, which is
remitted to the city monthly through the current Transient Occupancy Tax collection process; and
WHEREAS, the proceeds of the assessment must be used to promote golf-related tourism
within the boundaries of the CGLBID; and
WHEREAS, each assessed hotel determines how to spend the funds collected by its respective
property, provided expenditures are for approved golf-related expenses; and
WHEREAS, reimbursement of these expenses may be made quarterly upon approval of the
CG LBID Advisory Board, up to the amount collected per property minus administrative fees; and
WHEREAS, staff has reviewed the reimbursement request in Attachment A and is
recommending the Advisory Board approve this reimbursement and authorize staff to pay the
request up to the amount available.
NOW, THEREFORE, BE IT RESOLVED by the Advisory Board of the Carlsbad Golf Lodging
Business Improvement District, as follows:
1. The above recitations are true and correct.
2. The CGLBID Board approves the November 1, 2023, reimbursement request from
Sheraton Carlsbad Resort (Attachment A) and authorizes staff to pay $78,839 to Sheraton
Ca rlsbad Resort.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the Advisory Board of the
Carlsbad Golf Lodging Business Improvement District on the 1st day of November 2023, by the
following vote, to wit:
AYES: Canepa, Eding, Stull
NAYS: None
ABSENT: None
ABSTAIN: Stripe
BILL CANEPA, Vice Chair
~
SHERRY FREISINGER, City Clerk 1f='
(SEAL)
Request for Reimbursement Attachment A
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Sheraton Carlsbad
Resort & Spa
Request Amount: $58,483.73
Amount Collected minus 4% Admin Fee
Date Paid: 2Q23 ---------
Request Description
(attach supporting
documentation, i.e.,
receipts):
Paid
For:
Paid
By:
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Sheraton Carlsbad Resort & Spa
NAME OF PAYEE: Sheraton Carlsbad Resort & Spa
STREET ADDRESS: 5480 Grand Pacific Drive
CITY, STATE & ZIP: Carlsbad,CA 92008
PREPARED BY: : Kristin Dolloff DATE: 6120123
TITLE: Assistant Controller -------
For OFFICE USE ONLY
Approved By BID Manager: -----------Date:
Approved by CGLBID Board O DATE ___ .Agenda Bill No'-. ___ Resolution No. __ _
Request for Reimbursement
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Westin Carlsbad
Resort & Spa
Request Amount: $59,510.66
Amount Collected minus 4% Admin Fee
Date Paid: 2Q23 --------
Request Description
(attach supporting
documentation, i.e.,
receipts):
Paid
For:
Paid
By:
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Westin Carlsbad Resort & Spa
NAME OF PAYEE: Westin Carlsbad Resort & Spa
STREET ADDRESS: 5480 Grand Pacific Drive
CITY, STATE & ZIP: Carlsbad, CA 92008
PREPARED BY: : Kristin Dolloff DATE: 6/20/2023:........:....:.:...:.=:.:...:..--=--=..:..:.;:...;_;__ ________ _
TITLE: _Assistant Controller ______ _
For OFFICE USE ONLY
Approved By BID Manager: ___________ Date:
Approved by CGLBID Board □DATE ___ Agenda Bill No=--. ___ Resolution No. __ _
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Monthly Collection & Invoice Detail ond Allocation
The Westin/Sheraton Carlsbad Resort & Spa and the Grand Pacific Palisades Hotel
CGLBID Collection
Westin Carlsbad Resort Paid 0cc Rms
$9,416.00 4,708
$8,880.00 4,440
$8,518.00 4 259
$26,814.00 13,407
Sheraton Carlsbad Resort Paid 0cc Rms
$8,424.00 4,212
$7,052.00 3,526
$7,362.00 3,681
$22,838.00 11,419
Cassara Paid 0cc Rms
$6,216.00 3,108
$5,508.00 2,754
$6,628.00 3 314
$18,352.00 9,176
CGLBID Invoices
Date Vendor Description Invoice# Amount
1-Apr-23 All Things Hospitality Ecommerce management 11028 $1,166.67
1-Apr-23 All Things Hospitality Ecommerce management 11023 $1,166.67
1-Apr-23 All Things Hospitality Ecommerce management & ad spend 11038 $4,527.50
1-Apr-23 All Things Hospitality Ecommerce management & ad spend 11044 $2,055.00
1-Apr-23 ChemistryPR PR Services 4750 $4,500.00
1-Apr-23 locale Magazine Golf in Ad 5891-M $1,500.00
4-Apr-23 Xpress Graphics Golf on Promo Cards 23-53309 $134.06
6-Apr-23 Xpress Graphics Golf on Promo Cards 23-53379 $77.14
6-Apr-23 Koddi-Sheraton Koddi Advertising & Digital Marketing 50-14243 $3,900.00
6-Apr-23 Koddi-Westin Koddi Advertising & Digital Marketing SO-14244 $3,900.00
7-Apr-23 Expedia Travel Ads 11491293 $1,000.00
7-Apr-23 Expedia Travel Ads 11491299 $1,000.00
10-Apr-23 Inside Golf Media Golf Ad 10480 $2,000.00
ll-Apr-23 Golf lab Media Golf Ad 4705 $7,500.00
11-Apr-23 Xpress Graphics Golf promo on booklet 23-53470 $189.18
12-Apr-23 Xpress Graphics Golf promo on booklet 23-53482 $238.08
12-Apr-23 Xpress Graphics Golf Promo Cards 23-53487 $151.64
17-Apr-23 Expedia Travel Ads Golf Ads 11493171 $1,000.00
17-Apr-23 Expedia Travel Ads Golf Ads 11493155 $1,000.00
17-Apr-23 Xpress Graphics Trifold Ad 23-53601 $1,490.54
24-Apr-23 Expedia Travel Ads Golf Ads 11494577 $1,000.00
24-Apr-23 Expedia Travel Ads Golf Ads 11494586 $1,000.00
24-Apr-23 Golf Lab Media Golf ads 4706 $10,650.00
28-Apr-23 All Things Hospitality Ecommerce Manafement 11079 $1,083.75
Wheelhouse Media
30-Apr-23 (Carlsbad Magazine) Magazine Ad 10081 $1,700.00
1-May-23 Locale Magazine Magazine Ad 5892-M $1,500.00
1-May-23 All Things Hospitality Ecommerce Management 11098 $2,457.50
1-May-23 Carlsbad Business Journal Golf Ad 29080 $2,395.00
1-May-23 All Things Hospitality Ecommerce management 11085 $1,166.67
1-May-23 All Things Hospitality Ecommerce Management 11086 $1,166.67
1-May-23 ChemistryPR PR Services 4759 $4,500.00
1-May-23 Expedia Travel Ads Travel Ads 11498893 $1,000.00
1-May-23 Expedia Travel Ads Travel Ads 11498907 $1,000.00
3-May-23 Inside Golf Media Golf ad 10483 $2,000.00
4-May-23 All Things Hospitality Ecommerce Management 11115 $2,300.00
4-May-23 TravelClick travel ads 2008818 $1,308.00
4-May-23 TravelClick travel ads 2008804 $831.23
5-May-23 Laguna Beach Magazine golf ad 54311 $1,200.00
Month
Apr-23
May-23
Jun-23
Month
Apr-23
May-23
Jun-23
Month
Apr-23
May-23
Jun-23
Allocate to Properties
Assessed to
Golf BID Westin Sheraton
$233.33 $233.33
$233.33 $233.33
$905.50 .$905.50
$411.00 $411.00
$900.00 $450.00 $450.00
$300.00 $150.00 $150.00
$26.81 $13.41 $13.41
$15.43 $7.72 $7.72
$780.00 $780.00
$780.00 $780.00
$200.00 $200.00
$200.00 $200.00
$2,000.00 $1,000.00 $1,000.00
$7,500.00 $3,750.00 $3,750.00
$37.84 $37.84
$47.62 $23.81 $23.81
$151.64 $151.64
$200.00 $200.00
$200.00 $200.00
$298.11 $149.00 $149.00
$200.00 $200.00
$200.00 $200.00
$10,650.00 $5,325.00 $5,325.00
$12.40 $12.40
$340.00 $340.00
$300.00 $150.00 $150.00
$491.50 $247.75 $247.75
$479.00 $239.50 $239.50
$233.33 $233.33
$233.33 $233.33
$900.00 $450.00 $450.00
$200.00 $200.00
$200.00 $200.00
$2,000.00 $2,000.00
$460.00 $460.00
$261.60 $261.60
$166.25 $166.25
$240.00 $120.00 $120.00
5-May-23 Koddi Travel Ads 19065 $1,000.00 $200.00 $100.00 $100.00
15-May-23 Xpress Graphics golf ads 23-54794 $263.71 $39.56 $39.56 $0.00
19-May-23 Halo Merchandise promoting golf 2023000084216.00 $454.44 $90.89 $90.89
23-May-23 Expedia travel ads Travel Ads 11503574 $1,100.00 $220.00 $220.00
23-May-23 Expedia Travel Ads Travel Ads 11503579 $1,100.00 $220.00 $220.00
25-May-23 Halo Merchandise promoting golf 2023000087756.00 $264.53 $52.91 $52.91
30-May-23 Epsilon METT 1145235813 $509.62 $509.62 $509.62
1-Jun-23 Chemistry PR PR Services 4770 $4,500.00 $900.00 $450.00 $450.00
1-Jun-23 All Things Hospitality Ecommerce Management 11162 $525.00 $105.00 $105.00
l-Jun-23 All Things Hospitality Ecommerce management 11160 $525.00 $105.00 $105.00
l-Jun-23 All Things Hospitality Ecommerce Management 11147 $2,400.00 $480.00 $480.00
1-Jun-23 All Things Hospitality Ecommerce Management 11140 $1,166.67 $233.33 $233.33
l-Jun-23 All Things Hospitality Ecommerce Management 11139 $1,166.67 $233.33 $233.33
1-Jun-23 All Things Hospitality Ecommerce Management 11153 $962.50 $192.50 $192.50
2-Jun-23 FireBrand golf ads 54646 $1,550.00 $1,550.00 $775.00 $775.00
2-Jun-23 Expedia Travel Ads expedia travel ads 11508236 $1,000.00 $200.00 $200.00
2-Jun-23 Expedia Travel Ads expedia travel ads 11508272 $1,200.00 $220.00 $220.00
7-Jun-23 Xpress Graphics brochure ad 23-54680 $700.30 $140.06 $70.03 $70.03
14-Jun-23 Inside Golf Media golf ad 10492 $2,000.00 $2,000.00 $1,000.00 $1,000.00
19-Jun-23 Expedia expedia travel ads 11515006 $1,500.00 $300.00 $300.00
19-Jun-23 Expedia expedia travel ads 11514996 $1,500.00 $300.00 $300.00
Total $102,143.74 $15,321.56 $21,984.52 $19,299.59
2023 OTA Commissions-Westin various $22,605.60 $3,390.84 $3,390.84
2Q23 OTA Commissions-Sheraton various $33,658.95 $5,048.84 $5,048.84
30-Jun-23 Sales & Marketing Wages 2Q23Wages $341,353.00 $68,270.60 $34,135.30 $34,135.30
Westin Sheraton
$601,905.03 $133,312.06 $59,510.66 $58,483.73
Request for Reimbursement
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Hotel:
Westin Carlsbad
Resort & Spa
Request Amount: $59,510.66
Amount Collected minus 4% Admin Fee
Date Paid: 2Q23 --------
Request Description
(attach supporting
documentation, i.e.,
receipts):
Paid
For:
Paid
By:
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Westin Carlsbad Resort & Spa
NAME OF PAYEE: Westin Carlsbad Resort & S a
STREET ADDRESS: 5480 Grand Pacific Drive
CITY, STATE & ZIP: Carlsbad,CA 92008
PREPARED BY: : Kristin Dolloff DATE: 6/20/2023 --------------
TITLE: _Assistant Controller ______ _
For OFFICE USE ONLY
Approved By BID Manager: Date:
Approved by CGLBID Board O DATE __ -----'Agenda Bill No=-. ___ Resolution No. __ _
Re□uest [])r Reimbursement
Carlsbad Golf Lodging Business Improvement District (CGLBID)
Dotel:
Destin Carlsbad
Resort □ s □a
Re □uest Amount: $5q0>2.2 □
Amount Collected minus 4% Admin Fee
Date Paid: 0023
Re□uest Descriotion
(attaco su□oorting
documentation, i.e.,
receiots):
Paid Dor:
Paid
B
Please see attached spreadsheet with all supporting invoices
This is where the reimbursement check will be mailed:
See Attached Sheets
Westin Carlsbad Resort & Spa
NAM□ DD PAD□□:Destin Carlsbad Resort D S□a
STROOT ADDR DS S: 50[0 □rand Paci[lc Drive
CITO, STAT □ D DIP: Carlsbad, CA ceooo
PROPARDD BO: • Kristin Dolloff DATO: 4@c2023 :........:....::...:..::::..::c...:....::----=-.:..:..:::..:..:....__________ ____:_:=::....:=..::..:::::..:::..__ ___ _
TITLO: ccounting Manager I 111 r I I U:J r UIIl 111 l
For OFFICE USE ONL0
Approved By BID Manager: Date: -----------
Approved by CGLBID Board □DATE n UTI r 11Agenda Bill No.,_. ___ Resolution No. __ --..:.=r'