HomeMy WebLinkAbout2023-10-05; Arts Commission; ; Approval of the Fiscal Year 2023-24 Arts Commission Work Plan Meeting Date: Oct. 5, 2023
To: Arts Commission
From: Suzanne Smithson, Library & Cultural Arts Director
Staff Contact: Suzanne Smithson, Library & Cultural Arts Director
Suzanne.smithson@carlsbadca.gov, 442-339-2010
Subject: Approval of the fiscal year 2023-24 Arts Commission work
plan District: All
Recommended Action
Approve the FY 2023-24 Arts Commission Work Plan.
Executive Summary
In 2018, the City Council revised the Carlsbad Municipal Code Section 2.15.020 (C) to create
uniform policies and procedures related to boards and commissions, requiring each board or
commission to provide the City Council, for its approval, an annual work plan of activities to
be undertaken. The purpose of the work plan is to encourage increased dialogue between
the commission and the City Council. The intent is to ensure that each commission is working
in line with the priorities of the City Council.
Each year, the Arts Commission reviews and updates its work plan. Arts Commissioners
provided input at the Sept. 7, 2023 meeting and submitted additional information to staff via
email.
Commissioners will discuss the work plan and vote to approve the work plan for FY 2023-24.
Next Steps
The proposed work plan will be presented to City Council for approval.
Fiscal Analysis
No additional city funding is being requested at this time.
Public Notification
ARTS COMMISSION
Staff Report
This document was noticed in accordance with the Ralph M. Brown Act (California
Government Code Section 54950 et. Seq.), published and distributed at least 72 hours prior
to the meeting date and time.
Exhibits
1. FY 2022-23 Arts Commission Work Plan Accomplishments
2. FY 2023-24 Arts Commission Work Plan
Arts Commission
FY 2022-23 Work Plan Accomplishments
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts
and culture related matters and to serve as a resource to the Cultural Arts Office,
providing insight and feedback, representing the community’s perspective. This
mission is accomplished through the Arts Commission’s focus on the presentation of
a diverse range of arts and cultural experiences, which showcase the full spectrum of
artistic styles and traditions, and appeal to and represent the interests of the greater
community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the mayor with
the approval of the City Council.
III. FY 2022-23 Goals & Tasks
The Arts Commission focused on the following FY 2022-23 Goals and Tasks:
GOAL TASK STATUS, COMMENTS
Provide to the City Council
for its approval an annual
work plan of activities to
be undertaken and a
subsequent report of its
accomplishments
• City Council approved
FY 2022-23 workplan on
March 7, 2023
Annual
Monitor and report to the
City Council on the
progress of the initiatives
detailed in the Arts &
Culture Master Plan,
including adapting to
current community needs
and reassessing the current
status of the ten-year
timeline
Ongoing
Oct. 5, 2023 Item #1 Page 3 of 8
Provide community
perspective on issues and
interests related to arts
and culture in Carlsbad, as
related to programming by
Cultural Arts
• Assisted with
community surveying in
support of the
Americans for the Arts
Economic & Prosperity
Study 6
• Awaiting final report
Surveying occurred
throughout Summer
2022 and continued
in 2023. Carlsbad’s
contribution to the
survey data was
completed in
Summer 2023
Review and approve staff
suggestions for updating
the Arts Commission
ordinance in the municipal
code (Chapter 2.18)
• Updated the Arts
Commission ordinance
to better align with
tasks related to the Arts
& Culture Master Plan
as well as alignment
with other Boards and
Commissions as noted
in CMC 1.20 and 2.15
Completed. Updated
ordinance adopted by
City Council on Feb.
14, 2023
Commit to diversity,
equity and inclusion,
while fostering mutual
respect for the beliefs and
values of all individuals
and groups in the arts,
including hosting a
presentation from the
city’s new diversity, equity
and inclusion manager
and exploring the
prospect for a
collaborative townhall
meeting in the future
ongoing
Oct. 5, 2023 Item #1 Page 4 of 8
Quarterly, identify one
topic that deepens
awareness of national
trends and emerging
priorities in the arts,
relevant to the Arts &
Culture Master Plan,
inviting the community to
participate through
attendance and
encouraging input
• Focusing on a single
topic such as arts
education or public art
allowed for a deeper
exploration of
community interests
and needs
ongoing
Research best practices to
strengthen content
knowledge to serve as an
arts advocate in our
community, such as
studying the results of the
Americans for the Arts
Economic and Prosperity
Study (AEP6)
• Awaiting AEP6 study
results
ongoing
Arts Commissioners will
attend one cultural arts
event and one
community-based arts
event per quarter
• Commissioners
reported on arts events
and activities at
commission meetings
ongoing
Explore the possibility of
regular reports at Arts
Commission meetings by
the Carlsbad Friends of
the Arts and the Carlsbad
Library & Arts Foundation
Not yet addressed
Oct. 5, 2023 Item #1 Page 5 of 8
Serve on relevant
committees, such as
permanent Public Art and
Business Outreach
(including a focus on
cultural tourism) as a
representative of the Arts
Commission
• In FY 2022-23, provided
a commissioner as
representative on the
city’s Growth
Management Citizens
Committee
ongoing
Participate in the
Community Arts Grants
process including the
reassessment of funding
priorities, recommending
potential panelists to be
vetted by city staff,
auditing the work of the
grant’s panels, approving
the final funding plan and,
when possible, conducting
site visits by attending
grantee events and
programs
• In FY 2022-23,
participated in and
approved the funding
plan for the FY 2022-23
Community Arts Grants
and for the FY 2023-24
Community Arts Grants
Annual ongoing
program
Oct. 5, 2023 Item #1 Page 6 of 8
City of Carlsbad
Arts Commission Work Plan
Fiscal Year 2023-24
I. Mission Statement
The City of Carlsbad’s Arts Commission mission is to advise the City Council on arts and
culture related matters and to serve as a resource to the Cultural Arts Office, providing
insight, feedback and representing the community’s perspective. This mission is
accomplished through the Arts Commission’s focus on the presentation of a diverse range
of arts and cultural experiences, which showcase the full spectrum of artistic styles and
traditions and appeals to and represents the interests of the greater community.
II. Composition
The Arts Commission shall consist of seven members, appointed by the Mayor with the
approval of the City Council.
III. FY 2023-24 Goals & Tasks
The Arts Commission has selected to focus on the following goals and tasks:
• Provide to the City Council for its approval an annual work plan of activities to be
undertaken and a subsequent report of its accomplishments.
• Monitor and report to the City Council the progress of the initiatives detailed in
the Arts & Culture Master Plan, including adapting to current community needs
and reassessing the current status of the ten-year timeline.
• Provide community perspective on issues and interests related to arts and culture
in Carlsbad, as related to programming by Cultural Arts.
• Commit to diversity, equity and inclusion, while fostering mutual respect for the
beliefs and values of all individuals and groups in the arts, including hosting a
presentation from the city’s new diversity, equity and inclusion manager and
exploring the prospect for a collaborative townhall meeting in the future.
• Quarterly, identify one topic that deepens awareness of national trends and
emerging priorities in the arts, relevant to the Arts & Culture Master Plan, inviting
the community to participate through attendance and encouraging input. These
could be presented quarterly by arts staff and/or specialists.
• Research best practices to strengthen content knowledge to serve as an arts
advocate in our community, such as studying the results of the Americans for the
Oct. 5, 2023 Item #1 Page 7 of 8
Arts Economic and Prosperity Study (AEP6).
• Arts Commissioners will attend one cultural arts event and one community-based
arts event per quarter, incorporating events/presentation by Community Arts
Grants grantees, and report at commission meetings.
• Explore the possibility of regular and reciprocal reports at Arts Commission
meetings by the Carlsbad Friends of the Arts and the Carlsbad Library & Arts
Foundation.
• Serve on relevant committees, such as permanent Public Art and Business Outreach
(including a focus on cultural tourism) as a representative of the Arts Commission.
• Participate in the Community Arts Grants process including the reassessment of
funding priorities, recommending potential panelists to be vetted by city staff,
auditing the work of the grant’s panels, approving the final funding plan, and
when possible, conducting site visits by attending grantee events and programs.
Oct. 5, 2023 Item #1 Page 8 of 8