HomeMy WebLinkAbout2006-03-06; Traffic Safety Commission; ; Review revised TSC procedure rules prepared by Commissioner Bradshaw and take appropriate action(
CITY OF CARLSBAD
TRAFFIC SAFETY COMMISSION
STAFF REPORT
COMMISSION MEETING OF: March 6, 2006
LOCATION: NIA
INITIATED BY: Commissioner Bradshaw
ITEMNO. 6A
REQUESTED ACTION: Review revised TSC procedure rules prepared by Commissioner
Bradshaw and take appropriate action.
BACKGROUND:
At the January 9, 2006 Traffic Safety Commission meeting, the Commission adopted
TSC Resolution 2006-1 (copy attached) approving the TSC procedures and rules for
conducting meetings by a 4-1 (Bradshaw) vote. Commissioner Bradshaw indicated that
she had re-written the procedure rules and requested that the Commission consider her
suggestions.
DATA:
On a yearly basis, the Commission reviews and approves the Traffic Safety Commission
rules and procedures by adopting a resolution. This annual Commission agenda item was
discussed and approved on January 9, 2006.
Commissioner Bradshaw has re-written the approved rules and procedures and a draft
copy is attached. At the January meeting, the Commission deferred review of the
proposed revisions until the March 2006 Traffic Safety Commission meeting.
After review and discussion of the changes proposed, the Commission has several
options. They include:
Option 1
Option 2
Option 3
Do not make revisions to the recently approved TSC Resolution 2006-1.
Revise all or portions of TSC Resolution 2006-1 and adopt a new
resolution, TSC Resolution 2006-2, to supercede the resolution adopted in
January. •
Establish a subcommittee to review the suggested new rules and
procedures and present recommendations at a future meeting of the
Traffic Safety Commission.
RECOMMENDATION:
That the Traffic Safety Commission review the proposed revisions to the procedure rules
and initiate any changes determined appropriate.
NECESSARY CITY COUNCIL ACTION:
No City Council action required for this item.
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TRAFFIC SAFETY COMMISSION RESOLUTION NO. 2006-1
A RESOLUTION OF THE TRAFFIC SAFETY COMMISSION OF
THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING TRAFFIC
SAFETY COMMISSION PROCEDURES.
The Traffic Safety Commission of the City of Carlsbad hereby resolves as follows:
The following procedure rules for the conduct of Traffic Safety Commission meetings
are adopted:
Sections:
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INTRODUCTION
MEETINGS
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
ORAL COMMUNICATIONS
PREVIOUS BUSINESS
NEW BUSINESS
REPORT FROM TRAFFIC SAFETY COMMISSIONERS
REPORT FROM TRAFFIC ENGINEER
ADJOURNMENT
CODE OF CONDUCT
LEGAL GUIDELINES
FINAL THOUGHTS
TSC RESO NO. 2006-1 1
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1 INTRODUCTION. The City of Carlsbad Traffic Safety Commission is an advisory
2 Board to the City Council. The Commission's primary function is to serve the general public,
work with City staff, and make recommendations to the City Council.
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Comprised of five members appointed by the City Council, each Commissioner must be a
4 resident of Carlsbad and a registered voter. Unless appointed to fill an unexpired term,
Commissioners serve four year terms. In addition, Commissioners are required to file a
5 "Statement of Economic Interests" with the City Clerk.
6 Once appointed, each Commissioner is responsible for maintaining the following duties in
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a non-biased point of view:
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Health, safety, and welfare of the general public.
Increase safety and efficiency for the traveling public.
Provide a public forum to review citizen complaints and requests regarding
the traveling public.
Provide recommendations for revision to City codes and plan regarding the
traveling public.
11 2 MEETINGS. The Commission shall hold regular meetings on the first Monday of
each month. The meetings shall be called to order at 3:00 p.m. in the Council Chambers at
12 City Hall: 1200 Carlsbad Village Drive, Carlsbad, California, 92008.
13 If, for some unforeseen reason, meetings cannot be held in the Council Chambers,
the Chairperson shall designate an alternate location. Notification shall be well in advance of the
14 meeting.
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rescheduled for the following non-holiday Monday at the same time and place.
The meeting agenda shall be available to the general public at the office of the City Traffic
Engineer, office of the City Clerk, and the Cole and Dove Public Libraries 72 hours prior to the
regular meeting. Commissioners receive an agenda one week prior to the Commission meeting.
All meetings shall be public hearings and shall conform to applicable federal, state, and
City laws.
No action or discussion shall be taken on any item not appearing on the agenda.
Special meetings may be called at any time by the Chairperson or three members of the
Commission. Such notice shall be delivered personally or by mail to each Commissioner,
and local media on file with the City of Carlsbad. Notification shall be at least 24 hours prior to the
special meeting and shall include the date, time, place, and business for transaction.
Special meetings shall adhere to the same guidelines as regular meetings.
The Commission may, at any time, meet in study sessions. The purpose of study sessions
is hearing reports from staff, reviewing, discussing, and debating matters of interest to the
Commission. No official action shall be taken at a study session. Study sessions shall adhere to
the same guidelines as regular meetings.
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TSC RESO NO. 2006-1 2
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3 CALL TO ORDER. The Chairperson, or in the Chairperson's absence the
Vice Chairperson, shall call the Commission to order. In the absence of the Chairperson and
2 the Vice Chairperson, the City Traffic Engineer shall call the Commission to order.
3 A temporary Chairperson shall be elected by the Commission member present. Upon the
arrival of the Chairperson or Vice Chairperson, the temporary Chairperson shall relinquish the
4 chair at the conclusion of the business before the Commission.
5 Any meeting can only be called to order when a quorum is present. Three members of the
Commission shall constitute a quorum for the transaction of business. If a quorum is not satisfied,
6 the meeting shall be adjourned using the hierarchy previously mentioned.
7 When a member of the Commission is disqualified due to a conflict of interest, there must
be a remaining quorum for the transaction of business. If there is not a remaining quorum,
8 the item shall be deferred until a quorum is present.
9 4 ROLL CALL. Before proceeding with the business of the Commission, the
Minutes Clerk shall call the roll of the Commission and staff members and the results shall be
1 o documented in the minutes.
11 5 APPROVAL OF MINUTES. The minutes of the Commission meeting shall be
written by the Minutes Clerk. Meetings may be tape recorded to assist the Minutes Clerk in
12 preparing the meeting minutes. If tape recordings are made, they shall be retained by the
Minutes Clerk until the minutes have been approved by the Commission.
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Tape recordings and written minutes of meetings are public documents. Copies may be
obtained by filing a written request to the City Traffic Engineer.
A copy of the previous Commission meeting minutes shall be distributed to each
Commissioner one week prior to the subsequent meeting. Copies of the minutes are distributed to
the City Manager, City Attorney, City Traffic Engineer, and any other individuals designated by the
City Manager.
The minutes shall be approved as written by a motion of one Commissioner and seconded
by another Commissioner. Once approved by a majority vote, the minutes become a permanent
public record and are filed in the Engineering Department.
A Commissioner may request, through the Chairperson, a correction to the minutes.
If there is objection from any member of the Commission, the minutes shall be approved with said
correction using the same motion procedure as previously stated.
6 ORAL COMMUNICATIONS. Every regular meeting shall provide an opportunity for
the general public to address the Commission on items not listed on the agenda. A written request
for permission to speak is filed with the Minutes Clerk. The Chairperson will invite the person to
the podium, and request to state their name and address for the record.
A total of 15 minutes is provided for oral communication. The speaker's time allotment
shall be determined by the number of speakers. If there are five people who have requested to
speak, then each person shall be granted three minutes to address the Commission.
7 PREVIOUS BUSINESS. The previous business section of a meeting is an
opportunity for the Traffic Engineer or another staff member to inform the Commission of the
City Council's action or business from previous meetings.
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TSC RESO NO. 2006-1 3
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8 NEW BUSINESS. Within the agenda, there is written information which is relevant
2 for consideration by the Commission.
3 During the meeting, a staff report is presented to the Commissioners and members of the
audience. The staff report is a synopsis of information contained in the agenda and may include
4 the following:
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1.
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Maps
Exhibits
Traffic Related Data
Staff Recommendation
All written and oral communication on an agenda item presented during the meeting shall
become part of the record.
After the presentation of the staff report, the Chairperson will invite questions of staff.
Every Commission member has the opportunity to ask relevant questions of staff. A Commissioner
shall not be interrupted when speaking unless called to order by the Chairperson.
Without further questions from the Commissioner, the Chairperson shall open the meeting
to public testimony. Persons interested in addressing the Commission on items appearing on
the agenda must file a written request for permission to speak with the Minutes Clerk.
The Chairperson will invite the person to the podium, and request to state their name and address
for the record. Each person is granted five minutes to speak only on that agenda item.
The Chairperson shall close the public testimony when all the sufficient evidence has been
presented. Upon closure of public testimony, the Chairperson will invite questions of staff.
Without further questions, the Chairperson will request a motion.
A motion is a formal statement of a proposal or question to the Commission for
consideration and action. Every Commissioner has the right to present a motion. When a motion
is made by one Commissioner, it must be seconded by another Commissioner. The Chairperson
will then restate the motion before a vote.
Voting shall be conducted by the use of a voice vote. An affirmative vote shall be
registered by an oral statement of 'YES' or 'AYE'. A negative vote shall be registered by an oral
statement of 'NO' or 'NAY'. After a verbal vote, the Chairperson will state the motion carries, by a
majority vote, is denied, or is a tie. Tie votes shall constitute no action. The City Traffic Engineer
shall place the item on the next regular Commission meeting for further consideration.
9 REPORT FROM TRAFFIC SAFETY COMMISSIONERS. Every Commissioner has
the opportunity to verbalize any concerns or interests pertaining to a non-agenda or an agenda
item. Such words shall not evoke discussion or debate among Commissioners, City staff, or the
general public during the meeting.
1 O REPORT FROM TRAFFIC ENGINEER. The Traffic Engineer has the opportunity to
verbalize any concerns or interests pertaining to a non-agenda or an agenda item. Such words
shall not evoke discussion or debate among Commissioners, City staff, or the general public
during the meeting.
11 ADJOURNMENT. All meetings shall be adjourned to a date, time and place, but
not beyond the next regular meeting. Once adjourned, the meeting shall not be reconvened.
Meetings are adjourned by Commissioners making and seconding a motion.
TSC RESO NO. 2006-1 4
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12 CODE OF CONDUCT. While the Commission meeting is in session, all persons in
attendance shall maintain a reasonable code of conduct. Such conduct shall include the following
2 behavior:
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Arrive on time.
Observe specified time limits for speaking.
Refrain from distractions.
Avoid unnecessary interruptions.
Shut off all cell phones and beepers.
Avoid non-socially acceptable language.
Avoid non-socially acceptable gestures.
Any person present who does not conform to the code of conduct shall be requested to
leave the meeting by the Chairperson. Any person who chooses not to heed the Chairperson's
request shall be escorted out of the Council Chambers by a Police Officer.
13 LEGAL GUIDELINES. The City of Carlsbad Traffic Safety Commission is required
to adhere to federal, state, and city guidelines.
The federal guidelines are as follows:
1.
2.
Manual of Uniform Traffic Control Devices (supercedes the California Traffic
Manual).
Ralph M. Brown Act (Government Code section 54950).
13 The Brown Act sets a legal precedence for political accountability using the following
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principles:
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City Council and Commission meetings shall be open to the general public.
The general public shall be notified of public meetings.
Not more than two City Council or Commission members are permitted to
gather and discuss specific political business.
Conferences, social, and ceremonial occasions are exempt; however, the
general public is informed of said occasions and political business shall not
be discussed.
The state guidelines are as follows:
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California Vehicle Code.
Rosenbergs Rules of Order (supercedes Roberts Rules of Order).
Political Reform Act.
Rosenbergs Rules of Order is supported by the following principles:
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Rules should establish order.
Rules should be clear.
Rules should be user-friendly.
Rules should enforce the will of the majority while protecting the rights of
the minority.
The City guideline is as follows:
1. Carlsbad Municipal Code.
The provision of these guidelines is to facilitate and expedite the orderly conduct of the
transaction of business. Failure of the Commission to adhere to these guidelines will nullify the
action of the item of business. When the Commission has achieved conformity, then business
may continue.
TSC RESO NO. 2006-1 5
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14 FINAL THOUGHTS. The Traffic Safety Commission Procedures were prepared in
2 consistency with the City of Carlsbad's Mission Statement:
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"To provide top-quality services to our citizens and customers in a manner that
enhances the qualify of life for all who live, work, and play in Carlsbad."
Since the Commission is a volunteer effort, the information is a resource to assist each
5 Commissioner with a valued role.
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PASSED, APPROVED AND ADOPTED by the Traffic Safety Commission of the City of
Carlsbad at a regular meeting held on the __ day of ______ 2006 by the following
vote, to wit:
AYES:
NOES:
ABSENT:
STEVE DORSEY, Chairperson
CARLSBAD TRAFFIC SAFETY COMMISSION
ATTEST:
ROBERT T. JOHNSON, JR., P.E.
DEPUTY CITY ENGINEER, TRANSPORTATION
TSC RESO NO. 2006-1 6
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TRAFFIC SAFETY COMMISSION RESOLUTION NO. 2006·1
A RESOLUTION OF THE TRAFFIC SAFETY COMMISSION OF
THE CITY OF CARLSBAD, CALIFORNIA ADOPTING TRAFFIC
SAFETY COMMISSION PROCEDURES.
The Traffic Safety Commission of the City of Carlsbad hereby resolves as follows:
The following procedure rules for the conduct of Traffic Safety Commission meetings
are adopted:
Sections:
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REGULAR MEETINGS
SPECIAL MEETINGS
ADJOURNED MEETINGS
STUDY SESSIONS
MEETINGS TO BE PUBLIC -EXCEPTIONS
COMMISSION AGENDA
CORRESPONDENCE -AVAILABILITY TO THE PUBLIC
CORRESPONDENCE -AUTHORITY OF CITY TRAFFIC ENGINEER
QUORUM
CONDUCT OF BUSINESS
ORDER OF BUSINESS
CALL TO ORDER -CHAIRPERSON
ROLL CALL
READING OF THE MINUTES
MINUTES
DISTRIBUTION OF MINUTES
RECORDINGS OF MEETINGS
CHAIRPERSON
POWERS AND DUTIES OF CHAIRPERSON
GAINING THE FLOOR
QUESTIONS TO THE STAFF
INTERRUPTIONS
POINTS OF ORDER
POINT OF PERSONAL PRIVILEGE
PRIVILEGE OF CLOSING DEBATE
CALLING THE QUESTION
PROTEST AGAINST COMMISSION ACTION
PUBLIC HEARINGS -WHEN HELD
TRAFFIC SAFETY COMMISSION MEETING -PROCEDURE
TRAFFIC SAFETY COMMISSION MEETING -EVIDENCE
TRAFFIC SAFETY COMMISSION MEETING -CONTINUATION
TRAFFIC SAFETY COMMISSION MEETING -TERMINATION OF PUBLIC
TESTIMONY
PUBLIC TESTIMONY -CLOSING
AGENDA ITEM-REOPENING
TRAFFIC SAFETY COMMISSION MEETING -DECISION
REQUEST TO ADDRESS THE COMMISSION ON ITEMS OTHER THAN LISTED
ON THE AGENDA.
ADDRESSING THE COMMISSION -SPOKESPERSON FOR GROUP OF
PERSONS.
TSC RESO NO. 2006-1 1
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DECORUM AND ORDER -COMMISSION AND CITY STAFF.
DECORUM AND ORDER -AUDIENCE.
ENFORCEMENT OF DECORUM.
VOTING PROCEDURES.
DISQUALIFICATION FOR CONFLICT OF INTEREST.
FAILURE TO VOTE.
CHANGING VOTE.
RECONSIDERATION.
PREPARATION OF RESOLUTIONS.
MOTIONS.
PRECEDENCE OF MOTIONS.
PARTICULAR MOTIONS, PURPOSE AND CRITERIA.
RESOLUTIONS.
RESOLUTIONS -ADOPTION.
CORRECTION OF DOCUMENTS.
ROBERT'S RULES OF ORDER.
FAILURE TO OBSERVE PROCEDURES.
RALPH M. BROWN ACT.
1 REGULAR MEETINGS. The Traffic Safety Commission shall hold regular
meetings on the first Monday of each month at the hour of 3:00 PM, in the Council Chambers at
the City Hall, 1200 Carlsbad Village Drive, Carlsbad, or such other place to which a meeting is
adjourned. If by reason of fire, flood or other emergency, it shall be unsafe to meet in the Council.
Chambers, the meetings may be held for the duration of the emergency at such other places as is
designated by the Chairperson of the Commission, or if the Chairperson should fail to act, by a
majority of the quorum of the Commission. When the day for any regular meeting falls on a legal
holiday, such meeting shall be held at the same hour and place on the next succeeding Monday
not a holiday or such other time as designated by the Traffic Safety Commission. At least 72
hours before a regular meeting, the agenda of the meeting shall be posted in a location that is
freely accessible to members of the public. No action shall be taken on any item not appearing on
the agenda.
2 SPECIAL MEETINGS. Special meetings may be called at any time by the
Chairperson or by three members of the Traffic Safety Commission by delivering personally or by
mail written notice to each Commissioner and to each local newspaper of general circulation,
radio or television station having filed written request for such notice. Such notice must be
delivered personally or by mail at least twenty-four hours before the time of such meeting as
specified in the notice. The call and notice shall specify the time and place of the special meeting
and the business to be transacted. No other business shall be considered at such meetings.
Such written notice may be dispensed with as to any Commissioner who at or prior to the time the
meeting convenes files with the City Traffic Engineer a written waiver of notice. Such waiver may
be given by telegram. Such written notice may also be dispensed with as to any Commissioner
who is actually present at the meeting at the time it convenes. Notice of the special meeting shall
be posted at least 24 hours prior to the meeting in a location that is freely accessible to members
of the public.
3 ADJOURNED MEETINGS. All meetings may be adjourned to a time, place and
date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be
reconvened. Meetings may be adjourned by the Chairperson by a simple declaration thereof in
the absence of a protest by any Commissioner. Meetings may also be adjourned upon the
making and seconding of such a motion in accordance with the procedures on motions
established by the procedures. If a quorum is not present, less than a quorum may so adjourn a
meeting. If all members of the Commission are absent, the City Traffic Engineer shall declare the
meeting adjourned to a stated time and place and shall cause a written notice of the adjournment
to be given in the same manner as provided in Section 2 for special meetings.
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1 When any meeting is adjourned, the City Traffic Engineer shall post notice of such adjournment
on the Council Chamber door within twenty-four hours after the time of the adjournment.
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4 STUDY SESSIONS. The Commission may from time to time adjourn to meet in
3 study sessions. The purpose of such sessions shall be for hearing reports from the staff and
reviewing, discussing and debating matters of interest to the Traffic Safety Commission. No
4 official action shall be taken at a study session. Study sessions shall be considered a public
meeting, in accordance with the Ralph M. Brown Act, and shall be open to the public, however,
5 the participation of the public in such session shall be subject to the discretion of the Chairperson.
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5 MEETINGS TO BE PUBLIC -EXCEPTIONS. All meetings of the Traffic Safety
Commission shall be open to the public.
6 COMMISSION AGENDA. (a) In order to facilitate the orderly conduct of the.
business of the Commission, an agenda shall be prepared for each regular meeting containing
the specific items of business to be transacted and the order thereof. Items of business may be
placed on the agenda by the direction of a member of the Commission, or City Traffic Engineer or
at the request of the pubic or other City official. Whenever feasible, each item on the agenda
shall contain a staff recommendation and the specific action requested to be taken by the
Commission. At least 72 hours before a regular meeting, the agenda of the meeting shall be
posted in a location that is freely accessible to members of the public.
(b) No action or discussion shall be undertaken on any item not appearing on the posted agenda
except that members of the Traffic Safety Commission or City staff may briefly respond to
statements made or questions posed by persons exercising their public testimony rights under
Section 54954.3 of the Government Code. In addition, on their own initiative, or in response to
questions posed by the public, a member of the Traffic Safety Commission or City staff may ask a
question for clarification, make a brief announcement, or make a brief report on their own
activities. Furthermore, a member of the Traffic Safety Commission, or the Commission itself,
subject to rules or procedures of the Commission, may provide a reference to staff or other
resources for factual information, request staff to report back to the body at a subsequent meeting
concerning any matter, or take action to direct staff to place a matter of business on a future
agenda. Additionally, no action or discussion shall be undertaken on any item not appearing on
the posted agenda unless one of the following conditions exist:
(1)
(2)
(3)
Upon a determination by a majority vote that an emergency exists.
Upon a determination by a two-thirds vote (or unanimous vote if less than two-
thirds are present), that there is a need to take action and come to the attention of
the City subsequent to the agenda being posted.
The item was posted for a prior meeting occurring not more than five calendar days
prior to the date action is taken on the item, and at the prior meeting the item was
continued to the meeting at which action is being taken.
(c) The order of business established on the agenda shall be followed unless the Chairperson,
with the consent of a majority of the Commission, permits a matter to be taken out of the regular
agenda order.
(d) Every agenda for a regular meeting shall provide an opportunity for members of the public to
directly address the Commission on items of interest to the public, provided that no action shall be
taken on any item not appearing on the agenda: this part of the agenda shall be limited to 15
minutes.
TSC RESO NO. 2006-1 3
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7 CORRESPONDENCE -AVAILABILITY TO THE PUBLIC.
(a) Correspondence addressed to the Commission which is received by the City Traffic Engineer
2 or any officer or employee of the City shall not be a matter of public record unless it is received
and filed by the Commission at a regular, special, or adjourned meeting of the Commission.
3
Correspondence shall not be read aloud at a Commission meeting unless requested by a majority
4 vote of the Commission.
5 (b) Sufficient copies of each correspondence shall be provided so that each Commissioner and
the City Traffic Engineer will have a copy. In addition, three additional copies for public inspection
6 at the meeting shall be provided.
7 8 CORRESPONDENCE -AUTHORITY OF CITY TRAFFIC ENGINEER.
(a) The City Traffic Engineer is authorized to open and examine all mail or other written
8 communications addressed to the Traffic Safety Commission, except correspondence addressed
to individual Traffic Safety Commission members, and to give it warranted attention to the end that
9 all administrative business referred to in said communications and not requiring Traffic Safety
Commission action may be acted upon between Commission meetings provided, that all
10 communications and any action taken pursuant thereto shall be reported to the Traffic Safety
Commission.
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(b) Correspondence deemed to be of an important or urgent nature may be submitted for
Commission consideration at a Traffic Safety Commission meeting.
9 QUORUM. Three members of the Commission shall constitute a quorum for the
transaction of business. Less than a quorum may adjourn from time to time. Where there is no
quorum, the Chairperson, Vice Chairperson or any member of the Commission shall adjourn such
meeting, or if no member of the Commission is present, the City Traffic Engineer shall adjourn the
meeting. For the purpose of considering any item subject to vote of the Commission, when a
member of the Commission is disqualified due to a conflict of interest, their presence shall not be
considered in determining the presence of a quorum. Consideration on such item shall be
deferred until a quorum of non-interested Commissioners are present to discuss and vote on them
if a disqualification reduces those in attendance to less than a quorum.
1 O CONDUCT OF BUSINESS. The time set for each regular meeting, each member
of the Commission, the City Traffic Engineer, Minutes Clerk, and such department heads or others
as have been requested to be present shall take their regular places in the Council Chambers.
The business of the Commission shall be conducted in substantially the order and in the manner
herein provided.
11 ORDER OF BUSINESS. The business of the Commission shall be taken up for
consideration and disposition in the following order:
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6.
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8.
9.
Call to Order.
Roll Call.
Approval of Minutes.
Comments from the audience on items not listed in the Agenda (Oral
Communications).
Previous Business.
New Business.
Report from Traffic Safety Commissioners.
Report from Traffic Engineer.
Adjournment.
Business will be considered in the order shown above, unless modified as provided for in this
Chapter.
TSC RESO NO. 2006-1 4
1 12 CALL TO ORDER -CHAIRPERSON. The Chairperson, or in the Chairperson's
absence the Vice Chairperson, shall take the chair at the hour appointed for the meeting and shall
2 call the Commission to order. In the absence of the Chairperson and the Vice Chairperson, the
City Traffic Engineer shall call the Commission to order, whereupon a temporary Chairperson shall
3 be elected by the Commission Members present. Upon the arrival of the Chairperson or the
Vice Chairperson, the temporary Chairperson shall relinquish the chair at the conclusion of the
4 business then before the Commission. Whenever the term 'Chairperson' is used in these rules,
and the Chairperson is absent, it shall apply equally to the Vice Chairperson, and if the Vice
5 Chairperson is also absent, to the Chairperson elected pursuant to this section.
6 13 ROLL CALL. Before proceeding with the business of the Commission, the Minutes
Clerk shall call the roll of the Commission Members and the names of those present shall be
7 entered in the minutes.
8 14 READING OF THE MINUTES. Unless the reading of the minutes of a meeting is
requested by a member of the Commission, the minutes may be approved without reading if each
9 member of the Commission has previously been furnished with a copy thereof.
10 15 MINUTES. The minutes of the Commission shall be kept by the Minutes Clerk and
shall be neatly typewritten and retained on file in the Engineering Department, with a record of
11 each particular type of business transacted set off in paragraphs, with proper subheads; provided
that the Minutes Clerk shall be required to make a record only of such business as was actually
12 passed upon by a vote of the Commission and shall not be required to make a verbatim transcript
of the proceedings, and provided, further, that a record shall be made of the names and
13 addresses of persons addressing the Commission, the title of the subject matter to which their
remarks related and whether they spoke in support of or in opposition to such matter.
14
A Commissioner may request, through the Chairperson, the privilege of having an abstract
15 of his statement on any subject under consideration by the Commission entered in the minutes. If
there is no objection from any member of the Commission, such statement shall be entered in the
16 minutes.
17 16 DISTRIBUTION OF MINUTES. A copy of the minutes of the meeting shall be
furnished to each Commissioner prior to the subsequent meeting. Copies shall also be provided
18 to the City Manager, City Attorney, City Traffic Engineer and any other individuals designated by
the City Manager.
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17 RECORDINGS OF MEETINGS. (a) The Minutes Clerk may tape record Traffic
Safety Commission meetings as an aid in the preparation of the minutes. If tape recordings are
made, they shall be retained by the Minutes Clerk until such time as the minutes have been
approved by the Commission. Upon such approval of the written minutes by the Commission, the
Minutes Clerk may reuse or erase such tape recordings unless specifically requested by the
Commission or the City Attorney to retain such tapes at the time the minutes are approved.
(b) While the tape recordings are in the possession of the Minutes Clerk, members of the public
may hear tape recordings of the Commission meetings during office hours when it will not
inconvenience the ordinary operation of the Engineering Department. Brief or shorthand notes
may be made; mechanical recordings may be made from said tapes; and in this connection, the
City Traffic Engineer is further authorized to allow the recording machine to be used by the public
for listening purposes when such machine is not necessary for use by the Engineering
Department in the ordinary function of the office. The provisions of this section shall be
administered according to the provisions of Section 1.20.170 of the Carlsbad Municipal Code.
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(c) If any person wishes a transcription of the Traffic Safety Commission meeting, or any portion
thereof, a request therefore shall be filed with the Engineering Department twenty-four hours prior
2 to the meeting. If such a request is received, the City Traffic Engineer shall make arrangements
to make and preserve such a record at the expense of the person making the request.
3
If any person desires to have a matter reported by a stenographer reporter, they may
4 employ one directly at their expense.
5 18 CHAIRPERSON. The Chairperson of the Commission shall be the Presiding
Officer at all meetings of the Traffic Safety Commission.
6
19 POWERS AND DUTIES OF CHAIRPERSON. The Chairperson may move,
7 second, debate, and vote from the Chair. The Chairperson shall not be deprived of any of the
rights and privileges of a Commissioner by reason of acting as Chairperson. The Chairperson or
8 such person the Chairperson may designate may verbally restate each question immediately prior
to calling for the vote. Following the vote the Chairperson shall announce whether the question
9 carried or was defeated. The Chairperson shall be responsible for the maintenance of order and
decorum at all meetings and shall decide all questions of order and procedure subject, however,
1 o to an appeal to the Commission in which case the matter shall be determined by majority vote of
the Commission. The Chairperson shall sign all resolutions, and other documents necessitating
11 the Chairperson's signature which were adopted in the presence of the Chairperson, unless the
Chairperson is unavailable in which case an alternate Chairperson may sign such documents.
12
20 GAINING THE FLOOR. Every Commissioner desiring to speak shall first address
13 the Chair, gain recognition by the Chairperson, and shall confine themselves to the question
under debate, avoiding reference to character and indecorous language.
14
21 QUESTIONS TO THE STAFF. Every Commission Member desiring to question
15 the City staff shall, after recognition by the Chairperson, address their question to the appropriate
staff member. Questions shall be limited to inquiries relevant to the item.
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22 INTERRUPTIONS. A Commissioner once recognized shall not be interrupted
when speaking unless called to order by the Chairperson, or unless a point of order or personal
privilege is raised by another Commissioner, or unless the speaker chooses to yield to a question
by another Commission Member. If a Commissioner while speaking is called to order, the
Commissioner shall cease speaking until the question of order is determined and if determined to
be in order, the Commissioner may proceed. Members of the City staff, after recognition by the
Chairperson, shall hold the floor until completion of their remarks or until recognition is withdrawn
by the Chairperson.
23 POINTS OF ORDER. The Chairperson shall determine all points of order subject
to the right of any Commissioner to request full Commission ruling and the question shall be,
"Shall the decision of the Chairperson be sustained?" A majority vote shall conclusively determine
such question of order.
24 POINT OF PERSONAL PRIVILEGE. The right of a Commissioner to address the
Commission on a question of personal privilege shall be limited to cases in which the
Commissioner's integrity, character or motives are questioned or where the welfare of the
Commission is concerned. A Commissioner raising a point of personal privilege may interrupt
another Commissioner who has the floor only if the Chairperson recognizes the privilege.
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1 25 PRIVILEGE OF CLOSING DEBATE. Subject to the provision of Section 26, the
Commissioner moving the adoption of a resolution or motion shall have the privilege of closing
2 debate, subject to a Commission majority ruling that debate should continue.
3 26 CALLING THE QUESTION. A member of the Commission who wishes to
terminate discussion of a motion may call for the question. If the call is seconded, the
4 Chairperson shall ask for a vote. If the call carries, the Commission shall then vote on the motion
without further discussion.
5
27 PROTEST AGAINST COMMISSION ACTION. Any Commissioner shall have the
6 right to have the reasons for their dissent from or their protest against any action of the
Commission entered in the minutes. Such dissent or protest to be entered in the minutes shall be
7 made in substantially the following manner: "I would like the minutes to show that I am opposed
to this action for the following reasons ... "
8
28 PUBLIC HEARINGS -WHEN HELD. (a) Wherever by law the Commission is
9 required to hold a public hearing on any matter before it, such hearing will be held in accordance
with the rules and procedures set forth in these rules. Nothing herein shall prohibit or limit the
1 o Commission from holding a public hearing on the matter before it, whether required by law or not,
nothing herein shall prohibit or limit any member of the public from addressing the Commission in
11 accordance with the procedures provided for in these rules irrespective of whether or not a public
hearing is held.
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(b) All public hearings shall be scheduled to begin at a time certain which shall be the hour the
13 Commission convenes. The Commission shall hold such hearings in order, in accordance with
the schedule on the agenda at that time or as soon thereafter as practicable.
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29 TRAFFIC SAFETY COMMISSION MEETING -PROCEDURE. (a) The
15 Chairperson shall announce that it is the time and place for the Traffic Safety Commission
meeting scheduled on the agenda.
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(b) Prior to all Commission meetings, copies of the Commission's agenda with attachments,
including the staff report, if any, shall be available at the Office of the City Traffic Engineer, Office
of the City Clerk and the Carlsbad City Library and Georgina Cole Library, at least twenty-four
hours prior to commencement of the hearing; provided however, the Commission may allow in its
discretion the filing of supplemental reports which shall be made public at the commencement of
the meeting. Any writing presented to the Commission which has not previously been made
available for public inspection, shall be made available as soon after the meeting as practicable.
(c) The order of the hearing shall be as follows unless otherwise required by law:
1.
2.
3.
4.
5.
6.
7.
Presentation of Staff Report.
Presentation, if any, by the Proponent (limited to 15 minutes or at the discretion of
the Chairperson.)
Questions from the Commission.
Testimony of Public.
Termination of Public Testimony.
Discussion by Commission -Further Questions of Staff.
Recommendation from the Traffic Safety Commission.
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(d) The Commissioners should raise issues or concerns during the course of the meeting so that
the applicant or the public has an opportunity to address those issues.
( e) The provisions of Section 36 and Section 37 for addressing the Commission shall apply to
3 persons testifying at the meeting except that a written request to speak shall not be required.
4 (f) The Chairperson may, dependent upon the necessity for ensuring adequate presentation of
testimony and evidence to provide a fair meeting, set longer time limits than otherwise may be
5 applicable to the agenda item.
6 30 TRAFFIC SAFETY COMMISSION MEETING -EVIDENCE. (a) During the
meeting the Commission shall receive oral or written evidence relevant to the matter being
7 considered which shall become part of the record. Evidence received at the meeting provided for
in this Resolution shall be relevant and material to the issues before the Commission; provided,
8 however, that the rules of evidence as established by the Evidence Code for the State of
California shall be substantially relaxed in order to afford a full presentation of the facts essential
9 for judicious consideration by the Commission of the matter which is the subject of the meeting.
Failure on the part of the Commission to strictly enforce rules of evidence or to reject matters
10 which may be irrelevant or immaterial shall not affect the validity of the meeting. Any procedural
errors which do not affect the substantial rights of the parties shall be disregarded. Any person,
11 other than a member of the Commission, who wishes to direct question(s) to an opposing
member of the public shall submit such question(s) to the Chairperson who will ask the
12 question(s) to the citizen. The Chairperson may at the Chairperson's discretion restrict the
number and nature of any questions asked pursuant to this section.
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(b) If there is a Staff Report it shall be considered as evidence and shall become a part of the
14 record of the meeting. Such report need not be read in full as part of the staff presentation. A
synopsis of such report may be presented orally by staff members to the Commission. In addition,
15 any of the following may be presented to the Commission and, if presented, shall also become
part of the record:
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2.
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4.
Exhibits and documents used by the City staff and any persons participating in the
meeting.
Maps and displays presented for use at the meeting provided that, whenever
practicable, they shall be displayed in full view of the participants and the audience.
All communications and petitions concerning the subject matter of the meeting
provided that a reading of such matters only shall be had at the request of a
Commissioner.
Information obtained outside the Council Chambers, such as view of the site,
provided such information, to the extent it is relied upon, shall be disclosed for the
record, including disclosure of exparte contacts with Commissions, so proponents
and opponents can be aware of the potential basis for decision, and clarify or
rebut, prior to decision.
31 TRAFFIC SAFETY COMMISSION MEETING -CONTINUATION. At any time that
it appears to the Chairperson or a majority of the Commission through the Chairperson, that
inadequate evidence has been presented to afford judicious consideration of any matter before
the Commission at the time of the meeting, or for other just cause, a continuation of said meeting
may be ordered to afford the proponent, the public, or the City staff adequate time to assemble
additional evidence for the Commission's consideration. Any continuation ordered by the
Commission through its Chairperson shall be to a date certain, which said date shall be publicly
announced in the Council Chambers and shall constitute notice to the public of the time and place
that further evidence will be taken. No further notice is necessary. If the meeting is continued to a
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time less than 72 hours after the time specified in the notice of meeting, a copy of the notice of
continuance of the meeting shall be posted immediately following the meeting at which the order
2 of continuance was made. The public announcements provided for herein shall constitute notice
to the applicant and the public of time and place when further evidence will be taken by the
3 Commission. The Commission shall also have the option to set the matter to a new meeting.
4 32 TRAFFIC SAFETY COMMISSION MEETING -TERMINATION OF PUBLIC
TESTIMONY. When the public has no further evidence to present, when in the opinion of the
5 Chairperson no new public evidence is being presented or when in the opinion of the Chairperson
the evidence is sufficient, the Chairperson may terminate the public testimony. Termination of the
6 public testimony does not close the input from the public.
7 33 PUBLIC TESTIMONY -CLOSING. When neither the proponent, the public, or the
City staff have further evidence to produce or when in the opinion of the Chairperson sufficient
8 evidence has been presented, the Chairperson shall order the public input closed, at which time
no further evidence either oral or written will be accepted by the Commission; provided, however,
9 that this rule may be relaxed by the Chairperson or the majority of the Commission through the
Chairperson where it appears that good cause exists to hear further evidence concerning the
10 matter which is the subject of the agenda item.
11 34 AGENDA ITEM -REOPENING. The public input on any matter once closed
cannot be reopened on the date set for meeting unless the Chairperson determines that all
12 persons who were present when the meeting closed are still present. Nothing herein, however, is
intended to prevent or prohibit the reopening of public testimony at any subsequent regular or
13 special meeting of the Commission. No agenda item may be reopened without due and proper
notice being given to the proponent and the public designating the time and place of said opening.
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35 TRAFFIC SAFETY COMMISSION MEETING -DECISION. (a) The Commission
shall consider all evidence properly before them in accordance with these procedures. The
Commission shall then act upon the item. The Commission may instruct the City Traffic Engineer
to return with the documents necessary to effect the decision including findings as may be
appropriate to the matter. Upon return of such documents, the Commission shall determine if the
findings are supported by the evidence before them at the meeting and if the decision is
supported by the findings and after making any changes render their decision by taking action on
the documents. The Commission's decision is not final until consideration of the documents.
(b) A Commissioner who was absent from all or a part of a meeting shall not participate in a
decision on the matter unless the Commissioner has examined all the evidence including listening
to a recording of the oral testimony, if a recording is made, or the minutes, and can represent that
the Commissioner has a full understanding of the matter.
36 REQUEST TO ADDRESS THE COMMISSION ON ITEMS OTHER THAN LISTED
ON THE AGENDA. (a) It is the policy of the Commission to permit limited presentations by
members of the public on non-agenda items. The Chairperson may in the absence of objection by
a majority of the Commissioners present, decline to permit such presentations on any particular
non-agenda item.
(b) Any person or group of persons desiring to address the Commission on a non-agenda matter
must file with the City Traffic Engineer a written request for permission to address the Commission
in advance of the Commission's consideration of the item. The Chairperson may grant consent to
address.
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(c) Each person desiring to address the Commission shall approach the podium, state their name
and address for the record, state the subject they wish to discuss, state whom they are
2 representing if they represent an organization or other persons, and unless further time is granted
by majority vote of the Commission, shall limit their remarks to five minutes. All remarks shall be
3 addressed to the Commission as a whole and not to any one member thereof. No questions shall
be asked of a Commissioner or a member of the City staff without obtaining permission of the
4 Chairperson. The Chairperson shall not permit any communication, oral or written, to be made or
read where it does not bear directly on the agenda item then under discussion.
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(d) After a motion has been made no member of the public shall address the Commission from
6 the audience on the matter under consideration without first securing permission to do so by a
majority vote of the Commission.
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(e) No person shall address the Commission without first securing the permission of the
8 Chairperson.
9 37 ADDRESSING THE COMMISSION -SPOKESPERSON FOR GROUP OF
PERSONS.
10 (a) In order to expedite matters and to avoid repetitious presentations, whenever any group of
persons wishes to address the Commission on the same subject matter, it shall be proper for the
11 Chairperson to require that a spokesperson be chosen from the group to address
the Commission. If additional matters are to be presented by any other members of the group the
12 Chairperson may limit the number of such persons and limit the presentation to information not
already presented by the group spokesperson.
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(b) Each person desiring to address the Commission shall approach the podium, state their
name and address for the record, state the subject they wish to discuss, state whom they are
representing if they represent an organization or other persons, and unless further time is granted
by majority vote of the Commission, shall limit their remarks to fifteen minutes.
38 DECORUM AND ORDER -COMMISSION AND CITY STAFF. While the
Commission is in session, the Commissioners and City staff shall observe good order and
decorum. A member shall neither by conversation or otherwise delay or interrupt the proceedings
or the peace of the Commission nor disturb any member while speaking or refuse to obey the
directives ofthe Chairperson.
39 DECORUM AND ORDER -AUDIENCE -Members of the public attending
Commission meetings shall observe the same rules of order and decorum applicable to the
Commissioners and City staff. Any person making impertinent and slanderous remarks or who
becomes boisterous while addressing the Commission or while attending the Commission's
meeting shall be removed from the room if the Sergeant-at-Arms is so directed by the
Chairperson, and such person may be barred from further audience before the Commission.
Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar
demonstrations shall not be permitted by the Chairperson, and if such conduct continues, the
Chairperson shall direct the Sergeant-at-Arms to remove such offenders from the room.
40 ENFORCEMENT OF DECORUM. (a) The Police Chief or such other person as
they may designate shall be Sergeant-at-Arms of the Commission. The Sergeant-at-Arms shall
be available on an oncall basis for regular and adjourned meetings.
(b) Any member of the Commission or other person using vulgar, profane, loud or boisterous
language at any meeting or otherwise interrupting the proceedings of the Commission, or who
refuses to carry out orders and instructions given by the Chairperson for the purpose of
maintaining order and decorum at the Commission meeting, or who interrupts proceedings, shall
upon conviction be deemed guilty of a misdemeanor.
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41 VOTING PROCEDURES. (a) Voting shall be conducted by the use of a voice vote
of those Commissioners in attendance.
2
(b) When the Commission is voting by voice vote, a negative vote shall be registered by the oral
3 statement of 'NO' by the Commission Member voting. An affirmative vote shall be registered by
the oral statement of 'YES' or 'AYE' by the Commissioner voting.
4
(c) A majority vote of the Commissioners present is required to pass any motion or action. Tie
5 votes shall constitute "no action", and the matter voted upon remains before the Commission and
is subject to further Commission consideration. If the Commission is unable to take action on a
6 matter before it because of a tie vote, the City Traffic Engineer shall place the item on the next
regular meeting of the Commission for further consideration.
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42 DISQUALIFICATION FOR CONFLICT OF INTEREST. If a Commissioner has
8 reason to think a conflict of interest may exist, they shall give the facts of the matter to the City
Attorney and request advice thereon prior to the meeting.
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Any Commissioner who is disqualified from voting on a particular matter by reason of a
conflict of interest shall publicly state or have the Chairperson state the nature of such
disqualification in the open Commission meeting. A Commissioner who is disqualified by reason
of a conflict of interest in any matter shall remove themselves from the chamber during the debate
and not vote or otherwise participate on such matter, or may request and be given the permission
of the Chairperson to step down from the Commission seat and leave the chamber. A
Commissioner stating such disqualification shall not be counted as a part of a quorum and shall
be considered absent for the purpose of determining the outcome of any vote on such matter.
43 FAILURE TO VOTE. Every Commissioner should vote unless disqualified by
reason of conflict of interest. A Commissioner who abstains from voting acknowledges that a
majority of the quorum may decide the question voted upon.
44 CHANGING VOTE. A Commissioner may change their vote only if a timely request
to do so is made immediately following the announcement of the vote by the Chairperson and
prior to the time the next item in the order of business is taken up. A Commissioner who publicly
announces that they are abstaining from voting on a particular matter shall not subsequently be
allowed to withdraw their abstention.
45 RECONSIDERATION. (a) A motion to reconsider any action taken by the
Commission may be made only at the meeting such action was taken. It may be made either
immediately during the same session, or at a recessed or adjourned session thereof. Such motion
may be made only by one of the Commissioners who voted with the prevailing side. Nothing
herein shall be construed to prevent any Commissioner from making or remaking the same or any
other motion at a subsequent meeting of the Commission.
(b) A motion to rescind, repeal, cancel or otherwise nullify prior Commission action shall be in
order at any subsequent meeting of the Commission. The effect of such action shall operate
prospectively and not retroactively and shall not operate to adversely affect individual rights which
may have vested in the interim.
46 PREPARATION OF RESOLUTIONS. All resolutions shall be prepared by the City
Traffic Engineer. No resolution shall be prepared for presentation to the Commission unless
requested by a Commissioner, the Chairperson, City Manager, City Attorney or prepared by the
City Traffic Engineer on their initiative.
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47 MOTIONS. (a) A motion is the formal statement of a proposal or question to the
Commission for consideration and action. Every Commissioner has the right to present a motion.
2 A motion is generally considered in the nature of direction or instruction, however, a motion will
generally suffice unless a resolution is specifically called for by law or unless there is some reason
3 for desiring the particular action formalized by separate instrument.
4 (b) If the motion contains two or more divisible propositions, the Chairperson may divide the
same.
5
(c) If a motion is properly made, the Chairperson shall call for a second. No further action is
6 required on a motion which does not receive a second.
7 (d) When a motion is made and seconded, it shall be restated by the Chairperson before a vote.
After extensive discussion on a motion, the Chairperson should restate the motion before a vote.
8
(e) A motion once before the Commission, may not be withdrawn by the maker without the
9 consent of the second.
10 48 PRECEDENCE OF MOTIONS. (a) When a main motion is before the
Commission, no motion shall be entertained except the following which shall have precedence,
11 one over the other, in the following order:
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8.
9.
10.
11.
Adjourn.
Recess.
Table.
Call for the Question.
Limit or extend Debate.
Ref er to Committee or Staff.
Substitute.
Amend.
Postpone.
Minute Motion.
Main Motion.
(b) The order of preference in Subsection (a) is subject to the following restrictions.
1.
2.
3.
4.
A motion shall not be in order which repeats a motion made previously at the same
meeting unless there has been some intervening Commission action or discussion.
A motion shall not be in order when the previous question has been ordered.
A motion shall not be in order while a vote is being taken.
A motion shall not be in order when made as an interruption of a Commissioner
while speaking.
49 PARTICULAR MOTIONS, PURPOSE AND CRITERIA. The purpose and salient
criteria of the motions listed in Section 48 is as follows:
1. Motion to Adjourn.
Purpose. To Terminate a Meeting.
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Debatable or amendable. No, except a motion to adjourn to another time is debatable and
amendable as to the time to which the meeting is to be adjourned.
2. Motion to Recess.
Purpose. To permit an interlude in the meeting and to set a definite time for continuing the
meeting.
Debatable or Amendable. Yes, but restricted as to time or duration of recess.
3. Motion to Table.
Purpose. To set aside, on a temporary basis, a pending main motion provided that it may
be taken up again for consideration during the current meeting or at some future regular
meeting.
Debatable or Amendable. It is debatable but not amendable.
4. Motion to Call for the Question.
Purpose. To prevent or stop discussion on the pending question or questions and to bring
such question or questions to vote immediately. If the motion passes, a vote shall be
taken on the pending motion or motions.
Debatable or Amendable. No.
5. Motion to limit or extend debate.
Purpose. To limit or determine the time that will be devoted to discussion of a pending
motion or to extend or remove limitations already imposed on its discussion.
Debatable or Amendable. Not debatable; amendments are restricted to period of time of
the proposed limit or extension.
6. Motion to Refer to Committee or Staff.
Purpose. To refer the question before the Commission to a Committee or to the City staff
for the purpose of investigating or studying the proposal and to make a report back to the
Commission. If the motion fails, discussion or vote on the question resumes.
Debatable or Amendable. Yes.
7. Substitute Motion.
Purpose. To strike out one main motion and insert another main motion in its place which
may be done so long as it is related to the subject of the original motion.
Debatable or Amendable. The substitute motion is left unacted on until Commissioners
have the opportunity to perfect the main motion by amendments if desired. The substitute
motion is debatable and subject to amendment. After amendments have been offered, the
substitute motion is voted upon and, if adopted, strikes the main motion.
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8. Amend.
Purpose. To modify or change a motion that is being considered by the Commission so
that it will express more satisfactorily the will of the members. If the motion passes, then
the main motion should be voted on as amended.
Debatable or Amendable. It is debatable unless applied to an undebatable main motion. It
is amendable.
9. Motion to Postpone.
Purpose. To prevent further discussion and voting on the main motion until a future date
or event. If the motion fails, discussion and voting on the main motion resumes. If it
passes, the subject of the main motion shall not be brought up again until the specified
date or event.
Debatable or Amendable. It is debatable but not amendable.
10. Minute Motion.
Purpose. To make a permanent record and enter into the minutes the action of the
Commission regarding any item properly before it. Such action may include, but not be
limited to, recommendations to the City Council or approving and accepting reports, or
such other and further action as determined by the Commission which does not require a
written resolution. A minute motion shall not substitute for a resolution.
Debatable or Amendable. Yes.
11. Main Motion.
Purpose. The primary proposal or question before the Commission for discussion and
decision.
Debatable or Amendable. Yes.
50 RESOLUTIONS. Formal Commission actions on all items before it shall be made
by resolution. When necessary the resolution shall contain appropriate findings and declarations.
51 RESOLUTIONS -ADOPTION. (a) Where a particular resolution has been
prepared and is before the Commission, it shall be adopted by motion, second, discussion and
vote. It is not necessary to read the resolution by title or in full provided it is identified by the
Chairperson. Upon request of any member of the Commission, the resolution shall be read by title
or in full.
(b) Where a particular resolution has not been prepared a motion to direct the City Traffic
Engineer to prepare the document and return it to the Commission is in order.
(c) Where necessary, a resolution may be presented verbally in motion form together with
instructions for written preparation. Upon execution of such a resolution, it shall become an
official action of the Commission.
52 CORRECTION OF DOCUMENTS. Upon occasion Resolutions or other
documents are submitted in draft form or on the spot amendments occur or typographical or other
technical errors are found which necessitate retyping of the document; and such redraft, when
properly executed, shall become the original document.
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1 53 ROBERT'S RULES OF ORDER. If a matter arises at a Commission meeting
which is not governed by these procedures or applicable provisions of federal or state law,
2 including the Ralph M. Brown Act (Government Code Sections 54950 et seq.) or the Carlsbad
Municipal Code, the procedures of the Commission shall be governed by the latest revised edition
3 of Robert's Rules of Order, which is incorporated herein by reference.
4 54 FAILURE TO OBSERVE PROCEDURES. The provision of these Rules are
adopted to expedite the transaction of the business of the Commission in an orderly fashion and
5 are deemed to be procedural only. The failure to strictly observe such rules shall not affect the
jurisdiction of the Commission or invalidate any action taken at a meeting that is otherwise held in
6 conformity with law.
7 55 RALPH M. BROWN ACT. The provisions of the Ralph M. Brown Act as may be
amended from time to time are incorporated herein by reference.
8
9 PASSED, APPROVED AND ADOPTED by the Traffic Safety Commission of the City of
10 Carlsbad at a regular meeting held on the 9th day of January 2006 by the following vote, to wit:
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AYES:
NOES:
Cress, Dorsey, Gardner, Roney
Bradshaw
ABSENT:
~~---
STEVEDOASEY, Chair#,'son
CARLSBAD TRAFFIC SAFETY COMMISSION
ATTEST:
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ROBERT T. JOHSON, JR.,"P.E.
DEPUTY CITY ENGINEER, TRANSPORTATION
TSC RESO NO. 2006-1 15