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HomeMy WebLinkAbout2024-02-29; Valley and Magnolia Complete Streets: San Diego Gas & Electric Undergrounding Update (District 1); Gomez, PazTo the members af the: CllY' COUNCIL Dat:8l2~e tf-c:A v CC ✓ CM AC ~DCM (3) ✓ Council Memor andum February 29, 2024 To: From: Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Acting City Manager @f_ {cityof Carlsbad Memo ID# 202401 7 Re: Valley and Magnolia Complete Streets: San Diego Gas & Electric Undergrounding Update (District 1) This memorandum provides an update to a previous Council Memorandum dated June 8, 2023, Attachment A, on a project to underground utilities on Valley Street, between Chestnut Avenue and Magnolia Avenue, a portion of Bra dy Circle and a portion of Magnolia Avenue as part of the Valley and Magnolia Complete Streets Project, Capital lmprovement Program Project Nos. 6019 and 3904 (Project.) Background The planned improvements in the Project include sidewalks, curbs, gutters and new street lighting. This memorandum provides information about three properties in the Project area that will require electrical panel upgrades, which the city previously committed to reimbursing the residents for their costs. Resolution No. 2015-280 dated November 17, 2015, is provided as Attachment B, which includes details about declaring Underground Utility District No. 20. Discussion In 1988, the City Council established Council Policy No. 41-Policy on Undergrounding Overhead Utilities. The policy provides the city's guidelines for selecting and prioritizing underground projects, consistent with Electric Tariff Rule 201. Electric Tariff Rule 20 specifies the conditions under which new customer facilities must be built underground and the instances where overhead extensions may be permitted. 1 The California Public Utilities Commission (CPUC) adopted and oversees an Overhead Conversion Program known as Electric Tariff Rule 20. Traditionally, the program has allowed cities to identify areas for undergrounding and depending on the project, the investor-owned utility (in this case, San Diego Gas & Electric) may fund same, all or none of the costs. Projects are divided into four subgroups -Rule 20A through Rule 20D -which provide diminishing levels of ratepayer contribution to projects. The Rule 20A funding for this project is approximately $1,730,000. As of December 31, 2022, the Rule 20 program has been discontinued, and no new Rule 20 funding is available. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Valley & Magnolia Complete Streets: SDGE Undergrounding Update (District 1) February 29, 2024 Page 2 In 2015, the City Council formed Underground Utility District No. 20 on Valley Street, between Chestnut Avenue and Magnolia Avenue, with Resolution No. 2015-280 (Attachment B) to move overhead utility lines to an underground system, in accordance with Carlsbad Municipal Code Chapter 11.08 -Underground Utility Districts. The boundaries of Underground Utility District No. 20, include the following: • Valley Street between Chestnut Avenue and Magnolia Avenue • Portions of Magnolia Avenue approximately 500 feet east of Valley Street and 110 feet to the west • Bra dy Circle from the intersection of Valley Street to approximately 150 feet west Process of undergrounding utilities The utility companies that convey electrical and telecommunication lines along this segment, and are involved in this project, are San Diego Gas & Electric (SDGE), AT&T and Spectrum Charter Communications. The undergrounding work will be completed by an SDGE contractor and will consist of: • Digging a trench about 5 feet deep and 2.5 feet wide along the public right-of-way • lnstalling conduit, cable and substructures, along with aboveground facilities, such as electrical transformer boxes and telecommunication equipment pedestals • Removing existing overhead utility lines and poles • Upgrading utility poles or installing new ones at the boundaries of the project as needed for the transition to the new underground system • Relocating an SDGE gas main line and service lines beneath Magnolia Avenue east of Valley Street lndividual customer connections will be made laterally, underground from the main line in the right-of-way, to install conduit and cable. The surface condition will be restored to pre-existing conditions when the work is completed. • Dig trenches and place conduit • lnstall new cables & utility equipment Public Works Branch Transportation Department • Switch service to underground system 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t • Remove overhead poles Council Memo -Valley & Magnolia Complete Streets: SDGE Undergrounding Update (District 1) February 29, 2024 Page 3 Electrical panel upgrades The city's Building Division in the Community Development Department conducted electrical panel inspections of all residences included in Underground Utility District No. 20. The inspections identified three properties that will require electrical service panel upgrades to connect to the new underground system. The property owners of the three impacted properties have received several notifications about the Project and the need for upgrades, primarily by mail. Resolution No. 2015-280 (Attachment B) provides that "no expense shall be incurred by the property owner unless an increase in panel size is requested by them." As such, the city will furnish all la bor, materials, equipment and incidentals necessary to replace the three needed electrical panels. The City Council also waived permit fees associated with the property conversions. Staff have developed the foliowing reimbursement program for electrical service upgrades: • The city, along with SDGE, will provide reimbursement to upgrade the three properties' electrical panels to comply with undergrounding conversion needs. SDGE will fund $1,500 toward upgrade costs. The residents are responsible for any costs beyond the city's contribution, which will be limited to only the work that is necessary to bring the panels into compliance with current electrical standards. • The electrical panel upgrade work must be performed by a California C-10 licensed/registered electrical contractor and permitted by the City of Carlsbad. • The electrical panel upgrades must be completed in a timely manner, and residents will be notified of any deadlines. lf not completed on time, resident(s) will be precluded from seeking reimbursement from the city. The electrical panel upgrade is a critical aspect of the Project because the up grades must be completed befare SDGE can complete its undergrounding connection, which is anticipated to occur in the fall/winter 2024. The approval process for the city's reimbursement program is as follows: • • • The property owner must apply to the city for pre-approval by submitting an itemized work proposal by a licensed contractor. The city will have up to 45 days to review and provide pre-approval for the total eligible cost of reimbursement. Prior to completion of the city-permitted work, a final inspection must be performed by the city's Building lnspector. The applicant/property owner and/or contractor must inform the city's Building lnspector befare the panel upgrade work starts and subsequently schedule an inspection after the work is complete. Upon completion of the panel upgrade work and final approval from the city's Building lnspector, the applicant/property owner shall submit a final invoice to the city. The city has up to 45 days to review and rem it payment. lnvoices must be itemized and consistent with the work proposal that was pre-approved by the city. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Valley & Magnolia Complete Streets: SDGE Undergrounding Update (District 1) February 29, 2024 Page 4 This undergrounding project is partially funded by the California Public Utilities Commission Rule 20A funding program. The city has accumulated $1,729,513 through this program and will receive a work credit in this amount when the project moves to construction. However, SDGE's construction cost estimate is more than what is available in the city's Rule 20A work credit allocation fund, so the remaining balance needs to be paid by funds allocated for the Project. The total anticipated costs for the three electrical service panel upgrades are not expected to exceed $10,000. These costs are in addition to the undergrounding cost estimate that is pending from SDGE. On November 7, 2022, the City Planner determined that both the undergrounding work and the compl~te streets project are exempt from the California Environmental Quality Aet. Complete Streets Project In parallel, design of the Valley and Magnolia Complete Streets Project is progressing. It will include necessary improvements such as new sidewalks, curbs and gutter, Americans with Disabilities Aet (ADA)-compliant pedestrian curb ramps, additional street lighting and improved conditions for bicyclists. The complete streets work is progressing under an agreement with consultant, BHA, Ine., which the City Council approved in the amount of $153,060 on November 28, 2023. Staffare coordinating with property owners on the proposed design options and soliciting feedback. Next Steps Citystaffare coordinating with SDGE and evaluating options for the undergrounding work to proceed in June 2024, which will occur over the summer school break to minimize construction impacts to the school community. SDGE recently re-advertised the undergrounding work for construction bids, and staff expect to receive a new cost estimate for the undergrounding work from SDGE by late March 2024. Staff plan to present a new agreement with SDGE, including revised costs, to the City Council for authorization and possibly additional appropriation in April 2024. lf approved, the undergrounding construction schedule will begin in June 2024. Trenching, conduit placement (civil work) and installation of the ca ble construction associated with the undergrounding will be completed by mid-to late-August 2024 befare the school year starts. Cabling connections and overhead removal of service will be less impactful to the community and will occur in winter 2024 including early 2025. Design of the complete streets portion of the project is expected to be completed by early 2025. Attachments: A. Council Memorandum dated June 8, 2023 B. Resolution No. 2015-280 dated November 17, 2015 Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Valley & Magnolia Complete Streets: SDGE Undergrounding Update (District 1) February 29, 2024 Page 5 cc: Scott Chadwick, City Manager Cindie McMahon, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief Gina Herrera, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Jason Haber, lntergovernmental Affairs Director Zach Korach, Finance Director Jeff Murphy, Community Development Director Kristina Ray, Communication & Engagement Director Mike Streng, Assistant Director of Community Development Hossein Ajideh, Engineering Manager Emily Hasegawa, Engineering Manager John Kim, City Traffic Engineer Eric Lardy, City Planner Nathan Schmidt, Transportation Planning and Mobility Manager Eric Zielke, Senior Engineer Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t To the members of the: CITY COUNCIL oatj/ 0l23 CA JL.. te ✓ CM _ACM-1(DCM (3) ✓ June 8, 2023 ATTACHMENT A Co un cil Me mor andum To: From: Honorable Mayor Blackburn and Members of the City Council Paz Gomez, Deputy City Manager, Public Works Via: {cityof Carlsbad Memo ID# 2023056 Re : Geoff Patnoe, Assistant City Manage~ Valley Street and Magnolia Avenue Sa;:Diego Gas & Electric Utility Undergrounding Update (District 1) This memorandum provides an update to a previous City Council Staff Report dated January 24, 2023, and Council Memorandum dated July 21, 2022 (Attachments A and B) on the Valley and Magnolia Complete Streets Project, Capital lmprovement Program (CIP), Project Nos. 6019 and .3904 {Project), which includes utility undergrounding. Background The Council Memorandum dated July 21, 2022, provided background information on the Project . Additionally, the City Council Staff Report dated January 24, 2023, provided information on the agreement with San Diego Gas & Electric (SDGE) to perform aerial-to-underground conversion of overhead utilities on Valley Street and Magnolia Avenue. Discussion The ~ity Council executed an agreement under which SDGE would mave electrical and t elecommunication lines from overhead to underground on parts of Valley Street and Magnolia Avenue and a portion of Brady Circle. The City Council authorized the City Manager to execute the agreement with SDGE for an estimated amount of $2,844,592. The City Council also authorized the City Manager or designee to approve change orders in an amount equal to the contingency, which for the Project was $568,918. The Project is partially fund ed by the California Public Utilities Commission Rule 20A funding program. The city accumulated $1,729,513 through this program and will receive a work credit in this amount when the Project maves to construction. SDG E's construction cost estimat e for the entire undergrounding work was $3,413,510, including a construction contingency amount of $568,918, as of January 2023. SDGE's construction cost estimate did not include the city's construction management and inspection cost of $230,000. The total estimate is more than what is available in the city's Rule 20A work credit allocation fund, so the remaining balance is to be paid by the funds set aside for the Valley and Magnolia Complete Streets Project, CIP No. 6019. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Valley St. and Magnolia Ave. SDGE Utility Undergrounding Update (District 1) June 8, 2023 Page 2 After SDGE advertised the undergrounding work for construction bids earlier this year and based on the lowest bid received, SDGE provided the city with an updated cost estimate of $5,125,557, which was approximately 50% high er than the original estimate. City staff requested additional information to identify potential options for how to proceed. Unfortunately, this means SDGE will not be able to start construction this summer as planned. The intent of the undergrounding construction schedule was to begin in June 2023, du ring the summer break for the schools in the project area, to minimize construction impacts to the community. Trench and conduit construction associated with the undergrounding work was to be completed by mid-August 2023 before the 2023-24 school year starts. However, staff cannot move forward with the undergrounding work because SDGE's updated cost estimate exceeds the amount previously approved by the City Council; therefore, the undergrounding work cannot be completed over the summer months this year. Staff have communicated the delay with property owners located in the underground district boundary and adjacent schools, Carlsbad High School, Valley Middle School, Magnolia Element~ry School and North County Academy. Samples of the notification !etters are provided (Attachment C). The city is continuing to work on the complete streets project design to add sidewalks and other improvements to Valley Street, from Chestnut Avenue to Magnolia Avenue, and a portion of Magnolia Avenue. On June 20, 2023, the City Council will review authorization to exempt from the purchasing ordinance's competitive bidding requirements and execute an agreement with BHA, Ine. (BHA) to continue to provide engineering services for the Valley and Magnolia Complete Streets Project. The current agreement with BHA is set to expire on October 20, 2023; however, BHA's remaining budget will be depleted before the contract expiration date. Next Steps Staffare evaluating options for the undergrounding work to proceed next year, with a proposed construction start date of June 2024. In coordination with city staff, SDGE will re-advertise the undergrounding work for construction bids in early 2024 with the target bid opening of February/March 2024. After the bid opening, staff will receive a new cost estimate from SDGE and will present it to the City Council for approval and request for additional appropriations, if needed. Staff will return to the City Council later this year with a status update and to present options for completing the project. Attachments: A: City Council Staff Report dated January 24, 2023 B. Council Memorandum dated July 21, 2022 C. Samples of notification !etters to the residents and schools Council Memo -Valley St. and Magnolia Ave. SDGE Utility Undergrounding Update (District 1) June 8, 2023 Page 3 cc: Scott Chadwick, City Manager Cindie McMahon, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Michael Calderwood, Fire Chief Mickey Williams, Police Chief Tom Frank, Transportation Director/City Engineer David Graham, Chief Innovation Officer Jason Haber, lntergovernmental Affairs Director Zach Korach, Finance Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Gina Herrera, Deputy City Attorney Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Eric Lardy, City Planner Eric Zielke, Senior Engineer Lauren Ferrell, Associate Engineer ATTACHMENT A CA Review RK CIT Y COUNCIL Staff Report M eeting Date: To: From: Staff Contact: Jan.24,2023 Mayor and City Council Scott Chadwick, City Manager Lauren Ferrell, Associate Engineer lauren.ferrell@carlsbadca.gov, 442-339-2558 Hossein Ajideh, Engineering Manager hossein.ajideh@carlsbadca.gov, 442-339-2756 Subject: Agreement with San Diego Gas & Electric to Move Aboveground Utility Lines on Valley Street and Magnolia Avenue Underground District: 1 Recommended Action Adopt a resolution authorizing the City°Manager to execute an agreement with San Diego Gas & Electric, to perform Rute 20A aerial-to-underground conversion of overhead utilities on Valley Street and Magnolia Avenue for an estimated amount of $2,844,592. Executive Summary The City Council is being asked to execute an agreement under which SDG&E would move electrical and telecommunication lines from overhead t o underground on parts of Valley Street and Magnolia Avenue and a portion of Brady Circle. This utility undergrounding work needs to be completed as part of the Valley and Magnolia Complete Streets Project, Capital lmprovement Program Project No. 6019, specifically, the utility potes need to be removed so new sidewalks can be installed. A credit the city received from the California Public Utilities Commission's Rule 20A undergrounding program will cover part of the costs of the project. The City Council's approval for this project is required because the proposed agreement with SDG&E is in an amount not to exceed $2,844,592, and Carlsbad Municipal Code Section 3.28.060(0)(5} requires the City Council's approval of agreements that will cost the city $100,000 or more per agreement year. Staff recommend that the City Council adopt the proposed resolution, Exhibit 1, authorizing the City Manager to execute the agreement with SDG&E. Explanation & Analysis Background The Rute 20A program, established in 1983, provided that certain funds would be set aside each year by SDG&E to pay for the undergrounding of existing utility lines. Jan.24,2023 Item #2 Page 1 of 13 In 1988, the City Council established Council Policy No. 41 on undergrounding overhead utilities. The policy, consistent with Rule 20A, stated the city's guidelines and desires on selecting or prioritizing underground projects. The City Council formed an underground utility district in 2015 to move overhead utility lines to an underground system, in accordance with Carlsbad Municipal Code to Chapter 11.08 - Underground Utility Districts. The boundaries of this district, named Underground Utility District No. 20, cover (See Location map, Exhibit 2): • Valley Street between Chestnut Avenue and Magnolia Avenue, " Portions of Magnolia Avenue approximately 500 feet east of Valley Street and 110 feet to the west • Brady Circle from the intersect ion of Valley Street to approximately 150 feet west The utility companies that convey electrical and telecommunicat ion lines along this segment, and who are involved in this project, are SDG&E, AT& Tand Spectrum Charter Communications. Complete Streets Moving the existing overhead utilities underground and removing the utility poles is needed to support the Valley and Magnolia Complete Streets Project, Capital lmprovement Program Project No. 6019. Complete Streets is an approach to designing streets that enables safe access for everyone who needs to use them and all modes of trave I. This project will make street improvements within the city right-of-way along both sides of Valley Street from Chestnut Avenue to Magnolia Avenue, and on t he north side of Magnolia Avenue from Valley Street to approximately 500 feet east of the int ersection. These improvements will provide: • New sidewalks, curbs and gutters • Pedestrian curb ramps • lmproved conditions for bicyclists and pedestrians • Additional lighting Project details The undergrounding work to be carried out by SDG&E will consist of: • Digging a trench about 5 feet deep and 2.5 feet wide along the public right-of-way • lnstalling conduit, ca ble and substructures, along with aboveground facilities, such as electric transformer boxes and telecommunication equipment pedestals1 Removing existing overhead utility lines and poles o Upgrading utility poles or installing new ones at the boundaries of the project as needed for the transition to the new underground system • Relocating an SDG&E gas main line and service lines beneath Magnolia Avenue, east of Valley Street lndividual custome r connections will be made by boring laterally, underground from t he main line in the right of way to install conduit and ca ble. lf lateral boring is not feasible, open 1 These are plastic cylinders, about 2-or 3-feet tall, that house the equipment. Jah.24,2023 Item #2 Page 2 of 13 trenches approximately 2 feet deep and 2 feet wide will be dug, with surfaces restored to pre- existing conditions when the work is completed. Three properties will be required to upgrade their electric service panel; they have been notified by mail. Some properties may need to have installation of conduit and a junction box installed on their exteriors. SDG&E will make that determination and make the necessary installations. Fiscal Analysis This project is to be partially funded by the California Public Utility Commission Rule 20A funding program, which allowed funds to beset as ide each year by SDG&E to pay for undergrounding existing overhead electric facilities. The city has accumulated $1,729,513 through this program. The commission issued a decision in 2021 that significantly revised the Rule 20A program, discontinuing allocations for Rule 20A electric projects carried out after April 2022. Due to this ruling, the city will receive no additional revenue from the program. Because Underground Utility District No. 20 was created by the City Council before that cut-off date, it is approved to receive the city's available credit from the Rule 20A program Total construction costs are estimated to be $3,643,510. This is more than what is available in the city's Rule 20A work credit allocation fund, so the remaining balance of $1,913,997 is to be paid by the funds set aside for the Valley & Magnolia Complete Streets Project, Capital lmprovement Program Project No. 6019. Sufficient funding has been appropriated from the Traffic lmpact Fee and Trans Net funds for the remaining costs. 2 Summary of costs and funding Va lley & Magnolia Complete Streets Project Capital lmprovement Program Project No. 6019 Total appropriation to date $4,736,206 Total expenditures and encumbrances to date $484,105 Total available balance $4,252,101 Total estimated SDG&E undergrounding costs Construction contract (estimated) $2,844,592 Construction contingency (estimated) $568,918 Construction management, inspection, testing, public outreach (estimated) $230,000 Total estimated construction costs $3,643,510 Costs pa id by Rule 20A work credit allocation balance $1,729,513 Remaining balance to be paid by the city from CIP Project No. 6019 $1,913,997 Remaining balance in CIP Project No. 6019 $2,338,104 Additional appropriation requested $0 2 Trans Net is a countywide sales tax collected to fund regional transportation projects. Jan.24,2023 Item #2 Page 3 of 13 SDG&E's estimated cost is approximate, and the actual costs incurred by SDG&E will be computed upon completion of the work. The city will be responsible for paying SDG&E's actual costs. Carlsbad Municipal Code sections 3.28.040((}(5) and 3.28.090(8) authorize the City Manager or designee to approve change orders, in an amount equal to the contingency set at the time of project award, whicli, for this project, is $568,918. Community Engagement City staff have coordinated with the residents and adjacent schools about the undergrounding and future construction. Staff prepared mailers with faet sheets to inform them about the project, in keeping with the procedures detailed in Carlsbad Municipal Code Section 11.08.070 - Notice to property owners and utility companies. In addition, the city, along with SDG&E, has held several coordination meetings with representatives of the Carlsbad Unified School District and North County Academy, the school at the corner of Valley and Magnolia. Options Staff provide the following options for the City Council's consideration: 1. Authorize the City Manager to execute an agreement with SDG&E to perform Rule 20A utility aerial-to-underground conversion on Valley Street and Magnolia Avenue in an estimated amount of $2,844,592 Pros • Provides a cost-effective and fast solution to underground existing telecommunication and electrical facilities consistent with Council Policy No. 41 • Eliminates the need fora city-managed project design, solicitation and capital construction effort that would most likely exceed SDG&E costs • Provides cost savings in design, construction and material costs • Sufficient funding is available for the contract Cons • None identified 2. Do not authorize the City Manager to execute the agreement with SDG&E Pros • None identified Cons • Does not allow the city to realize cost savings on design, construction and material costs Requires concerted efforts on multiple contracts to execute design and construction services • Delays undergrounding of electrical and telecommunication lines o Delays implementation of the underlying Capital lmprovement Program Project No. 6019, which would likely increase project delivery costs Staff recommend Option 1. Jan.24,2023 Item #2 Page 4 of 13 Next Steps Upon receiving the City Council's authorization, the City Manager will execute an agreement with SDG&E to perform utility aerial-to-underground conversion. SDG&E plans to complete their design and permitting process, bid and award a construction contract in spring 2023. SDG&E estimates that construction will begin in June 2023 upon completion of the school year to minimize traffic impacts associated with construction. Trench and conduit construction is estimated to be completed by mid-August 2023 befare the fall school year starts. Additional construction activities will occur past August 2023, but work will be minor in nature with minimal impacts to the school. Environmental Eva luation The City Planner has determined that project is exempt from the California Environmental Quality Aet under Guidelines Section 15302(d), which covers replacement or reconstruction af existing structures and facilities, including the conversion af overhead electric utility distribution system facilities to underground when the surface is restored to the existing condition, and where the new structure will be located on the same site have substantially the same purpose and capacity; and where the existing public structures and facilities involve negligible or no expansion and no exception to the exemption as set forth in CEQA Guidelines Section 15300.2 applies. Exhibits 1. City Council resolution 2. Location map Jan. 24, 2023 Item #2 Page 5 of 13 RESOLUTION NO. 2023-032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAN DIEGO GAS & ELECTRIC TO PERFORM RULE 20A AERIAL-TO-UNDERGROUND CONVERSION OF OVERHEAD UTILITIES ON VALLEY STREET AND MAGNOLIA AVENUE Exhibit 1 WHEREAS, in 1983, the California Public Utilities Commission instituted the Rule 20A funding program, which provided that certain funds are set aside each year by San Diego Gas & Electric, or SDG&E, to pay for undergrounding of existing utility lines; and WHEREAS, in 1988, Council Policy No. 41 was established on undergrounding overhead utilities, which is consistent with Rule 20A and provides guidelines and desires on selecting or prioritizing undergrounding projects; and WHEREAS, on Nov. 17, 2015, the City Council adopted Resolution No. 2015-280, creatihg Underground Utility District No. 20 pursuant to Chapter 11.08 of the Carlsbad Municipal Code, associated with the Valley and Magnolia Complete Streets Project, Capital lmprovement Program Project No. 6019; and WHEREAS, relevant portions of the project includes Valley Street between Chestnut Avenue and Magnolia Avenue, and a portion of Magnolia Avenue approximately 500 feet east and approximately 110 feet west of Valley Street, and approximately 150 feet of Bradley Circle; and WHEREAS, SDG&E, AT& T, and Spectrum Charter Communications arethe utility companies that have facilities on the existing poles that convey telecommunication and electrical lines within the subject segment of Valley Street and Magnolia Avenue; and WHEREAS, the City Council of the City of Carlsbad has determined the public health, safety or welfare requires removal of the poles, overhead wires and associated overhead structures, and underground installation of wires and facilities for supplying electric, communication or similar or associated service within the project area; and WHEREAS, undergrounding ofoverhead utilities for this project is consistent with Council Policy No. 41; and WHEREAS, SDG&E has provided the city with an estimated cost to design, construct, place conduit, place cables, in the street public right-of-way and to the customers' service point, remove poles and overhead cables, and place new poles at the boundary of the underground district, where Jan. 24, 2023 Item #2 Page 6 of 13 determined necessary for the transition from the existing aerial system to the new underground system, and relocate approximately 1,500 feet of gas main line; and WHEREAS, SDG&E's construction cost for the undergrounding effort is estimated to be $2,844,592, which does not include construction contingency and construction management and inspection costs; and the total construction cost, including construction contingency amount of $568,918 and construction management and inspection costs of $230,000, is estimated to be $3,643,510; and WHEREAS, SDG&E's estimated cost is only approximate, and that the actual costs incurred by SDG&E will be computed upon completion of the work, for which the city is responsible for payment of SDG&E's actual costs; and WH EREAS, proceeding in this fashion eliminates the need for a city-managed project design, solicitation and capital construction effort that would: (i) exceed SDG&E's costs, (ii) delay undergrounding of telecommunication and electrical lines, and (iii) delay completion of the underlying CIP Project No. 6019; and WHEREAS, the project is partially funded bythe Rule 20A funding program, which providesthat certain funds are set aside each year by SDG&E to pay for undergrounding existing overhead electric facilities, and for which the city's current Rule 20A work credit allocation balance is $1,729,513; and WHEREAS, the city's Capital lmprovement Program budget will cover the remaining estimated balance of $1,913,997, of which $1,683,997, including $568,918 for construction contingency, is to be paid to SDG&E for actual costs and $230,000 is to cover construction management and inspection costs; and WHEREAS, sufficient funding is available in Capital lmprovement Program Project No. 6019; and WHEREAS, Carlsbad Municipal Code sections 3.28.040(()(5) and 3.28.090(B) authorize the City Manager or designee to approve change orders in an amount equal to the contingency set at the time of project award, which is $568,918 for this project; and WHEREAS, the City Planner has determined that the project is exempt from t he California Environmental Quality Aet under CEQA Guidelines Section 15302(d), which covers replacement or reconstruction of existing structures and facilities, including the conversion of overhead electric utility distribution system facilities to underground when the surface is restored to the existing condition, and where the new structure will be located on the same site have substantially the same purpose and Jan.24,2023 Item #2 Page 7 of 13 capacity; and where the existing public structures and facilities involve negligible or no expansion and no exception to the exemption as set forth in Guidelines Section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council authorizes the City Manager, or designee, to execute an agreement with SDG&E to perform Rule 20A aerial-to-underground conversion of overhead utilities along Valley Street and Magnolia Avenue, attached as Attachment A. 3. That the City Council authorizes the City Manager or designee to approve change orders in an amount equal to the contingency set at the time of project award, which is $568,918 for this project. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 24th day of January, 2023, by the following vote, to wit: AYES: NAVS: ABSTAIN: ABSENT: Jan. 24, 2023 Blackburn, Bhat-Patel, Acosta, Burkholder. None. None. None. KEITH BLACKBURN, Mayor Item #2 Page 8 of 13 Attachment A i _ A ~ Sem pra Energy u1;1;1y" Submitted to Applicant by: SDG&E Work Order(s): AGREEMENT FOR REPLACEMENT OF OVERHEAD WITH UNDERGROUND FACILITIES THIS AGREEMENT, made and entered into, by and between SAN DIEGO GAS & ELECTRIC COMPANY, a corporation, hereinafter called "Utility", and THE CITY OF CARLSBAD, hereafter called "Applicant(s)". WITNESSETH: WHEREAS, Applicant(s) are the owners, lessees, or others having a legal interest in those certain premises known as the Valley & Magnolia Rule 20A Conversion Project located at certain areas of Valley Street and Magnolia Avenue; and WHEREAS, Applicant's desire that existing overhead facilities be replaced with underground facilities, and in consideration of the desirability and value which said underground facilities will add and contribute to the above premises; NOW, THEREFORE, it is agreed by and between Utility and Applicants as follows: 1. Subject to the conditions hereinafter provided, Utility, upon obtaining satisfactory easements for any required rights of way, shall remove its existing overhead electric power facilities serving Applicants and shall replace these facilities with underground facilities, in accordance with its Rule 20.A for Replacement of Overhead with Underground Facilities as filed with the California Public Utilities Commission. 2. All work performed by the Utility and Applicants pursuant to this Agreement shall be in conformity with the General Conditions and the Specifications attached hereto and by this reference made a part hereof. Utility shall furnish underground electric service to the premises shown on Specifications and, upon completion of the work specified herein, Utility shall not furnish overhead electric service to any of such premises. 3. This Agreement shall become effective only upon compliance with all of the foliowing conditions: a) All Applicants shall execute this Agreement and shall perform all of the conditions herein contained. b) All Applicants shall execute a companion agreement with each company, municipality, or agency that is a joint user with Utility of poles, or maintains other poles, within the area from which Utility's pole will be removed pursuant to Section 1, for providing communication service, traffic signals, police or fire alarm boxes, or street or safety lighting supplied by overhead wiring. Such agreement or agreements will provide for such service to be discontinued or converted and maintained through underground circuits or other appropriate and lawful means, so that all of said poles can be removed from the area within a reasonable time after Utility has removed its poles. c) Applicants will, at their expense and in conformity with the Contract Documents as defiried in the General Conditions, furnish and install the material, and facilities and perform the work indicated below by a check mark. The material, facilities and work llsted below which are not indicated with a check mark shall be furnished, installed and performed by Utility at Applicants' expense. FORM 106-2759L (4/91) Jan. 24, 2023 Item #2 Page 9 of 13 D Excavation, backfill and compaction D Conduits D Concrete substructures d} Utility shall notify Applicants, in writing , of final acceptance of the work specified herein. Applicants hereby grant to Utility all facilities installed by Applicants pursuant to this Agreement, said grant to be effective upon receipt of Utility's written final acceptance. e} Each Applicant shall, at his expense, promptly provide any necessary changes to the existing facilities on his property so as to receive underground electric service at the points specified on the Specifications. The Applicants' work shall be in accord with Utility's Rule on Service Connections filed with the California Public Utilities Commission effective as of the date of this Agreement, and in accord with the Contract Documents. Underground electric service will not be supplied until all affected premises are equipped to receive electric service in accordance with said plan and specifications. • 4. The entire undergrounding work is estimated to cost $2,844,592 (which equates to $3,413,510 with 20% construction contingency}. The city's current Rule 20A worl< credit balance is $1 ,729,513. Applicant(s) will utilize its available Rule 20A Work Credits to fund this work, and the remainder ofthe costs associated with the Project will be paid for by Applicant(s} as follows: payment via check made out to SDG&E and mailed to the address li sted on the attached Cost Remittance. Receipt isacknowledged from Applicant(s} of $1,683,997, which is an amount equal to the estimated cost of the Utility's conversiori work (including 20% contingency), less the City's available Rule 20A Worl< Credits, in accordance with its Filed Rule on Replacement of Overhead with Underground Facilities. Said amount includes any engineering fee or fees thai have been paid to Utility in contemplation of the work provided in Section 2. The conversion work will be tracked and billed on an actual cost basis, meaning thai all costs will be reconciled at completion of the work and SDG&E will bill or refund to Applicant any differences larger than $100. 5. In the event any additions, rearrangements, or changes to the electric wiring are required or performed on Applicants' several premises, other than the work pursuant to Section 3.e) above, Applicants shall cause said additions, rearrangements, and changes to be made at their expense. 6. All wires, cables, conductors, conduits, duets, connectors, and appurtenances installed by Utility, or its agents, on the premises of Applicants, or elsewhere, and all facilities granted to Utility by Applicants, shall become and remain the property of Utility notwithstanding any payment made under this Agreement. Such facilities will be maintained and operated by Utility in accordance with its Rules for the Sale of Electric Energy on file with the California Public Utilities Commission. a} Utility shall be under no obligation to perform and complete the work undertaken by it pursuant to this Agreement until Applicants' obligations incurred pursuant to Paragraphs 3.b) and 3.e} of this Agreement shall have been fulfilled. b} lf the Specifications attached hereto require the installation of new street lighting standards , Utility shall be under no obligation to remove and cease operating its overhead electric facilities nor to furnish underground electric service to any of the premises shown on the Specifications until said street lighting standards have been installed and energized. c} Utility at its sole election, may undertake to perform the work to be performed by it prior to the occurrence of the conditions specified in section 7. and subsection b} of this Sectiori. The commencement of any such work by Utility under the provisions of this subsection shall not constitute a waiver of any of the requirements imposed upon any Applicants under section 7. or subsection b) of this Section, or under any other provisions of this Agreement. d) lf any Applicants shall, within ane year of the date of this Agreement, fail or refuse to comply with any of the conditions hereof or to perform all work required under the contracts executed pursuant to Paragraph 3.b) of this Agreement, Utility shall have the right to make such changes and to impose such further conditions upon the Applicants as may be necessary to protect its rights under any existing agreement for any increase in its costs of installation, and to provide in any other manner for the accomplishment of the purposes of this Agreement consistent with applicable rules, laws, ordinances and its contractual obligations hereunder. 2 FORM 106-2759L (4/91) Jan. 24,2023 Item #2 Page 10 of 13 7. Once Applicant has started to perform the work required by the Contract Documents, Applicants agree to exercise reasonable diligence in pursuing such work to completion within one year atter the effective date of the Contract Documents. lf such worl< has not been completed within one year atter the effective date of the Contract Documents, Utility shall have the right, upon giving written notice to Applicants, to cancel and terminate the Contract Documents. Utility shall return to Applicants, an amount equal to the above cash advance, minus Utility's costs. Utility's costs are defined as the actualcost (including but not limited to labor, materials and overhead) incurred by Utility prior to such cancellation and termination in connection with work done in furtherance of Applicants' project, plus the actual cost of removing any of the Utility installed facilities which Utility desires to salvage, minus the salvage value of such facilities. Upon exercise of this right to cancel and terminate, and upon payment to Applicants, all of Utility's obligations under the Contract Documents shall cease. 8. This Agreement shall at all times be subject to such changes or modifications by the California Public Utility Commission as said Commission may, from time to time, direct in the exercise of its jurisdiction. 9. All terms and situations heretofore made and agreed to by the parties in relation to said electric line replacement are set forth in this Agreement and no representation of any agent or employees shall be binding upon Utility except as expressed herein. Appendix A attached hereto is solely for use by Utility and nothing contained therein shall in any way alter or vary any term, condition or stipulation contained in this Agreement. 1 O. lf Applicant is a corporation, partnership, joint venture or a group of individuals, the subscriber hereto represents that he has the authority to bind said corporation, partners, joint venture or individuals as the case may be. Each Applicant signing this Agreement agrees that he shall be jointly and severally liable under the terms of this Agreement with every other applicant signing the Agreement. 11. All of the terms and conditions of this Agreement shall be binding upon and shall in sure to the benefit of the parties hereto, their heirs, administrators, executors, personal representatives, trustees, successors and assigns. 12. The Contract Documents shall become effective only upon the date signed by the authorized representative of Utility. 3 FORM 106-2759L (4/91) Jan.24,2023 Item #2 Page 11 of 13 IN WITNESS WHEREOF, the parties hereto have individually executed, or have caused this Agreement to be executed for and on behalf of each, by and through their responsible agents, partners, or authorized corporale officers, as the case may be. By: ---r----,--1cn,---,t----,-,---------·r ed Signature) Narne: S { & tt C \/\v\ dMJ \ æ,_ (Please Print or Type) Tille: _0~\_t 1_~M~¼\~"--~-<+-=· __ Date: _...,!l2Jh:A.=~~~C-~------ Telephone: _ APPROVED AS TO FORM Cindie K. McMahon, City Attomey B$ .l~Attomey City ol Carlsbad, Califomia Jan. 24, 2023 4 SAN DIEGO GAS & ELECTRIC COMPANY, a corporation By: _____________ _ (Authorized lndividual-Utility) Date Executed: FORM 106-2759L (4/91) • Item #2 Page 12 of 13 ,-' \ Nor \ ·, Cou Acad PROJ ECT NAM E LOCATION MAP Carlsbad High School Valley Middle School FIELD PACIFIC OCEAN ~ Magnolia IElementary School RUL E 20A UNDERGROUND CONVERSION Crealed By: SaJe~'1'~4, 1t>'2J~022 F:\Projecls\FromLaurenFerrell\SlaffReport\LocalionMap\LocalionMapExhibit2.mxd(tem #2 Exhibit 2 VICINITY'MAP •• S.~OUNTY \~ VISTA SAN RCO EXHIBIT 2 Page 13 of 13 To the rnembers of the: .~ITY COUNCIL Date ~CA v~ CC ✓ CM ...JL ACM ._iLDCM (3) v July 21, 2022 ATTACHMENT B Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manager @ {cityof Carlsbad Memo ID #2022085 Re: Valley Street and Magnolia Avenue Complete Street lmprovements Project Update (District 1) This memorandum provides an update on the Valll;!y Street and Magnolia Avenue Complete St reet lmprovements Project, Capital lmprovement Program (CIP), Project Nos. 6019 and 3904 (Project). Baclcground The Council Memorandum dated Jan. 21, 2021 (Attachment A), provided background information on t he Project. In 2015, Underground Utility District No. 20 was form ed by City Council Resolution No. 2015-280 pursuant to Chapter 11.08 of the Carlsbad Municipal Code. This district was form ed to address converting overhead utilities to an underground system in t he area. Extensive public outreach efforts on the Project were conducted in 2017, 2018 and 2020. Staff received public feedback requesting additional parking on Valley Street and increased driveway accessibility and visibility. Preliminary designs were presented to the Traffic and Mobility Commission on Dec. 7, 2020. Discussion The Project is in the engineering design phase to provide complete street improvements within t he city right-of-way along both sides of Valley Street from Chestnut Avenue to Magnolia Avenue. The Project will also improve t he north side of Magnolia Avenue from Valley St reet to approximately 500 feet east of the intersect ion. The improvements will provide sidewalk, curb and gutter, pedestrian curb ramps, improved conditions for bicyclists and addition al lighting in the area . In addition to these typical street improvement s, "green street" ar low impact development design will also be incorporated. This includes drainage features that use vegetat ion and s9il to filter and treat storm water befare entering the storm drain system where possible. The Project will also replace an ·old potable water main and related services in Valley Street, in coordination with the Carlsbad Municipal Water District. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Valley St and Magnolia Ave Cornplete Street lmprovements Up~ate (District 1) July 21, 2022 Page 2 Staff continue to design the Project and solidt feedback from the comrnunity. Preliminary designs were presented to the Traffic and Mobility Commission on Dec. 7, 2020. Based on commissioners' feedback, staffare updating the design and will provide addition al outreach to nearby property owners regarding this design before staff finalize the design and contract documents. Utility Undergrounding The Project is being delivered in conjunction with the utility undergrounding effort to convert overhead utilities to an underground system. This effort will also include the relocation of a San Diego Gas & Electric (SDG&E) gas main and service laterals underneath Magnolia Avenue. Staffare actively coordinating with SDG&E, AT&T and Charter Communications on the utility undergrounding project. Staff have also informed nearby schools of this undergrounding effort and schedule and have received feedback on potential school scheduling concerns. SDG&E will perform construction of the utility undergrounding and gas main line relocation. Staff will continue to conduct monthly coordination meetings with SDG&E and communication companies to finalize design and approvals for the construction phase. Staff will also coordinate with property owners within the undergrounding boundary to secure a Perm it to Enter, or Right of Entry Agreement. Once the Permits to Enter are sign ed, SDG&E and their contractors will be authorized to perform work on private property to underground their system. Construction of the SDG&E undergrounding and gas main line relocation is estimated to start in summer 2023. Construction of the Valley Street and Magnolia Avenue Complete Street lmprovements Project must wait until the undergrounding is complete. Next Steps To align construction timelines for the Project, SDG&E must first complete construction af the undergrounding of overhead utilities and gas main line relocation in the Project area . Staff anticipate undergrounding construction will begin in summer 2023 in coordination with nearby schools. City and SDG&E staff will continue to coordinate with the Carlsbad Unified School District and keep them apprised af the proposed construction improvements and schedule. Staff will update the engineering design af the Project and seek public input later this fa li. A .critical part of the Project is to progress to final design to provide to SDG&E and the other utility companies. SDG&E will use the city's design to finalize the utility undergrounding design. This will help reduce the risle af conflicts between t he undergrounding and complete street elements. Council Memo -Valley St and Magnolia Ave Complete Street lmpr.ovements Update (District 1) July 21, 2022 Page 3 After receiving feedback from the property owners within the Project area, staff will update the plans and associated technical documents. Once completed, staff expect to present the final design to the Traffic and Mobility Commission in mid-2025. Staff will then request approval of plans and specifications and authorization to advertise for construction bids from the City Council in late 2025. Consistent with the recent direction from the City Council, construction of the complete street improvements is anticipated to start in summer 2026 with completion targeted in 2027. Attachment: A. Council Memorandum dated Jan. 21, 2021 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Mickey Williams, Police Chief Michael Calderwood, Fire Chief Cindie McMahon, Assistant City Attorney Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer David Graham, Chief Innovation Officer Kyle Lancaster, Parks & Recreation Director Zach Korach, Finance Director Jeff Murphy, Community Development Di rector Kristina Ray, Communication & Engagement Director Suzanne Smithson, Library & Cultural Arts Director Vicki Quiram, Utilities Director Dave Padilla, Utilities Engineering Manager Hosseiri Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Scott Lyle, Senior Engineer Lauren Ferrell, Associate Engineer To the members ofthe: CITY COUNClL Date I h1 /.2.1 CA ..:L CC L CM _y_ACM ..JL..DCM-(3) Ji:,. ATTACHMENT A Council Memorandum Jan. 21, 2021 To: From: Honorable Mayor Hall and Members of the City Council • Paz Gomez, Deputy City Manager, Publi~rks Via: Geoff Patnoe, Assistant City Manager ~ {cityof Carlsbad Memo ID #2021016 Re: Valley Street and Magnolia Avenue Complete Street lmprovements Project Update (District 1) This memorandum provides an update on the Valley Street and Magnolia Avenue Complete Street lmprovements Project, Capital lmprovement Program (CIP) Project Nos. 6019 and 3904 (Project). ·Background In keeplng with the Complete Streets Aet of 2008 (Ass.embly Bill 1358) and the city's General • Plan Mobility Element, the Project provides complete street improvements along both sides of Valley Street from Chestnut.Avenue to Magnolia Avenue and the north side of Magnolia Avenue from Valley Street to approximately 500 feet east of the intersection of Valley Street and Magnolia Avenue, as shown in Attachment A. Complete streets are design ed and operated to enable safe access for all users so that pedestrians, bicyclists, .motorists and transit riders of all ages and abilities can move safely along and across a complete street. The Project is in a residential area near four schools (Carlsbad High School, Valley Middle School, Magnolia Elementary School and North County Academy) and is well traveled by pedestrians, bicyclists and motorists. Currently, large portions of the Project area have no sidewalks or dedicated bicycle paths so pedestrians and bicyclists must share the narrow street with motorists. The Project goals are to: o Enhance mobility for all modes of travel o Create a b_alanced road that is safe and attractive for pedestrians, bicycles and vehicles o lncrease sustalnability by incorporating green street features • To meet these goals, the Project will make several improvements to the city's right-of-way including: o Americans with Disabilities Aet (ADA)-compliant pedestrlan curb ramps and sidewalks on both sides of Valley Street from Chestnut Avenue to Magnolia Avenue and on the Public Worl<s Branch Transportation Department 1635 Faraday Avenue I Carlsb~d, CA 92008 I 760-602-2730 t I l I ! I I ' Council Memo -Valley Street and Magnolia Avenue Complete Street Project Update (District 1) Jan. 21, 2021 Page 2 north side of Magnolia Avenue for approximately 500 feet east of the intersection with Vall_ey Street • Separated bike paths on both sides of '(alley Street in the Project area • Paved, parallel parki_ng in the existing rightsof-way, where feasible ø High-visibility crosswalks in the Project area Activated rapid rectangular flashing beacon lights at the intersection of Valley Street and Brady Circle Eight new streetlights in the Project area to increase night-time visibility • 27 new tree wells and sections of permeable concrete pavers Additionally; overhead utilities will be placed underground in the Project area, contingent upon funding availability and coordination with utility companies. In 2015, Underground Utility . District No. 20 was formed by City Council Resolution No. 2015-280 pursuant to Chapter 11.08 ofthe Carlsbad Municipal Code. The formation ofthis Underground Utility Oistrict was necessary to utilize the California Public Utilities Commission's Rule 20A funds. However, based on the most recent cost estimate from San Diego Gas & Electric (SDG&E), the city's Rule 20A funds are inadequate to pay for the undergrol!nding of the overheaq utilities. In addition to the roadway improvements outlined above, the Carlsbad Municipal Water District plans to replace an old potable water main and services in Valley Street either as part of the Project or as a separate CIP project. Discussion Preliminary designs have been completed for the Project, which were presented to the Traffic and Mobility Commission on Dec. 7, 2020. Some commissioners expressed concern regarding the separated bike paths proposed on Valley Street. In response to thisfeedback, staffwill develop an alternatives assessment to the separated bike paths and obtain public feedback. After receiving this public input, staff will return to the Traffic and Mobility Commission for additional feedback and to request support of staff's recommendation to implement the final design approach. On the utility undergrounding issue, and as discussed In the Councll Memorandum dated Jan. 14, 2021, SDG&E's most recent cost estimate to underground the overhead utilities in the Project area is approximately $3.4 million, which significantly increased from the previous estimate of $1.4 million. The city's current Rule 20A allocation balance is approximately $1.2 million, and the city is expected to receive approximately $160,000 every year hereafter in additional 20A allocation (the 2020 allocation was approximately $160,000 whereas the 2019 allocation was approximately $80,000). At this rate of allocation, it will take almost 14 more years to receive enough Rule 20A funding from SDG&E to pay for the Valley Street and Magnolia Avenue Project unless another funding source is identified. 2 Council Memo -Valley Street and Magnolia Avenue Complete Street Project Update (District 1) Jan. 21, 2021 Page 3 NeMt steps Staff will develop an alternatives assessment to the separated bike paths and seek public input early this year. After receiving public feedback, staff will update the plans and associated technical documents, if necessary, to ensure the Project features remain aligned wlth community needs. Staff wlll then present the final design approach to the Trafflc ;:ind 1\/lobility Commission, which fs expected to be later thisyear. Additionally, staff will look for additional funding sources for undergrounding the overhead utilities in the Project area as part of the upcoming fiscal year 2021-22 CIP Budget development process. Staff anticipates coordinating with utility companies for undergrounding overhe;id utilities through late 2021. Once public feedback on the design of the Project has been received and Traffic and Mobility Commission support has been obtainecf, staff plans to finalize the Project plans and specifications and obtain the necessary permits in early 2022. Staff plans to return to the City Council in mid-2022 witt, a request to approve the plans ani;J specjfications and authorlze advertisement for construction bids. After the bidding process is completed, staftwill return to the City Council to request award of a constructioli contract in late 2022. Construction is estimated to begin in early 2023. Attachment: A. Location Map cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director Ryan Green, Finance Director Kristina Ray, Communication & Engagement: Director Vicki Quiram, Utilities Director Dave Padilla, Utilities Engineering Manager Hossein Ajideh, Engineering Manager John l<im, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Jonathan Schauble, Senior Engineer 3 I f I r I ! ' ' I• < i i I " I I l I I ··- LO CAT 10 N MAP NOT TO St;ALE PROJECT NAME . VALLEY STREET AND MAGNOLIA AVENUE JMPROVEMENTS DRAIIN B~ SCOTT EVANS. CAllLSBAD ENGINEDIING DEPT. 2110/09 C; \CAPITAL \LOCATIDN MAPS\6019,DI\S ATTACHMENT A PROJEGT NUMSER 6019 I\ I .i I . ! ' i June 2, 2023 Dear Resident, ATTACHMENT C (cityof Carlsbad Thank you for providing the information we requested for the project to convert overhead utility lines in your neighborhood to an underground system. As part af finalizing the project plans, San Diego Gas & Electric prepared an updated cost estimate, which was significantly higher than the original estimate. Asa result, city staff have requested additional information so we can identify potential options for how the project can proceed. Unfortunately, this means SDG&E won't be able to start construction this summer as plan ned. What's next City staff expect to present options to the City Council later this year. lf you' d like to be notified about this meeting, please sign up for our email list an the project page (see below). Street and sidewalk improvements The city is continuing to work an the project to add sidewalks and other improvements to Valley Street, from Chestnut to Magnolia, and a portion af Magnolia Avenue. The next step will be to share proposed design options with you for feedback. This is expected to be mid-2024. lf you'd like more information about that project or to sign up for email notifications, please visit www.carlsbadca.gov/residents/projects. lf you have additional questions, please feel free to contact me at lauren.ferrell @carlsbadca.gov or 442-339-2558. Thank you. Sincerely, j 1 .. ,J7v -ir~~~ cJ~~1 Lauren Ferrell, P.E. Associate Engineer Public Works Branch Transportation Department 1635 Faraday Ave. I Carls bad, CA 92008 I 442-339-2746 t June 2, 2023 Carlsbad Unified School District Magnolia Elementary School Valley Middle School Carlsbad High School {cityof Carlsbad We're reaching out to provide an update on the project to convert overhead utility lines along a segment of Valley Stret and Magnolia Avenue to an underground system. As part of finalizing the project plans, San Diego Gas & Electric prepared an updated cost estimate, which was significantly higher than the original estimate. Asa result, city staff have requested additional information so we can identify potential options for how the project can proceed. Unfortunately, this means SDG&E won't be able to start construction this summer as plan ned. What's next City staff expect to present options to the City Council later this year. lf you'd like to be not ified about this meeting, please sign up for our email list on the project page (see below). Street and sidewalk improvements The city is continuing to work on the project to add sidewalks and other improvements to Valley Street, from Chestnut to Magnolia, and a portion of Magnolia Avenue . We expect to share proposed designs for input in mid-2024. lf you'd like more information about that project or to sign up for email notifications, please visit www.carlsbadca.gov/residents/projects. We appreciate your continued coordination to reduce construction impacts to the school as much as possible. lf you have additional questions, please feel free to contact me at lauren.ferrell@carlsbadca.gov or 442-339-2558. Thank you . Sincerely, ~H Lauren Ferrell, P.E. Associate Engineer Public Works Branch Transportation Department 1635 Faraday Ave. I Carlsbad, CA 92008 I 442-339-2746 t June 2, 2023 North County Academy Ms. Evelia Medina Mr. Stephen Gotowala (cityof Carlsbad We're reaching out to provide an update on the project to convert overhead utility lines along a segment of Valley Stret and Magnolia Avenue to an underground system. As part of finalizing the project plans, San Diego Gas & Electric prepared an updated cost estimate, which was significantly higher than the original estimate. Asa result, city staff have requested additional information so we can identify potential options for how the project can proceed. Unfortunately, this means SDG&E won't be able to start construction this summer as planned. What's next City staff expect to present options to the City Council later this year. lf you'd like to be notified about this meeting, please sign up for our email list on the project page (see below). Street and sidewalk improvements The city is continuing to work on the project to add sidewalks and other improvements to Valley Street, from Chestnut to Magnolia, and a portion of Magnolia Avenue. We expect to share proposed designs for input in mid-2024. lf you'd like more information about that project or to sign up for email notifications, please visit www.carlsbadca.gov/residents/projects. We appreciate your continued coordination to reduce construction impacts to the school as much as possible. lf you have additional questions, please feel free to contact me at lauren.ferrell@carlsbadca.gov or 442-339-2558. Thank you. Sincerely, r H Lauren Ferrell, P.E. Associate Engineer Public Works Branch Transportation Department 1635 Faraday Ave. I Carls bad, CA 92008 I 442-339-2746 t 2 3 4 5 6 7 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ATTACHMENT B RESOLUTION NO. 2015-280 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, DECLARING AND DESIGNATING A CERTAIN PART OF SAID CITY AS UNDERGROUND UTILITY DISTRICT NO. 20, PROJECT NO. 6019, AND MAKING ORDERS IN REGARD THERETO EX HIBIT I WHEREAS, on Oct. 61 2015, the City Council of the City of Carlsbad adopted Resolution No. 2015-245 expressing its intent to initiate proceedings pursuant to Chapter 11.08 of the Carlsbad Municipal Code and calling a Public Hearing to determine whether or not the public health, safety or welfare requires the formation of an underground utility district in a portion of Carlsbad; and WHEREAS, pursuant to Resolution No. 2015-245, a Public Hearing was held on Nov. 17, 2015, at 6:00 p.m., in the Council Chambers in City Hall, Carlsbad, California, to ascertain whether the public health, safety or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground installation of wires and facilities for supplying electric, communication or similar or associated service, within that certain area of the city described as follows: Valley Street between Chestnut Avenue and Magnolia Avenue and a portion of Magnolia Avenue approximately 500 feet east of Valley Street as shown on that certain map entitled "Underground Utility District No. 2011 on file in the Office of City Clerk and incorporated by reference herein; and WHEREAS, said hearing was also held to determine whether or not t he city should continue proceedings to create and implement an underground utility district to accomplish said removal and installation; and 2 3 4 5 6 7 8 9 10 1 I 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 WHEREAS, notice of said hearing, in the manner and for the time required by law, was given to all affected utility companies and to property owners as shown on the last equalized assessment roll; and WHEREAS, said hearing has been duly and regularly held, and all persons interested have been given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. That the above recitations are true and correct. That the City Council of the City of Carlsbad, California, hereby finds and determines that the public health, safety and welfare require the removal of poles, overhead wires and associated structures, and the underground installation of wires and facilities for supplying electric, communication or similar or associated service in the above-described area. 3. That said area is hereby declared to be an underground utility district, and is designated as Underground Utility District No 20, Project No. 6019. 4. That the City Council finds that said District is in the public interest for the foliowing reasons: 5. A. B. It will eliminate an unusually heavy concentration of overhead utility facilities. The streets in the District are extensively used by the general public and carry a heavy volume of pedestrian or vehicular traffic. C. The streets adjoin and pass through a civic or public recreation area or an area of unusual scenic interest to the general public. That the City Clerk is hereby instructed to notify all affected utilities and all persons owning real property within Underground Utility District no. 20, Project No. 6019 of the adoption of this resolution within 10 days after the date of such adoption. Such 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 notification shall be made my mailing a copy of this resolution, together with a copy of Chapter 11.08 of the Carlsbad Municipal Code, to affected property owners as shown on the last equalized assessment roll and to the affected utilities. 6. That the City Council does hereby order said removal and installation within said District. The City Council will fix by subsequent resolution the time within which such removal and installationshall be accomplished. 7. That the full reimbursement shall be deducted from 20A conversion funds and utilized as service conversion to residences and businesses for furnishing all labor, materials, equipment and incidentals to construct the underground utility service trench to private residences and businesses within the project limits that are to remain intact. No expense shall be incurred by the property owner unless an increase in panel size is requested by them. 8. That the City Council hereby waives permit fees associated with property con versions. III III III III III III III III III III III III 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 17th day of November 2015, by the foliowing vote to wit: AYES: Council Members Hall, Blackburn, Packard, Wood, Schumacher NOES: None. ABSENT : None. MATT HALL, Mayor ATTEST: i)~~~ BARBARA ENGLESON ~ty Clerk (SEAL)