HomeMy WebLinkAbout2024-02-27; City Council; Resolution 2024-034RESOLUTION NO. 2024-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AMENDMENT NO. 5 TO AN AGREEMENT WITH
EMERGENCY VEHICLE SYSTEMS LLC FOR POLICE PATROL VEHICLE
OUTFITTING, EXTENDING THE TERM OF THE AGREEMENT BY SIX MONTHS
WHEREAS, the City Council of the City of Carlsbad, California has determined that it is in
the best interest of the city to extend the term of the agreement with Emergency Vehicle Systems
LLC for six months; and
WHEREAS, on March 16, 2021, the City Council adopted Resolution No. 2021-060,
authorizing an agreement with Emergency Vehicle Systems LLC for police vehicle outfitting
services; and
WHEREAS, in August 2023, the city began taking delivery of 40 Ford Police lnterceptor
utility vehicles that were ordered in October 2022; and
WHEREAS, upon receipt of the vehicles, the city authorized the outfitting of the vehicles
pursuant to the terms and conditions of the agreement with Emergency Vehicle Systems; and
WHEREAS, Emergency Vehicle Systems experienced delays in obtaining some of the
equipment necessary to outfit the vehicles for service; and
WHEREAS, all of the equipment needed to outfit the vehicles has been procured and
outfitting of the 40 vehicles is now underway; and
WHEREAS, the agreement with Emergency Vehicle Systems will end on March 15, 2024,
and additional time is needed to complete outfitting all 40 vehicles; and
WHEREAS, staff recommend that the City Council authorize extending the agreement
with Emergency Vehicle Systems for a period of six months until Sept. 15, 2024, to provide
sufficient time to complete outfitting the vehicles.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1.That the above recitations are true and correct.
2.That the City Council authorizes the City Manager to execute Amendment No. 5 to
the agreement with Emergency Vehicle Systems LLC extending the term of the
agreement for a period of six months, attached hereto as Attachment A.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City
of Carlsbad on the 27th day of February, 2024, by the following vote, to wit:
AYES:
NAVS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA
NONE.
NONE.
NONE.
KEITH BLACKBURN, Mayor
SHERRY FREISINGER, City Clerk
{SEAL)
DocuSign Envelope ID: 9A4A8B82-25EA-4728-AC99-A267D7405720
PSA21-1414FLT
AMENDMENT NO. 5 TO AGREEMENT FOR MULTI-YEAR POLICE PATROL OUTFITTING
EMERGENCY VEHICLE SYSTEMS, LLC
This Amendment No. 5 is entered into and effective as of the '.ll� day of r-cdc:? , 2024, amending the agreement dated March 16, 2021 (the "Agreement"), by and between the City of Carlsbad, a municipal corporation ("City"), and Emergency Vehicle Systems, LLC., a California limited liability company ("Contractor") (collectively, the "Parties") for the fabrication and outfitting of City of Carlsbad police vehicles.
RECITALS
A.On March 14, 2022, the Parties executed Amendment No. 1 to the Agreement toextend the Agreement for a period of one (1) year and amend the compensation, increasing the allowable compensation by 2% in accordance with the initial contract's compensation clause; and
B.On September 6, 2022, the Parties executed Amendment No. 2 to the Agreementto alter the Agreement's scope of work to allow for the outfitting of up to an additional thirty-four (34)police patrol vehicles during the current, and subsequent final Agreement year, should theAgreement be extended; and
C.On March 13, 2023, the Parties executed Amendment No. 3 to the Agreement toextend the Agreement for a period of one (1) year; and
D.On July 25, 2023, the Parties executed Amendment No. 4 to the Agreement to alterthe Agreement's scope of work to utilize an alternate manufacturer of lighting and siren systems and include an optional prisoner detainee cage system; and
E.The Parties desir_e to extend the Agreement for a period of six (6) months.
NOW, THEREFORE, in consideration of these recitals and the mutual covenantscontained herein, City and Contractor agree as follows:
1.The Agreement, as may have been amended from time to time, is hereby extendedfora period of six (6) months ending on September 15, 2024, for a time-only extension.
2.All other provisions of the Agreement, as may have been amended from time totime, shall remain in full force and effect.
3.All requisite insurance policies to be maintained by the Contractor pursuant to theAgreement, as may have been amended from time to time, shall include coverage for this Amendment.
4.The individuals executing this Amendment and the instruments referenced onbehalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof of this Amendment.
City Attorney Approved Version 12/28/2022
Attachment A
OocuSign Envelope 10: 9A4A8B82-25EA-4728-AC99-A267O7405720
CONTRACTOR
EMERGENCY VEHICLE SY STEMS,
LLC, a California limited liability company
By: Qø.v.itllt, $icltls
(sign here)
Danielle Sickels, Member
(print name/title)
By:
(sign here)
Evan Sickels, Member
(print name/title)
PSA21-1414FLT
CITY OF CARLSBAD, a municipal
corporation of the State of California
Byt� Keith Blackburn, Mayor
ATTEST:
for Sherry Freisinger, City Clerk
lf required by City, proper notarial acknowledgment of execution by Contractor must be attached.
lf a corporation, Agreement must be signed by one corporate officer from each of the foliowing
two groups:
GroupA
Chairman,
President, or Vice-President
Group B
Secretary, Assistant Secretary, CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: b<LU. {\un.r11 _...;;_..;......;..---=-.:c..;;.;..;.....:..:....;; ______ _ Assistant City Attorney
City Attorney Approved Version 12/28/2022 2