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Home My WebLink About2023-12-07; Senior Commission; ; Senior Commission Work Plan for 2024 Dec. 7, 2023 Item #1 Page 1 of 2 Meeting Date: December 7, 2023 To: Senior Commission From: Mick Calarco, Recreation Services Manager Staff Contact: Eric Biggin, Recreation Area Manager eric.biggin@carlsbadca.gov, 442-339-2648 Subject: Senior Commission Work Plan for 2024 Recommended Action Review, edit as needed, and accept the Senior Commission Work Plan for 2024 and recommend its approval by the City Council. Discussion In 2018, the City Council revised the Carlsbad Municipal Code to create uniform policies and procedures related to boards and commissions. CMC Section 2.15.020 (C) requires that each board or commission provide to the City Council for its approval an annual work plan of activities to be undertaken. At the Jan. 6, 2022, Senior Commission Meeting, the Commission reviewed the existing annual work plan and discussed the opportunity to edit the content. The Commission agreed to make limited edits to the annual work plan’s goals and tasks section. At the conclusion of discussion, the Commission accepted its annual work plan and recommended its approval by the City Council. On Jan. 10, 2023, the City Council adopted a resolution approving the annual work plan of the Parks & Recreation Commission (Exhibit 1). On Sept. 18, 2023, the Senior Commission accepted the 2023-2030 Parks & Recreation Department Master Plan Update and recommended its approval by the City Council. On Sept. 26, 2023, the City Council approved the 2023-2030 Parks & Recreation Department Master Plan Update. The department’s master plan update includes a strategic action plan which accounts for the Age Friendly Carlsbad Action Plan that the City Council approved in December 2021. The strategic action plan also provides systemwide recommendations for staff to implement over the short-term (0-3 years), long-term (4-7 years) and on an ongoing basis. That action plan is divided into four categories: • Parks • Maintenance and operations • Programs, events, and facilities • Funding and marketing SE NIOR COMMISS I ON Staff Report Exhibit 1 City of Carlsbad Senior Commission Work Plan Fiscal Year – 2022-23 I. Mission Statement The Mission of the Senior Commission is to champion an age-inclusive environment that promotes wellness, vitality and education that leads to a vibrant quality of life. II. Composition Consistent with Chapter 2.38 of the Carlsbad Municipal Code, the Senior Commission shall consist of five members appointed by the mayor with the approval of the city council. Members shall serve four-year terms. The Senior Commission shall have the responsibility to make recommendations to the city council and to advise the city council on the special needs and concerns of seniors, including the creation, operation, maintenance, management and control of senior programs, activities and facilities. The Senior Commission shall be authorized to and may receive donations, gifts, legacies, endowments or bequests made to the city or to the commission for or on behalf of the city. All donations, gifts, legacies, endowments or bequests so received by the commission shall be turned over to the city treasurer and shall be kept in a special fund to be designated as the senior fund. All moneys in the fund shall be used for promotion, supervision and operation of senior programs. No moneys in the fund shall be spent without prior council authorization. III. FY 2022-23 Goals & Tasks The Senior Commission will focus on the following FY -2022-23 Goals and Tasks: (Goals identified in numerals; Tasks to accomplish those Goals identified in alphas) 1. Determine the needs of Adults 50+. a. Participate in the needs assessment/master plan update b. Continue annual assessment and feedback loop c. Use informal feedback received from staff and volunteers throughout the year 2. Support the City of Carlsbad Age-Friendly Action Plan a. Promote with City of Carlsbad communication tools b. Align with internal and external organizations 3. Create Adult 50+ opportunities and collaborations beyond the Senior Center, through: a. Public sites to include parks, community centers and libraries b. Private locations such as theaters and senior living communities c. Universities, hospitals, nonprofits and other organizations 4. Increase social inclusion, enhance connectivity and minimize isolation. a. Foster technology friendly experiences b. Offer intergenerational programs c. Increase transportation to senior services d. Enhance marketing and communication of resources to adults 50+ Exhibit 2 City of Carlsbad Senior Commission Work Plan 2024 I. The Mission of the Senior Commission is to champion an age-inclusive environment that promotes wellness, vitality and education that leads to a vibrant quality of life. II. Composition Consistent with Chapter 2.38 of the Carlsbad Municipal Code, the Senior Commission shall consist of five members appointed by the mayor with the approval of the city council. Members shall serve four-year terms. The Senior Commission shall have the responsibility to make recommendations to the city council and to advise the city council on the special needs and concerns of seniors, including the creation, operation, maintenance, management and control of senior programs, activities and facilities. The Senior Commission shall be authorized to and may receive donations, gifts, legacies, endowments or bequests made to the city or to the commission for or on behalf of the city. All donations, gifts, legacies, endowments or bequests so received by the commission shall be turned over to the city treasurer and shall be kept in a special fund to be designated as the senior fund. All moneys in the fund shall be used for promotion, supervision and operation of senior programs. No moneys in the fund shall be spent without prior council authorization. III. 2024 Goals & Tasks The Senior Commission will focus on the following 2024 Goals and Tasks: (Goals identified in numerals; Tasks to accomplish those Goals identified in alphas) 1. Determine the needs of Adults 50+. a. Continue annual assessment and feedback loop b. Use informal feedback received from staff and volunteers throughout the year 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERENCE PARKS STRATEGIES Ongoing • Encourage community participation in reporting maintenance or safety concerns. • Review the potential for adding park amenities based on the levels of service recommendations. - -- PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years • Assess current programs and facilities to identify barriers to accessibility and develop plans to address barriers (in support of project’s lead department: Risk Management) 2. Support the City of Carlsbad Age-Friendly Action Plan a. Promote with City of Carlsbad communication tools. b. Align with internal and external organizations. AGE FRIENDLY CARLSBAD ACTION PLAN GOALS & OBJECTIVES: SUPPORT REFERENCE GOALS, OBJECTIVES AND ACTIONS Domain 1: Outdoor Spaces & Buildings Goals • Provide well-maintained and safe public spaces to all residents across all city- owned facilities. Domain 2: Social & Civic Participation Goals • Build on and expand opportunities for social participation for all ages • Build capacity for civic engagement, volunteerism and employment Domain 4: Health & Wellness Goals • Review current health conditions for Carlsbad populations to identify areas of concern • Provide health – related programs to expand upon the educational health resources available in Carlsbad Domain 5: Mobility Goals • Support safe mobility options in the City of Carlsbad for all ages and abilities • Provide information and education about transportation options 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE MAINTENANCE AND OPERATIONS STRATEGIES Short Term = 0-3 Years • Explore partnerships with community organizations or individual volunteers to periodically provide additional maintenance support PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years • Expand program offerings outdoors, including fitness, etc. • Annually evaluate program lifecycles to ensure balance between different stages Ongoing • Continue to monitor program trends to ensure alignment with community needs 3. Create Adult 50+ opportunities and collaborations beyond the Senior Center, through: a. Public sites to include parks, community centers and libraries b. Private locations such as theaters and senior living communities c. Universities, hospitals, nonprofits and other organizations 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years • Partner with local organizations that represent marginalized communities to receive input on program development Ongoing • Encourage feedback and open communication between the department and the community • Partner with healthcare organizations to provide health screenings and education to the community to the active adult population • Work with community organizations and local businesses to develop partnerships that can help provide or promote new programs and event offerings FUNDING AND MARKETING STRATEGIES Short Term = 0-3 Years • Consider revenue generation that includes corporate partnerships, sponsorships, foundations and/or naming rights opportunities • Identify potential grant opportunities and develop grant proposals to secure funding Ongoing • Partner with community organizations and businesses to provide additional funding for scholarships and discounted programs 4. Increase social inclusion, enhance connectivity and minimize isolation. a. Foster technology friendly experiences b. Offer intergenerational programs c. Increase transportation to senior services d. Enhance marketing and communication of resources to adults 50+ AGE FRIENDLY CARLSBAD ACTION PLAN GOALS & OBJECTIVES SUPPORT REFERENCE GOALS, OBJECTIVES AND ACTIONS Domain 2: Social & Civic Participation Goals • Build on and expand opportunities for social participation for all ages • Build capacity for civic engagement, volunteerism and employment Domain 5: Mobility Goals • Provide information and education about transportation options 2023 -2030 PARKS & RECREATION DEPARTMENT MASTER PLAN UPDATE: SUPPORT REFERECE PARKS STRATEGIES Ongoing • Ensure full ADA access at all parks, with a focus on most immediate needs MAINTENANCE AND OPERATIONS STRATEGIES Ongoing • Enhance pathway and parking lot lighting, and reduce energy consumption, by converting aging incandescent systems with modern LED systems PROGRAMS, EVENTS AND FACILITIES STRATEGIES Short Term = 0-3 Years • Offer multicultural programs that reflect the community's increasing diversity • Provide accommodations, such as sign language interpretation, to make programs and facilities more inclusive Ongoing • Utilize technology, including Augmented Reality, and Virtual Reality to enhance the program experience FUNDING AND MARKETING STRATEGIES Ongoing • Annually review and adjust program, event and facility fees to ensure they are competitive to the market