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Home My WebLink About; ; Records Destruction Authorization Form-City Clerk; 2024-03-21This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 1 DATE: 12/21/2023 REQUESTING DEPARTMENT: CITY CLERK REQUESTER: RACHEL JAMESON DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPT. HEAD/DIVISION MANAGER DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) I Nayudu Residence (CDP 01-47) 2022 CC-050 Release of Bond / Letter of Credit K202682 Agendas - 2022 - Economic Development Subcommittee 2022 CC-005 Yes: After Upload and QC NA Agendas - 2022 - City/Schools Committee 2022 CC-005 Yes: After Upload and QC 6321121 Agendas - 2022 - City Council Legislative Subcommittee 2022 CC-005 Yes: After Upload and QC 6228945 Agendas - 2022 - Independent Redistricitng Commission 2022 CC-005 Yes: After Upload and QC 6233550 Agendas - 2022 - Carlsbad Tourism Business Improvement District 2022 CC-005 Yes: After Upload and QC 6228935 Agendas - 2022 - Carlsbad Golf Lodging Business Improvement District 2022 CC-005 Yes: After Upload and QC 6228934 Agendas - 2022 - City Council 2022 CC-005 Yes: After Upload and QC 6228929 Campaign Statements; Rick Caruso & Affiliated Entities - 461 (2016) 2016 CC-125 Yes: After 2 years NA Ethics Training Certificates 2018 CC-165 5 Years PFLD-18-56 Statements of Economic Interest - City Attorney 2003-2013, 2016 CC-075 7 Years K0202441 RECORDS DESTRUCTION AUTHORIZATION FORM 12-22-23 (working file) 12-26-2023 1/2/24 This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 2 *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. Grigoras, Ludvik and Veronica - Settlement Agreement 7/16/2018 CW-020 Copies -When No Longer Required PFLD-19-88 Leonida Builders Inc - Settlement Agreement 11/15/2019 CW-020 Copies -When No Longer Required PFLD-19-729 Regulatory Agencies - 2020 (Department of Alcoholic Beverage Control) (San Diego Gas & Electric Company) 2020 CW-105 Copies -When No Longer Required PFLD-20-189 Campaign Filings - 2020 2020 CC-125 Yes: After 2 years PFLD-19-396 McClellan-Palomar Airport - Lease Agreement - County of San Diego 11/1/2014 CC-010 Yes: After Upload and QC K208249 Claims Against the City 2017 CC-070 2 Years NA Legislative Sucommittee Staff Reports 2022 CC-060 Yes: After Upload and QC NA Economic Development Subcommittee Staff Reports 2022 CC-060 Yes: After Upload and QC NA IRC Staff Reports 2022 CC-005 Yes: After Upload and QC NA CTBID Staff Reports 2022 ASDF-055 Copies -When No Longer Required NA CGLBID Staff Reports 2022 ASDF-055 Copies -When No Longer Required NA J Minor Public Works and Professional Services Agreements 2022 CW-020 Copies - When No Longer Required NA City Council Staff Reports 2022 CW-015 Copies - When No Longer Required NA K City Council Staff Reports 2022 CW-015 Copies - When No Longer Required NA L City Council Staff Reports 2022 CW-015 Copies - When No Longer Required NA M City Council Staff Reports 2022 CW-015 Copies - When No Longer Required NA This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2021 P a g e | 3 RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY: _____ _______________________________ DATE: ______________ CORODATA 3/21/2024 X 03/21/2024 Name Contract Title Allstar Fire Equipment Inc; 2022-05-26;Personal Protective Garments Between the City of Carlsbad On Its Own Benefit and For the Benefit of Participating Agencies AP Triton LLC; 2019-07-10;Ground Emergency Medical Transport GEMT Consulting Services Citygate Associates LLC; 2022-12-23;Fire Station Master Plan Services Coastal Occupational Medical Group dba Akeso Occupational Health; 2022-10-17;Occupational Health Services Coherence Associates Inc; 2020-10-19;Mental Health Counseling Services Compressed Air Specialties Inc; 2021-08-09;Bauer Breathing Air Compressor Maintenance CSA Service Solutions LLC dba EMSAR; 2022-12-23;Preventative Maintenance Services of Gurney Equipment Gaetke Medical Corporation; 2021-05-03;NFPA National Fire Protection Association 1582 Medical Exams GoForth & Marti d.b.a. G/M Business Interiors; 2022-08-15; PWM23-1899FAC Police and Fire Headquarters, Locker Installation Habitat Restoration Sciences Inc; 2018-08-08;Weed and Rubbish Abatement Services Haixin Flooring Inc; 2022-08-08; PWM23-1889FAC Faraday 1st Floor File Area Carpet Replacement LC Paving and Sealing Inc; 2022-01-22; PWM22-1718TRAN Camino Vida Roble Asphalt Repair Municipal Emergency Services Inc; 2021-06-29;Self Contained Breathing Apparatus Flow Tests Nakoa Physical Fitness and Therapy LLC; 2019-11-06;Physical Fitness and Therapy Services National Electric Works Incorporated; 2022-03-31; PWM22-1794UTIL EL FUERTE LIFT STATION SWITCHBOARD REPLACEMENT Palomar Community College District; 2022-01-18;EMT- P Service Provider Renne Public Law Group LLP dba Renne Public Policy Group; 2021-01-15;State Lobbyist and Government Relations Services S&J Builders and Restoration Services Inc; 2022-06-27; PWM22-1866FAC Fire Station No. 5 PPE Cabinet Replacement Seaside Heating & Air Conditioning Inc; 2022-06-09; PWM22-1807FAC Cole Library Heating, Ventilation and Air Conditioning (HVAC) Controls Upgrade Southwest Traffic Signal Service Inc; 2022-12-12; PWM23-2016TRAN New Street Light Install Terris Barnes Walters Boigon Heath Lester Inc DBA TBWBH Props and Measures; 2022-02-11;Revenue Measure Feasibility Assessment Services True North Research Inc; 2022-02-08;Revenue Measure Feasibility Study Services Underwater Unlimited Inc; 2022-04-12; PWM22-1802FAC Monroe Street Pool Plaster Repair Box J RECORDS DESTRUCTION REPORT Maria Emery DATE: 12/26/2023 TOTAL RECORD COUNT: 13 COMMENTS: City Clerk - Physical Folders ENTRY ID REVIEW DATE Template NAME 6228934 2023/12/26 Physical Folder AGENDAS-2022; Carlsbad Golf Lodging Business Improvement District; 6228935 2023/12/26 Physical Folder AGENDAS-2022; Carlsbad Tourism Business Improvement District; 6228945 2023/12/26 Physical Folder AGENDAS-2022; City Council Legislative Subcommittee; 6228929 2023/12/26 Physical Folder AGENDAS-2022; City Council; 6321121 2023/12/26 Physical Folder AGENDAS-2022; City/Schools Committee; ; 6233550 2023/12/26 Physical Folder AGENDAS-2022; Independent Redistricting Commission; 4392561 2023/12/26 Physical Folder Campaign Filings-2020; ; 4368439 2023/12/26 Physical Folder COUNTY OF SAN DIEGO; Lease Agreement; McClellan- Palomar Airport; 11/1/2014 4390303 2023/12/26 Physical Folder Ethics Training Certificates-2018; ; 4392201 2023/12/26 Physical Folder Grigoras, Ludvik and Veronica; 2018-07-16; Settlement Agreement 4392805 2023/12/26 Physical Folder Leonida Builders Inc; Settlement Agreement; 11/15/2019 4393525 2023/12/26 Physical Folder Regulatory Agencies - 2020; ; 4369499 2023/12/26 Physical Folder STATEMENTS OF ECONOMIC INTEREST; City Attorney; CERTIFICATE OF DESTRUCTION & RECYCLING This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not inventory, record or track any information contained within or related to the Material. Account #(s)SD012455 Certificate #104371 Date Issued Tuesday, March 26, 2024 Service Locations 5815 EL CAMINO REAL Date Range of Service Mar-21-2024 thru Mar-21-2024 Work Ticket(s)1287533 Quantity/Item 53 -53 Boxes for Destruction (standard) * Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).