HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2024-03-2101-25-2024 1/31/24
3/21/2024
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 18, 2024 -----------
REQUESTING
DEPARTMENT: CITY COUNCIL REQUESTER: A D NDREA YKES
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD (if applicable)
2021 Physical and Electronic Files 2021 CCO-025 2 years
Chron Files-Andi Dykes 2021 CCO-025 2 years
Misc Correspondence 2021 CCO-025 2 years
City Council Proclamations 2021 CCO-030 2 years
Chron Files-Internal Mayor Hall 2021 CCO-025 2 years
Chron Files -External Mayor Hall 2021 CCO-025 2 years
Chron Files -Keith Blackburn 2021 CCO-025 2 years
Chron Files-Cori Schumacher 2021 CCO-025 2 years
Chron Files -Priya Bhat-Patel 2021 CCO-025 2 years
Chron Files -Teresa Acosta 2021 CC0-025 2 years
Chron -Files Peder Norby 2021 CC0-025 2 years
*If more spaces are needed, click in the last box in right hand earner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: DATE: ------------------
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: DATE:
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{'city of
Carlsbad Revised: 1/18/2024
CORODATA 3/21/2024
X
RECORDS DESTRUCTION REPORT
Maria Emery
DATE: 1/24/2024
TOTAL RECORD COUNT: 10
COMMENTS: City Council Annual Destruction
ENTRY ID REVIEW DATE Template NAME
5151034 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - ANDI DYKES
5151043 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - CORI
SCHUMACHER
5151036 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - KEITH BLACKBURN
5447802 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - PEDER NORBY
5151041 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - PRIYA BHAT-PATEL
5151039 2024/01/24 Physical Folder 2021; CITY COUNCIL; CHRON FILES - TERESA ACOSTA
5151032 2024/01/24 Physical Folder 2021; CITY COUNCIL; MISC. CORRESPONDENCE 2021
5151046 2024/01/24 Physical Folder 2021; CITY COUNCIL; PROCLAMATIONS 2021
5151048 2024/01/24 Physical Folder CHRON FILES - MAYOR HALL; CITY COUNCIL -
INTERNAL; 2021
6222480 2024/01/24 Physical Folder CHRON FILES - MAYOR HALL; CITY COUNCIL
-EXTERNAL; 2021
0
d
Ca li fornia
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)SD012455
Certificate #104371
Date Issued Tuesday, March 26, 2024
Service Locations 5815 EL CAMINO REAL
Date Range of Service Mar-21-2024 thru Mar-21-2024
Work Ticket(s)1287533
Quantity/Item 53 -53 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties’ Service Agreement(s) or Work Ticket(s).