HomeMy WebLinkAbout2024-04-16; City Council; Resolution 2024-073RESOLUTION NO. 2024-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH MASTER
CONCEPTS, LLC, OBA MASTER SPORTS, FOR YOUTH BASKETBALL LEAGUE
ADMINISTRATION SERVICES IN AN AMOUNT NOT TO EXCEED $360,000 PER
YEAR FOR THE INITIAL TWO-YEAR TERM OF THE AGREEMENT, AND
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPROPRIATE
$55,000 FROM THE GENERAL FUND TO THE PARKS & RECREATION
DEPARTMENT'S FISCAL YEAR 2023-24 OPERATING BUDGET
WHEREAS, the Parks & Recreation Department offers a youth basketball program for boys and
girls in -kindergarten through eighth grade. The program, consisting of weekly practices and games, is
offered during the winter, spring, summer and fall seasons; and
WHEREAS, the Parks & Recreation Department has determined that offering youth basketball
programming through a best value determined contractor allows the city to receive high quality youth
basketball program administration that is anticipated to help promote further growth while
maintaining the program quality, without the need for substantial staffing and procurement of
materials and supplies; and
WHEREAS, the current agreement with Master Concepts, LLC for youth basketball program
administration expires on April 18, 2024; and
WHEREAS, on Jan. 4, 2024, a request for proposals, or RFP, was advertised for youth basketball
league programming; and
WHEREAS, the RFP detailed that the chosen contractor would be responsible for management
and oversight of the youth basketball program, including procuring materials and supplies, conducting
evaluations and forming teams, recruiting volunteers, scheduling practices and games, and assigning
staff; and
WHEREAS, on Feb. 5, 2024, staff received three responsive submittals and distributed copies to
a selection committee comprised of Parks & Recreation Department staff; and
WHEREAS, the responses to the RFP were evaluated pursuant to Municipal Code section
3.28.060; and
WHEREAS, staff performed a best value evaluation of the proposals, based on five categories of
pre-established weighted criteria: (1) Qualifications, experience and history; (2) Scope of services, (3)
Cost of Services, (4) Participant satisfaction plan, and (5) Employees; and
WHEREAS, the selection committee ranked Master Concepts' proposal the highest as the best
value contractor for the program administration; and
WHEREAS, the selection committee recommends the execution of an agreement with Master
Concepts for youth basketball league administration services; and
WHEREAS, the proposed agreement with Master Concepts is for an amount not to exceed
$360,000 per year for the initial two-year term; and
WHEREAS, Master Concepts will receive an amount equal to 67.5% of the program registration
fees collected, excluding transaction fees, non-resident fees and fees that are refunded. The city will
retain 32.5% of program registration fees collected; and
WHEREAS, higher initial costs are being driven by increased participation in the program, and
higher revenues will result from the increased participation, and an increase in the participant fee; and
WHEREAS, an appropriation of $55,000 from the General Fund to the Parks & Recreation
Department's Fiscal Year 2023-24 Operating Budget is needed to address the higher initial costs; and
WHEREAS, funds required for the balance of the agreement will be requested in the Parks &
Recreation Department's subsequent fiscal year Operating Budgets; and
WHEREAS, the City Planner has determined this action does not require environmental review
because it does not constitute a project within the meaning of the California Environmental Quality Act
under California Public Resources Code Section 21065 in that it has no potential to cause either a direct
physical change or a reasonably foreseeable indirect physical change in the environment.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. That the above recitations are true and correct.
2. That the City Manager is authorized to execute the agreement with Master Concepts,
LLC dba Master Sports, for youth basketball league administration services, in an
amount not to exceed $360,000 per year for the initial two-year term of the agreement
(Attachment A).
3. That the City Manager is authorized to amend the agreement to extend the term for up
to two additional two-year periods or parts thereof.
4. That the City Manager, or designee, is hereby authorized to appropriate $55,000 from
the General Fund to the Parks & Recreation Department's Fiscal Year 2023-24 Operating
Budget.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 16th day of April, 2024, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA.
NONE.
NONE.
NONE.
KEITH B~ACKBURN, Mayor
Olt j.,
SHERRY FREISINGER, City Clerk
(SEAL)
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
AGREEMENT FOR YOUTH BASKETBALL LEAGUE ADMINISTRATION SERVICES
MASTER CONCEPTS, LLC DBA MASTER SPORTS
Attachment A
THIS AGREEMENT is made and entered into as of the \ '1--tt.. day of A-(? ( \ \ . 201j. by and between the City of Carlsbad, California, a municipal
corporation ("City") and Master Concepts, LLC dba Master Sports, a single member limited liability
company, ("Contractor").
RECITALS
A. City requires the professional services of a consu ltant that is experienced in coordinating
and administering youth basketball leagues.
B. Contractor has the necessary experience in providing professional services and advice
related to youth basketball leagues.
C. Contractor has submitted a proposal to City and has affirmed its willingness and ability to
perform such work.
NOW, THEREFORE. in consideration of these recitals and the mutual cdvenants contained herein,
City and Contractor agree as follows:
1. SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render. those services (the "Services") that
are defined in attached Exhibit "A," which is incorporated by this reference in accordance with this
Agreement's terms and conditions.
2. STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the Metropolitan
Southern California area, and will use reasonable diligence and best judgment while exercising its
professional skill and expertise.
3. TERM
The term of this Agreement will be effective for a period of two (2) year(s) from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional two (2) year(s)or
parts thereof. Extensions will be based upon a satisfactory review of Contractor's performance, City needs,
and appropriation of funds by the City Council. The parties will prepare a written amendment indicating
the effective date and length of the extended Agreement.
4. TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5. COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term shall not exceed
seven hundred twenty thousand dollars ($720,000). No other compensation for the Services will be
allowed except for items covered by subsequent amendments to this Agreement. If the City elects to
extend the Agreement, the amount shall not exceed three hundred sixty thousand dollars ($360,000) per
Agreement year. The City reserves the right to withhold a ten percent (10%) retention until City has
accepted the work and/or Services specified in Exhibit "A."
Page 1 City Attorney Approved Version 12/22/2023
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-849E-98EB3192724F
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A."
6. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and in pursuit
of Contractor's independent calling, and not as an employee of City. Contractor will be under control of
City only as to the result to be accomplished, but will consult with City as necessary. The persons used by
Contractor to provide services under this Agreement will not be considered employees of City for any
purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete compensation
to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of
Contractor or Its agents, employees or subcontractors. City will not be required to pay any workers'
compensation Insurance or unemployment contributions on behalf of Contractor or its employees or
subcontractors. Contractor agrees to Indemnify City within thirty (30) days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers' compensation
payment which City may be required to make on behalf of Contractor or any agent, employee, or
subcontractor of Contractor for work done under this Agreement. At the City's election, City may deduct
the indemnification amount from any balance owing to Contractor.
7. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City. If
Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the acts and
omissions of Contractor's su_bcontractor and of the persons either directly or indirectly employed by the
subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor.
Nothing contained in this Agreement will create any contractual relationship between any subcontractor
of Contractor and City. Contractor will be responsible for payment of subcontractors. Contractor will bind
every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement
applicable to Contractor's work unless specifica lly noted to the contrary in the subcontract and approved
in writing by City.
8. OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9. INDEMNIFICATION
Contractor agrees to defend (with counsel approved by the City), indemnify, and hold harmless the City
and its officers, elected and appointed officials, employees and volunteers from and against all claims,
damages, losses and expenses including attorneys fees arising out of the performance of the work
described herein caused by any negligence, recklessness, or willful misconduct of the Contractor, any
subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or makes to or
on behalf of an injured employee under the City's self-administered workers' compensation is included as
a loss, expense or cost for the purposes of this section, and that this section will survive the expiration or
early termination of this Agreement.
Page 2 City Attorney Approved Version 12/22/2023
DocuSign Envelope ID: 6E316B2F-F1 ED-4ADO-B49E-98EB3192724F
10. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all amendments,
insurance against claims for injuries to persons or damage to property which may arise out of or in
connection with performance of the services by Contractor or Contractor's agents, representatives,
employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and
authorized to do business in the State of California. The insurance carrier is required to have a current
Best's Key Rating of not less than "A-:VII"; OR with a surplus line insurer on the State of California's List of
Approved Surplus Line Insurers (LASLI) with a rating in the latest Best's Key Rating Guide of at least "A:X'';
OR an alien non-admitted insurer listed by the National Association of Insurance Commissioners (NAIC)
latest quarterly listings report.
10.1 Coverages and Limits. Contractor will maintain the types of coverages and minimum limits
indicated below, unless Risk Manager or City Manager approves a lower amount. These minimum
amounts of coverage will not constitute any limitations or cap on Contractor's indemnification obligations
under this Agreement. City, its officers, agents and employees make no representation that the limits of
the insurance specified to be carried by Contractor pursuant to this Agreement are adequate to protect
Contractor. If Contractor believes that any required insurance coverage is inadequate, Contractor will
obtain such additional insurance coverage, as Contractor deems adequate, at Contractor's sole expense.
The full limits available to the named insured shall also be available and applicable to the City as an
additional insured.
10.1.1 Commercial General Liability (CGLl Insurance. Insurance written on an "occurrence" basis,
including personal & advertising injury, with lim its no less than $2,000,000 per occurrence. If a general
aggregate limit applies, either the general aggregate limit shall apply separately to this project/location
or the general aggregate limit shall be twice the required occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work for
City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code . Workers' Compensation will not be required if Contractor has no
employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's profession
with limits of not less than $1,000,000 per claim. Coverage must be maintained for a period of five years
following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under this
Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability which
shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which will be
written as claims-made coverage.
Page 3 City Attorney Approved Version 12/22/2023
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
10.2.3 This insurance will be in force during the life of the Agreement and any extensions of it
and will not be canceled without thirty (30) days prior written notice to City sent by certified mail pursuant
to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this Agreement,
Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance coverages,
then City will have the option to declare Contractor in breach, or may purchase replacement insurance or
pay the premiums that are due on existing policies in order to maintain the required coverages. Contractor
is responsible for any payments made by City to obtain or maintain insurance and City may collect these
payments from Contractor or deduct the amount paid from any sums due Contractor under this
Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and
certified copies of any or all required insurance policies and endorsements.
11. BUSINESS LICENSE •
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the Agreement, as
may be amended from time-to-time.
12. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of records and any other
documents created pursuant to this Agreement. Contractor will allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement for a period of three (3) years from the
date of final payment under this Agreement.
13. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant to this
Agreement is the property of City. In the event this Agreement is terminated, all work product produced
by Contractor or its agents, employees and subcontractors pursuant to this Agreement will be delivered
at once to City. Contractor will have the right to make one (1) copy of the work product for Contractor's
records.
14. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and Contractor
relinquishes all claims to the copyrights in favor of City.
15. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on behalf
of City and on behalf of Contractor under this Agreement are:
Page 4 City Attorney Approved Version 12/22/2023
DocuSign Envelope ID: 6E316B2F-F1 ED-4ADO-B49E-98EB3192724F
For Cit){ For Contractor:
Name Kyle Lancaster Name Dan Ekeroth
Title Parks & Recreation Director Title Owner
Dept Parks & Recreation Address 5270 Eastgate Mall
CITY OF CARLSBAD SAN DIEGO, CA 92121
Address 799 Pine Avenue, Suite 200 Phone 858-518-1315
Carlsbad, CA 92010 Email dan@mastersports.com
Phone 442-339-2941
Each party will notify the other immediately of any changes of address that would require any notice or
delivery to be directed to another address .
16. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report investments or
interests as required in the City of Carlsbad Conflict of Interest Code.
Yes □ No IZl
If yes, list the contact information be low for all individuals required to file:
Name Email Phone Number
17. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed offederal, state and local laws and ordinances and regu lations which
in any manner affect those employed by Contractor, or in any way affect the performance of the Services
by Contractor. Cont ractor will at all times observe and comply with these laws, ordinances, and
regulations and will be responsible for the compliance of Contractor's services with all applicable laws,
ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986 and will
comply with those requirements, including, but not limited to, verifying the eligibility for employment of
all agents, employees, subcontractors and consultants whose services are required by this Agreement.
18. CALIFORNIA AIR RESOURCES BOARD (CARB} ADVANCED CLEAN FLEETS REGULATIONS
Contractor's vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package
delivery vehicles operated in California may be subject to the California Air Resources Board (CARB)
Advanced Clean Fleets regulations. Such vehicles may t herefore be subject to requirements to reduce
Page S City Attorney Approved Version 12/22/2023
DocuSign Envelope ID: 6E31 6B2F-F1 ED-4AD0-B49E-98EB3192724F
emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage
at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federa l laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will be used
to resolve any questions of fact or interpretation not otherwise settled by agreement between the parties.
Representatives of Contractor or City will reduce such questions, and their respective views, to writing. A
copy of such documented dispute will be forwarded to both parties involved along with recommended
methods of resolution, which would be of benefit to both parties. The representative receiving the letter
will reply to the letter along with a recommended method of resolution within ten (10) business days. If
the reso lution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the disputes will
be forwarded to the City Manager. The City Manager will consider the facts and sofutions recommended -~
by each party and may then opt to direct a solution to the problem. In such cases, the action of the City
Manager will be binding upon the parties involved, although nothing in this procedure will prohibit the
parties from seeking remedies avai lable to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate
this Agreement for nonperformance by notifying Contractor by certified mail of the termination. If City
decides to abandon or indefinitely postpone the work or services contemplated by this Agreement, City
may terminate this Agreement upon written notice to Contractor. Upon notification of termination,
Contractor has five (5) business days to deliver any documents owned by City and all work in progress to
City address contained in this Agreement. City will make a determination of fact based upon the work
product delivered to City and of the percentage of work that Contractor has performed which is usable
and of worth to City in having the Agreement comp leted. Based upon that finding City will determine the
final payment of the Agreement.
City may terminate this Agreement by tendering thirty (30) days written notice to Contractor. Contractor
may terminate this Agreement by tendering thirty (30) days written notice to City. In the event of
termination of th is Agreement by either party and upon request of City, Contractor will assemble the work
·product and put it in order for proper filing and clos ing and deliver it to City. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee payable
under this Agreement. City will make the final determination as to the portions of tasks completed and
the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other than a
bona fide employee working for Contractor, to solicit or secure this Agreement, and that Contractor has
not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award
or making of this Agreement. For breach or violation of this warranty, City will have the right to annul this
Agreement without liability, or, in its discretion, to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent
fee.
City Attorney App roved Version 12/22/2023
Page 6
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-849E-98EB3192724F
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must be
asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of
litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is submitted to
City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor
acknowledges that California Government Code sections 12650 et seq., the False Claims Act applies to this
Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public
entity. These provisions include false claims made with deliberate ignorance of the false information or in
reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the
False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Contractor
acknowledges that the filing of a fa lse claim may subject Contractor to an administrative debarment
proceeding as the result of which Contractor may be prevented to act as a Contractor on any public work
or improvement for a period of up to five (5) years. Contractor acknowledges debarment __ by another
jurisdiction is grounds for City to terminate this Agreement. • •
24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right or rights
provided for by this Agreement will be tried in a court of competent jurisdiction in the County of San
Diego, State of California, and the parties waive all provisions of law providing for a change of venue in
these proceedings to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed thafthis Agreement will be binding upon City and Contractor and
their respective successors. Neither t his Agreement nor any part of it nor any monies due or to become .
due under it may . be assigned by Contractor without the prior consent , of City, which shall ·-not be
unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by h, alor:ig with
the purchase order for this Agreement and its provisions, embody the e.ntire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms of the
Agreement supersede the purchase order. Neither this Agreement nor any of its provisions may be
amended, modified, waived or discharged except in a writing signed by both parties. This Agreement may
be executed in counterparts.
City Attorney Approved Version 12/22/2023
Page 7
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
27. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor
each represent and warrant that they have the legal power, right and actual authority to bind Contractor
to the terms and conditions of this Agreement.
CONTRACTOR
Master Concepts, LLC dba Master Sports, a
single member limited liability company
By:
v(U,\, fku-~
(sign here)
Dan Ekeroth, Owner
(print ~_ame/title)
By:
N/ A -Sing le Signer
(sign here)
(print name/title)
CITY
By:
ATTEST:
LSBAD, a municipal corporation of
California
SHERRY FREISINGER, City Clerk
By :
Deputy City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached. ~
corporation, Agreement must be signed by one corporate officer from each of the following two groups.
Group A
Chairman,
Pres ident, or
Vice-President
Group B
Secretary,
Assistant Secretary,
CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under
corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CINDIE K. McMAHON, City Attorney
BY: OLJur(A, FrtJst
Deputy/ Assistant City Attorney
City Attorney Approved Version 12/22/2023
Page 8
City Attorney Approved Version 12/22/2023
Page 9
EXHIBIT A
SCOPE OF SERVICES AND FEE
Master Sports (Contractor) will manage, oversee, and operate year-round youth basketball leagues for
the city of Carlsbad.
Services include but are not limited to:
1. Registration
a. After consulting with the city, skills assessments will be scheduled for all divisions. Schedules
will include days, times, and locations.
b. Skills assessments will be conducted at the community center associated with the league.
c. Registration will begin as early as three months prior to the first skills assessment date.
I. Registration will close by 12 p.m. on the day of assessments for each division.
2. Recruitment and Organization of Volunteer Coaches
a. Throughout the registration process, all league participants who have registered through
carlsbadca.gov/carlsbadconnect will receive updates via email from Contractor including:
I. Reminders of division-specific assessment dates, times, and locations.
II. Requests for volunteer participation as coaches.
b. All volunteer coaches are required to complete the following:
I. Live Scan fingerprint and background check through a facility approved by City. The
coordination, costs and oversight associated with this service are the responsibility
of the Contractor.
II. Sign and return a Code of Conduct Agreement to Contractor which outlines
expectations for behavior of coaches at practices and games.
III. Complete a supplemental questionnaire to ensure eligibility to be in direct
supervision of players. Complete volunteer application.
c. If any divisions do not have ample volunteer coaches by the time of skills assessment:
I. All parents will be asked about coaching availability during skills assessment check-
in.
II. Contractor will contact the volunteer liaison at Camp Pendleton Marine Base to
help find community volunteers.
III. Contractor will contact local high schools to help find high school volunteer coaches.
High school volunteer coaches must have parent supervision at all practices and
games if younger than 18 years of age.
3. Skills Assessments
a. Once registration has closed, each division will meet for a brief assessment of individual
players' skills to help create balanced teams. Attendance is mandatory for all players.
b. At sign in, each player will receive an evaluation number for coaches to reference. The
height of each player will be measured and recorded at check-in.
c. Coaches are asked to attend skills assessments for all divisions and are provided with
grading sheets to take notes on each player.
d. Skills assessment procedures:
I. Kindergarten, 1
st and 2nd grade coed divisions will have each player take a tum
dribbling down court, shooting twice at one hoop, dribbling back to the other hoop
ad shooting two more times.
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
City Attorney Approved Version 12/22/2023
Page 10
II. For all divisions 3rd grade and higher, players will participate in 4v4 full court
scrimmages. Each scrimmage will last five to six minutes while coaches take notes
on the skill levels of each player.
III. A representative of Contractor will also take notes for each division.
4. Draft Process
a. Teams in kindergarten, 1
st and 2nd grade divisions will be formed by Contractor.
I. Contractor will provide coaches a list of information for each player in the division
including:
Evaluation number
Name
Age
Height
Grading/ranking
Practice schedule limitations if any
II. Coaches will send back grading for no more than their top 20-30 ranked players.
III. Teams will be drafted based on grading by Contractor and notes provided by
division coaches.
b. Teams in all divisions 3
rd grade and higher will be formed via an in-person draft process.
I. Contractor will provide coaches a similar list of participants outlined above.
II. With City coordination, a classroom/activity room will be scheduled for draft
night(s)
III. Coaches are required to attend the draft or send someone in their place.
IV. Using personal notes and Contractor's notes, coaches will draft their own teams to
help create balanced teams.
c. All drafts are done in a "snake draft" format.
I. Numbers will be randomly drawn to assign draft position.
II. The first team to draft in the first round is then the last team to draft in the second
round, until all players have been selected.
d. Procedures to identify skill level of players absent at evaluations.
I. Schedule a second, makeup evaluation date.
II. Contact parents via email/phone to identify past basketball experience, height, and
estimated skill levels of each absent player.
III. Use notes from previous seasons as a reference for estimated skill.
5. Scheduling of Practices
a. Contractor will contact City to identify weekly gym hours/courts required based on the
number of teams for each location.
b. Available practice times will be sent to all coaches.
I. Coaches will be given a specific day and time to reply via email with a list of their top
three or four practice days/times. Preferences will be accommodated on a first
respond, first serve system.
II. Coaches who have multiple teams in different divisions receive priority and may
respond earlier to accommodate back-to-back practices, if desired.
III. Coaches will be notified of assigned practice day(s) and time(s)
IV. Practice schedules, including individual team reservations, will be provided to
facility staff, and posted online via the Contractor's website.
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
✓
✓
✓
✓
✓
✓
City Attorney Approved Version 12/22/2023
Page 11
6. Coach Clinic
a. Prior to the first games of the season, the Assistant League Director will organize and
conduct a coach's clinic. Topics will include:
I. Practice outlines including different drills, mini-games, and scrimmages that can be
used throughout the season.
II. Overview of game day procedures, including arrival times, staying until all players
have been picked up, jersey colors, seating, etc.
III. Review and answer all questions related to league rules.
7. Roster Contact
a. Rosters will be sent to coaches once teams are formed and all necessary background
paperwork is complete. All roster and contact information will include:
I. Player evaluation number
II. Player name
III. Player age
IV. Parent name
V. Parent phone number(s)
VI. Parent email address
b. Coaches are asked to contact team members within 24 hours of receiving rosters.
8. Game Scheduling
a. A breakdown of weekly gym hours/court use will be provided to City for approval, including
set up time, game times, number of courts, and end time for each location.
b. Once approved, regular season and playoff games will be scheduled for all divisions.
c. A first draft of game schedules will be made available to all coaches, and any required
revisions within reason will be made.
d. After coaches have reviewed game schedules, they will be released to all parents of league
participants no less than two weeks prior to the start of the regular season.
e. Game schedules will be available online via the Contractor's website and Tourney Machine
App.
I. Tourney Machine App allows for participants to quickly and easily view game
schedules on a phone, tablet, or mobile device.
II. Parents can view the division schedules, team schedules, and game outcomes.
9. Game Day Procedures
a. A site supervisor will arrive no later than 30 minutes prior to the first game.
I. Upon arrival, the site supervisor will set up score tables, score books, bring game
balls, lower/raise basketball backboards, and dry mop/sweep gym playing surface.
II. Site supervisor will remain on site to help instruct coaches/participants, provide
direction to court and benches, answer questions regarding league rules, and
ensure coaches and players conduct themselves in an appropriate manner.
III. Site supervisor will remain on site until the end of the final game and ensure all
players are accounted for and picked up.
IV. Site supervisor will help clean up at the end of each game day.
Pick up any trash/water bottles left behind.
Put away scorebooks, score tables, game balls, chairs, and scoreboard units.
10. Discipline for Unsportsmanlike Behavior
a. Unsportsmanlike conduct will be handled on a strict zero tolerance policy. Any coach or
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
✓
✓
City Attorney Approved Version 12/22/2023
Page 12
player who receives a technical foul for language, physical actions, or anything else
unrelated to game play will be immediately ejected from the game and will be suspended
from the next scheduled game.
b. Parents who are disruptive will be asked to leave the gym facility if deemed necessary by
Contractor, and a suspension for the following game may also apply.
c. Program provider shall apply to all parents, players, officials, and contractor staff member
the City of Carlsbad Parks & Recreation TRUST Program (sportsmanship)
11. Referees and Scorekeepers
a. All game referees and scorekeepers will be scheduled through San Diego Sports Officials
(SOSO), or an approved association by city.
b. SOSO, or an approved association will receive game schedules with instructions pertaining
to which games require one or two referees, including instructions for scorekeepers.
12. League Rules
a. See Exhibit B for Carlsbad Youth Basketball League Rules.
13. Public Marketing
a. Previous league participants will receive seasonal update email reminders about upcoming
basketball seasons. The database will update at the culmination of each season, and
recipients may opt out from receiving emails at any time.
b. Contractor will set up banners/tents at league-related events.
c. Contractor will use electronic flyers, lobby flyers and social media to market leagues to the
public.
14. Supplies
a. Contractor will procure all league related supplies including uniforms, awards, score books,
game balls, staff, officials, etc. at their expense.
15. Communication
a. Contractor will receive and respond to all league related inquiries with one (1) business day.
b. Contractor will attend any meeting deemed mandatory by the city.
c. Contractor will submit in writing within twenty-four (24) hours of any incidents or injuries
that occur at all games.
16. Compensation
a. City will collect the registration fee plus a transaction and non-resident fee from each
participant who registers for the youth basketball league. As payment for Contractor's
service(s), Contractor will receive an amount equal to sixty-seven and a half percent (67.5%)
of the registration fee collected, excluding transaction fees, non-resident fees and/or any
fees that are refunded.
b. The registration fee will be $215.00 per participant for the Summer 2024 season.
c. The registration fee will be $215.00 per participant for the Fall 2024 season.
d. The registration fee will be $215.00 per participant for the Winter 2024-25 season.
e. The registration fee will be $215.00 per participant for the Spring 2025 season.
f. A salary fee study will be conducted for possible new participant fee starting summer 2025.
g. City will pay Contractor once the youth basketball league is complete. Contractor must
initiate an email to Recreation Supervisor and Recreation Area Manager to request
payment. Parks & Recreation staff member will issue a payment request form for contractor
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
City Attorney Approved Version 12/22/2023
Page 13
to sign. Staff will submit for payment which can be up to two-three weeks.
17. League Schedule and Fees
a. The schedule will include four (4) leagues per year:
I. Spring
II. Summer
III. Fall
IV. Winter
b. The participant fee will include:
I. High quality reversible jersey set including tops and shorts.
II. Individual 1
st place or 2nd place trophies for all players that advance to the
championship game of the division.
III. Access to minimum of a once-a-week indoor practice at community center of
registration
IV. A minimum of eight games per season per player, and up to 13 games including
payoffs. Divisions where score is not kept will not have playoffs.
V. Two referees per game for divisions where standings are kept, and one referee per
game otherwise.
VI.Once scorekeeper per game where score is kept.
Agreement not to exceed $360,000 per agreement year.
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
City of Carlsbad 1
City of Carlsbad 1
ROLES & BEHAVIOR
T.R.U.S.T. CODE OF ETHICS
Youth Sports Administrators:
I hereby pledge to provide positive support to all youth sports programs in my
community, to administer youth sports programs with professionalism and in the
best interests of the children involved by following the Youth Sports Administrators’
Code of Ethics:
• I will run youth sports programs for the children involved, not the adults.
• I will ensure that I am knowledgeable in the area of youth sports
administration.
• I will do my best to provide a safe playing situation for all participants.
enjoyable experience for all.
being a volunteer within the organization and that they uphold the T.R.U.S.T.
(Teaching Respect through Understanding, Sportsmanship and Teamwork)
Code of Ethics.
• I promise to keep informed about current issues involving youth sports programs.
Coaches:
I hereby pledge to live up to my expectations as a Coach by following the T.R.U.S.T.
Program:
• I will place the emotional and physical well-being of my players ahead of a
personal desire to win.
• I will treat each player as an individual, remembering the large range of
emotional and physical development for the same age group.
• I will do my best to provide a safe playing situation for my players.
injuries of my players.
• I will do my best to organize practices that are fun and challenging for all my
players.
• I will lead by example in demonstrating fair play and sportsmanship to all my
players.
• I will be knowledgeable in the rules of each sport that I coach, and I will teach
these rules to my players.
• I will use those coaching techniques appropriate for all of the skills that I teach.
• I will remember that I am a youth sports coach, and that the game is for
children and not adults.
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
• I will provide support for coaches, officials and parents to provide a positive,
• I will require all coaches and officials to be trained in the responsibilities of
• I will promise to review and practice basic first aid principles needed to treat
2 Parks & Recreation Department City of Carlsbad 3
Players:
I hereby pledge to be positive about my youth sports experiences and accept
responsibility for my participation by following this Players’ Code of Ethics pledge:
and parents at every game and practice by demonstrating good sportsmanship.
• I will attend every practice and game that I can, and will notify my coach
if I cannot.
• I will expect to receive a fair and equal amount of playing time based on my
attendance at practices.
• I will do my very best to listen and learn from my coaches.
of race, sex, creed, or abilities and I will expect to be treated accordingly.
• I deserve to have fun during my sports experience and will alert parents or
coaches if it stops being fun.
• I deserve to play in an environment that is free from drugs, tobacco and alcohol
and expect adults to refrain from their use at all youth sports events.
• I will encourage my parents to be involved with my team in some capacity
because it is important to me.
• I will do my very best in school.
• I will remember that sports is an opportunity to learn and have fun.
Parents:
I hereby pledge to provide positive support, care, and encouragement for
my child participating in youth sports by following this Parents’ Code of Ethics:
• I will encourage good sportsmanship by demonstrating positive support for all
• I will place the emotional and physical well-being of my child ahead of my
personal desire to win.
• I will insist that my child play in a safe and healthy environment.
• I will require that my child’s coach be trained in the responsibilities of being a
youth sports coach and that the coach upholds the Coaches’ Code of Ethics.
encourage a positive and enjoyable experience for all.
• I will demand a sports environment for my child that is free from drugs,
tobacco and alcohol and will refrain from their use at all youth sports events.
• I will remember that the game is for youth - not adults.
• I will do my very best to make youth sports fun for my child.
•
regardless of race, sex, creed or ability.
COACHES ROLE & CONDUCT
The criterion of the successful volunteer coach is not the win / loss record of
his / her team. It is, rather, whether the behavior of the players changed in
a positive way and whether valuable lessons were learned. The uninformed
coach is only interested in winning games. The good coach is just as interested
in winning games but, in addition, wants his / her players to come out of the
athletic experience as better citizens on and off the court.
guidelines:
In cases of suspected rules misinterpretation, the official should be
addressed in a courteous manner during a period of time out, and he / she
will reply in a courteous manner.
3. The coach shall stay off the court and remain in the designated
coaches box.
Education of the parents and spectators is one of the coach’s basic
responsibilities. These individuals should be reminded that the philosophy
of the program is for youth to enjoy themselves and learn the importance of
situations. Occasionally it may be necessary for the coach to have parent
meetings to instill the proper attitude. During games, a word from the coach to
a spectator who is “out of line” will usually be more effective than a reprimand
Coaches Code of Conduct
All coaches shall abstain from the following actions at all times.
Any violation of these rules will result in disciplinary action.
•Foul or obscene language
•Indecent gestures
•Fighting (Physical contact of any type)
• Substance abuse
•Object throwing
•Arguing with the opposing team’s coaches or parents for any reason
•Harassing own or opposing team’s players, coaches or parents
•Violating written division rules or safety rules
•Any display of unsportsmanlike conduct
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
• I will encourage good sportsmanship from fellow players, coaches, officials
The coaches behavior in relation to officials should obey the following
1. The official should be treated with respect.
• I will treat my coaches, other players, officials and fans with respect regardless 2. Judgement calls made by officials should not be questioned.
4. Players are not allowed to question officials' decisions.
teamwork, sportsmanship, and acquire the ability to cope with competitive
from a game official or gym supervisor.
players, coaches, officials at every game, practice of other youth sports events.
• I will support coaches and officials working with my child in order to • Officials abuse
will ask my child to treat other players, coaches, fans and officials with respect
4 Parks & Recreation Department City of Carlsbad 5
PLAYERS CODE OF CONDUCT
All players shall abstain from the following activities at all times.
Any violation of these rules will result in disciplinary action.
•Fighting
•Foul or obscene language
•Indecent gestures
• Substance abuse
•Object thrown in anger
• Showing disrespect or arguing with coaches
•Harassing opposing team’s players, coaches or parents
•Any display of unsportsmanlike conduct.
PARENTS ROLE & CONDUCT
Parents are encouraged to attend games and provide enthusiastic
support for their child and the game.
Parents shall abstain from the following actions at all time. Any violation of these
rules will result in disciplinary action.
•Foul or obscene language
•Indecent gestures
• Substance abuse
• Object throwing
•Arguing with the opposing team’s coaches or parents for any reason
• Heckling or harassing own or opposing players, coaches or parents
GYM SUPERVISORS
Gym supervisors are responsible for providing direction and organization
for the Youth Basketball Program. A gym supervisor is expected to maintain
exemplary behavior and sportsmanship at all times. All coaches /parents who
to assist them.
Gym Supervisors are expected to:
• Maintain the “Code of Conduct“ for coaches and parents when
conducting business on behalf of the City of Carlsbad.
T.R.U.S.T. Program.
VISION OF TRUST
MISSION STATEMENT
In our continuing effort to create community through people, parks and
programs, the Parks & Recreation Department will strive to provide
spectators and administrators. This philosophy will be implemented
through the T.R.U.S.T. Program, which focuses on teaching respect,
unity and sportsmanship through teamwork.
Community Expectations
participants, spectators and neighbors to recognize the following
expectations in order to maintain a healthy community.
We T.R.U.S.T. that you will maintain a safe
and positive environment.
We T.R.U.S.T. that you will treat every individual
with courtesy and respect.
We T.R.U.S.T. that you will honor the rules
established for each activity.
We T.R.U.S.T. that you will demonstrate fair
play and sportsmanship at all time.
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
CITY OF (i,ARLSBAD
/ , ~
Arguing with officials and/or city staff for any reason
T·R•U•S·T Program
Tenchi11g Respect, U11ity, ,111d Sporrs111m1ship '"'°"C" Teamwork
quality activities that are safe, fair and enriching for all of its participants,
Officials abuse
The Carlsbad Parks & Recreation Department requires its staff,
have concerns or questions should seek out a gym supervisor who will be able
Act on behalf of the league and the Youth Sports Office.
Conform to all the rules established by the Youth Sports Office and the
6 Parks & Recreation Department City of Carlsbad 7
COACHES ADMINISTRATION
FIRST TEAM MEETING
The initial call to a child should be directed to the parents, as the child
may be too excited to remember the necessary information. The parents
should be given your name, phone number, e-mail and team name, as well
is an appropriate time for the coach to explain to the parents and players the
of games and practices, and culminating activities. This is the time for all
coaches to establish a rapport and set guidelines for player commitment in
practices and games.
and getting commitments in telephoning players as needed, providing
refreshments and assisting with practices and games (team parents). No
matter what the age or level, the interest of the parents and their attendance
at the games will increase the children’s interest and make the game more
fun to them.
EQUIPMENT CHECK-OUT AND RETURN
PLAYER PRACTICE PARTICIPATION
All participants who are registered in the program will receive playing time
based on their practice attendance. Coaches are allowed to have up to two
practices a week (1 primary, 1 optional). If a child misses the primary practice
time the coach has the option of only playing the child 5 minutes a half. If a
child misses the optional practice the minimum play rule (10 min. a half) will
remain in effect.
PLAYER MANAGEMENT
It is important that the coach explain his / her expectations for all team
season. The coach’s guidelines should be consistent with program / park
rules and policies and should be uniformly applied to all team members. In
dealing with children, each coach should be aware that:
1. Each child should be treated as an individual and dealt with according to
2. Demand for perfection may lead to loss of interest
among some players.
3. Discipline should be given privately, away from the player’s peers
whenever possible, and should be positive rather than degrading.
4. Children will be most receptive to the coach who is considerate,
cooperative and patient.
5. Children cannot be expected to behave as “small adults” (unreasonable
and immature behavior can be expected and must be handled with an
adult response by the coach).
6. The coach has the responsibility for ensuring that players maintain
opponents.
In the event that a player has not conformed to agreed-upon team standards
coach may be allowed to suspend the player for one game, with the Youth
all other possibilities such as discussing the problem with the player and
SETTING REALISTIC EXPECTATIONS
Many athletes need help in learning their limitations without devaluing
themselves. Coaches, rather than conveying the inaccuracy that every
athlete is capable of becoming a superstar or professional athletes, must
realize that participants will mature more if they encourage youngsters to
seek out and discover for themselves their own limits.
De-emphasize winning and reemphasize attainment of personal goals.
These are the vital steps to enhancing the motivation of all young athletes.
“You do not win as a person, you win as a team!”
MISCONDUCT
between individuals or within the team. Serious violations of the “Code of
Conduct” should be immediately reported to the appropriate Gym Supervisor
and the Youth Sports Coordinator. The Youth Sports Coordinator and
Recreation Supervisor will conduct a thorough review of the situation with the
assistance of the appropriate Gym Supervisor.
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
as the day, time and place of the first team meeting. Parents should be
encouraged to attend the first meeting with their children. The first meeting
philosophy of the program, role of the officials and staff, number and times
Of equal importance is the dissemination of information to parents
Practice equipment is available for check-out to each head coach at the gym
ball room. Equipment is to be checked in immediately following each team's
practice or game. An I.D. or collateral may be required.
members at the first practice, and maintain consistency throughout the
his / her own unique personality.
respect and the proper attitude toward game officials, spectators and
(absent at team practices without valid excuses, fighting, swearing, etc.) the
Sports office's approval. Continued offenses may require other actions which
must first be approved by the Youth Sports office. The coach should exhaust
parents before calling the office regarding suspensions.
Most first-time minor violations to the "Code of Conduct" should be resolved
8 Parks & Recreation Department City of Carlsbad 9
GAME INFORMATION
TEAM ORGANIZATION
A. Players are divided into selected age groups determined by participant’s
grade level.
B. Players are given skill tests and evaluations so that staff can do its best to
create balanced teams.
RULES AND REGULATIONS: ALL DIVISIONS
1. Each player must play at least 10
minutes a half when 7-10 players
are at the game. Unless player
practice participation rules are
not met. A player must sit out 5
minutes a half when 7-9 players
are present. Thirty minutes is
the maximum when 7-9 players
are present.
2-minute halftime.
3. Jump ball starts the game;
alternating possession afterwards.
held ball violation, and back court
violation will be enforced.
5. The bonus (1 +1) rule shall be in
effect ON the 7th team foul in each
half. Double bonus (2 free throws)
will be in effect on the 10th team
foul in each half.
6. Time-outs: Teams are awarded
Three (3) time-outs per game.
Unused time-outs will not carry
over into overtime. Time-outs will
be granted when either a player
‘C’ and ‘GC’ divisions, during the
last three minutes of the game, the
team in possession of the ball and
calling the time-out must inbound
the ball at mid court and into the
front court.
This is to prevent teams
running out the clock (due to
“no press” rules).
7. Maximum Play Rule: Substitutions
are made at the beginning and
No free substitutions. If both teams
have 7-10 players at game time,
then the minimum/ maximum play
rule is in effect. A team that has
7 or more players does not have
to meet the maximum play rule if
the opposing team has 6 or less
players. Read below If a team has:
6 players.
• If a team has 6 players, two players
while the other 4 players will be
over the course of the game.
• And the opposing team has 7–8
players, 1-2 players will only be
course of the game, and minimum
rule is in effect for all other players.
• If a player fouls out leaving team
with 5 players and one of the 5
players gets injured and is unable to
continue, a fouled out team member
can re-enter the game. Each foul by
the re-entering fouled out player will
be 2 free throws and possession.
If a team has: 5 Players
• And the opposing team has 6
players, the maximum play rule is no
longer in effect but the minimum play
rule is in effect.
8. If a team has only 5 players from
buzzer then, should any player
reach the 5 foul limit, he / she may
remain in the game. The opposing
team shall automatically receive
2 free throws and possession of
the ball. For every foul committed
thereafter by the players with over
5 fouls.
9. If a team starts the game with
over 5 players and fouls out
their last available player, he/
she must remain in the game and
cannot be substituted for a player
who previously fouled out. The
opposing team shall automatically
receive 2 free throws and the ball
for every foul committed by the
player with over 5 fouls.
10. Any injury to the head the player
must be removed from the game.
In order to return to the next
practice or game the parent must
supply a doctors release.
11. If a team has 6 or more players
from the outset, a player’s
5th personal foul will warrant
the remainder of the game.
This includes overtime.
12. No jewelry of any kind will be
permitted to be worn by players,
including earrings.
13. A player who is bleeding or has
an open wound, or has blood
on his / her body or clothing,
shall be prohibited from playing
until appropriate treatment has
been administered. If blood is
on clothing, the clothing must be
changed before player will be
allowed to re-enter game.
14. A player with a cast of any kind will
not be allowed to play in the game.
(A removable, padded brace could
be an exception.) This will be
gym supervisor.
15. Two practices a week maximum.
(1 primary, 1 optional)
16. No standings will be sent out for
any division.
17. Players shake hands before
each game.
18. If a game goes into overtime
teams can have any players start
the overtime. Players that have
fouled out are not eligible to play
in overtime unless you have only
5 players, a technical foul will be
issued and that player can remain
in the game.
19. Coaches will need to stay within
the coaches box.
20 Once a child is placed on a team,
no changing of teams will be
within other programs.
21. Coaches must inform the score
keeper the game jersey number
of those that are sitting on the
bench for that substitution mark.
Players entering the game do not
have to line up with their backs
turned to the score keeper. Players
must enter the court immediately
and resume play. Coaches let the
score keepers know what players
are sitting on the bench.
22. Any player receiving a
technical foul (Flagrant Foul, or
unsportsmanlike intentional foul.)
of the game and possibly a one-
game suspension. The team must
play with four players until the next
substitution mark.
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
2. One minute between quarters,
4. Ten second violation, five second
or coach notifies a referee. In the
mid-way point of each quarter.
are required to sit out 10 minutes
required to sit out just 5 minutes
required to sit 5 minutes over the
determined by the officials and
the start of the game until the final
allowed due to scheduling conflicts
disqualification from playing
will be required to sit out the rest
10 Parks & Recreation Department City of Carlsbad 11
DIVISION ‘A’ | Boys 7th & 8th Grade
2. Three (3) second key violation.
5. Scoring cumulative throughout the game (see scoring philosophy).
6. Overtime: Two (2) minute, last minute is regulation clock. Only one time-out
allotted in overtime. Time outs will not carry over from regulation time. Game
will be played until winner is determined.
• 12 points and under: Both teams can press.
• 13 points or more: Winning team can’t press.
Losing team can continue to press.
• 12 points or more: Last 2 minutes of the 4th
DIVISION ‘B’ | Boys 5th & 6th Grade | ‘GB’ Girl’s 6th,7th,8th Grades
size, 28.5”.
4. Three (3) second key violation
5. Scoring: Cumulative throughout the game.
6. Overtime: Two (2) minutes last minute is regulation clock. Only one time-out
allotted in overtime. Time outs will not carry over from regulation time. Game
will be played until winner is determined.
7. Bullet Points (B) (GB) Pressing Rule: Teams can press start of the last
• 8 points and under: Both teams can press.
• 9 points or more: Winning team can’t press. Losing team can
continue to press.
DIVISION ‘C’ | Boy’s 3rd & 4th Grades | ‘GC’ Girl’s 3rd,4th,5th Grades
4. Five (5) second key violation.
5. Free Throws: Twelve foot (12’) line. Shooter must remain behind line until
ball reaches the cylinder. (‘C’, ‘GC’ only)
6. No back court pressing while the offense is in possession of the ball.
Defense must allow offense to cross, or make an initial pass to a player
behind the 3 point line extended (GC +C ). Penalty: A warning to the team
7. Scoring: Noncumulative (see scoring philosophy).
8. If ball goes back behind the three point line teams can continue to
play defense.
9. No double team will be allowed on the ball, or any player without the ball,
outside the lane. Help defense is permitted.
10. Offense has 5 seconds after crossing half court to initiate an entry pass
below the 3-point line extended. 5-second violation is a turnover.
11. No stop clock at any time. Only for time outs and at substitution.
12. Three-point made baskets will count as two points.
SCORING PHILOSOPHY
The Parks & Recreation Department adheres to the following scoring system:
one (1) point.
•Scoring is cumulative in ‘A’, ‘B’ and ‘GB’ divisions.
•Winner is determined by highest score in ‘A’, ‘B’ and ‘GB’ divisions.
•3 Point goals will be awarded in Divisions A, B, and GB only
TEAM STANDINGS (LEAGUE TOURNAMENTS AND TIE BREAKERS)
DIVISION ‘A’, ‘B’ AND ‘GB’
1. Best Overall Win-Loss Record
2. Head-to-Head Win-Loss Record
3. If teams split head to head, then head to head point differential will be the
deciding factor. For 3-way ties, head to head between teams, then total
point differential will determine the breaker.
DIVISION ‘C’ AND ‘GC’
4. If still tied, team tiebreakers (#2 through #5) will be instituted
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
1. Basketball: Official size, 29.5".
3. Time: Four, ten (10) minute quarters, running clock, regulation clock the last
2 minutes of 4th quarter.
4. One (1) minute between quarters and two (2) minutes between halves.
7. Bullet Points (A) Pressing Rule: Start of 4th quarter only
quarter clock will continue to run.
1. Basketball: 'B' Division -Official size, 29.5". 'GB' Division -Official women's
2. Time: Four, ten (10) minute quarters, running clock, regulation clock the last
2 minutes of 4th quarter.
3. One (1) minute between quarters and two (2) minutes between halves.
substitution mark of 4th quarter.
• 12 points or more: Last 2 minutes of the 4th quarter, clock will continue to run.
1. Basketball: Official women's size, 28.5".
2. Time: Four, ten (10) minute running quarters.
3. One (1) minute between quarters and two (2) minutes between halves.
on the first offense and a team technical foul for all other offenses.
• Scoring is kept by quarters ('C' and 'GC' divisions only).
• Score will return to 0-0 at beginning of each quarter ('C' and 'GC'
divisions only). Team with the highest score at the end of each quarter
will receive two (2) points. If the quarter is tied, each team will receive
1. 2 points will be awarded for every quarter won
2. 1 point awarded for every quarter tied
3. 0 points awarded for a quarter lost
from the 'A', 'B' and 'GB' classifications
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
GENERAL DEFINITIONS
BLOCKING: Illegal personal contact which
hinders or impedes the progress of an
opponent.
BOUNDARY LINE: The end and sidelines on
the basketball court. The inside edges of these
lines mark the in-bounds and out-of-bound areas.
CHARGING: When the ball handler comes into
personal contact with a defensive player who has
established his / her position.
COURT: The playing area of a basketball game.
A court is divided into two parts, front and back.
A team's front court includes its offensive basket
and backboard between the end and half court
lines. A team's back court includes its defensive
basket and backboard between the end and half
court lines.
DEAD BALL: The ball is considered dead and
out of play when:
• A held ball occurs for five (5) seconds or the ball
gets stuck on the basket support;
• The official's whistle is blown; or
• Time expires for a quarter, har, or extra period.
DISQUALIFIED PLAYER: A player who is no
longer allowed to participate in the game because
of committing five (5) personal fouls or a serious
unsportsmanlike foul.
DRIBBLE: A dribble is a ball movement caused
by a player in control who bats, pushes or taps
the ball to the floor once or several times.
FOULS:
• Personal Foul: Or a common foul when a player
comes in personal contact with an opponent
while the ball is alive. Holding, pushing, charging
or tripping an opponent is not allowed.
• Technical Foul: A technical foul is when a player
or coach is disrespectful to an official; behaves
in an unsportsmanlike manner; intentionally
delays the game; or enters the court without
official permission. A technical foul on a player
also results in a personal foul.
• Double Foul: When two (2) opponents commit
personal fouls against each other at the same
time. A personal foul is charged to each and play
begins with alternating possession.
J 2 Parks & Recreation Department
• Intentional Foul: Is a personal and a technical
foul, which, in the judgement of the official,
appears to be designed or premeditated. It is
not based on the severity of the act. Two (2) free
throws and ball out of bounds at closest spot to
foul.
• Unsportsmanlike Foul: Is a non-contact technical
foul which consists of unfair, unethical or
dishonorable conduct.
FREE THROW: A free throw is a chance to score
a basket without obstruction or interference from
the opposite team. The free throw is awarded to
a player who has been fouled. The free throw is
taken from the free throw line. Each free throw is
worth one point.
HELD BALL: Two (2) opponents have both hands
on the ball and possession cannot be established
without unnecessary roughness. Possession is
established by arrow on scorekeeper's table.
LANE: The area of the court which extends
from the basket line to the top of the free throw
line. The lane boundary lines are marked on all
basketball courts (12' lane -'C' &
'GC' only).
OVERTIME PERIOD: Is the extension of playing
time necessary to break a tie score at the end of
regulation lime.
PASS: The movement of the ball caused by a
player who throws, bounces, or in any manner
gives the ball to another player.
REGULATION CLOCK: The clock will stop at
every whistle.
SCREEN: An action by a player who, without
coming into physical contact, prevents an
opponent from reaching a desired position.
TAP (TIP): Is the striking or batting of the ball with
any part of the hand(s) while there is no player
control by the tapper.
THROW IN: A method of putting the ball into play
from out of bounds.
TRAVELING (WALKING): To walk or run illegally
while holding the ball.
Coaches, Parents, Players and Spectators -
Welcome to another season of Carlsbad Youth Basketball!
This handbook is designed to educate you on the Rules,
Regulations, Philosophies and Procedures of the Parks &
Recreation Department's Youth Basketball League.
Please read the information provided, in its entirety,
to help familiarize yourself with the program.
Enjoy! And thanks for participating!
-._. ',
' \
\
\
\
\
\
I
I I
I / ,,
• I
;; ,
;~
-Youth Sports Staff
"'' . -· ~-
I
NO FOOD OR DRINK
ALLOWED IN GYMNASIUM!
\ "
Please refrain from bringing coffee mugs, cups, sodas,
food, etc. Players are allowed to bring in water bottles
which must be placed under players' bench!
14 Parks & Recreation Department
www.carlsbadsports.org
040314
EXHIBIT
CALIFORNIA CODES
PENAL CODE SECTIONS 11164-11166
11164. (a) This article shall be known and may be cited as the Child Abuse and Neglect Reporting Act.
(b) The intent and purpose of this article is to protect children from abuse and neglect. In any investigation of suspected child
abuse or neglect, all persons participating in the investigation of the case shall consider the needs of the child victim and shall do
whatever is necessary to prevent psychological harm to the child victim.
11165. As used in this article "child" means a person under the age of 18 years.
11165.1. As used in this article, "sexual abuse" means sexual assault or sexual exploitation as defined by the following: (a) "Sexual
assault" means conduct in violation of one or more of the following sections: Section 261 (rape), subdivision (d) of Section 261.5
(statutory rape), 264.1 (rape in concert), 285 (incest), 286 (sodomy), subdivision (a) or (b), or paragraph (1) of subdivision (c) of
Section 288 (lewd or lascivious acts upon a child), 288a (oral copulation), 289 (sexual penetration), or 647.6 (child molestation).
(b) Conduct described as "sexual assault" includes, but is not limited to, all of the following: (1) Any penetration, however slight,
of the vagina or anal opening of one person by the penis of another person, whether or not there is the emission of semen.
(2) Any sexual contact between the genitals or anal opening of one person and the mouth or tongue of another person.
(3) Any intrusion by one person into the genitals or anal opening of another person, including the use of any object for this
purpose, except that, it does not include acts performed for a valid medical purpose. (4) The intentional touching of the genitals or
intimate parts (including the breasts, genital area, groin, inner thighs, and buttocks) or the clothing covering them, of a child, or of
the perpetrator by a child, for purposes of sexual arousal or gratification, except that, it does not include acts which may reasonably
be construed to be normal caretaker responsibilities; interactions with, or demonstrations of affection for, the child; or acts
performed for a valid medical purpose. (5) The intentional masturbation of the perpetrator's genitals in the presence of a child.
(c) "Sexual exploitation" refers to any of the following: (1) Conduct involving matter depicting a minor engaged in obscene
acts in violation of Section 311.2 (preparing, selling, or distributing obscene matter) or subdivision (a) of Section 311.4 (employment
of minor to perform obscene acts). (2) Any person who knowingly promotes, aids, or assists, employs, uses, persuades, induces, or
coerces a child, or any person responsible for a child's welfare, who knowingly permits or encourages a child to engage in, or assist
others to engage in, prostitution or a live performance involving obscene sexual conduct, or to either pose or model alone or with
others for purposes of preparing a film, photograph, negative, slide, drawing, painting, or other pictorial depiction, involving obscene
sexual conduct. For the purpose of this section, "person responsible for a child's welfare" means a parent, guardian, foster parent, or
a licensed administratoror employee of a public or private residential home, residential school, or other residential institution. (3)
Any person who depicts a child in, or who knowingly develops, duplicates, prints, or exchanges, any film, photograph, video tape,
negative, or slide in which a child is engaged in an act of obscene sexual conduct, except for those activities by law enforcement and
prosecution agencies and other persons described in subdivisions (c) and (e) of Section 311.3.
11165.2. As used in this article, "neglect" means the negligent treatment or the maltreatment of a child by a person responsible for
the child's welfare under circumstances indicating harm or threatened harm to the child's health or welfare. The term includes both
acts and omissions on the part of the responsible person. (a) "Severe neglect" means the negligent failure of a person having the
care or custody of a child to protect the child from severe malnutrition or medically diagnosed nonorganic failure to thrive. "Severe
neglect" also means those situations of neglect where any person having the care or custody of a child willfully causes or permits the
person or health of the child to be placed in a situation such that his or her person or health is endangered, as proscribed by Section
11165.3, including the intentional failure to provide adequate food, clothing, shelter, or medical care. (b) "General neglect" means
the negligent failure of a person having the care or custody of a child to provide adequate food, clothing, shelter, medical care, or
supervision where no physical injury to the child has occurred. For the purposes of this chapter, a child receiving treatment by
spiritual means as provided in Section 16509.1 of the Welfare and Institutions Code or not receiving specified medical treatment for
religious reasons, shall not for that reason alone be considered a neglected child. An informed and appropriate medical decision
made by parent or guardian after consultation with a physician or physicians who have examined the minor does not constitute
neglect.
11165.3. As used in this article, "the willful harming or injuring of a child or the endangering of the person or health of a child,"
means a situation in which any person willfully causes or permits any child to suffer, or inflicts thereon, unjustifiable physical pain or
mental suffering, or having the care or custody of any child, willfully causes or permits the person or health of the child to be
placed in a situation in which his or her person or health is endangered.
11165.4. As used in this article, "unlawful corporal punishment or injury" means a situation where any person willfully inflicts upon
any child any cruel or inhuman corporal punishment or injury resulting in a traumatic condition. It does not include an amount of
force that is reasonable and necessary for a person employed by or engaged in a public school to quell a disturbance threatening
EXHIBIT
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F C
C
EXHIBIT
physical injury to person or damage to property, for purposes of self-defense, or to obtain possession of weapons or other
dangerous objects within the control of the pupil, as authorized by Section 49001 of the Education Code. It also does not include the
exercise of the degree of physical control authorized by Section 44807 of the Education Code. It also does not include an injury
caused by reasonable and necessary force used by a peace officer acting within the course and scope of his or her employment as a
peace officer.
11165.5. As used in this article, the term "abuse or neglect in out-of-home care" includes physical injury or death inflicted upon a
child by another person by other than accidental means, sexual abuse as defined in Section 11165.1, neglect as defined in Section
11165.2, unlawful corporal punishment or injury as defined in Section 11165.4, or the willful harming or injuring of a child or the
endangering of the person or health of a child, as defined in Section 11165.3, where the person responsible for the child's welfare is
a licensee, administrator, or employee of any facility licensed to care for children, or an administrator or employee of a public or
private school or other institution or agency. "Abuse or neglect in out-of-home care" does not include an injury caused by
reasonable and necessary force used by a peace officer acting within the course and scope of his or her employment as a peace
officer.
11165.6. As used in this article, the term "child abuse or neglect" includes physical injury or death inflicted by other than accidental
means upon a child by another person, sexual abuse as defined in Section 11165.1, neglect as defined in Section 11165.2, the willful
harming or injuring of a child or the endangering of the person or health of a child, as defined in Section 11165.3, and unlawful
corporal punishment or injury as defined in Section 11165.4. "Child abuse or neglect" does not include a mutual affray between
minors. "Child abuse or neglect" does not include an injury caused by reasonable and necessary force used by a peace officer acting
within the course and scope of his or her employment as a peace officer.
11165.7. (a) As used in this article, "mandated reporter" is defined as any of the following: (1) A teacher. (2) An instructional aide.
(3) A teacher's aide or teacher's assistant employed by any public or private school. (4) A classified employee of any public school.
(5) An administrative officer or supervisor of child welfare and attendance, or a certificated pupil personnel employee of any public
or private school. (6) An administrator of a public or private day camp. (7) An administrator or employee of a public or private
youth center, youth recreation program, or youth organization. (8) An administrator or employee of a public or private organization
whose duties require direct contact and supervision of children. (9) Any employee of a county office of education or the State
Department of Education, whose duties bring the employee into contact with children on a regular basis. (10) A licensee, an
administrator, or an employee of a licensed community care or child day care facility. (11) A Head Start program teacher. (12) A
licensing worker or licensing evaluator employed by a licensing agency as defined in Section 11165.11. (13) A public assistance
worker. (14) An employee of a child care institution, including, but not limited to, foster parents, group home personnel, and
personnel of residential care facilities. (15) A social worker, probation officer, or parole officer. (16) An employee of a school district
police or security department. (17) Any person who is an administrator or presenter of, or a counselor in, a child abuse prevention
program in any public or private school. (18) A district attorney investigator, inspector, or local child support agency caseworker
unless the investigator, inspector, or caseworker is working with an attorney appointed pursuant to Section 317 of the Welfare and
Institutions Code to represent a minor. (19) A peace officer, as defined in Chapter 4.5 (commencing with Section 830) of Title 3 of
Part 2, who is not otherwise described in this section. (20) A firefighter, except for volunteer firefighters. (21) A physician, surgeon,
psychiatrist, psychologist, dentist, resident, intern, podiatrist, chiropractor, licensed nurse, dental hygienist, optometrist, marriage,
family and child counselor, clinical social worker, or any other person who is currently licensed under Division 2 (commencing with
Section 500) of the Business and Professions Code. (22) Any emergency medical technician I or II, paramedic, or other person
certified pursuant to Division 2.5 (commencing with Section 1797) of the Health and Safety Code. (23) A psychological assistant
registered pursuant to Section 2913 of the Business and Professions Code. (24) A marriage, family, and child therapist trainee, as
defined in subdivision (c) of Section 4980.03 of the Business and Professions Code. (25) An unlicensed marriage, family, and child
therapist intern registered under Section 4980.44 of the Business and Professions Code. (26) A state or county public health
employee who treats a minor for venereal disease or any other condition. (27) A coroner. (28) A medical examiner, or any other
person who performs autopsies. (29) A commercial film and photographic print processor, as specified in subdivision (e) of Section
11166. As used in this article, "commercial film and photographic print processor" means any person who develops exposed
photographic film into negatives, slides, or prints, or who makes prints from negatives or slides, for compensation. The term includes
any employee of such a person; it does not include a person who develops film or makes prints for a public agency. (30) A child
visitation monitor. As used in this article, "child visitation monitor" means any person who, for financial compensation, acts as
monitor of a visit between a child and any other person when the monitoring of that visit has been ordered by a court of law.
(31) An animal control officer or humane society officer. For the purposes of this article, the following terms have the following
meanings: (A) "Animal control officer" means any person employed by a city, county, or city and county for the purpose of
enforcing animal control laws or regulations. (B) "Humane society officer" means any person appointed or employed by a public or
private entity as a humane officer who is qualified pursuant to Section 14502 or 14503 of the Corporations Code. (32) A clergy
member, as specified in subdivision (d) of Section 11166. As used in this article, "clergy member" means a priest, minister, rabbi,
religious practitioner, or similar functionary of a church, temple, or recognized denomination or organization. (33) Any custodian of
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
C
EXHIBIT
records of a clergy member, as specified in this section and subdivision (d) of Section 11166. (34) Any employee of any police
department, county sheriff's department, county probation department, or county welfare department. (35) An employee or
volunteer of a Court Appointed Special Advocate program, as defined in Rule 1424 of the California Rules of Court. (36) A custodial
officer as defined in Section 831.5. (37) Any person providing services to a minor child under Section 12300 or 12300.1 of the
Welfare and Institutions Code. (38) An alcohol and drug counselor. As used in this article, an "alcohol and drug counselor" is a
person providing counseling, therapy, or other clinical services for a state licensed or certified drug, alcohol, or drug and alcohol
treatment program. However, alcohol or drug abuse, or both alcohol and drug abuse, is not in and of itself a sufficient basis for
reporting child abuse or neglect. (b) Except as provided in paragraph (35) of subdivision (a), volunteers of public or private
organizations whose duties require direct contact with and supervision of children are not mandated reporters but are encouraged
to obtain training in the identification and reporting of child abuse and neglect and are further encouraged to report known or
suspected instances of child abuse or neglect to an agency specified in Section 11165.9. (c) Employers are strongly encouraged to
provide their employees who are mandated reporters with training in the duties imposed by this article. This training shall include
training in child abuse and neglect identification and training in child abuse and neglect reporting. Whether or not employers
provide their employees with training in child abuse and neglect identification and reporting, the employers shall provide their
employees who are mandated reporters with the statement required pursuant to subdivision (a) of Section 11166.5. (d) School
districts that do not train their employees specified in subdivision (a) in the duties of mandated reporters under the child abuse
reporting laws shall report to the State Department of Education the reasons why this training is not provided. (e) Unless otherwise
specifically provided, the absence of training shall not excuse a mandated reporter from the duties imposed by this article.
(f) Public and private organizations are encouraged to provide their volunteers whose duties require direct contact with and
supervision of children with training in the identification and reporting of child abuse and neglect.
11165.9. Reports of suspected child abuse or neglect shall be made by mandated reporters, or in the case of reports pursuant to
Section 11166.05, may be made, to any police department or sheriff's department, not including a school district police or security
department, county probation department, if designated by the county to receive mandated reports, or the county welfare
department. Any of those agencies shall accept a report of suspected child abuse or neglect whether offered by a mandated
reporter or another person, or referred by another agency, even if the agency to whom the report is being made lacks subject
matter or geographical jurisdiction to investigate the reported case, unless the agency can immediately electronically transfer the
call to an agency with proper jurisdiction. When an agency takes a report about a case of suspected child abuse or neglect in which
that agency lacks jurisdiction, the agency shall immediately refer the case by telephone, fax, or electronic transmission to an agency
with proper jurisdiction. Agencies that are required to receive reports of suspected child abuse or neglect may not refuse to accept a
report of suspected child abuse or neglect from a mandated reporter or another person unless otherwise authorized pursuant to
this section, and shall maintain a record of all reports received.
11165.11. As used in this article, "licensing agency" means the State Department of Social Services office responsible for the
licensing and enforcement of the California Community Care Facilities Act (Chapter 3 (commencing with Section 1500) of Division 2
of the Health and Safety Code), the California Child Day Care Act (Chapter 3.4 (commencing with Section 1596.70) of Division 2 of
the Health and Safety Code), and Chapter 3.5 (commencing with Section 1596.90) of Division 2 of the Health and Safety Code), or
the county licensing agency which has contracted with the state for performance of those duties.
11165.12. As used in this article, the following definitions shall control:
(a) "Unfounded report" means a report that is determined by the investigator who conducted the investigation to be false, to be
inherently improbable, to involve an accidental injury, or not to constitute child abuse or neglect, as defined in Section 11165.6.
(b) "Substantiated report" means a report that is determined by the investigator who conducted the investigation to constitute
child abuse or neglect, as defined in Section 11165.6, based upon evidence that makes it more likely than not that child abuse or
neglect, as defined, occurred.
(c) "Inconclusive report" means a report that is determined by the investigator who conducted the investigation not to be
unfounded, but the findings are inconclusive and there is insufficient evidence to determine whether child abuse or neglect, as
defined in Section 11165.6, has occurred.
11165.13. For purposes of this article, a positive toxicology screen at the time of the delivery of an infant is not in and of
itself a sufficient basis for reporting child abuse or neglect. However, any indication of maternal substance abuse shall lead to an
assessment of the needs of the mother and child pursuant to Section 123605 of the Health and Safety Code. If other factors are
present that indicate risk to a child, then a report shall be made. However, a report based on risk to a child which relates solely to
the inability of the parent to provide the child with regular care due to the parent's substance abuse shall be made only to a county
welfare or probation department, and not to a law enforcement agency.
11165.14. The appropriate local law enforcement agency shall investigate a child abuse complaint filed by a parent or guardian of
a pupil with a school or an agency specified in Section 11165.9 against a school employee or other person that commits an act of
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
C
EXHIBIT
child abuse, as defined in this article, against a pupil at a schoolsite and shall transmit a substantiated report, as defined in
Section 11165.12, of that investigation to the governing board of the appropriate school district or county office of education. A
substantiated report received by a governing board of a school district or county office of education shall be subject to the
provisions of Section 44031 of the Education Code.
11166. (a) Except as provided in subdivision (d), and in Section 11166.05, a mandated reporter shall make a report to an agency
specified in Section 11165.9 whenever the mandated reporter, in his or her professional capacity or within the scope of his or her
employment, has knowledge of or observes a child whom the mandated reporter knows or reasonably suspects has been the victim
of child abuse or neglect. The mandated reporter shall make an initial report to the agency immediately or as soon as is practicably
possible by telephone and the mandated reporter shall prepare and send, fax, or electronically transmit a written followup report
thereof within 36 hours of receiving the information concerning the incident. The mandated reporter may include with the report
any nonprivileged documentary evidence the mandated reporter possesses relating to the incident.
(1) For the purposes of this article, "reasonable suspicion" means that it is objectively reasonable for a person to entertain a
suspicion, based upon facts that could cause a reasonable person in a like position, drawing, when appropriate, on his or her training
and experience, to suspect child abuse or neglect. For the purpose of this article, the pregnancy of a minor does not, in and of itself,
constitute a basis for a reasonable suspicion of sexual abuse.
(2) The agency shall be notified and a report shall be prepared and sent, faxed, or electronically transmitted even if the child has
expired, regardless of whether or not the possible abuse was a factor contributing to the death, and even if suspected child abuse
was discovered during an autopsy.
(3) Any report made by a mandated reporter pursuant to this section shall be known as a mandated report.
(b) If after reasonable efforts a mandated reporter is unable to submit an initial report by telephone, he or she shall immediately
or as soon as is practicably possible, by fax or electronic transmission, make a one-time automated written report on the form
prescribed by the Department of Justice, and shall also be available to respond to a telephone followup call by the agency with
which he or she filed the report. A mandated reporter who files a one-time automated written report because he or she was unable
to submit an initial report by telephone is not required to submit a written followup report.
(1) The one-time automated written report form prescribed by the Department of Justice shall be clearly identifiable so that it is
not mistaken for a standard written followup report. In addition, the automated one-time report shall contain a section that allows
the mandated reporter to state the reason the initial telephone call was not able to be completed. The reason for the submission of
the one-time automated written report in lieu of the procedure prescribed in subdivision (a) shall be captured in the Child Welfare
Services/Case Management System (CWS/CMS). The department shall work with stakeholders to modify reporting forms and the
CWS/CMS as is necessary to accommodate the changes enacted by these provisions.
(2) This subdivision shall not become operative until the CWS/CMS is updated to capture the information prescribed in this
subdivision.
(3) This subdivision shall become inoperative three years after this subdivision becomes operative or on January 1, 2009,
whichever occurs first.
(4) On the inoperative date of these provisions, a report shall be submitted to the counties and the Legislature by the Department
of Social Services that reflects the data collected from automated one-time reports indicating the reasons stated as to why the
automated one-time report was filed in lieu of the initial telephone report.
(5) Nothing in this section shall supersede the requirement that a mandated reporter first attempt to make a report via telephone,
or that agencies specified in Section 11165.9 accept reports from mandated reporters and other persons as required.
(c) Any mandated reporter who fails to report an incident of known or reasonably suspected child abuse or neglect as required by
this section is guilty of a misdemeanor punishable by up to six months confinement in a county jail or by a fine of one thousand
dollars ($1,000) or by both that imprisonment and fine. If a mandated reporter intentionally conceals his or her failure to report an
incident known by the mandated reporter to be abuse or severe neglect under this section, the failure to report is a continuing
offense until an agency specified in Section 11165.9 discovers the offense.
(d) (1) A clergy member who acquires knowledge or a reasonable suspicion of child abuse or neglect during a penitential
communication is not subject to subdivision (a). For the purposes of this subdivision, "penitential communication" means a
communication, intended to be in confidence, including, but not limited to, a sacramental confession, made to a clergy member
who, in the course of the discipline or practice of his or her church, denomination, or organization, is authorized or accustomed to
hear those communications, and under the discipline, tenets, customs, or practices of his or her church, denomination, or
organization, has a duty to keep those communications secret. (2) Nothing in this subdivision shall be construed to modify or limit a
clergy member's duty to report known or suspected child abuse or neglect when the clergy member is acting in some other capacity
that would otherwise make the clergy member a mandated reporter. (3) (A) On or before January 1, 2004, a clergy member or any
custodian of records for the clergy member may report to an agency specified in Section 11165.9 that the clergy member or any
custodian of records for the clergy member, prior to January 1, 1997, in his or her professional capacity or within the scope of his or
her employment, other than during a penitential communication, acquired knowledge or had a reasonable suspicion that a child had
been the victim of sexual abuse that the clergy member or any custodian of records for the clergy member did not previously report
the abuse to an agency specified in Section 11165.9. The provisions of Section 11172 shall apply to all reports made pursuant to this
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
C
EXHIBIT
paragraph. (B) This paragraph shall apply even if the victim of the known or suspected abuse has reached the age of majority by the
time the required report is made. (C) The local law enforcement agency shall have jurisdiction to
investigate any report of child abuse made pursuant to this paragraph even if the report is made after the victim has reached the
age of majority. (e) Any commercial film and photographic print processor who has knowledge of or observes, within the scope of
his or her professional capacity or employment, any film, photograph, videotape, negative, or slide depicting a child under the age of
16 years engaged in an act of sexual conduct, shall report the instance of suspected child abuse to the law enforcement agency
having jurisdiction over the case immediately, or as soon as practicably possible, by telephone and shall prepare and send, fax, or
electronically transmit a written report of it with a copy of the film, photograph, videotape, negative, or slide attached within 36
hours of receiving the information concerning the incident. As used in this subdivision, "sexual conduct" means any of the following:
(1) Sexual intercourse, including genital-genital, oral-genital, anal-genital, or oral-anal, whether between persons of the same or
opposite sex or between humans and animals. (2) Penetration of the vagina or rectum by any object.
(3) Masturbation for the purpose of sexual stimulation of the viewer. (4) Sadomasochistic abuse for the purpose of sexual
stimulation of the viewer. (5) Exhibition of the genitals, pubic, or rectal areas of any person for the purpose of sexual stimulation of
the viewer. (f) Any mandated reporter who knows or reasonably suspects that the home or institution in which a child resides is
unsuitable for the child because of abuse or neglect of the child shall bring the condition to the attention of the agency to which, and
at the same time as, he or she makes a report of the abuse or neglect pursuant to subdivision (a). (g) Any other person who has
knowledge of or observes a child whom he or she knows or reasonably suspects has been a victim of child abuse or neglect may
report the known or suspected instance of child abuse or neglect to an agency specified in Section 11165.9. For purposes of this
section, "any other person" includes a mandated reporter who acts in his or her private capacity and not in his or her professional
capacity or within the scope of his or her employment. (h) When two or more persons, who are required to report, jointly
have knowledge of a known or suspected instance of child abuse or neglect, and when there is agreement among them, the
telephone report may be made by a member of the team selected by mutual agreement and a single report may be made and
signed by the selected member of the reporting team. Any member who has knowledge that the member designated to report has
failed to do so shall thereafter make the report. (i) (1) The reporting duties under this section are individual,
and no supervisor or administrator may impede or inhibit the reporting duties, and no person making a report shall be subject to
any sanction for making the report. However, internal procedures to facilitate reporting and apprise supervisors and administrators
of reports may be established provided that they are not inconsistent with this article. (2) The internal procedures shall not require
any employee required to make reports pursuant to this article to disclose his or her identity to the employer. (3) Reporting the
information regarding a case of possible child abuse or neglect to an employer, supervisor, school principal, school
counselor, coworker, or other person shall not be a substitute for making a mandated report to an agency specified in Section
11165.9. (j) A county probation or welfare department shall immediately, or as soon as practicably possible, report by telephone,
fax, or electronic transmission to the law enforcement agency having jurisdiction over the case, to the agency given the
responsibility for investigation of cases under Section 300 of the Welfare and Institutions Code, and to the district attorney's office
every known or suspected instance of child abuse or neglect, as defined in Section 11165.6, except acts or omissions coming within
subdivision (b) of Section 11165.2, or reports made pursuant to Section 11165.13 based on risk to a child which relates solely to the
inability of the parent to provide the child with regular care due to the parent's substance abuse, which shall be reported only to the
county welfare or probation department. A county probation or welfare department also shall send, fax, or electronically transmit a
written report thereof within 36 hours of receiving the information concerning the incident to any agency to which it makes a
telephone report under this subdivision. (k) A law enforcement agency shall immediately, or as soon as practicably possible, report
by telephone, fax, or electronic transmission to the agency given responsibility for investigation of cases under Section 300 of the
Welfare and Institutions Code and to the district attorney's office every known or suspected instance of child abuse or neglect
reported to it, except acts or omissions coming within subdivision (b) of Section 11165.2, which shall be reported only to the county
welfare or probation department. A law enforcement agency shall report to the county welfare or probation department every
known or suspected instance of child abuse or neglect reported to it which is alleged to have occurred as a result of the action of a
person responsible for the child's welfare, or as the result of the failure of a person responsible for the child's welfare to adequately
protect the minor from abuse when the person responsible for the child's welfare knew or reasonably should have known that the
minor was in danger of abuse. A law enforcement agency also shall send, fax, or electronically transmit a written report thereof
within 36 hours of receiving the information concerning the incident to any agency to which it makes a telephone report under
this subdivision.
DocuSign Envelope ID: 6E31682F-F1 ED-4AD0-B49E-98EB3192724F
C
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
Administrative Order No. 71roec.112020;
This order supersedes Administrative Order No. 71, dated Nov. 27, 2018
Date: Dec. 17, 2020
To:
From:
Subject:
Reference:
All City Departments
Scott Chadwick, City Manager
Park and Facility Use Policies and Procedures
Council Policy No. 28, CMC 11.32
A. PURPOSE AND BACKGROUND
{cityof
Carlsbad
1. To establish processes and procedures for the use of City of Carlsbad (city) parks and recreation
facilities (facilities). Administrative Order No. 71 was created to implement policies and procedures for
city facilities use, and to provide services information to the public.
B. POLICY
1. There is a high demand for use of city facilities for a wide variety of uses. The following procedures
have been established to guide staff and provide acceptable parameters for the use of parks & facilities.
C. PARK AND FACILITY USE APPLICATION FOR RENTAL PERMIT
1. The Parks & Recreation Department (department) is responsible for the implementation of this
Administrative Order.
2. Facilities use requests shall be submitted to the department on a City of Carlsbad Park and Facility
Use Application for Rental Permit (application) form available from the city's website at
(http:/ /www.carlsbadca.gov/recreation) or by contacting the department directly.
3. Applications for use of facilities, along with full rental payment or application fee shall be required
at the time of application submittal and may be subject to a nonrefundable fee. The application and
application/rental fees may be submitted in person or mailed to any city facilities.
4. Applications are processed in the order received.
5. Fees will be charged pursuant to the department's approved master fee schedule and by the
authority of the City Manager.
6. Applications will be reviewed, categorized, and processed by the department.
City Hall
Exhibit D
1200 Carlsbad Village Drive I Carlsbad, CA 92008 I 760-434-2820 I 760-720-9461 fax I www.carlsbadca.gov
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
7. The application fee will be applied to the total cost of the rental and will not be refunded if the
reservation is canceled. lfthe total rental fee is less than the amount of the application fee, the
difference will be refunded after the rental has occurred.
• Exception: resident nonprofit, unpaid management-where no fee is required
8. For user initiated cancellations, where rental fees were paid by personal check, a check processing
fee will be charged in addition to the nonrefundable application fee.
D. GENERAL APPLICATION PROCEDURES AND POLICIES
1. In the event of a cancellation less than 30 calendar days in advance of registration date the
applicant will forfeit all rental fees paid.
2. In the event of a cancellation by the applicant 30 calendar days or more in advance (with the
exception of Leo Carrillo Ranch Historic Park, which requires 90 calendar days advance notice), the
applicant will forfeit 50% or more of fees.
3. A "no show" fee will be assessed to resident nonprofit unpaid management
users that schedule a meeting room (rooms identified at no charge) and provide less than twenty-four
(24) hours notice of cancellation.
4. All checks and money orders for rental fees are to be made payable to the City of Carlsbad.
5. Applications will be accepted for specific locations, dates, and times. All facilities rentals will be
charged for the total hours used, including set up and clean up time.
6. Applications should be submitted at least 14 calendar days in advance of the date requested. For
applications submitted less than 14 calendar days in advance, these applications may be reviewed and
accommodated subject to:
• Facilities and staffing availability; and,
• All other necessary approvals are obtained within the ava ilable t ime before the requested
facility use date
• Payment in full of all rental fees
7. Upon review of the application, department staff will determine if a certificate of liability insurance
will be required for the activity at the requested facility.
8. Applications will be accepted up to 12 months in advance of the requested reservation date (with
the exception of Leo Carrillo Ranch Historic Park, for which applications will be accepted up to 24
months in advance of the requested reservation date).
9. Holiday hours and closures of facilities will be posted on the city's website annually and updated as
needed for any changes.
2
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
10. An extra staffing fee is required for all recreation use outside of regular posted hours of operation
and when staff is needed to support the rental. See City of Carlsbad Facility Use Regulations for park and
facility operating hours.
11. Applications will be approved for specific rooms, park areas, athletic fields, and pool lanes
depending on group size, type of activity and availability. No activity shall be permitted or scheduled for
more than the maximum room or facility capacity.
12. The department may refuse an application, or deny to issue or cancel any rental permit (permit).
Written notices of denial or cancellation, with an appropriate explanation, will be provided by the
department director or designee. Grounds for the denial of an application may include, but are not
limited to:
• Unsatisfactory prior use by applicant or organization
• Hazardous condition exists
• Application was submitted less than 14 calendar days in advance
• Nonpayment of application fee or rental fees by due date
• Higher priority activity taking place
• Groups that have previously not given timely cancellation notice of activity
• Applicant is under 18 years of age
• Special event permit application (when required) was submitted less than 90 calendar days in
advance
• Refusal to consent to the special events committee's specific conditions or restrictions for the
event
• Failure to obtain a special event permit
• Failure to submit timely and acceptable insurance documents
13. The department reserves the right to limit the number of daily, weekly, or monthly facilities uses by
any one group or organization so that the entire community may make use of the limited facilities
available.
14. An approved permit issued by the department director or designee will be proof of a confirmed
reservation .
15. On the day of the park or facility rental and during the entire rental agreement period, applicant or
designated day of event contact person ("event contact") must be present and have in their possession
a copy of:
• Facilities use regulations
• Submitted application form
• Signed and approved permit
• Valid identification (driver's license, passport, military ID card)
• Special event permit, if required
16. If the applicant or event contact is not at the event or does not have copies of the items listed
above, the event may be terminated. Any financial investment or preparation for an event, prior to
permit approval, is solely at the applicant's risk.
3
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
17. For permits, the department director or designee may impose additional requirements on the
applicant as a condition of approval. These additional requirements may include, but are not limited to:
• Additional security guards
• Additional city staff
• Additional insurance or specialized insurance
• Special events permit application
• Proof of additional permits or licenses (e.g., Health Department or Alcoholic Beverage Control)
18. Costs incurred for additional imposed requirements shall be the sole responsibility of the applicant.
19. Upon notice of cancellation, or any financial obligations incurred by the city to accommodate the
applicant or event, the applicant will be invoiced and must pay the outstanding balance within seven
calendar days of the date of the invoice.
20. All groups must be under the direction or control of their own leadership. There must be at least
one adult present and responsible for each twenty minors and the minimum number of adults must be
present at all times. Minors are defined as those under the age of 18, except in the case where alcohol is
served, when minors are defined as those persons under the age of 21.
21. At the Alga Norte Community Park Aquatic Center and the Monroe Street Pool, there must be at
least one adult present and responsible for each twenty minors on deck. For every eight children (age
eight or younger) in the pool, there must be one adult in the pool and capable of swimming. Exceptions
may be made with written permission by the department director or designee.
22. Organization membership rosters may be used to assist in determining Carlsbad residency and the
appropriate classification category for the use of parks and facilities. Once the determination has been
made and approved by the department director or designee, the determination is final for that season
and the membership rosters will be returned to the organization.
E. INSURANCE REQUIREMENTS
1. The applicant shall provide evidence of commercial general liability insurance in a form acceptable
to the risk manager (and additional coverage(s) as appropriate for the activities of the park or facility
use), naming the City of Carlsbad as an additional insured, arid with a coverage amount to be
determined by the Risk Manager according to the size and risk factors of the event.
2. Commercial general liability insurance (GCL) including athletic participant coverage (where
applicable) with a minimum limit of $1 million per occurrence is required. The athletic participant
coverage limit must be the same as the GCL, i.e., a lower sub-limit will not be accepted.
3. Commercial general liability insurance (GCL) including liquor liability coverage with a minimum limit
of $2 million per occurrence is required when an event includes alcohol. The liquor liability coverage
must be the same as the CGL, i.e., a lower sub-limit will not be accepted.
4. The Risk Manager may impose a higher amount for insurance depending upon additional risk
factors. This coverage must be primary, without contribution from the city.
4 .
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
5. An insurance checklist providing details to assist applicants with insurance requirements and
documents is provided with facility use applications.
F. APPEAL PROCEDURES FOR APPLICATION DENIAL OR REVOKED PERMIT
1. Any person, organization or group believing to have been aggrieved by decisions relating to any
action taken by department staff may appeal in writing with supporting documentation and within 10
calendar days of date the action was taken by staff to the Recreation Services Manager.
2. The Recreation Services Manager shall review the appeal and submission and obtain staff reports.
Thereafter, a written decision will be mailed to the appealing party within 15 calendar days.
3. That decision may be appealed in writing and within 10 calendar days from the date of the
Recreation Services Manager's decision to the department director. The department director shall
review the matter, together with all supporting documents, and issue a written decision within 15
calendar days following the receipt of a written request for an appeal. That written decision shall be
mailed to the appealing party.
4. The department director's decision is final.
G. FACILITY POLICIES AND PROCEDURES
1. The applicant shall be required to pay in full any additional rental fees, cleaning, replacement,
repairs, damages or loss to facilities or equipment to pre-event condition.
2. If additional rental time is added to the event, damage occurs or additional cleaning is necessary,
the applicant shall be invoiced and pay the outstanding balance within seven calendar days of the date
of the invoice.
3. The full rental fee is due 30 calendar days before scheduled use.
4. An application modification fee will be charged for any modifications after a permit has been
approved.
5. Permit applicants that have been approved in writing by the department director or designee may
be issued a key for access to off-site facilities:
• Applicant is responsible for securing the facility when leaving
• Applicant shall surrender the key upon demand by the department
• In the event a key is not returned to the department for any reason the applicant shall be
responsible for all costs related to re-keying the facility if necessary
• No duplication or sharing of keys is allowed
6. Applicant or event contact is responsible for the following clean up at the end of their event:
• Cleaning of all equipment used
• Cleaning of any counter areas used
• Cleaning and wiping of all tabletops used
5
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
• Cleaning of any floor or carpet areas soiled or dampened
• Cleaning of the kitchen and all amenities used (i.e. refrigerator, stove, oven, sink, etc.)
• Putting all trash and recyclables in proper receptacles
• Removal of equipment supplies, personal articles, displays, etc., immediately following clean-up
7. Proper clean up shall be determined by the department, based upon the conditions of facility
report created before and after the event.
8. Tables and chairs are available for use in the facilities, but may not be removed to any other
location without prior written authorization by the department director or designee.
9. No alterations to or use of: duct, masking, or electrical tape, nails, staples, etc. are permitted in any
facility without written permission of the department director or designee.
10. Stagecoach, Calavera and Pine Avenue Community Centers/Gymnasiums:
• Gymnasium use will not be approved or allowed when other facilities are deemed more suitable
for the requested use
• No food, beverages, or hard sole shoes allowed
11. Scout groups in Carlsbad have first priority for use of Scout House, at no fee. Scout troops must
submit an application to the department. An approved permit is valid only from September through
June. If summer use is needed, a separate application must be submitted.
12. The throwing or use of confetti, birdseed, rice, silly string, etc. is prohibited. The use of hay and
straw will not be allowed (except at Leo Carrillo Ranch Historic Park with written permission by the
department director or designee).
13. A two-hour minimum facility rental period is required, except with the written permission of the
department director or designee.
14. Carlsbad-based schools are authorized to reserve and use city skate parks for physical education
classes, in accordance with the current fee schedule. The schools' athletic director or designee must
submit an application to the department prior to the start of each school semester. An approved permit
is valid only during the school semester and during school hours.
H. PARK PROCEDURES AND POLICIES
1. Designated group picnic areas and open space can be reserved by individuals, organizations or
businesses.
2. Hourly fees charged will be based on classification category and amount oftime requested.
3. Organized events at parks will be charged an open space fee.
4. Park areas not reserved will be available for public use on a first come, first served basis.
5. No vehicles or trailers are permitted on grass, natural turf, or synthetic areas.
6
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
6. Car shows are not allowed on grass, natural turf, or synthetic turf areas. Car shows will be allowed
in authorized parking spaces at the park as designated by the department director or designee.
7. Only those businesses that have an approved permit and current City of Carlsbad business license
may operate their business in any park.
8. Any "inflatable party jumps" (also known as jump houses, and bouncy houses)
set up in a park or facility must:
• Have an approved permit from the department
• Be provided by a vendor from the approved list of vendors on file with the City of Carlsbad
• Pay the permit fee for each inflatable party jump
• Only be set up in designated areas approved by department staff
• Use "quiet rated" gas generators where an electrical outlet is not available
• Place generators on a plywood board that is larger than the footprint of the generator
• Be no larger than 15x15 feet in diameter, except with the written permission of the department
director or designee
9. A limited number of inflatable party jumps will be approved per facility. Inflatable party jumps
without a permit must be taken down immediately.
10. City owned tennis courts may not be reserved and are available on a first come, first served basis •
with the exception of organized tournament play at Carlsbad High School tennis courts.
• Commercial lessons are prohibited
• One set of singles or two sets of doubles may be played when others are waiting for court
availability
• Waiting players must remain in person at court desired
11. Tournament play is not allowed at Poinsettia, Calavera, Stagecoach, La Costa Canyon and Laguna
Riviera Parks' tennis courts.
12. Radio controlled/model aircraft use:
• Aircraft must meet the Academy of Model Aeronautics (AMA) definition of a "park flyer model"
• Pilots must be a current member in good standing of the AMA Park Flyers Program, and agree to
obey the AMA National Model Aircraft Safety Code
13. A two-hour minimum park rental is required except with the written permission of the department
director or designee.
I. PARK AND FACILITY RENTAL SPORTSMANSHIP PROGRAM CRITERIA
1. In order to promote the importance of good sportsmanship and ensure that department's
programs and facilities are and will remain safe places to gather, all sports organizations that request to
use facilities are required to provide their membership with appropriate sportsmanship training.
7
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
2. Prior to application approval, department staff will review the sportsmanship training programs
used by the applicant organizations for appropriateness.
3. All organizations not promoting a sportsmanship program as part of its organizational activities
must sign and agree to abide by the City of Carlsbad Parks & Recreation Department Code of Conduct
prior to obtaining authorization to utilize parks or facilities.
J. ATHLETIC CAMPS/CLINICS PROCEDURES
1. An application and permit is required for any proposed athletic camp or clinic.
Applications for athletic field use during the summer months will be accepted from Dec. 1 through
Dec. 31. Summer months are defined as June 15 through Aug. 31.
2. Permit approval is contingent on appropriate insurance being approved by the Risk Manager, and
rental fees and cleaning/damage deposit being paid.
3. For winter, spring and fall athletic camps or clinics, applications will be accepted one year in
advance of the requested date of the athletic camp or clinic.
4. Department staff will review requests and determine field assignments. If scheduling conflicts
occur, staff will contact organizations involved to work out a solution.
5. Athletic field assignments are not official until a permit has been approved and issued by the
department director or designee, and is returned to applicant.
K. LEO CARRILLO RANCH HISTORIC PARK APPLICATION PROCEDURES
1. Leo Carrillo Ranch Historic Park is a national historic site and must be respected for its continued
preservation.
2. Applicant must agree to sign and adhere to Leo Carrillo Ranch Historic Park facility rental pricing
guidelines and procedures.
L. SENIOR CENTER PROCEDURES
1. Limited seating re-configuration for dining room rentals will be considered. Set up for head tables
and buffet lines are acceptable.
2. Displayed decorations or pictures are not to be removed from dining room. Removal of any
decorations without prior written approval by senior center staff may result in the assessment of fees.
3. A two-hour minimum rental required except with written permission of department director or
designee.
M. ALGA NORTE COMMUNITY PARK AQUATIC CENTER
1. Applicant must agree to adhere to Alga Norte Community Park Aquatic Center facility use
regulations.
8
DocuSign Envelope ID: 6E316B2F-F1 ED-4AD0-B49E-98EB3192724F
N. RESIDENT NONPROFIT ORGANIZATION USER CRITERIA
1. In order to qualify as resident nonprofit, nonpaid management user group, the organization
must meet all of the following criteria:
ACTION
• The organization must be registered as a nonprofit corporation with the State of California
and be a Carlsbad Chapter.
• In addition to the state nonprofit corporation status, the organization must provide the
department their Articles of Incorporation or Constitution and bylaws that clearly state that
the objective of the organization is of a nonprofit, noncommercial nature.
• Classification assignment for sports organizations utilizing athletic fields will be based on
player rosters, including player addresses, and the organization must have 70% of the
players residing in Carlsbad to qualify for resident nonprofit groups. Groups that do not have
70% of players residing in Carlsbad will be placed into a lower priority category.
• Verification of Carlsbad residency is required.
• Board meeting minutes from the last three meetings.
This Admini Order becomes effective immediately.
SCOTT CHADWICK
City Manager
9