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Home My WebLink About2024-04-23; City Council; Resolution 2024-085RESOLUTION NO. 2024-085 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE STAGECOACH COMMUNITY PARK COMMUNITY GARDEN PROJECT (CAPITAL IMPROVEMENT PROGRAM PROJECT NO. 4611), AUTHORIZING THE CITY CLERK TO ADVERTISE THE PROJECT FOR PUBLIC BIDS AND AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO APPROPRIATE $183,000 FROM THE PARK DEVELOPMENT CAPITAL PROJECT FUND (PARK-IN-LIEU SE) TO THE FISCAL YEAR 2023-24 CAPITAL IMPROVEMENT PROGRAM BUDGET WHEREAS, the City Council of the City of Carlsbad, California has determined that there is an expressed need for community gardens within the city; and WHEREAS, approximately five years ago, the grounds maintenance of Stagecoach Community Park shifted to a contract model, and the contractor opted not to lease the city's onsite maintenance yard; and WHEREAS, staff investigated the feasibility of repurposing the maintenance yard as a community garden to further address the expressed need for this amenity and broaden the service area provided; and WHEREAS, On June 14, 2022, the City Council approved the Fiscal Year 2022-23 Capital Improvement Program Budget, which included the Stagecoach Community Garden Project; and WHEREAS, the 2023-2030 Parks & Recreation Department Master Plan Update affirmed the need for an additional community garden to be built to meet the demand for this amenity; and WHEREAS, Chapter 9, Strategic Recommendations, of the 2023-2030 Parks & Recreation Department Master Plan Update includes the following Parks Strategy, for the Short Term [0-3 Years], specific to community gardens, "Complete construction plans, bidding, and construction implementation for Stagecoach Park Community Garden;" and WHEREAS, the community garden is to include 35 raised planting beds, an informational kiosk, composting bins, tool storage, a picnic table, benches, a design element and shade structure; and WHEREAS, staff coordinated with a design consultant, Rick Engineering, to develop the Stagecoach Community Garden plans, specifications, and contract documents; and WHEREAS, staff additionally consulted the Carlsbad Community Gardens Collaborative board members regarding the general layout of the community garden and certain details of the plans and specifications; and WHEREAS, on Feb. 14, 2024, the City Planner issued a Consistency Determination for the Stagecoach Community Garden Project with the Stagecoach Community Park Conditional Use Permit (CUP No. CUP-265); and WHEREAS, the City Planner determined that the project qualified for an exemption pursuant to CEQA Guidelines section 15301 (Existing Facilities). CEQA Guidelines Section 15301 is a Class 1 exemption for existing facilities which includes negligible or no expansion of existing or former use; and WHEREAS, with the completion of the Stagecoach Community Garden, the city will have at least one community garden in three of the city's four park districts -i.e., the Harold E. Smerdu Community Garden and the Pine Avenue Community Garden in the Northwest Park District; the Calavera Schoolhouse Community Garden in the Northeast Park District; and the Stagecoach Community Garden in the Southeast Park District; and WHEREAS, the completion of the Stagecoach Community Garden will also be consistent with the city's Climate Action Plan, Sustainability Element Goal 9-G.6 to "Support the creation of community gardens throughout the community"; and WHEREAS, the estimated construction cost of the community garden is $445,680; and WHEREAS, the total project funding, in an amount of $437,000 was appropriated from the Park Development Capital Project Fund (Park In-Lieu SE) to the Fiscal Year 2022-23 and Fiscal Year 2023-24 Capital Improvement Program Budgets; and WHEREAS, an additional appropriation of $183,000 from the Park Development Capital Project Fund (Park-In-Lieu SE) is needed to fully address the project's encumbrances, construction contingency, and construction management services; and WHEREAS, the maintenance and operations costs for the community garden are estimated to be $72,000 per year and a seven-month prorated appropriation of $42,000 will be requested in the Fiscal Year 2024-25 Parks Maintenance Operating Budget; WHEREAS, staff anticipate returning to the City Council for award of a construction contract to the lowest responsive and responsible bidder in late June 2024; and WHEREAS, the estimated duration of construction for the project is four months, with leases for the community garden's plots being executed in late November 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the plans, specifications, and contract documents for the Stagecoach Community Garden Project (CIP Project No. 4611), on file at the City Clerk's Office, are hereby approved. 3. That the City Clerk of the City of Carlsbad is hereby authorized and directed to publish, in accordance with state law and Carlsbad Municipal Code Section 3.28.080((), a notice to contractors inviting bids for the Stagecoach Community Garden (CIP Project No. 4611), in accordance with the plans, specifications and contract documents referred to herein. 4. That the City Manager or designee is hereby authorized to appropriate $183,000 from the Park Development Capital Project Fund (Park-In-Lieu SE) to the Fiscal Year 2023-34 Capital Improvement Program Budget. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of April, 2024, by the following vote, to wit: AYES: NAYS: ABSTAIN: ABSENT: BLACKBURN, BHAT-PATEL, ACOSTA, BURKHOLDER, LUNA. NONE. NONE. NONE. KEITH BLACKBURN, Mayor SHERRY FREISINGER, City Clerk (SEAL)